administration coordinator Jobs in Jeddah

administration coordinator

maintenance manager

cargo controller

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document controller

Shear International Co. Ltd

<p>📁 Document Management</p><p>•Maintain a centralized document control system for both digital and physical records.</p><p>•Ensure proper classification, storage, retrieval, and archiving of documents.</p><p>•Manage controlled documents such as SOPs, work instructions, inspection records, certificates, and correspondence.</p><p>🔍 Document Control &amp; Distribution</p><p>•Control issuance, revision, and distribution of engineering drawings, quality documents, and specifications.</p><p>•Ensure obsolete documents are removed from active use and archived properly.</p><p>•Track document versions, approvals, and update logs in coordination with relevant departments.</p><p>📋 Compliance &amp; Auditing Support</p><p>•Support internal and external audits by providing required documentation and records.</p><p>•Ensure all documents comply with ISO standards (e.g., ISO 9001, ISO 14001) and company policies.</p><p>•Maintain confidentiality and data integrity of sensitive information.</p><p>🧾 Administrative Support</p><p>•Assist QA, HSE, and Production teams in document formatting, reporting, and database management.</p><p>•Prepare document templates and standard formats for consistency.</p><p>•Track and monitor records such as calibration certificates, training records, material test certificates, etc.</p><p>🤝 Communication &amp; Coordination</p><p>•Coordinate with department heads, supervisors, and external partners regarding document requirements.</p><p>•Provide training and support to employees on document control procedures and software.</p><p>•Liaise with suppliers or contractors for documentation submissions and transmittals.</p><p>📌 Qualifications &amp; Requirements:</p><p>•Diploma or Bachelor's degree in Business Administration, Information Management, or a relevant field.</p><p>•3–5 years of experience in a document control role, preferably in a manufacturing or engineering environment.</p><p>•Familiarity with ISO standards, quality documentation, and foundry industry terminology is an advantage.</p><p>•Proficient in MS Office (Excel, Word, Outlook) and document control software or ERP systems.</p><p>•High attention to detail, strong organizational skills, and excellent filing/recordkeeping habits.</p><p>•Good communication and coordination abilities.</p><p>•Knowledge of confidentiality protocols and data protection regulations.</p>

Document Controller

شركة الجذور العمرانية للمقاولات

<ul><li>Manage and maintain all company documents and records (both electronic and hard copy).</li><li>Control the flow, distribution, and filing of documents such as drawings, contracts, reports, and correspondences.</li><li>Ensure all documents are properly reviewed, approved, and up to date.</li><li>Support project and engineering teams by providing required documents in a timely manner.</li><li>Implement company policies and quality standards for document control.</li><li>Prepare regular reports on document status (received, issued, under review).</li><li>Maintain confidentiality and secure access to documents.</li><li>Use Document Management Systems (DMS) and ensure proper archiving.</li></ul><p>&#1606;&#1608;&#1593; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1577;: &#1583;&#1608;&#1575;&#1605; &#1603;&#1575;&#1605;&#1604;</p><p>&#1575;&#1604;&#1585;&#1575;&#1578;&#1576; &#1575;&#1604;&#1605;&#1583;&#1601;&#1608;&#1593;: &#65020;&#1635;&#1644;&#1637;&#1632;&#1632;&#1643;&#1632;&#1632;&nbsp;&#1604;&#1603;&#1604; &#1588;&#1607;&#1585;</p>

