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administration manager

Nesma Infrastructure & Technology

<div>
 <p>
  <strong>
   Job Description
  </strong>
 </p>
 <p>
  <strong>
   Overview
  </strong>
 </p>
 <p>
  <strong>
   Job Title:
  </strong>
  Administration Manager
 </p>
 <p>
  <strong>
   Organization:
  </strong>
  Nesma Infrastructure &amp; Technologies
 </p>
 <p>
  <strong>
   Department:
  </strong>
  Human Resources
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Jeddah
 </p>
 <p>
  <strong>
   Grade/Level:
  </strong>
  B2
 </p>
 <p>
  <strong>
   Job Purpose
  </strong>
 </p>
 <p>
  To ensure the provision of quality and cost-effective administrative services for Nesma Electric in support of the broader Human Resources function.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Positions under direct supervision:
  </strong>
  Government Relations Supervisor, Personnel Supervisor, Receptionists
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Primary responsibilities:
  </strong>
 </p>
 <p>
  &bull; Coordinate the issuance and renewal of visas and work permits, iqamas, passports, sponsorships, vehicle documentation and other requirements at the Labor Office and relevant government entities
 </p>
 <p>
  &bull; Prepare the necessary documents to complete affairs at Chambers of Commerce and other entities related to identification, requests for government services, obtaining appropriate licenses and proper clearance for projects, etc.
 </p>
 <p>
  &bull; Ensure the timely receipt and payment of all phone and electricity bills
 </p>
 <p>
  &bull; Coordinate mail collection and distribution, and other support services including telephone operating and reception desk
 </p>
 <p>
  &bull; Review Saudization status and ensure government requirements are met and exceeded
 </p>
 <p>
  &bull; Oversee employee medical insurance
 </p>
 <p>
  &bull; Provide logistic support and maintenance for vehicles and equipment
 </p>
 <p>
  &bull; Ensure that employee records are up-to-date and filed electronically in an organized manner for easy retrieval
 </p>
 <p>
  &bull; Manage hotel and flight reservations according to employee entitlement (business trip, annual leave, etc.)
 </p>
 <p>
  &bull; Oversee time and attendance reports in accordance with company policies and procedures
 </p>
 <p>
  <strong>
   Department responsibilities:
  </strong>
 </p>
 <p>
  &bull; Manage, develop, and empower employees to perform their roles and to uphold the Nesma culture and corporate values
 </p>
 <p>
  &bull; Ensure compliance with company policies and procedures
 </p>
 <p>
  &bull; Monitor business performance against relevant established KPIs
 </p>
 <p>
  <strong>
   Required Skills and Qualifications
  </strong>
 </p>
 <p>
  <strong>
   Functional and Knowledge Skills:
  </strong>
 </p>
 <p>
  &bull; Knowledge of Saudi labor law and policies
 </p>
 <p>
  &bull; Knowledge of relevant government rules and regulations
 </p>
 <p>
  &bull; Excellent computer skills
 </p>
 <p>
  &bull; Presentation skills
 </p>
 <p>
  <strong>
   Managerial Skills:
  </strong>
 </p>
 <p>
  &bull; Good organization skills
 </p>
 <p>
  &bull; Developing and motivating employees
 </p>
 <p>
  &bull; Time management
 </p>
 <p>
  &bull; Stress management
 </p>
 <p>
  <strong>
   Interpersonal Skills:
  </strong>
 </p>
 <p>
  &bull; Ability to work as part of a team
 </p>
 <p>
  &bull; Attention to knowledge transfer and on-the-job training
 </p>
 <p>
  &bull; Good oral and written communication skills
 </p>
 <p>
  <strong>
   Personal Attributes:
  </strong>
 </p>
 <p>
  &bull; Confidentiality
 </p>
 <p>
  &bull; Attention to detail
 </p>
 <p>
  &bull; Professionalism
 </p>
 <p>
  &bull; Intellectual curiosity
 </p>
 <p>
  &bull; Proactiveness
 </p>
 <p>
  &bull; Sense of community
 </p>
 <p>
  <strong>
   Qualifications/Experience:
  </strong>
 </p>
 <p>
  &bull; Undergraduate degree in a relevant field
 </p>
 <p>
  &bull; 5-10 years&rsquo; work experience
 </p>
 <p>
  &bull; Fluent Arabic and English, oral and written
 </p>
 <ul>
  <li>
   <strong>
    Note:
   </strong>
   This job description is not exhaustive; it reflects the general responsibilities of the position
  </li>
 </ul>
 <p>
 </p>
</div>


