executive assistant

admin and social media assistant Jobs in Jeddah

admin and social media assistant

administrative supervisor

human resources coordinator Jobs in Jeddah

human resources coordinator

meeting & event coordinator Jobs in Jeddah

meeting & event coordinator

administrative coordinator

Emdad By Elm

<div>
 <p>
  <strong>
   Job Description:
  </strong>
 </p>
 <p>
  The Administrative Supervisor is a pivotal leadership role tasked with the comprehensive oversight and coordination of the daily operations of the administrative team within a corporate environment. This position demands a highly skilled professional with advanced competencies in team management, communication, and process improvement, who can effectively foster a culture of innovation and continuous improvement. The individual will lead efforts to enhance organizational efficiency through the strategic management of administrative functions such as scheduling, reporting, budget oversight, and compliance. A key focus will be on motivating and securing the professional development of team members, while maintaining high standards of operational effectiveness. The ideal candidate will also exhibit exceptional organizational skills, critical thinking capabilities, and a keen attention to detail, enabling proactive problem-solving in addressing administrative challenges and ensuring alignment with broader organizational objectives.
 </p>
 <p>
  <strong>
   Job Requirements:
  </strong>
 </p>
 <ul>
  <li>
   A minimum of 3-4 years of experience in an administrative supervisory role or similar leadership capacity in a corporate environment.
  </li>
  <li>
   Proven track record of managing administrative teams, exhibiting strong leadership capabilities and fostering team development.
  </li>
  <li>
   Advanced knowledge of office management applications, project management tools, and data analysis techniques.
  </li>
  <li>
   Exceptional oral and written communication skills in both Arabic and English to interact with diverse stakeholders effectively.
  </li>
  <li>
   Strong interpersonal skills, demonstrating an ability to build relationships, resolve conflicts, and drive team performance.
  </li>
  <li>
   Comprehensive understanding of administrative policies, procedures, and best practices, ensuring compliance and governance within the organization.
  </li>
  <li>
   Budget management experience, with a focus on cost reduction strategies and resource allocation optimization.
  </li>
  <li>
   Ability to adapt to changing priorities and manage multiple tasks in a fast-paced environment.
  </li>
  <li>
   Prior experience in process improvement or streamlining workflows to enhance operational efficiency.
  </li>
 </ul>
 <p>
  <strong>
   Job Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Oversee and coordinate the daily operations of the administrative team to ensure seamless workflow and efficient service delivery.
  </li>
  <li>
   Develop, implement, and optimize administrative policies and procedures to enhance productivity, accuracy, and compliance with organizational standards.
  </li>
  <li>
   Mentor and train team members, fostering an environment of professional growth, skill enhancement, and performance accountability.
  </li>
  <li>
   Monitor and manage resource allocation to ensure effective utilization and adherence to budgetary constraints.
  </li>
  <li>
   Collaborate with other departments to ascertain administrative needs, providing tailored solutions to support overarching organizational goals.
  </li>
  <li>
   Conduct regular performance reviews and provide constructive feedback, recognizing achievements and addressing areas for improvement.
  </li>
  <li>
   Proactively identify challenges within the administrative processes, employing strategic problem-solving techniques to devise and implement effective solutions.
  </li>
  <li>
   Maintain up-to-date documentation of administrative processes, ensuring compliance with internal regulations and external legal requirements.
  </li>
  <li>
   Serve as a liaison between senior management and the administrative team, facilitating communication and alignment of objectives.
  </li>
 </ul>
 <p>
  <strong>
   Required Skills:
  </strong>
 </p>
 <ul>
  <li>
   Strong leadership abilities with a focus on team development, motivation, and results-oriented management.
  </li>
  <li>
   Advanced problem-solving skills, capable of identifying issues and implementing innovative solutions effectively.
  </li>
  <li>
   Excellent organizational skills, enabling the management of multiple priorities and deadlines without compromising quality.
  </li>
  <li>
   High level of proficiency in office software applications, project management tools, and data analysis platforms.
  </li>
  <li>
   Effective communication skills, both verbal and written, allowing clear and concise interaction with diverse stakeholders.
  </li>
  <li>
   Strong analytical and critical thinking skills, supporting data-driven decision-making processes.
  </li>
  <li>
   Sound understanding of budget management principles and financial acumen, emphasizing cost efficiency.
  </li>
  <li>
   Ability to work collaboratively in a team-oriented environment while maintaining a strong sense of accountability for individual performance.
  </li>
  <li>
   High attention to detail, ensuring accuracy in documentation and adherence to organizational policies and regulations.
  </li>
 </ul>
</div>


