project manager

admin assistant

administration manager

administrative manager

assistant project manager

project admin assistant

Vanderlande

<div>
 Job Title
 <br/>
 <br/>
 Project Admin Assistant
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 External Job Description
 <br/>
 <br/>
 <strong>
  Job Purpose Statement
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide comprehensive administrative and logistical support to ensure
   <br/>
   <br/>
  </li>
 </ul>
 smooth and efficient operations at the site.
 <br/>
 <br/>
 <ul>
  <li>
   Coordinating with various stakeholders and maintaining essential
   <br/>
   <br/>
  </li>
 </ul>
 documentation and supplies.
 <br/>
 <br/>
 <strong>
  Scope
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Covering site administration and logistics operations at the airport.
  </li>
  <li>
   Interfacing with management, technical teams, vendors, and finance,
   <br/>
   <br/>
  </li>
 </ul>
 while ensuring compliance with airport and organizational regulations.
 <br/>
 <br/>
 <strong>
  Qualification And Abilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A bachelor's degree or equivalent with strong computer skills.
  </li>
  <li>
   At least 2-3 years of relevant administrative or office management
   <br/>
   <br/>
  </li>
 </ul>
 experience.
 <br/>
 <br/>
 <ul>
  <li>
   Excellent communication skills (in English and Arabic).
  </li>
  <li>
   Experience handling multiple tasks in a high-performing environment.
  </li>
  <li>
   MS Office skills (Word, Excel, PowerPoint).
  </li>
  <li>
   Detail-oriented, self-starter, and proactive personality.
  </li>
  <li>
   Must be punctual, dedicated, and responsible.
  </li>
  <li>
   Decision-making ability.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative assistance to management.
  </li>
  <li>
   Track, log, and up-keep of documentation, records of work visas,
   <br/>
   <br/>
  </li>
 </ul>
 passports, and resident IDs.
 <br/>
 <br/>
 <ul>
  <li>
   Manage airport pass applications and renewals.
  </li>
  <li>
   Manage vendor coordination for timely delivery of orders/supplies.
  </li>
  <li>
   Collect POs, payment cheques, and deposit in the bank.
  </li>
  <li>
   Collaborate with Finance for billing.
  </li>
  <li>
   Prepare entry/exit gate passes.
  </li>
  <li>
   Keep tracked records of work visas, passports, and resident IDs.
   <br/>
   <br/>
  </li>
 </ul>
 Supervise security Team if required.
</div>


Project Admin Assistant

Vanderlande Industries

<div><div>Job Title</div>
Project Admin Assistant<div></div><div>
Job Description</div><div>
External Job Description</div><div>
Job purpose statement:</div><ul><li>Provide comprehensive administrative and logistical support to ensure</li></ul><div>
smooth and efficient operations at the site.</div><ul><li>Coordinating with various stakeholders and maintaining essential</li></ul><div>
documentation and supplies.</div><div></div><div><br>
Scope:</div><ul><li>Covering site administration and logistics operations at the airport.</li><li>Interfacing with management, technical teams, vendors, and finance,</li></ul><div>
while ensuring compliance with airport and organizational regulations.</div><div></div><div><br>
Qualification and abilities:</div><ul><li>A bachelor's degree or equivalent with strong computer skills.</li><li>At least 2-3 years of relevant administrative or office management</li></ul><div>
experience.</div><ul><li>Excellent communication skills (in English and Arabic).</li><li>Experience handling multiple tasks in a high-performing environment.</li><li>MS Office skills (Word, Excel, PowerPoint).</li><li>Detail-oriented, self-starter, and proactive personality.</li><li>Must be punctual, dedicated, and responsible.</li><li>Decision-making ability.</li></ul><div></div><div><br>
Responsibilities:</div><ul><li>Provide administrative assistance to management.</li><li>Track, log, and up-keep of documentation, records of work visas,</li></ul><div>
passports, and resident IDs.</div><ul><li>Manage airport pass applications and renewals.</li><li>Manage vendor coordination for timely delivery of orders/supplies.</li><li>Collect POs, payment cheques, and deposit in the bank.</li><li>Collaborate with Finance for billing.</li><li>Prepare entry/exit gate passes.</li><li>Keep tracked records of work visas, passports, and resident IDs.</li></ul><div>
Supervise security Team if required.</div></div>

