executive assistant

administration coordinator Jobs in Jeddah

administration coordinator

administration manager

administrative assistant

administrative assistant (tamheer) Jobs in Jeddah

administrative assistant (tamheer)

admin assistant

Parfums Christian Dior

<div>
 
 
 CONTEXT:
 
 
 
 Since 1947, the men and women of Parfums Christian Dior have embodied the founding "couturier-perfumer's" unique spirit of excellence, creativity and expertise, both in France and throughout the world. Our House is an open and highly-focused collective, a leader that thrives on the creativity of all its stakeholders. Our collective passion and our heritage, full of authenticity and dream, make us move forward and reinvent ourselves.
 
 
 
 
 
 By revolutionizing the codes of French style and luxury through perfumes, and combining tradition with daring makeup and innovative skincare, we are reinventing every day the Dior style and its compelling, joyful and absolute beauty. Our stimulating missions give our employees the opportunity to develop new skills, overcome spectacular challenges and reveal their talent.
 
 
 
 
 
 To go further, with Dior
 
 
 
 
 
 
 PURPOSE OF THE POSITION
 
 
 
 The Administrative Assistant provides comprehensive administrative, clerical, and operational support to the PCDA KSA team, with a primary focus on managing purchase orders, tracking shipments, and ensuring smooth logistical operations within the KSA market, and assisting with the vendor creation process. The ideal candidate will be highly organized, detail-oriented, possess excellent communication skills, and have a proactive approach to problem-solving.
 
 
 
 
 
 
 MAIN RESPONSABILITIES
 
 
 
 
 <ul>
 <li>
 
 Purchase Order (PO) Management:
 
 </li>
 <li>
 Create, process, and track purchase orders in accordance with company policies and procedures.
 </li>
 <li>
 Verify accuracy of PO details, including pricing, quantities, and delivery information.
 </li>
 <li>
 Liaise with vendors to resolve PO-related issues, such as discrepancies or delays.
 </li>
 <li>
 Maintain accurate records of all POs, invoices, and related documentation.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Shipment Tracking &amp; Logistics:
 
 </li>
 <li>
 Monitor the status of shipments from origin to final destination within KSA.
 </li>
 <li>
 Proactively identify and resolve potential shipping delays or issues.
 </li>
 <li>
 Communicate shipment updates to relevant stakeholders, including internal teams and external partners.
 </li>
 <li>
 Coordinate with customs brokers and freight forwarders to ensure timely clearance of goods.
 </li>
 <li>
 Maintain up-to-date tracking information in company systems.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Vendor Creation &amp; Management:
 
 </li>
 <li>
 Assist in the vendor creation process by gathering required documentation (e.g., company registration, tax ID, bank details).
 </li>
 <li>
 Ensure all vendor information is accurate and complete.
 </li>
 <li>
 Submit vendor creation requests to the appropriate department (e.g., Finance, Procurement).
 </li>
 <li>
 Maintain a database of approved vendors.
 </li>
 <li>
 Assist with vendor performance tracking and reporting.
 </li>
 <li>
 Communicate with potential vendors to explain the vendor creation process and answer questions.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Administrative Support:
 
 </li>
 <li>
 Provide general administrative support to the team, including managing calendars, scheduling meetings, and making travel arrangements.
 </li>
 <li>
 Prepare reports, presentations, and other documents as needed.
 </li>
 <li>
 Handle incoming and outgoing correspondence (mail, email, phone calls).
 </li>
 <li>
 Maintain office supplies and equipment.
 </li>
 <li>
 Assist with other administrative tasks as assigned.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Communication &amp; Coordination:
 
 </li>
 <li>
 Serve as a primary point of contact for vendors and internal teams regarding POs, shipments, and vendor creation.
 </li>
 <li>
 Communicate effectively in English and Arabic (preferred).
 </li>
 <li>
 Maintain positive working relationships with colleagues and external partners.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 PROFESSIONAL AND PERSONAL SKILLS
 
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 High school diploma or equivalent required; Bachelor's degree preferred.
 </li>
 <li>
 years of experience in an administrative role, preferably with experience in PO management, shipment tracking,
 
 and vendor creation.
 