Administration Manager

Pace | Architecture, Engineering + Planning

<div>
 Job description:
 <br/>
 <br/>
 What you will be doing
 <ul>
  <li>
   Act as a liaison for resolving conflicts, disputes, or issues related to contractual terms and conditions.
  </li>
  <li>
   Act as the main point of contact between the project stakeholders and contractors for all contractual matters.
  </li>
  <li>
   Address any discrepancies or issues arising from contract performance and work with relevant parties to resolve them.
  </li>
  <li>
   Assess and process any changes to the original contract scope, including modifications, variations, and additional works
  </li>
  <li>
   Collaborate with finance and project teams to track payments, invoicing, and contractual cost management
  </li>
  <li>
   Coordinate with project managers to ensure that work is progressing according to the established contract schedule.
  </li>
  <li>
   Ensure all project contracts comply with local, national, and international regulations and codes.
  </li>
  <li>
   Ensure compliance with the terms of insurance, bonds, warranties, and other legal requirements.
  </li>
  <li>
   Ensure that change orders are clearly documented, agreed upon by all parties, and are executed in a timely manner.
  </li>
  <li>
   Identify and assess potential contractual risks, advising the project team on mitigation strategies
  </li>
  <li>
   Maintain and update a comprehensive record of contract correspondence, change orders, and amendments
  </li>
  <li>
   Manage cost adjustments related to changes in the project scope and ensure proper accounting and documentation.
  </li>
  <li>
   Monitor contract performance and ensure that all parties are fulfilling their contractual obligations.
  </li>
  <li>
   Prepare reports on the status of contracts, risks, and disputes for senior management and other stakeholders.
  </li>
  <li>
   Provide regular updates to senior management regarding financial status, risks, and contract performance.
  </li>
  <li>
   Report to the project director and work with project team members to resolve disputes through negotiation, mediation, or legal proceedings if necessary.
  </li>
  <li>
   Review, interpret, and manage all project contracts, prepare/action contractual letters and correspondences, ensuring compliance with local and international regulations and standards.
  </li>
  <li>
   Track and manage claims, disputes, and delays, ensuring timely resolution in accordance with contract terms
  </li>
 </ul>
 Required Experience
 <ul>
  <li>
   Has 20 years of experience in contract administration.
   <br/>
   Extensive experience in construction supervision for large-scale infrastructure and/or mega projects, preferably in Saudi Arabia or the GCC region.
  </li>
 </ul>
 Education
 <ul>
  <li>
   Bachelor&rsquo;s degree in construction management, Engineering, Civil , Architecture, Law, or a related field.
  </li>
 </ul>
 Certifications &amp; Memberships
 <ul>
  <li>
   Certification from Saudi Society of Engineers or local equivalent based on country requirement.
  </li>
 </ul>
 Essential Skills
 <ul>
  <li>
   Strong understanding of construction contracts (FIDIC, NEC, etc.), procurement processes, and contract law.
  </li>
  <li>
   Familiarity with Saudi Arabian local laws and regulations related to construction projects.
  </li>
  <li>
   Experience of managing contracts on large, complex, and high-value projects.
  </li>
  <li>
   Strong negotiation, communication, and interpersonal skills.
  </li>
  <li>
   Excellent organizational skills with the ability to manage multiple tasks simultaneously.
  </li>
  <li>
   Problem-solving abilities, with a focus on detail and accuracy.
  </li>
  <li>
   Proficiency in MS Office Suite, including Excel and Word. Knowledge of contract management software is a plus.
  </li>
  <li>
   Proficiency in both written and spoken English is required. Arabic is a plus.
  </li>
 </ul>
 <br/>
 <br/>
 Profile description:
 <br/>
 <br/>
 About the Role
 <ul>
  <li>
   The Contract Administrator will manage and oversee all aspects of contract administration related to the construction project, ensuring the project complies with all contractual terms and conditions. They will lead contractual discussions advising the client on suitable direction and implementation approach.
  </li>
 </ul>
</div>