Fosroc

<div><div><div><h3 class="jobSectionHeader"><b>Vacancy</b></h3></div><div><div><div><div><b>
Job title</b></div><div> HR/Admin Compliance Officer</div></div><br>
<div><div><b>
Department</b></div><div> Administration</div></div><br>
<div><div><b>
Close date</b></div><div> 1st Nov 2025</div></div><br>
<div><div><b>
Location</b></div><div> Jeddah</div></div><div></div><div><div><b><br>
</b></div></div><br>
</div></div></div><div></div><div><div><h3 class="jobSectionHeader"><b>
Job description</b></h3></div><div><div><div><div><b>
Job description</b></div><div><li>Lead and enhance administrative and governmental processes to align with the company&rsquo;s strategic objectives and Saudi Vision 2030.
</li><br>
<li>Oversee the administration department, ensuring efficiency, compliance, and alignment with best practices.
</li><br>
<li>Foster innovative approaches to streamline processes and enhance employee and stakeholder experiences.
</li><br>
<li>Build and maintain strategic relationships with government authorities and external vendors to support company growth and compliance.</li></div></div><br>
<div><div><b>
Responsibilities</b></div><div> Strategic Government Relations:
<br>
<li>Oversee all interactions with government entities, ensuring compliance with Saudi regulations and laws.
</li><br>
<li>Strategize and optimize the use of government portals (e.g., Muqeem, GOSI, Qiwa, and Balady) to improve efficiency.
</li><br>
<li>Monitor and ensure timely renewals of all government documentation, licenses, and permits critical to operations.
</li><br>
<li>Act as a key representative for the company in governmental and semi-governmental meetings or events.
</li><br>
<br>
Licensing and Compliance Management:
<br>
<li>Ensure the validity of all licenses, certifications, and commercial registrations, aligning with regulatory changes.
</li><br>
<li>Lead compliance audits and establish preventive measures to mitigate risks.
</li><br>
<li>Advise leadership on changes in Saudi labor laws and regulatory frameworks.
</li><br>
<br>
Administrative Operations Excellence:
<br>
<li>Implement and oversee advanced administrative systems (e.g., SAP, Oracle, or equivalent platforms) to improve operational efficiency.
</li><br>
<li>Develop and execute strategies to digitalize and automate administrative tasks.
</li><br>
<li>Drive innovation in administrative support processes to reduce costs and improve service delivery.
</li><br>
<br>
Vendor and Supplier Management:
<br>
<li>Establish and maintain relationships with government-approved suppliers and vendors.
</li><br>
<li>Negotiate contracts and agreements to ensure quality services at optimal costs.
</li><br>
<br>
Employee and Stakeholder Services:
<br>
<li>Supervise employee services related to government requirements, including medical insurance, labor contracts, and work permits.
</li><br>
<li>Collaborate with HR to support onboarding, offboarding, and employee document compliance.
</li><br>
<li>Lead initiatives to improve employee satisfaction and simplify interactions with administrative systems.
</li><br>
<br>
Problem Solving and Crisis Management:
<br>
<li>Anticipate and resolve disputes or issues related to government and administrative processes proactively.
</li><br>
<li>Provide leadership during emergencies or challenges, ensuring continuity of operations.</li></div></div><br>
<div><div><b>
Skills required</b></div><div> Essential:
<br>
<li>Deep knowledge of Saudi labor laws, government regulations, and compliance frameworks.
</li><br>
<li>Strong expertise in managing government portals and systems (e.g., Muqeem, Qiwa, and GOSI).
</li><br>
<li>Proficiency in Arabic and English (written and spoken).
</li><br>
<li>Excellent organizational, analytical, and project management skills.
</li><br>
<li>Proven ability to lead teams and manage cross-departmental collaboration.
</li><br>
<li>Deep knowledge of Saudi labor laws, government regulations, and compliance frameworks.
</li><br>
<li>Strong expertise in managing government portals and systems (e.g., Muqeem, Qiwa, and GOSI).
</li><br>
<li>Proficiency in Arabic and English (written and spoken).
</li><br>
<br>
Desirable:
<br>
<li>Experience with ERP systems like SAP, Oracle, or similar platforms.
</li><br>
<li>Background in manufacturing or related industries.
</li><br>
<li>Advanced problem-solving and negotiation skills.
</li><br>
<li>Certification in Project Management (e.g., PMP) or HR/administration-related fields.</li></div></div><br>
<div><div><b>
Educational requirements</b></div><div> Essential:
<br>
Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field.
<br>
<br>
Desirable:
<br>
Certifications in government relations or HR management.</div></div><br>
<div><div><b>
Job role notes</b></div><div> Key Working Relationships:
<br>
<br>
<li>Internal:
</li><br>
HR &amp; Admin Department
<br>
Finance Department
<br>
Operations/Manufacturing Departments
<br>
HR &amp; Admin Department
<br>
Management Team
<br>
<br>
<li>External:
</li><br>
Government entities (e.g., Ministry of Labor, Ministry of Energy, GOSI)
<br>
Approved suppliers and vendors (e.g., Aramco)
<br>
Legal advisors, when necessary
<br>
Regulatory bodies and auditors</div></div></div></div></div></div>