Antal

<p><b>One of our Client is hiring for the position of Document Controller in KSA.</b></p><p><b>Job Title: Document Controller</b></p><p><b>Location: Jeddah</b></p><p><b>Experience: 2 yrs</b></p><p><b>Notice Period: Immediate joiners or a maximum one-month notice period.</b>&#65279;</p><p><b>Responsibilities:</b></p><p>-Handling intake, scanning, verification, and storing documents.</p><p>-Filing and archiving relevant documentation.</p><p>-Retrieving files for other employees and customers when needed.</p><p>-Designing templates for documents, file types, and document databases.</p><p>-Checking and editing documents for accuracy and compliance.</p><p>-Controlling the flow of documents in and out of the department.</p><p>-Reporting errors or developments regarding document storage.</p><p>-Ensuring the secure destruction and disposal of sensitive documents.</p><p>-Updating and maintaining document management systems and physical records.</p><p>-Maintaining the security of confidential documents.</p><p>&middot; <b>Requirements:</b></p><p>-2 years experience minimum in document management, archive management, or records management.</p><p>-Has experience in the preferred Aluminum companies we provided before.</p><p>-An excellent grasp of Microsoft Office programs.</p><p>-Top-class typing and report writing skills (English- Arabic)</p><p>-Able to proactively manage database changes using software management systems.</p><p><b>Note: We thank all applicants for their interest however, only those candidates who are shortlisted will be contacted.&#65279;</b></p><p>Job Type: Full-time</p><p>Pay: &#65020;3,000.00 - &#65020;4,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Riyadh: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Document controller(Aluminum Industry)

Rosewood Hotel Group

<div><div><div><div><h3 class="jobSectionHeader"><b>General Information</b></h3></div><p><br>
</p></div><div><div><div><div>Country/Region
</div><div>Saudi Arabia
</div></div><div><div>Province/City
</div><div>Jeddah
</div></div><div><div>Hiring Entity
</div><div>Rosewood Jeddah
</div></div><div><div>Department
</div><div>Finance
</div></div><div><div>Job Type
</div><div>Full-time Permanent
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Job Description</b></h3></div><p><br>
</p></div><div><div><div><div><div>Job Summary<br>
</div><div></div><br>
<div>Under the business supervision of the Regional Director Finance Business Partner and the Hotel Managing Director/General Manager, and within the limits of Rosewood Hotel Group policies and procedures and local requirements, the position is responsible for the supervision of all members of the hotel Finance and Accounting Department.
</div><div>The Financial Controller provides strategic leadership, functional guidance and valuable insights to Operations Leader, Partner, Executive Committee and Department Heads for optimal business decision; Interacting with hotel&rsquo;s legal counsel, insurance companies, tax consultants, auditors, commercial and government banks to effectively control the assets of the business. The Financial controller will be a highly motivated team player with strong accounting, communication, business presentation and analytical skills. Strong systems background needed.<br>
</div><div></div><br>
<div>Essential Duties and Responsibilities
</div><div>Creation and embracing the culture of business partnering by working with Managing Director/General Manager. The Director of Finance and the Managing Director/General Manager are jointly responsible for achieving optimal operating performance and returns for Rosewood Hotel Group and our owners without losing sight of all measured KPI&rsquo;s.
</div><div>Develop and manage key relationships and respective Executive Committee members and their senior managers to provide financial support and understanding of short and long-term financial plans.<br>
</div></div></div></div></div></div><div></div><br>
<div><div><div><h3 class="jobSectionHeader"><b>About Us</b></h3></div><p><br>
</p></div><div><div><div><div>Rosewood Jeddah is situated in the heart of Jeddah&rsquo;s Corniche in the fashionable northern corner of the city within easy reach of key business, diplomatic and designer shopping districts. The hotel itself is a distinctive modern building situated along the shores of the Red Sea with memorable views from the hotel&rsquo;s guestrooms and luxury facilities, making it a popular destination for a Saudi Arabia vacation. The hotel&rsquo;s name is inspired by the traditional culture and architecture of the city of Jeddah. The city&rsquo;s history dates back more than two thousand years. As a major port on the Red Sea, Jeddah has been a destination on many adventurers&rsquo; voyages and journeys. Unesco described the oldest areas of Jeddah as a unique example of the historic urban architecture of the Mediterranean and the Arabian Peninsula. At Rosewood Jeddah the very best of modern design and technology is combined with the heritage, culture and traditions of the kingdom. The hotel appeals to both business and leisure travelers offering elegance and unparalleled personal service. One of the finest hotels in Jeddah and Saudi Arabia, Rosewood Jeddah was the first hotel in Jeddah to offer 24-hour butler service for all rooms. The hotel&rsquo;s 127 rooms and suites are thoughtfully furnished and many offer stunning views of the Red Sea.</div></div></div></div></div></div>

