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administration specialist

admin executive

NEXTracker

<div>Job Description: 
<h2 class="jobSectionHeader">Admin Executive
</h2><h2 class="jobSectionHeader">Job Description 
</h2> 
The Admin Executive will provide high-level administrative and executive support to senior management and ensure the efficient day-to-day operation of the office &amp; factory. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. 
Here's a glimpse of what you'll do&hellip; 
General Task Management
<ul><li>Manage and oversee general office &amp; factory administration, including supplies, equipment, and facility management.
</li><li>Handle correspondence, emails, and communication with internal and external stakeholders.
</li><li>Maintain and update company records, files, and databases.
</li><li>Support HR in employee documentation, attendance records, and onboarding formalities.
</li><li>Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors.
</li><li>Assist in organizing meetings, preparing minutes, and following up on action items.
</li><li>Liaise with vendors, service providers, and landlords for office-related requirements.
</li><li>Ensure compliance with company policies, health &amp; safety standards, and government regulations.
</li><li>Manage petty cash, office budgets, and administrative expense reporting.
</li><li>Provide general administrative support to different departments as required.
</li><li>Provide support to different departments regarding administrative and logistical requirements.
</li><li>Monitor employees&rsquo; monthly attendance reports and ensure proper filing and record-keeping monthly.
</li><li>Oversee office requirements, including stationery, consumables, and equipment.
</li><li>Assist in the preparation of administrative budgets and track expenses to ensure proper control and reporting.
</li><li>Oversee the cleaning and maintenance of the building and all company facilities. Also, follow up the security guards.
</li><li>Follow up on employees&rsquo; training programs and maintain up-to-date training reports on a weekly or monthly basis.
</li><li>Oversee medical and facility insurance and ensure timely annual renewal and updates.
</li><li>Follow up on all government and non-government documents and ensure they are regularly updated on a weekly or monthly basis. 
</li></ul>Qualifications
<ul><li>Bachelor&rsquo;s degree in business administration, Management, or related field.
</li><li>Courses specialized in Human Resources Management or Administrative Affairs is preferred. 
</li></ul>Skills
<ul><li>Proven experience (2&ndash;4 years) in office administration or executive support role.
</li><li>Strong organizational and multitasking skills.
</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Excellent communication and interpersonal skills.
</li><li>Ability to work independently and handle confidential information.
</li><li>Problem-solving mindset with attention to detail.
</li><li>Taking Responsibility. Working with team spirit.
</li></ul><ul><li>Team player with strong organizational skills.
</li><li>Outstanding verbal and written communication skills. Strong command over English speaking and writing.
</li></ul><ul><li>Taking Responsibility
</li><li>Strong ability to generate reports and conduct data analysis, strong presentation skills
</li></ul><ul><li>A results-driven approach and a keen eye for detail.
</li></ul><ul><li>Strong ability to generate reports and conduct data analysis, strong presentation skills 
</li></ul>Relationship Management
<ul><li>Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements.
</li><li>Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
</li><li>Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the administration strategy. 
</li></ul>Here is some of what you'll need (required)&hellip;
<ul><li>Relevant HR or business/commercial degree.
</li><li>Prior experience of working in HR / Administration / or manufacturing environment with a comprehensive knowledge of Administration processes and procedures.
</li><li>Comprehensive knowledge of government procedures, platforms, and processes for completing official transactions.
</li><li>Proven experience in managing relationships with suppliers and stakeholders.
</li></ul><ul><li>Proficiency in Microsoft Office.
</li><li>Good technical and IT skills, working knowledge of SAP, Workday or Netsuite will be advantage.
</li><li>Good knowledge of health, safety, and security procedures. 
</li></ul>This position reports to:
&middot; Administration Manager
At Nextracker, we are leading in the energy transition, providing the most comprehensive portfolio of intelligent solar tracker and software solutions for solar power plants, as well as strategic services to capture the full value of solar power plants for our customers. Our talented worldwide teams are transforming PV plant performance every day with smart technology, data monitoring and analysis services.
For us at Nextracker, sustainability is not just a word. It's a core part of our business, values and our operations. Our sustainability efforts are based on five cornerstones: People, Community, Environment, Innovation, and Integrity. We are creative, collaborative and passionate problem-solvers from diverse backgrounds, driven by our shared mission to provide smart solar and software solutions for our customers and to mitigate climate change for future generations.
<h1 class="jobSectionHeader">Culture is our Passion</h1></div>

Admin Executive

noon

<div>
 
 
 About noon
 
 
 
 We&rsquo;re building an ecosystem of digital products and services that power everyday life across the Middle East&mdash;fast, scalable, and deeply customer-centric. Our mission is to deliver to every door every day. We want to redefine what technology can do in this region, and we&rsquo;re looking for a Property Compliance &amp; Management Executive who can help us move even faster.
 
 
 noon&rsquo;s mission: Every door, every day.
 