HR/Admin Compliance Officer

<div><p>Have you ever imagined to be part of one of the biggest food companies in the world?</p>
<p>Nourish life is our commitment. This is not limited to food production &ndash; it extends to projects, initiatives and causes we embrace. In order to deliver quality products, we have a team dedicated to innovating every day. We have more than 100,000 employees worldwide. A large team that has a global vision, without leaving aside the local needs.</p>
<p>Each member of our team is important to make BRF one of the largest food companies in the world. We are guided by values that serve as a compass for our work. Ethics in all actions, transparency in our value chain and innovation are non-negotiable points for us.</p>
<p>Come and join us to be part of this food giant!</p>
<p>BRF values and promotes an inclusive and diverse culture. We consider persons with disabilities for all our opportunities.</p>
<div><div><div><h2 class="jobSectionHeader"><b>
Job Description</b></h2>
</div><div><ul><li>Provide the transportation according to the plan received by the departments (timing and number of people).</li>
<li>Support the execution of the activities related to the catering at the factory and monitor the catering provider.</li>
<li>Participate in the department meetings, support the employees and leaders in the topics related to Admin &amp; Facilities.</li>
<li>Support the internal events in the factory, helping with the organization and execution.</li>
<li>Participate in the internal and external audits
</li><li>Communication: Update the internal communication of the factory &ndash; TV, visual boards, support internal communication, creating visual communication for approval and implementation.</li>
<li>Relationship Management - Ensure the services that we are providing are up to the standard and the contract terms and ensure internal client satisfaction.</li>
<li>Reception/Services: Assisting the visitors / Receiving calls</li>
<li>Manage all the services related to contract (Invoice booking / contract management / supplier evaluation / supplier selection)</li>
<li>Responsible for analyzing and controlling the Admin &amp; Facilities packages budget monthly, as well as planning the forecast.</li>
<li>Administration and Compliance</li>
<li>Ensure that all administrative tasks are attended to and in compliance with BRF internal rules &amp; regulations.</li>
<li>Preparation of PR/PO for all services related invoices / timely booking to avoid any deviation / Provision control.</li>
<li>Comply with BRF Sustainability Policy guidelines, ensure adherence to BRF Sustainability Plan through activities in its routines that promotes compliance with the indicators and global ESG (Environmental, Social and Governance) commitments of the Company, ensuring the connection between its actions and sustainable development in the BRF chain.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Academic Background</b></h2>
</div><div><ul><li>Diploma in Administration or Management / Engineering</li>
</ul>
</div></div></div><p>Stay tuned on our Website to be aware about all the job opportunities we have!</p></div>