Contract Administrator

Novartis

<div><div><h3 class="jobSectionHeader"><b>Summary
</b></h3><div>Lead and manage all aspects of the Sales Administration/ Operations team within a significant country including order management team; site-to-site material purchasing process and master data maintenance to ensure uninterrupted business operations. Manage team activities including resources allocation based on workload and priorities, professional development, reporting and delivery of group objectives. Leads a key area of sales support within a significant county (Sales training, Analytics, Sales Operations). Develop an effective through training and coaching or management of key commercial programmes</div>
</div><div><h3 class="jobSectionHeader"><b>About the Role
</b></h3><div><p>Location : Jeddah</p><p>
This role is based in Saudi Arabia. Novartis is unable to offer relocation support for this role: please only apply if this location is accessible for you.</p><p></p><p><b>
Key responsibilities</b></p><ul><li>
Responsible for supporting sales representatives and channel partners in processing orders / returns; providing metrics/ reports to Sales team and engaging HCPs for expense payout.</li><li>
Follow up on sales orders and provide status updates; update customer lists business wise.</li><li>
Research and resolve escalated problems and issues, including issues related to order management, accounting and invoicing.</li><li>
Communicate status of problems and solutions to customers and other appropriate parties.</li><li>
Ensure team adherence to all processes and working procedures related to customer service.</li><li>
Coordination of process changes and maintenance of customer service SOP&rsquo;s.</li><li>
Ensuring new team members receive the required level of system support and training to efficiently and effectively perform appointed role.</li></ul><p></p><p><b>
Requirements</b></p><ul><li>
 Bachelor&rsquo;s degree in science, Business administration, or Supply chain. MBA degree is preferable.</li><li>
Minimum 2 years working in multinational companies.</li><li>
Experience with SAP, Power BI and Excel</li><li>
Strong capability in sales operations, preferably from pharma industry</li><li>
Good knowledge of supply chain and logistics
</li></ul><p></p><p><b>Languages: </b>English and Arabic</p><p></p><p>
Novartis is committed to building an outstanding, inclusive work environment and diverse team representative of the patients and communities we serve.<b>
</b></p></div></div><div><div><p><b>Why Novartis:</b> Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients&rsquo; lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture</p><p><b>
Benefits and Rewards:</b> Learn about all the ways we&rsquo;ll help you thrive personally and professionally.<br>
Read our handbook (PDF 30 MB)</p></div></div></div>
<br><div><div>Division
<div>International
</div></div><div>Business Unit
<div>Marketing
</div></div><div>Location
<div>Saudi Arabia
</div></div><div>Site
<div>Jeddah
</div></div><div>Company / Legal Entity
<div>SA01 (FCRS = SA001) Novartis Saudi Arabia Ltd
</div></div><div>Functional Area
<div>Sales
</div></div><div>Job Type
<div>Full time
</div></div><div>Employment Type
<div>Regular
</div></div><div>Shift Work
<div>No</div></div></div><div></div>