 
 
 
 
 
 
 
 
 What you'll do:
 
 
 
 Team noon has some of the fastest, smartest, and hardest-working people we've encountered. With a young, aggressive, and talented team, we're driving major missions forward.
 
 
 
 
 
 We are looking for a Property Compliance &amp; Management Executive to join our dynamic team in Riyadh. You will be responsible for managing property compliance, documentation, landlord coordination, and ensuring all Supermall sites meet legal &amp; operational requirements.
 
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage all lease, renewal, and compliance documentation.
 </li>
 <li>
 Coordinate with landlords for utilities, access, repairs, and notices.
 </li>
 <li>
 Track municipality/authority approvals for new store setup.
 </li>
 <li>
 Monitor property maintenance &amp; escalate issues timely.
 </li>
 <li>
 Support new store launches with documentation and compliance requirements.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 What you'll need:
 
 
 <ul>
 <li>
 Experience in property management or admin roles.
 </li>
 <li>
 Strong communication, documentation &amp; follow-through skills.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 Who will excel?
 
 
 <ul>
 <li>
 We&rsquo;re looking for people with high standards, who understand that hard work matters.
 </li>
 <li>
 You need to be relentlessly resourceful and operate with a deep bias for action.
 </li>
 <li>
 We need people with the courage to be fiercely original.
 </li>
 <li>
 noon is not for everyone; readiness to adapt, pivot, and learn is essential.
 </li>
 </ul>
</div>

Property Compliance & Management Executive

ONFUSION

Office/Sales Admin (Office &amp; Sales Administrator) Primary focus: A mix of office tasks plus support for the sales team Typical duties (includes all office admin tasks plus): Preparing quotes, invoices, and sales documents Managing CRM systems or sales databases Supporting sales reps with customer follow-ups Processing orders and coordinating with customers Tracking sales metrics or reports Sometimes assisting customers directly (email/phone) Main goal: Support both the office operations and sales processes.Job Type: Full-timePay: From &#65020;1.00 per monthApplication Question(s):<ul><li>Salary expectations? Notice period?</li><li>Where are you currently based?</li><li>How many years of experience you have as Sales Admin?</li></ul>

Sales Administrator

Namma Int'l Digitec FZ LLC

&middot; Assisting with day to day operations of the HR and Admin functions and duties&middot; Providing clerical and administrative support to HR and Admin&middot; Compiling and updating employee records&middot; Deal with employee requests regarding human resources issues&middot; Assist in payroll preparation by providing relevant data.&middot; Communicate with public services when necessary&middot; Properly handle complaints and grievance procedures&middot; Coordinate and communicate with candidates and schedule interviews&middot; Process employees&rsquo; requests and provide relevant information&middot; Assisting and preparing documents of employee for employment, residence, renewal, amendment and cancellation process&middot; Handling utility services but not limited to application/ cancellationHR &amp; Admin Assistant Skills &amp; Qualifications&middot; Reporting Skills&middot; Maintaining Employee Files&middot; Dependability&middot; Organization&middot; Scheduling&middot; Confidentiality&middot; Independence&middot; Verbal Communication&middot; Teamwork&middot; Microsoft Office Skills&middot; Research skills&middot; Detail attentionJob Type: Full-timePay: &#65020;3,000.00 - &#65020;5,000.00 per month

HR Secretary

Land Laboratories

We are looking for a reliable HR and Admin Assistant to support our HR operations in Saudi Arabia. The ideal candidate should be well-organized, fast in follow-up, and confident in using Saudi HR portals.Key Responsibilities<ul><li>Manage all Saudi HR portals such as Qiwa, Mudad, GOSI, Muqeem and Labour Office systems</li><li>Handle employee onboarding and offboarding</li><li>Prepare and maintain employee files and documents</li><li>Support visa processing, contract preparation and renewals</li><li>Update employee data and ensure accuracy in all systems</li><li>Manage attendance, leaves and daily HR transactions</li><li>Assist with general administration tasks and office coordination</li><li>Coordinate with internal teams and external government offices when required</li></ul>Skills<ul><li>Bachelor&rsquo;s degree in HR, Business or related field</li><li>Minimum 3-5 years of experience in HR or admin roles</li><li>Strong working knowledge of Saudi HR portals (Qiwa, Mudad, GOSI, Muqeem)</li><li>Good communication skills in English</li><li>Attention to detail and strong follow-up</li><li>Ability to work independently and handle confidential information</li></ul>Job Type: Full-time