Admin & Facilities Analyst - GF

Panda Retail Company – Savola Group

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <strong>
  Job Purpose:
  <br/>
  <br/>
 </strong>
 The infrastructure assistant development manager will be a part of the Cooperative technical and engineering team and will be responsible for being MEP systems technical expert.
 <br/>
 <br/>
 <strong>
  Functional Accountabilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Technical resources for MEP and FLS infrastructure systems , SLD , design, installation, T&amp;C with an emphasis on practical/field application.
  </li>
  <li>
   Compliance with the engineering systems and SBC&rsquo;s .
  </li>
  <li>
   Provide Quality Assurance/Quality Control (QAQC) provisions related to New construction, retrofit projects .
  </li>
  <li>
   Oversight of Energy Quality management programs.
  </li>
  <li>
   Review, discuss and provide feedback for Technical Scope of Works and activities, related to new project or Projects impacting on current operation sustainability.
  </li>
  <li>
   Conducting workshops and reviews, for new or ongoing projects, and providing feedback and snag list, based on technical knowledge relevant to SOW.
  </li>
  <li>
   Provide value engineering solutions on design and development projects.
  </li>
  <li>
   Provide technical review of the contractors proposals.
  </li>
  <li>
   Maintain up to date knowledge of emerging technologies relevant to the business .
  </li>
  <li>
   Monitor and report on KPI for systems and team productivity .
  </li>
  <li>
   Other duties as required to support the operation of the organization.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills
  <br/>
  <br/>
 </strong>
 <strong>
  Education, Experience &amp; Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   5-8 years&rsquo; experience.
  </li>
  <li>
   Bachelor&rsquo;s in electrical / Mechanical engineering.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Experience, Skills &amp; Competencies:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Significant experience in MEP and FLS design, specifications, equipment&rsquo;s and shop drawings.
  </li>
  <li>
   Working knowledge of Building Management and control systems.
  </li>
  <li>
   Experience working in a highly collaborative, cross-functional environment.
  </li>
  <li>
   Working knowledge of Microsoft Office - Word, Excel, and Outlook.
  </li>
  <li>
   Working knowledge of AutoCad ( Mandatory ).
  </li>
  <li>
   English and Arabic language (Written &amp; Spoken).
  </li>
 </ul>
</div>


Store Facility Infrastructure Development Assistant Manager

ACWA Power

<div>
 <p>
  <strong>
   Role : Business Support Manger - Renewables
  </strong>
 </p>
 <p>
  <strong>
   Location : Jeddah, KSA
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Description:
 </p>
 <ul>
  <li>
   Provide comprehensive administrative and executive support to senior management.
  </li>
  <li>
   Prepare high-quality presentations, reports, and dashboards using Excel and PowerPoint.
  </li>
  <li>
   Manage scheduling, calendar coordination, and meeting logistics.
  </li>
  <li>
   Collect, analyse, and present business data to support decision-making.
  </li>
  <li>
   Assist with internal communications and follow-ups on action items.
  </li>
  <li>
   Maintain organized records and documentation related to business operations.
  </li>
  <li>
   Coordinate and support department-level planning, reviews, and strategic initiatives.
  </li>
  <li>
   Liaise with internal teams and external stakeholders as required.
  </li>
 </ul>
 <p>
  Ensure compliance with organizational policies and confidentiality standards.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Policies, Processes, Systems &amp; Procedures
  </strong>
 </p>
 <p>
  Implement approved departmental policies, processes, and procedures, and ensure adherence so that work is carried out to the required standard.
 </p>
 <p>
  <strong>
   Continuous Improvement
  </strong>
 </p>
 <p>
  Manage and contribute in the identification and implementation of change initiatives, programmes, and projects in line with the organisation&rsquo;s standards.
 </p>
 <p>
  <strong>
   Related Assignments
  </strong>
 </p>
 <p>
  Perform other related duties or assignments as directed.
 </p>
 <p>
  <strong>
   Internal:
  </strong>
 </p>
 <p>
  Working closely with the Project Companies, Portfolio Management team, all related enabling functions (HR, Finance, Business development, HSSE, etc)
 </p>
 <p>
  <strong>
   External:
  </strong>
 </p>
 <p>
  Shareholders, off takers, advisors, external consultants, etc.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Minimum Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration or related field.
  </li>
 </ul>
 <p>
  <strong>
   Minimum Experience:
  </strong>
 </p>
 <ul>
  <li>
   5+ years of experience in executive assistant or business support (preferred)
  </li>
 </ul>
 <p>
  <strong>
   Professional Skills Required:
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Microsoft Excel
   </strong>
   : Advanced proficiency including, formulas, charts, and data analysis.
  </li>
  <li>
   <strong>
    Dashboard Development
   </strong>
   : Ability to create and maintain visual dashboards for performance tracking.
  </li>
  <li>
   <strong>
    Microsoft PowerPoint
   </strong>
   : Strong skills in creating impactful presentations for executive review.
  </li>
  <li>
   Excellent organizational, time management, and multitasking abilities.
  </li>
  <li>
   Strong written and verbal communication skills.
  </li>
  <li>
   High level of discretion and confidentiality.
  </li>
  <li>
   Proactive, detail-oriented, and capable of working independently.
  </li>
 </ul>
</div>