Administrative Supervisor

Procter & Gamble

<div><h2 class="jobSectionHeader"><b>Overview of the job</b></h2><p>
You will provide administrative and office support to drive outstanding work processes and execution to meet or exceed business objectives. You must fully engage and be energized by a dynamic and fast paced position.</p><p>
You should be able to lead and perform a variety of advanced administrative duties. You should be focused, highly dedicated and motivated, in addition to having the agility needed to adjust to various schedules and situations. Flexible to flow where work is needed, improve, change and simplify processes.</p><h2 class="jobSectionHeader"><b><br>
Responsibilities of the role</b></h2><ul><li>
Responsible for providing administrative, technical, and project management support to a Senior Executive and their leadership team.</li><li>
Serves as a strategic business partner - trusted confidante, liaison, and executive stand-in - providing guidance and input regarding company and business affairs.</li><li>
Builds and maintains relationships crucial to the success of the Executive and the organization and represents the Company and the Executive&rsquo;s office to the organization as well as external visitors.</li><li>
Should be well-versed in office management, technical tools, and software applications, and coordinating travel and global business meetings.</li><li>
Must be professional and exercise discretion when handling sensitive information.</li><li><b>
Role Requirements</b></li><li>
3-5 years of relevant work experience</li><li>
Arabic &amp; English fluency (written &amp; spoken)</li><li>
Exceptional attention to detail</li><li>
Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.</li><li>
Strong organization and follow through skills.</li></ul></div><p></p>

Executive Assistant

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!<br>
<p></p>
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible.<p></p><p><b><br>
Job Description:</b></p><p>
Parsons is looking for an amazingly talented <b>Secretary - Saudi National </b>to join our team! In this role you will get to work on one of the unique hospitality projects in the kingdom.</p><p></p><p><b>
What You'll Be Doing:</b></p><ul><li>
Generate and update spreadsheets/SharePoint, track deliverables; ensure all appropriate forms adhere to Client and Parsons guidance and policy.</li><li>
Manage the day-to-day activities of a large, professional office team, including directing support staff as the team grows.</li><li>
Coordinate with key administrative stakeholders to ensure smooth operation of the delivery team office and uninterrupted support to the senior leadership team.</li><li>
Perform tracking and management of internal and external tasks as required by the senior leadership team.</li><li>
Monitor and track overall financial administration efforts and ensure compliance with policy and guidance, in coordination with internal stakeholders as required.</li></ul><p></p><p><b>
What Required Skills You'll Bring:</b></p><ul><li>
Exemplary professional attitude and demonstrated ability in exercising tact, diplomacy, good judgment, and customer service and support, as well as the ability to interface effectively with a variety of people.</li><li>
Demonstrated experience with verbal and written communication and coordination skills to effectively work with individuals at all levels.</li><li>
Demonstrated experience with supporting large, professional teams in challenging environments, working to deadlines and budgets.</li><li>
Demonstrated experience utilizing standard business application software for presentations, word processing, and spreadsheets.</li><li>
Ability to manage and work in a team, deliver objectives and targets.</li><li>
Liaise with other departments, disciplines or any other internal and external stakeholders such as contractors, subcontractors, suppliers, government agencies, consultants, or investors, or others as necessary.</li><li>
Perform various coordinating tasks and administrative duties such as maintaining department documentation.</li><li>
Perform administrative functions between other offices as necessary.</li><li>
Filing, photocopy documents and distribute as required per Client standard procedures.</li><li>
Maintain documents by listing the documents and storing them at the designated places.</li><li>
Act as point of contact and coordinate departmental telephone calls as required.</li><li>
Prepare and develop statistical work-related reports as needed.</li><li>
Provide administrative support in work related responsibilities.</li></ul><p></p><p><b>
What preferred education/ experience is required:</b></p><ul><li>
Bachelor&rsquo;s in administration or professional equivalent.</li><li>
Demonstrated experience of managing significant size professional offices.</li><li>
Demonstrated experience of managing significant size office support staff team.</li><li>
Demonstrated experience of managing the budget for significant size professional office.</li><li>
Demonstrated experience with creating and maintaining databases, summary data, spreadsheets, graphic documents, and maintaining associated websites</li><li>
Strong written and verbal communication (English and Arabic), organizational, and interpersonal skills, as and the ability to meet deadlines.</li><li>
5+ years of directly related work experience.</li></ul><p></p>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.<p></p><p>
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!</p><p></p><div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
<br><div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div><br>
Financial Wellness</div><div><br>
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div><br>
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div><br>
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div><br>
Veteran Support</div><div><br>
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div><br>
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div><br>
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div><p></p>