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Experience with [Specific ERP or Procurement Software, e.g., SAP, Oracle] is a plus.
 </li>
 <li>
 Excellent organizational and time-management skills.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Fluency in Arabic and English is highly preferred.
 </li>
 <li>
 Knowledge of customs regulations and import/export procedures in KSA is a plus.
 </li>
 <li>
 Prior experience in retail or luxury goods industry is a plus.
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Administrative Support
 </li>
 <li>
 Purchase Order Management
 </li>
 <li>
 Shipment Tracking
 </li>
 <li>
 Logistics Coordination
 </li>
 <li>
 
 Vendor Creation &amp; Management
 
 </li>
 <li>
 Communication (Written &amp; Verbal)
 </li>
 <li>
 Organization
 </li>
 <li>
 Time Management
 </li>
 <li>
 Attention to Detail
 </li>
 <li>
 Problem-Solving
 </li>
 <li>
 Microsoft Office Suite
 </li>
 </ul>
</div>

Admin Assistant

Verve Studios

<div>
 
 
 Company Description
 
 
 
 Verve Studios is a full-service media production studio with expertise in commercials, social media management, and design within the entertainment industry. We deliver innovative experiences that resonate with our audience through concept-based work focusing on exposition and visual expression. Our team is dedicated to creating meaningful and impactful content that stands out in a competitive market.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a
 
 full-time internship
 
 position for an
 
 Administrative Assistant
 
 , based in Jeddah.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Supporting project management activities, including timeline development and milestone tracking
 </li>
 <li>
 Coordinating project activities across internal and external teams
 </li>
 <li>
 Maintaining, organizing, and updating project documentation and reports
 </li>
 <li>
 Scheduling and organizing virtual/in-person meetings, managing communications, and taking meeting notes
 </li>
 <li>
 Ensuring the timely completion of project deliverables
 </li>
 <li>
 Liaising with team members and clients to ensure smooth project execution
 </li>
 <li>
 Assisting team members with various administrative and operational tasks
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Proficiency in Arabic and English is a must
 </li>
 <li>
 Proficiency in project management tools and software
 </li>
 <li>
 Experience in coordinating project activities and maintaining project documentation
 </li>
 <li>
 Bachelor's degree in a relevant field (preferred)
 </li>
 <li>
 Previous experience in the entertainment industry (a plus)
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Detail-oriented with strong problem-solving abilities
 </li>
 <li>
 Comfortable in a fast-paced, creative environment
 </li>
 <li>
 Able to handle multiple tasks and prioritize effectively
 </li>
 <li>
 Strong interpersonal skills and a team-oriented mindset
 </li>
 <li>
 Flexible and adaptable to shifting priorities
 </li>
 <li>
 Proactive and eager to learn
 </li>
 </ul>
</div>

Administrative Assistant (Tamheer)

Ericsson

<div>
 
 Join our Team
 
 
 
 
 About this opportunity:
 
 
 
 In this role, you'll be instrumental in implementing and advancing our People operational priorities, transforming our organization into the &ldquo;best place to work&rdquo;. Your focus will be on attracting and building the high-performing teams of tomorrow, empowering career growth, and fostering the Ericsson culture based on a foundation of integrity, inclusion, safety, and well-being.
 
 
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Leading in supporting all sectors On-Boarding and off-boarding.
 </li>
 <li>
 Act as main SPOC for all Human Resources inquiries.
 </li>
 <li>
 Admin Support with emails and communication with various stakeholders.
 </li>
 <li>
 Admin support with arranging meetings with various stakeholders such as Talent Acquisition, Recruiting, payroll, Training department meetings and support with preparation of all necessary documentation, implementation of follow-up action.
 </li>
 <li>
 Interpret policies and advise managers on employee matters.
 </li>
 <li>
 Perform records retention activities.
 </li>
 <li>
 Perform approved local administrative activities.
 </li>
 <li>
 Drive and improve operational perfection.
 </li>
 <li>
 Manage contract renewals, changes, and high-impact HR transactions.
 </li>
 <li>
 Support HR analytics/reporting to management.
 </li>
 <li>
 Ensure HR service delivery standards are met.
 
 
 </li>
 </ul>
 
 You will bring
 
 
 
 <ul>
 <li>
 Graduate degree in Business administration or equivalent qualification
 </li>
 <li>
 3-5 years of HR Operations and/or administrative experience
 </li>
 <li>
 Expert in Microsoft Office.
 </li>
 <li>
 Writing and reporting
 </li>
 <li>
 Delivering results and meeting customer expectations
 </li>
 <li>
 Planning and organizing
 </li>
 <li>
 Crafting and innovating
 </li>
 <li>
 Proven skills in a service-oriented environment
 
 
 </li>
 </ul>
 
 Why join Ericsson?
 