HR and Admin Officer – KSA, Riyadh (Saudi National)

Raytheon

<div>Date Posted:
2025-12-11
Country:
Saudi Arabia
Location:
SAU02113: Raymes Compound, 7040 Kahlil Al Azdi Street, Al Zahra District, Jeddah, 02, 23522-6943, Saudi Arabia
Position Role Type:
Unspecified
At Raytheon, the foundation of everything we do is rooted in our values and a higher calling &ndash; to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today&rsquo;s mission and stay ahead of tomorrow&rsquo;s threat. Our team solves tough, meaningful problems that create a safer, more secure world.
Job Summary
Raytheon Saudi Arabia (RSA) is seeking an Executive Assistant to support our teams in Jeddah, Saudi Arabia. This position will report directly to the RSA Jeddah Site Executive. In this role, the Executive Assistant will support a diverse team of employees in the Program Management Office and Functional Support Teams. They will be responsible for coordinating site activities, supporting leadership travel and expenses, and ensuring the smooth operation of the Jeddah site.
Responsibilities to Anticipate:<ul><li>
Manage calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minutes changes.</li><li>
Attention to detail is a must as multiple locations and time zones are employed.</li><li>
Work with other administrative personnel to coordinate meetings between various members of leadership who could be in multiple locations and/or time zones.</li><li>
Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner.</li><li>
Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences.</li><li>
Compile and/or assist in preparation of various documents including meeting minutes, presentations, reports, correspondence, and other materials.</li><li>
Submit visit requests via approved Raytheon tools.</li><li>
Process employee changes utilizing approved Raytheon tools.</li><li>
Attend meetings and other functions as requested.</li><li>
Plan and coordinate on-boarding and off-boarding activities for employees.</li><li>
Work with the admin team on various projects, as well as, assisting with improving processes where necessary.</li><li>
Perform a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion, and sound judgement.</li><li>
Build and maintain good business relationships with managers and administrative personnel.</li></ul>
Qualifications You Must Have:<ul><li>
Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 3 years of relevant experience</li><li>
Administrative or office support experience in roles involving general administrative or office support tasks</li><li>
Experience with meeting coordination and logistics.</li><li>
Proficient knowledge and experience using Microsoft Office applications and tools</li><li>
Experience working with a diverse group of employees from various counties</li><li>
Proficient in English and Arabic (written and oral) communication</li></ul>
Qualifications we Value:<ul><li>
Time-management and prioritization skills</li><li>
Experience with calendar management, meeting scheduling and coordination, event planning and generation of travel and expense reports</li><li>
Ability to respond quickly and effectively to non-routine requests and situations.</li><li>
Ability to maintain confidentiality of information and data.</li><li>
Evidence of being a team player who can concentrate on multiple tasks at once.</li><li>
Experience in working independently as well as working in a team environment.</li><li>
Evidence of being a self-starter with the ability to take appropriate initiative and independent judgement for assisting leaders, customers, employees, and others.</li><li>
Comfortable working in a fast-paced environment</li><li>
Comfortable using technology such as Zoom and SharePoint, and open to learning new tools and technology</li><li>
Experience working with Raytheon tools, such as CAFM, ServiceNow, Concur, SAP/APEX, RTime, etc.</li><li>
Familiarity with Raytheon policies, procedures, forms, and processes</li></ul>
Travel Requirements<ul><li>
Ability to travel domestically (Kingdom of Saudi Arabia) and internationally (MENA) on limited occasions (approximately 4x per year)</li></ul> 
What We Offer<ul><li>
Our values drive our actions, behaviors, and performance with a vision for a safer, more connected world. At RTX we value: Trust, Respect, Accountability, Collaboration, and Innovation.</li></ul>
RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.
Privacy Policy and Terms:
Click on this link to read the Policy and Terms</div>