Secretary - Saudi National

<div>
 <strong>
  Job Location
  <br/>
  <br/>
 </strong>
 JEDDAH JAMEEL SQUARE OFFICE
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <strong>
  Overview of the job
  <br/>
  <br/>
 </strong>
 You will provide administrative and office support to drive outstanding work processes and execution to meet or exceed business objectives. You must fully engage and be energized by a dynamic and fast paced position.
 <br/>
 <br/>
 You should be able to lead and perform a variety of advanced administrative duties. You should be focused, highly dedicated and motivated, in addition to having the agility needed to adjust to various schedules and situations. Flexible to flow where work is needed, improve, change and simplify processes.
 <br/>
 <br/>
 <strong>
  Responsibilities Of The Role
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Responsible for providing administrative, technical, and project management support to a Senior Executive and their leadership team.
  </li>
  <li>
   Serves as a strategic business partner - trusted confidante, liaison, and executive stand-in - providing guidance and input regarding company and business affairs.
  </li>
  <li>
   Builds and maintains relationships crucial to the success of the Executive and the organization and represents the Company and the Executive&rsquo;s office to the organization as well as external visitors.
  </li>
  <li>
   Should be well-versed in office management, technical tools, and software applications, and coordinating travel and global business meetings.
  </li>
  <li>
   Must be professional and exercise discretion when handling sensitive information.
  </li>
  <li>
   Role Requirements
  </li>
  <li>
   3-5 years of relevant work experience
  </li>
  <li>
   Arabic &amp; English fluency (written &amp; spoken)
  </li>
  <li>
   Exceptional attention to detail
  </li>
  <li>
   Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.
  </li>
  <li>
   Strong organization and follow through skills.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Job Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Role Requirements
  </li>
  <li>
   3-5 years of relevant work experience
  </li>
  <li>
   Arabic &amp; English fluency (written &amp; spoken)
  </li>
  <li>
   Exceptional attention to detail
  </li>
  <li>
   Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.
  </li>
  <li>
   Strong organization and follow through skills.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Job Schedule
  <br/>
  <br/>
 </strong>
 Full time
 <br/>
 <br/>
 <strong>
  Job Number
  <br/>
  <br/>
 </strong>
 R000140930
 <br/>
 <br/>
 <strong>
  Job Segmentation
  <br/>
  <br/>
 </strong>
 Experienced Professionals
</div>