Customer Operations Manager - Jeddah

<div>
 <strong>
  Summary
  <br/>
  <br/>
 </strong>
 Lead and manage all aspects of the Sales Administration/ Operations team within a significant country including order management team; site-to-site material purchasing process and master data maintenance to ensure uninterrupted business operations. Manage team activities including resources allocation based on workload and priorities, professional development, reporting and delivery of group objectives. Leads a key area of sales support within a significant county (Sales training, Analytics, Sales Operations). Develop an effective through training and coaching or management of key commercial programmes
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 Location : Jeddah
 <br/>
 <br/>
 This role is based in Saudi Arabia. Novartis is unable to offer relocation support for this role: please only apply if this location is accessible for you.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Responsible for supporting sales representatives and channel partners in processing orders / returns; providing metrics/ reports to Sales team and engaging HCPs for expense payout.
  </li>
  <li>
   Follow up on sales orders and provide status updates; update customer lists business wise.
  </li>
  <li>
   Research and resolve escalated problems and issues, including issues related to order management, accounting and invoicing.
  </li>
  <li>
   Communicate status of problems and solutions to customers and other appropriate parties.
  </li>
  <li>
   Ensure team adherence to all processes and working procedures related to customer service.
  </li>
  <li>
   Coordination of process changes and maintenance of customer service SOP&rsquo;s.
  </li>
  <li>
   Ensuring new team members receive the required level of system support and training to efficiently and effectively perform appointed role.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree in science, Business administration, or Supply chain. MBA degree is preferable.
  </li>
  <li>
   Minimum 2 years working in multinational companies.
  </li>
  <li>
   Experience with SAP, Power BI and Excel
  </li>
  <li>
   Strong capability in sales operations, preferably from pharma industry
  </li>
  <li>
   Good knowledge of supply chain and logistics
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Languages:
 </strong>
 English and Arabic
 <br/>
 <br/>
 Novartis is committed to building an outstanding, inclusive work environment and diverse team representative of the patients and communities we serve.
 <br/>
 <br/>
 <strong>
  Why Novartis:
 </strong>
 Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients&rsquo; lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture
 <br/>
 <br/>
 <strong>
  Benefits and Rewards:
 </strong>
 Learn about all the ways we&rsquo;ll help you thrive personally and professionally.
 <br/>
 <br/>
 Read our handbook (PDF 30 MB)
</div>


Accor

<div><b>Company Description</b><p><br>
Join a hotel that is a member of the Accor network, whose group brings together more than 45 brands, 5,500 hotels, 10,000 restaurants and lifestyle destinations. Here, we believe in you and what you bring to the table. There are many opportunities for development and advancement. Every gesture, every smile, every action, contributes to creating a positive and memorable impact for our customers, our colleagues and also for our planet. Together, we embody the vision of responsible hospitality.</p><p>
Take the opportunity to become a Heartist&reg;, and let your heart guide you in this world where life beats faster</p><b><br>
Job Description</b><p><br>
We're looking for a detail-oriented and organized Paymaster/Finance Admin to join our team in Jeddah, Saudi Arabia. In this role, you will be responsible for managing payroll operations, maintaining accurate financial records, and ensuring compliance with local financial regulations. The ideal candidate will demonstrate exceptional organizational skills, analytical abilities, and a commitment to accuracy in all financial matters.</p><ul><li>
Process and manage payroll operations, including salary calculations, deductions, and disbursements for all employees</li><li>
Maintain accurate and organized financial records and documentation in compliance with Saudi Arabia's regulatory requirements</li><li>
Prepare and generate payroll reports, statements, and reconciliation summaries for management review</li><li>
Coordinate with Human Resources and Accounting departments to ensure seamless monthly payroll closing</li><li>
Ensure strict confidentiality of sensitive financial and employee information</li><li>
Maintain and update payroll records and employee files with current information</li><li>
Analyze financial data to identify trends and provide recommendations for process improvements</li><li>
Ensure all financial transactions comply with organizational policies and applicable Saudi labor laws</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
2-3 years of professional experience in Paymaster / Finance role</li><li>
Proficiency in payroll processing systems and accounting software (Bayan / Oasys)</li><li>
Advanced proficiency in Microsoft Excel</li><li>
Strong knowledge of financial record-keeping, accounts management, and reconciliation procedures</li><li>
Excellent attention to detail with the ability to identify and correct errors</li><li>
Exceptional organizational and time management skills</li><li>
Strong communication and interpersonal skills with the ability to work collaboratively across departments</li><li>
Ability to handle sensitive and confidential financial information</li><li>
Familiarity with Saudi Arabia's labor laws and payroll regulations</li></ul></div>