Executive Assistant- Jeddah

Zenith UK

<div>
 
 Company Description
 
 
 
 Zenith is the ROI Agency. Our more than 6,000 specialists across 95 markets offer unparalleled capabilities in Media, Data, Technology, Commerce and Content. We put effectiveness at the heart of our work to solve complex challenges, drive successful business outcomes, and grow our clients&rsquo; businesses. Zenith is part of Publicis Media, the media arm of Publicis Groupe
 
 
 
 Overview
 
 
 
 We are seeking a highly organized and client-focused Account Manager to join our team. The ideal candidate will have a background in performance and serve as the primary liaison between the agency and our clients, ensuring that all projects are delivered on time, within budget, and to the highest standards. This role requires excellent communication skills, strong project management abilities, and a deep understanding of marketing strategies and client needs.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Lead the development and execution of media plans for clients across a variety of industries.
 </li>
 <li>
 Work along with reporting manager taking into account both the client's and the agency's key performance indicators.
 </li>
 <li>
 Ability to effectively manage multiple projects simultaneously, including setting priorities, meeting deadlines, translating strategies into innovative media, and working well under pressure.
 </li>
 <li>
 Collaborating with cross-functional teams to develop and execute effective media strategies.
 </li>
 <li>
 Manage day-to-day client relationships and communications.
 </li>
 <li>
 Build a strong rapport with clients and business partners.
 </li>
 <li>
 Mentor and guide junior planning team members.
 </li>
 <li>
 Quality control for all media planning.
 </li>
 <li>
 Overseeing team on day-to-day projects.
 </li>
 <li>
 To develop sound channel strategy and activation in line with the communication plan
 </li>
 <li>
 To develop and own the projects related to: Media Strategy, Consumer Insights Analysis, Identification of business challenges facing the client, Competitive Landscape Analysis, Media selection, Maximizing cost-efficiency, Timing and laydown, Budget levels by market etc.
 </li>
 <li>
 To own and oversee all output from the executives/admin to ensure accuracy of the documents shared internally and externally
 </li>
 <li>
 To be responsible for efficient/accurate admin for the group
 </li>
 <li>
 Ability to comprehend a client's requirements, pose appropriate inquiries, and devise a plan for utilizing media outlets (including creating a media plan and offering suggestions) in accordance with the client's goals.
 </li>
 <li>
 Strong analytical skills and ability to interpret data and market research
 </li>
 <li>
 Strong grasp of industry trends and best practices
 </li>
 <li>
 Ability to work on MS Office 365 software suite (Word, Excel, PowerPoint, Teams, etc..)
 </li>
 <li>
 In-depth knowledge of and experience with various media planning and buying tools and platforms, such as Z/X Plan, Statex, Global web Index(GWI), Euromonitor, World Advertising Research Center (WARC), Similar Web, etc..
 </li>
 <li>
 In-depth knowledge of various industry digital planning tools such as DV360, Google Ads, Meta Business Manager, Snap Chat Ads Manager, Twitter Ads Manager, TikTok Ads Manager
 </li>
 <li>
 Familiar with and able to describe the characteristics and advantages of the Group's various products and services.
 </li>
 <li>
 Knowledge of digital media and emerging technologies
 </li>
 <li>
 Good commercial acumen, able to understand the importance of driving ROI for both business partners and agency whilst being both efficient and effective
 </li>
 <li>
 Development of sound channel strategy and activation in line with the communication plan
 </li>
 <li>
 Development and ownership of projects related to: Media Strategy, Consumer Insights Analysis, Identification of business challenges facing the client, Competitive Landscape Analysis, Media selection, Maximizing cost-efficiency, Timing and laydown, Budget levels by market etc.
 </li>
 <li>
 Ownership and oversight of all output from the executives/admin to ensure accuracy of the documents shared internally and externally
 </li>
 <li>
 Responsible for efficient/accurate admin for the group.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 BS/MS degree in marketing or a related field.
 
 
 5 to 7 years of media planning and/or buying experience - with at least three years of online experience.
 
 
 Proven ability to mentor and lead a team of planning executives.
 
 
 Strong organizational skills, team player, ability to multitask, and work under pressure.
 
 
 Digital Certifications across the major platforms, including Meta (FB &amp; IG), Google, Snapchat, LinkedIn, Twitter, etc.
 
 
 
 Additional Information
 
 
 
 R-2414P-2706
</div>

Manager - Media

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