THE FIRST AGENCY

<div>
 <p>
  <strong>
   Job Vacancy &ndash; Executive Administrative Assistant &ndash; Digital Marketing Agency &ndash; Jeddah
  </strong>
 </p>
 <p>
  A leading digital marketing agency in Jeddah is seeking an exceptional
  <strong>
   Executive Administrative Assistant
  </strong>
  with strong experience in the digital marketing agency sector. The ideal candidate will act as the direct operational and administrative arm of top management, with the ability to manage clients, projects, teams, and daily operations with high efficiency. This role requires a proactive leader capable of decision-making, representing management in internal and external communications, and ensuring smooth business operations at all times.
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  &bull; Manage daily office operations and ensure smooth workflow without direct supervision
 </p>
 <p>
  &bull; Represent the CEO in meetings, follow up on decisions, and close tasks with internal and external parties
 </p>
 <p>
  &bull; Manage client projects from contract signing to final delivery, ensuring timelines and deliverables are met
 </p>
 <p>
  &bull; Handle client files, contracts, invoices, payments, and professional correspondence with partners and clients
 </p>
 <p>
  &bull; Lead the B2B corporate sales pipeline, communicate with prospects, present services, schedule meetings, and close deals
 </p>
 <p>
  &bull; Prepare executive, operational, marketing, and financial reports and present them professionally
 </p>
 <p>
  &bull; Coordinate with design, development, marketing, and production teams to ensure timely execution of tasks
 </p>
 <p>
  &bull; Organize and manage official email, digital and physical documents, and record all procedures
 </p>
 <p>
  &bull; Issue invoices, follow up on collections, and ensure compliance with internal accounting processes
 </p>
 <p>
  &bull; Handle sensitive matters with full confidentiality and strong decision-making skills
 </p>
 <p>
  &bull; Appear on media &amp; represent the company on social media when required
 </p>
 <p>
  <strong>
   Requirements &amp; Qualifications
  </strong>
 </p>
 <p>
  &bull;
  <strong>
   Minimum 3 years of experience in the same role inside a digital marketing agency (mandatory requirement)
  </strong>
 </p>
 <p>
  &bull; Deep understanding of the project lifecycle in marketing agencies (client management &ndash; delivery &ndash; results &ndash; reporting)
 </p>
 <p>
  &bull; Proven experience in B2B sales and closing corporate deals
 </p>
 <p>
  &bull; Hands-on experience in basic accounting, budgeting, and financial reporting
 </p>
 <p>
  &bull; Excellent verbal and written communication and leadership skills
 </p>
 <p>
  &bull; Highly advanced time-management and organizational skills
 </p>
 <p>
  &bull; Ability to work under pressure, handle multiple tasks, and adapt to fast-changing priorities
 </p>
 <p>
  &bull; Proficiency in
  <strong>
   Notion, CRM platforms, Google Workspace, and Microsoft Office
  </strong>
 </p>
 <p>
  &bull; A strong and confident personality capable of taking decisions without hesitation
 </p>
 <p>
  <strong>
   Personal Attributes
  </strong>
 </p>
 <p>
  &bull; Strong leadership presence and high confidence
 </p>
 <p>
  &bull; Fast understanding of management directions and execution without repeated instructions
 </p>
 <p>
  &bull; Problem-solving mindset &ndash; not waiting for guidance to act
 </p>
 <p>
  &bull; Friendly, professional, and able to build client trust from the first call
 </p>
 <p>
  &bull; Zero-excuses attitude and high performance standards
 </p>
 <p>
  <strong>
   Benefits
  </strong>
 </p>
 <p>
  &bull; Fixed monthly salary
 </p>
 <p>
  &bull; Professional work environment with continuous learning
 </p>
 <p>
  &bull; Opportunity for leadership growth and management representation
 </p>
 <p>
  &bull; Performance-based and sales-based incentives
 </p>
 <p>
  &bull; Two days off per week
 </p>
 <p>
  📌
  <strong>
   Only candidates with proven previous experience in a digital marketing agency will be considered
  </strong>
 </p>
</div>


مساعد إداري

M Hotel Al Dana Makkah

<div><p>As a Human Resources Coordinator, you will play a vital role in supporting the HR department's daily operations and initiatives. This position is responsible for providing administrative and logistical support to ensure the smooth functioning of various HR functions.</p><p><b>
Key Job Responsibilities:</b></p><ul>
<li>
Assist in recruitment processes, including job postings, candidate communication, and interview scheduling.</li>
<li>Coordinate and facilitate the onboarding process for new colleagues.</li>
<li>Maintain accurate and up-to-date HR records, both electronic and physical files.</li>
<li>Respond to colleague inquiries and provide support related to HR policies and procedures.</li>
<li>Assist in benefits administration and process benefits-related inquiries.</li>
<li>Coordinate HR-related training and development programs, including logistics and scheduling.</li>
<li>Support the resolution of employee relations issues and conflicts as directed by the head of HR.</li>
<li>Prepare and distribute HR communications and notices to colleagues.</li>
<li>Assist in the preparation of HR reports, metrics, and data analysis.</li>
<li>Assist in the organization and execution of HR events and activities.</li>
<li>Collaborate with HR team members and other departments to support HR initiatives.</li>
<li>Operate in a safe and environmentally friendly manner to safeguard the health and safety of colleagues, as well as contribute to environmental conservation.</li>
<li>Adhere to the company&rsquo;s environmental, health, and safety procedures and policies.</li></ul></div>