 
 
 At Ericsson, you&acute;ll have an outstanding opportunity. The chance to use your skills and imagination to push the boundaries of what&acute;s possible. To build solutions never seen before to some of the world&rsquo;s toughest problems. You&acute;ll be challenged, but you won&rsquo;t be alone. You&acute;ll be joining a team of diverse innovators, all driven to go beyond the status quo to craft what comes next.
 
 
 
 What happens once you apply?
 
 
 
 Click Here to find all you need to know about what our typical hiring process looks like.
 
 
 Encouraging a diverse and inclusive organization is core to our values at Ericsson, that's why we champion it in everything we do. We truly believe that by collaborating with people with different experiences we drive innovation, which is essential for our future growth. We encourage people from all backgrounds to apply and realize their full potential as part of our Ericsson team. Ericsson is proud to be an Equal Opportunity Employer. learn more.
 
 
 
 Primary country and city:
 
 Saudi Arabia (SA) || Riyadh
 
 
 
 Req ID:
 
 772775
</div>

HR Officer

Andalusia Group For Medical Services

We are hiring :GP Dental AssistantLocation :Jeddah , Saudi Arabia- Job Description :This is a full-time on-site role for a GP Dental Assistant located in Jeddah. The GP Dental Assistant will be responsible for providing dental care support, assisting with dental procedures, performing oral care tasks, maintaining sterilization standards for instruments and equipment, and supporting the dentists during various treatments. Additional responsibilities include managing patient records, preparing treatment rooms, and ensuring optimal patient comfort and care.-Qualifications:-Bachelor's degree in Dentistry .-Experience in Dental Assisting and supporting dental procedures(Preferred)-Good interpersonal and communication skills-Ability to work efficiently in a fast-paced environment-Relevant certification or diploma in Dental Assisting or related field-Experience in a dental or healthcare setting is a plusFresh graduates are welcomed.Jeddah Residency is a must .Job Type: Full-time

Dental Assistant

Thabt Gulf Digital Soulution

URGENT HIRING!!!Job Title: Tea Boy / Office BoyWe are currently hiring a Tea Boy / Office Boy to support daily operations in a professional office environment in the Kingdom of Saudi Arabia (KSA). The ideal candidate will be responsible for preparing refreshments, maintaining cleanliness, and providing basic support to office staff and guests.Key Responsibilities:Prepare and serve tea, coffee, and other beverages to staff and visitors.Ensure the cleanliness and organization of the office, pantry, and meeting rooms.Assist with basic clerical tasks such as filing documents, photocopying, and organizing supplies.Receive and direct visitors in a professional and courteous manner.Monitor and replenish pantry stock as needed.Support day-to-day office operations as required.Requirements:1&ndash;3 years of proven experience as a Tea Boy, Office Assistant, or in a similar role.Basic knowledge of beverage preparation and office maintenance tasks.Good communication skills in English (Arabic is a plus).Ability to work independently and manage multiple tasks efficiently.Professional appearance and good personal hygiene.Must be currently based in KSA with a valid or cancelled visa, or on a visit visa.Punctual, polite, respectful, and well-groomedEmail: nar.tasks@gmail.comJob Type: Full-time

Teaboy/ Karak maker

PwC Middle East

<div>
 
 Line of Service
 
 
 
 
 Industry/Sector
 
 
 
 
 Specialism
 
 
 
 
 Management Level
 
 
 
 Associate
 
 
 
 Job Description &amp; Summary
 
 
 
 At PwC, our people in property management focus on providing strategic advice and solutions for clients in the real estate industry, helping them optimise their property portfolios and maximise returns. These individuals handle property acquisitions, leasing, asset management, and development projects.
 
 
 In corporate real estate management at PwC, you will focus on the management of physical assets and properties owned or leased by the Firm or clients for business operations. Your work will involve identifying, leasing, and managing real estate portfolios.
 
 
 
 Duties And Responsibilities
 
 
 
 
 Financial
 
 
 
 Adhere to budget
 
 
 
 Customer
 
 
 
 Diary management
 
 
 Extensive management of online diaries, book appointments and arrange meetings, updates as required
 
 
 Ensure Executive/s get to meetings on time with appropriate documentation
 
 
 Act as back up in managing other Executives&rsquo; and Principals&rsquo; diaries when their EAs are not available
 
 
 Call management
 
 
 Handle and screen calls for Executive/s
 
 
 Take and pass messages to Executive/s in a timely manner
 
 
 
 Email management
 
 
 
 Monitor Executives&rsquo; email inboxes when they are out of the office or at meetings and taking action as necessary
 
 
 
 Client relationships
 
 
 
 Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
 
 
 Assist other EAs during busy periods
 
 
 
 Internal Process
 
 
 
 Meetings
 
 
 Proactive planning for meetings and follow up actions (documents, papers needed&hellip;)
 
 
 Organise local internal and external meetings, including organising catering, IT requirements etc
 
 
 Meet and greet visitors
 
 
 Partner and Executive general admin
 
 
 Proofread and finalize documents when required i.
 
 
 e.
 
 
 presentations, proposals, letters
 
 
 General filing
 
 
 Keeping Executive own contacts databases/business card storage up to date
 
 
 
 Learning and Growth
 
 
 
 Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
 
 
 Comply with PwC policies and procedures in all aspects of the role
 
 
 Build network of strong working relationships both internally and externally
 
 
 Assist with the organisation of PwC events as needed including dinners and outside events
 
 
 Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
 
 
 
 Minimum Years Experience Required
 
 
 
 <ul>
 <li>
 Add here AND change text color to black or remove bullet and section title if not applicable
 
 
 </li>
 </ul>
 
 Additional Application Instructions
 
 
 
 <ul>
 <li>
 Add here AND change text color to black or remove bullet and section title if not applicable
 
 
 </li>
 </ul>
 
 Education
 
 
 (if blank, degree and/or field of study not specified)
 
 
 
 
 Degrees/Field Of Study Required
 
 
 
 Degrees/Field of Study preferred:
 
 
 
 Certifications
 
 
 (if blank, certifications not specified)
 
 
 
 
 Required Skills
 
 
 
 
 Optional Skills
 
 
 
 3D Visualization, 3D Visualization, Accepting Feedback, Access Management, Active Listening, Architectural Design, Architectural Engineering, Architectural Management, Architectural Negotiation, Architectural Rendering, Building Design, Commercial Real Estate, Communication, Computer-Aided Design (CAD), Cost Estimate Trend Identification, Coworking Space Management, Emotional Regulation, Empathy, Inclusion, Integrated Workplace Management System (IWMS), Intellectual Curiosity, Interpreting Drawings, Landlord-Tenant Negotiation, Lease Accounting, Lease Agreement {+ 24 more}
 
 
 
 Desired Languages
 
 
 (If blank, desired languages not specified)
 
 
 
 
 Travel Requirements
 
 
 
 Not Specified
 
 
 
 Available for Work Visa Sponsorship?
 
 
 
 No
 
 
 
 Government Clearance Required?
 
 
 
 No
 
 
 
 Job Posting End Date
 
</div>

Executive Assistant

Magrabi Health

<div>
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Oversee daily operations of the dental department, ensuring smooth and efficient clinic functioning.
 </li>
 <li>
 Lead, supervise, and evaluate the dental nursing team, providing guidance and support for professional development.
 </li>
 <li>
 Ensure adherence to infection control protocols, safety standards, and regulatory requirements.
 </li>
 <li>
 Coordinate patient care activities, ensuring high-quality and compassionate service.
 </li>
 <li>
 Assist in the development and implementation of departmental policies, procedures, and quality assurance measures.
 </li>
 <li>
 Manage inventory and procurement of dental supplies and equipment.
 </li>
 <li>
 Collaborate with dentists and other healthcare professionals to deliver optimal patient outcomes.
 </li>
 <li>
 Conduct staff scheduling, training, and performance appraisals.
 </li>
 <li>
 Monitor department performance through KPIs and implement improvement strategies.
 </li>
 </ul>
 
 
 Required Qualifications:
 
 
 <ul>
 <li>
 Bachelor's Degree in Nursing/ Dental Assistance (or equivalent).
 </li>
 <li>
 Valid Saudi Council for Health Specialties as a dental assistant OR nurse specialist.
 </li>
 <li>
 Proven experience as a Dental Nurse or Head Nurse in a dental setting, within large clinic.
 </li>
 <li>
 Strong leadership and team management skills.
 </li>
 <li>
 In-depth knowledge of dental procedures, infection control, and safety standards.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Ability to work under pressure and handle multiple priorities.
 </li>
 <li>
 Fluency in English; Arabic language skills are a plus.
 </li>
 <li>
 Knowledge of healthcare regulations and standards in Saudi Arabia.
 </li>
 </ul>
 
 
 Preferred:
 
 
 <ul>
 <li>
 Certification in Dental Nursing or Advanced Nursing Practice.
 </li>
 <li>
 Experience with healthcare management and quality improvement initiatives.
 </li>
 </ul>
</div>

Dental Head Nurse

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