Business Support Manager

SKM Air Conditioning LLC

<div>
 <p>
  <strong>
   Assistant Sales Manager &ndash; HVAC
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Location: Jeddah
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role
  </strong>
 </p>
 <p>
  We are looking for an experienced
  <strong>
   Assistant Sales Manager
  </strong>
  to lead our sales efforts in Kuwait. This role is responsible for achieving assigned sales targets, developing the market, appointing distributors, and strengthening client relationships. The Assistant Sales Manager will also play a key role in providing market feedback on products and pricing, while guiding the sales team and supporting distributors to achieve company objectives.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Achieve annual sales quotas (QS and QB) as per the plan set by the Sales Director.
  </li>
  <li>
   Support distributors in meeting their assigned sales targets.
  </li>
  <li>
   Provide accurate sales forecasts and regular reports to the Sales Director.
  </li>
  <li>
   Develop new markets and opportunities to enhance sales performance.
  </li>
  <li>
   Provide clear technical and commercial orders for processing.
  </li>
  <li>
   Lead consulting coverage, organize seminars, and arrange factory visits.
  </li>
  <li>
   Manage and guide assigned Application Engineers.
  </li>
  <li>
   Share constant feedback with management on market trends, product needs, and pricing.
  </li>
  <li>
   Perform other sales-related activities as assigned by the Sales Director.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Skills
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in
   <strong>
    Mechanical Engineering
   </strong>
   .
  </li>
  <li>
   Minimum
   <strong>
    10 years of experience
   </strong>
   in the HVAC/Air Conditioning industry.
  </li>
  <li>
   Strong technical and application knowledge of HVAC systems (Chillers, AHUs, FCUs, Packaged Units, VRF).
  </li>
  <li>
   Proven ability to manage distributors and develop new markets.
  </li>
  <li>
   Excellent leadership, communication, and relationship-building skills.
  </li>
  <li>
   Strong problem-solving, decision-making, and analytical abilities.
  </li>
  <li>
   Results-driven with a collaborative team approach.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join Us?
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is a great opportunity to take a leadership role with a leading HVAC solutions provider in the Middle East, driving growth and strengthening partnerships across Kuwait.
 </p>
</div>


Applied Sales - Assistant Manager - JED/KSA

Explore 151+ Project admin assistant in Jeddah this October. Find roles across top companies and apply now to boost your career.

151 project admin assistant jobs IN Jeddah

Project Admin Assistant

Project Admin Assistant

HR/Admin Compliance Officer

Admin & Facilities Analyst - GF

Store Facility Infrastructure Development Assistant Manager

Business Support Manager

Applied Sales - Assistant Manager - JED/KSA