Director Finance Business Partner

DP World

<div>
 <p>
  <strong>
   Job Summary:
  </strong>
 </p>
 <p>
  The
  <strong>
   Cargo Controller
  </strong>
  is responsible for organizing and managing container-related documentation and data flow between vessel and line agents, ensuring accurate and timely finalization of loading and discharge lists in compliance with port procedures. This role involves detailed data verification, system updates, and communication with multiple stakeholders. Strong attention to detail, accuracy, and the ability to work with Microsoft Office tools are essential for success in this position. The Cargo Controller also supports invoicing processes and contributes to smooth terminal operations through effective coordination and record-keeping.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Monitor
   <strong>
    EDI file submission statuses
   </strong>
   ; identify and correct errors or rejections by coordinating with agents
  </li>
  <li>
   Ensure seamless processing of
   <strong>
    BAPLIE
   </strong>
   and
   <strong>
    Manifest files
   </strong>
   through the
   <strong>
    CTMS (Container Terminal Management System)
   </strong>
  </li>
  <li>
   Work closely with the CTMS team to resolve any file processing issues or delays
  </li>
  <li>
   Respond promptly to
   <strong>
    email communications
   </strong>
   and follow up as needed
  </li>
  <li>
   Identify and resolve
   <strong>
    discrepancies
   </strong>
   between summaries from vessel agents and container lists from line agents
  </li>
  <li>
   Finalize container discharge and loading lists through detailed comparison and cross-checking of all input sources
  </li>
  <li>
   Update CTMS with verified
   <strong>
    container status information
   </strong>
  </li>
  <li>
   Archive all relevant documents (e.g.,
   <strong>
    load permits, final lists
   </strong>
   ) into the appropriate vessel files
  </li>
  <li>
   Monitor and update statuses on the
   <strong>
    miscellaneous service request screen
   </strong>
  </li>
  <li>
   Process and implement changes to
   <strong>
    container attributes
   </strong>
   as requested by agents; inform relevant departments (e.g., billing, output, CFS)
  </li>
  <li>
   Submit the final list of containers to the
   <strong>
    Planning Department
   </strong>
   within defined timeframes
  </li>
  <li>
   Enforce
   <strong>
    cut-off time compliance
   </strong>
   ; place holds on non-compliant containers and notify agents accordingly
  </li>
  <li>
   Coordinate with Planning and Customer Service teams to generate and maintain
   <strong>
    cut-off reports
   </strong>
  </li>
  <li>
   Process
   <strong>
    list transfer requests
   </strong>
   and ensure accurate application of associated charges
  </li>
  <li>
   Inform supervisors of
   <strong>
    line/port mapping
   </strong>
   needs for BAPLIE file processing
  </li>
  <li>
   Attend to
   <strong>
    customer queries
   </strong>
   related to vessel documentation and ensure timely resolution
  </li>
  <li>
   Ensure that all
   <strong>
    UNLOC (UN port codes)
   </strong>
   are up to date in the system
  </li>
  <li>
   Liaise with internal departments to resolve issues impacting
   <strong>
    list finalization
   </strong>
  </li>
  <li>
   Cross-check
   <strong>
    vessel finalization documents
   </strong>
   with tally sheets before submission to finance for invoicing
  </li>
  <li>
   Maintain
   <strong>
    safety
   </strong>
   , discipline, and
   <strong>
    compliance with HSE policies
   </strong>
   and safe work practices
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications, Experience &amp; Skills:
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Experience:
   </strong>
  </li>
  <li>
   1&ndash;2 years of experience in data entry or documentation roles
  </li>
  <li>
   Preferably in a
   <strong>
    container port terminal
   </strong>
   or maritime operations environment
  </li>
  <li>
   <strong>
    Education:
   </strong>
  </li>
  <li>
   Secondary or Higher Secondary School Certificate
  </li>
  <li>
   <strong>
    Technical Skills:
   </strong>
  </li>
  <li>
   Proficient in
   <strong>
    Microsoft Office Suite
   </strong>
   (Word, Excel, Outlook) for documentation and reporting
  </li>
  <li>
   Familiarity with
   <strong>
    CTMS
   </strong>
   or similar terminal systems
  </li>
  <li>
   <strong>
    Core Competencies:
   </strong>
  </li>
  <li>
   Strong
   <strong>
    attention to detail
   </strong>
   and accuracy in data handling
  </li>
  <li>
   Excellent organizational and time-management skills
  </li>
  <li>
   Ability to work under pressure and meet deadlines
  </li>
  <li>
   <strong>
    Language &amp; Communication:
   </strong>
  </li>
  <li>
   Good reading and writing skills in
   <strong>
    English
   </strong>
  </li>
  <li>
   Basic knowledge of
   <strong>
    Arabic
   </strong>
   preferred
  </li>
  <li>
   Clear communication skills for coordination with agents and internal teams
  </li>
 </ul>
 <p>
 </p>
</div>