Human Resources Coordinator

Perfume Unlimited LLC

<p>We are looking for a Sales, Invoice &amp; Logistics Coordinator who will support the sales and operations teams by preparing quotations, processing sales orders, generating invoices, and coordinating logistics activities to ensure smooth and timely delivery of goods. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple tasks efficiently while coordinating between internal departments, customers, suppliers, and logistics partners.</p><p><b>Key ResponsibilitiesSales Support &amp; Order Coordination</b></p><ul><li>Prepare quotations, proposals, and price lists for the sales team.</li><li>Liaise with customers to confirm requirements and ensure order accuracy.</li><li>Enter and update sales orders in the ERP/CRM system.</li><li>Follow up on pending quotations, approvals, and payments.</li><li>Coordinate with procurement and warehouse teams to confirm stock availability and lead times.</li></ul><p><b>Invoice &amp; Order Processing</b></p><ul><li>Generate accurate invoices according to company policies, ensuring correct pricing, discounts, and product details.</li><li>Track delivery notes, GRNs, and maintain complete documentation for invoicing.</li><li>Ensure timely submission of invoices to customers and follow-up for payment collection.</li></ul><p><b>Logistics Coordination</b></p><ul><li>Coordinate with warehouse, logistics providers, and transport companies to schedule and ensure timely deliveries.</li><li>Prepare delivery instructions, packing lists, and dispatch documents.</li><li>Monitor shipment status and ensure on-time delivery to customers.</li><li>Manage inbound and outbound logistics documentation, including delivery notes, shipping documents, and returns.</li><li>Handle customs clearance coordination (if applicable) and ensure compliance with logistics and transport regulations.</li><li>Communicate with drivers, warehouse staff, and customers to resolve delivery-related issues or delays.</li><li>Maintain accurate logistics records, shipment schedules, and transportation costs.</li></ul><p><b>Customer Relationship &amp; Issue Resolution</b></p><ul><li>Respond to customer inquiries regarding invoices, deliveries, and order status.</li><li>Build and maintain strong customer relationships to support smooth sales operations.</li><li>Address and resolve billing, delivery, or logistics discrepancies promptly.</li></ul><p><b>Administrative Support &amp; Reporting</b></p><ul><li>Maintain organized records of sales contracts, invoices, delivery notes, and purchase orders.</li><li>Prepare sales reports, invoice summaries, aging reports, delivery trackers, and logistics KPIs.</li><li>Support internal and external audits by providing required documentation.</li><li>Ensure all data is updated and accurate within the ERP/CRM system.</li></ul><p><b>Qualifications &amp; Requirements : </b><br/>Bachelor&rsquo;s degree in Business Administration, Finance, Accounting, or related field.<br/>1&ndash;3 years of experience in sales coordination, invoicing, or administrative support (preferably in Saudi Arabia).<br/>Good understanding of sales processes, invoicing, and documentation workflows. Proficiency in Microsoft Excel, Word, and CRM/ERP software (SAP/Oracle/Odoo is a plus).<br/>Strong communication, organizational, and multitasking skills. Ability to work under pressure and meet deadlines.<br/>Fluency in English is required. Arabic is an advantage.</p><p>Interested candidates are encouraged to apply, female candidates are encouraged indeed.</p><p>Job Types: Full-time, Permanent</p><p>Pay: From &#65020;4,500.00 per month</p>

Logistics Cum Sales Invoicing Coordinator

Explore 42+ Administrative coordinator in Jeddah this December. Find roles across top companies and apply now to boost your career.

42 administrative coordinator jobs IN Jeddah

Administrative Supervisor

Executive Assistant

Secretary - Saudi National

Executive Assistant

مساعد إداري

Human Resources Coordinator

Logistics Cum Sales Invoicing Coordinator