Paymaster / Finance Admin

HanmiGlobal Saudi

<p></p><div><b>Summary for the Role</b><p>
</p><p>The Commercial Manager will lead all commercial, contractual, and cost management functions for a major high-rise project in Mecca. This role ensures effective contract administration, oversees procurement strategies, manages cost control processes, and mitigates commercial risks throughout the project lifecycle. The Commercial Manager will work in close coordination with project leadership, contractors, consultants, and client stakeholders to ensure commercial integrity, transparency, and adherence to contractual obligations within a PMC consultancy environment.</p><p>
</p><b>Key Responsibilities</b><p>
</p><ul><li>Lead all commercial and contractual activities throughout the project lifecycle in compliance with PMC best practices.</li><li>
Manage procurement strategies, tendering processes, bid evaluations, negotiation, and contract award.</li><li>
Oversee contract administration, including claims management, variations, commercial evaluations, and dispute resolution.</li><li>
Ensure robust cost management, including budgeting, forecasting, cost reporting, and value engineering assessments.</li><li>
Monitor contractor performance to verify alignment with contractual and financial obligations.</li><li>
Prepare regular commercial reports, dashboards, and financial summaries for senior management and client representatives.</li><li>
Identify commercial risks and implement mitigation strategies to protect the project&rsquo;s financial and contractual interests.</li><li>
Ensure all commercial activities adhere to legal standards, industry regulations, and organizational policies.</li><li>
Coordinate and interface with multidisciplinary teams to ensure commercial impacts are considered in all project decisions.</li></ul><p>
</p><b>Qualifications &amp; Requirements</b><p>
</p><ul><li>Bachelor&rsquo;s degree in Engineering or Quantity Surveying.</li><li><b>
Relevant RICS certification</b> is required.</li><li>
Demonstrated expertise in commercial management on major construction projects.</li><li><b>
Minimum 15 years of experience</b> with proven delivery in <b>high-rise tower projects</b>.</li><li><b>
Mandatory experience in the Kingdom of Saudi Arabia</b>.</li><li>
Prior experience working in a <b>PMC consulting environment</b> is highly preferred.</li><li>
Strong knowledge of contract forms, claims management, cost control, and procurement strategies.</li><li>
Excellent stakeholder communication and negotiation skills.</li></ul></div>

Commercial Manager

Walaa Cooperative Insurance Co

<div><p><b>Responsibilities:</b></p><ul><li>
Identifies, pursues, and closes business opportunities with a view to leverage the company&rsquo;s image and also maximize cross-selling opportunities.
</li><li>Discusses and agrees sales targets and key performance indicators with line manager.
</li><li>Analyzes various market segments for different sectors and prepares business development plan.
</li><li>Follows up existing direct clients and ensures policies are renewed regularly.
</li><li>Works effectively with other sales groups, exchanging information on clients to leverage sales opportunities.
</li><li>Maintains accurate records of all client contact.
</li><li>Provides the line manager with accurate sales and productivity reports as requested.
</li><li>Present the company products to the clients and close sales.</li></ul><p><b>
Education:</b>
</p><ul><li>A Bachelor Degree or Certificate in Commerce or Business Administration or Economics
</li></ul><p><b>Experience:</b></p>
<p>
2-3 years&rsquo; experience in business development function in a reputed general insurance company or any financial institute</p></div><p></p>

Business Development Executive

Explore 232+ Administration manager in Jeddah this May. Find roles across top companies and apply now to boost your career.

232 administration manager jobs In Jeddah

Administration Manager

Contract Administrator

Customer Operations Manager - Jeddah

Customer Operations Manager - Jeddah

Paymaster / Finance Admin

Commercial Manager

Business Development Executive