Cargo Controller

Thabt Gulf Digital Soulution

<p>Location: Riyadh Branch</p><p>Job description:</p><p>The Accountant Inventory Controller Assistant is responsible for managing and overseeing the company&rsquo;s inventory levels, ensuring accurate stock control, and maintaining optimal stock levels to meet operational needs. This role involves monitoring inventory flow, conducting regular audits, and implementing best practices to enhance efficiency and minimize discrepancies.</p><p><b>Key Responsibilities</b></p><ul><li><b>Inventory Management</b></li><li>Monitor stock levels and maintain optimal inventory to meet business demands.</li><li>Analyze inventory data to forecast future stock needs and trends.</li><li>Ensure accurate and timely reporting of inventory levels to management.</li><li><b>Stock Control</b></li><li>Conduct regular stock counts and audits to ensure accuracy.</li><li>Identify discrepancies and investigate causes, implementing corrective actions as needed.</li><li>Oversee the receiving and storage of inventory, ensuring proper handling and organization.</li><li><b>Data Entry and Reporting</b></li><li>Maintain accurate inventory records in the inventory management system.</li><li>Generate regular reports on inventory status, stock turnover, and obsolescence.</li><li>Provide insights and recommendations based on inventory analysis.</li><li><b>Collaboration and Communication</b></li><li>Work closely with purchasing, sales, and warehouse teams to coordinate inventory levels.</li><li>Communicate with suppliers regarding stock levels and lead times.</li><li>Assist in training staff on inventory procedures and best practices.</li><li><b>Process Improvement</b></li><li>Identify areas for improvement in inventory processes and implement solutions.</li><li>Stay updated on industry trends and technologies related to inventory management.</li></ul><p><b>Qualifications</b></p><p>Age: 25-35 years old</p><p>Any nationality</p><ul><li><b>Education</b></li><li>Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, or a related field (preferred).</li><li><b>Experience</b></li><li>2-3 years of Proven experience in inventory control or management, preferably in a similar industry.</li><li>Familiarity with inventory management software</li><li><b>Skills</b></li><li>Strong analytical and problem-solving skills.</li><li>Excellent attention to detail and organizational skills.</li><li>Proficient in Microsoft Office Suite (Excel, Word, etc.) and inventory management tools.</li><li>Effective communication and teamwork abilities.</li></ul><p>Job Type: Full-time</p>

Male Asian Accountant Inventory Controller

Unilever

<div><div><p><b>ABOUT UNILEVER</b></p></div><p>
With 3.4 billion people in over 190 countries using our products every day, Unilever is a business that makes a real impact on the world. Work on brands that are loved and improve the lives of our consumers and the communities around us. We are driven by our purpose: to make sustainable living commonplace, and it is our belief that doing business the right way drives superior performance. At the heart of what we do is our people &ndash; we believe that when our people work with purpose, we will create a better business and a better world.</p><p>
At Unilever, your career will be a unique journey, grounded in our inclusive, collaborative, and flexible working environment. We don&rsquo;t believe in the &lsquo;one size fits all&rsquo; approach and instead we will equip you with the tools you need to shape your own future.</p><p></p><p><b>
Financial Controllership</b></p><p>
The Finance controllership function focuses on overseeing and managing a company's accounting operations and financial reporting to ensure accuracy, efficiency, and compliance</p><p></p><p><b>
JOB PURPOSE</b></p><p>
Unilever is the place where you can bring your purpose to life with the work that you do &ndash; creating a better business and a better world. If you are passionate about driving excellence in Account Payable and want to play a key role within the financial controller function, then this role is just for you!</p><p></p><p><b>
WHAT WILL YOUR MAIN RESPONSIBILITIES BE</b></p><ul><li>
Run Open balance analysis on suspense accounts and liaise with relevant team for on time resolution</li><li>
Lead monthly payment controls and execution for all assigned payable accounts</li><li>
Hold accountability on monthly accounts reconciliations for all assigned payable accounts</li><li>
Play the role of first point of contact with suppliers for their queries</li><li>
Maintain hygiene on all employee vendor accounts</li><li>
Responsible for all Prepayments and supplier advances and ensuring amortizations are run as per plan</li><li>
Lead the full month-end accrual process for assigned costs</li><li>
Support team with quarterly Balance Sheet review and lead own area</li><li>
Manager any Ad-hoc request</li><li>
Support team with all statutory / internal audits</li></ul><p></p><p><b>
WHAT YOU NEED TO SUCCEED</b></p><p></p><p><b>
Experiences &amp; Qualifications</b></p><p></p><ul><li>
Professional accounting qualification</li><li>
+3 Years of Experience in Accounting / Finance</li><li>
Prior experience with Controlling preferred</li><li>
Experience managing 3PSP (preferred but not necessary)</li><li>
Internal controls and process management</li><li>
Experience in ERP systems</li><li>
Information Management</li><li>
Excellent communication skills</li><li>
Registered in Socpa</li><li>
Saudi National</li></ul><p></p><p><b>
Skills</b></p><ul><li>
Passion for Growth</li><li>
Agility</li><li>
Business Acumen</li><li>
Talent Catalyst</li><li>
Passion for High Performance</li><li>
Working independently with high levels of integrity and discipline.</li></ul><p></p><p><b>
Leadership</b></p><ul><li>
You are energized by delivering fantastic results. You are an example to others &ndash; both your results and your resilience. You are constantly on the lookout for better ways to do things, engaging and collaborating with others along the way.</li><li>
As an individual you are the one responsible for your own wellbeing and delivering high standards of work. You must also focus on the Consumer and what they need. You are humble and have your head up, looking around to interpret evidence and data smartly, spot issues and opportunities to make things better.</li></ul><p></p><ul><li><b>
Critical SOL (Standards of Leadership) Behaviors</b><ul><li><b>
PASSION FOR HIGH PERFORMANCE: </b>Takes personal responsibility and accountability for execution and results. Has an owner&rsquo;s mindset, using data and insight to make decisions.</li><li><b>
PERSONAL MASTERY: </b>Sets high standards for themselves. Actively builds own wellbeing and resilience.</li><li><b>
CONSUMER LOVE</b>: Whatever their role, always looks for better ways to serve consumers. Invests time inside and outside to understand the needs of consumers.</li><li><b>
PURPOSE &amp; SERVICE</b>: Has humility, understanding that leadership is service to others, inside and outside Unilever.</li><li><b>
AGILITY</b>: Explores the world around them, continually learning and developing their skills.</li></ul></li></ul><p></p><p>
Unilever embraces diversity and encourages applicants from all walks of life! This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.</p><p></p><p>
Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their &lsquo;Whole Self&rsquo; to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.</p></div>

Purchase to Pay Supervisor

Explore 38+ Document controller in Jeddah this September. Find roles across top companies and apply now to boost your career.

38 document controller jobs IN Jeddah

Document Controller

Document Controller

Document controller(Aluminum Industry)

Director Finance Business Partner

Cargo Controller

Male Asian Accountant Inventory Controller

Purchase to Pay Supervisor