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admin hr assistant

Thomsun Group (East Fish Processing LLC)

About Us: East Fish Processing LLC, a key entity of the Thomsun Group is based in Ajman.Key Responsibilities:<ul><li>Support end-to-end recruitment activities, including sourcing, interview coordination, and onboarding.</li><li>Maintain employee records, HR databases, personnel files, and employee passports with accuracy and confidentiality.</li><li>Assist with payroll coordination, benefits administration, and day-to-day HR activities.</li><li>Support employee relations, internal communication, and basic conflict resolution.</li><li>Coordinate training programs, performance appraisals, and employee engagement initiatives.</li><li>Ensure compliance with UAE labour laws and company policies.</li><li>Prepare HR reports, manage visa-related documentation, monitor monthly visa expiries, and process the required documents to the Head Office.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Psychology, or a related field.</li><li>Proven UAE work experience with good exposure to HR practices.</li><li>Advanced knowledge of Microsoft Excel and PowerPoint is must.</li></ul>Benefits:<ul><li>Health insurance coverage.</li><li>Experience-driven salary package.</li><li>Company-sponsored visa with annual air ticket allowance.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Do you have strong knowledge of advanced Excel features?</li></ul>

Admin & HR Assistant

SAGA REAL ESTATE

Job Title: Admin &amp; Accounts (Female)Location: Ajman Employment Type: Full-TimeJob SummaryWe are seeking a detail-oriented and organized Admin &amp; Accounts (Female) to join our Ajman office. The ideal candidate will be responsible for handling day-to-day administrative tasks and basic accounting functions, ensuring smooth office operations and accurate financial records.Key ResponsibilitiesAdministrative Duties:<ul><li>Manage office correspondence (emails, calls, and documentation)</li><li>Maintain filing systems and office records</li><li>Assist in HR-related tasks such as leave tracking or attendance management.</li><li>Coordinate meetings, appointments, and travel arrangements</li><li>Handle incoming and outgoing couriers</li><li>Maintain office supplies and liaise with vendors</li><li>Assist management with reports and documentation</li><li>Ensure the office runs smoothly (coordinating repairs, managing cleaners or office boys, etc.).</li></ul>Accounts Responsibilities:<ul><li>Handle accounts payable and receivable</li><li>Prepare invoices, quotations, and LPOs</li><li>Maintain petty cash and expense records</li><li>Perform bank reconciliation</li><li>Assist in VAT documentation and filing</li><li>Support monthly and yearly financial reporting</li><li>Coordinate with auditors when required</li></ul>Requirements:<ul><li>2+ years of experience in admin and accounts roles (UAE experience preferred)</li><li>Proficiency in MS Office (Excel, Word)</li><li>Knowledge of accounting software (e.g., Tally, QuickBooks, or similar)</li><li>Strong organizational and multitasking skills</li><li>Good communication skills in English and Arabic</li><li>Ability to work independently and maintain confidentiality</li></ul>Preferred Candidate:<ul><li>Female candidate (as per company requirement)</li><li>Currently residing in UAE</li></ul>Interested Candidates can send their Cv on IndeedJob Type: Full-timePay: AED3,500.00 - AED4,000.00 per month

Admin/Accounts (Female)

Al Haramain Perfumes

Position: Real Estate Customer Care &amp; Administration ExecutiveJob SummaryWe are seeking a proactive and organized Customer Care &amp; Admin Executive with real estate 2 to 3 years&rsquo; experience to manage tenant communications, contract administration, renewals, and regulatory documentation. The candidate must be familiar with UAE tenancy laws, contract processes, and property administration across Ajman, Sharjah, and Dubai.The role requires strong coordination between tenants, landlords, brokers, accounts, and government authorities.Key Responsibilities1️ Tenant &amp; Customer Relationship Management<ul><li>Handle tenant inquiries (calls, emails, walk-ins)</li><li>Address complaints and maintenance follow-ups</li><li>Coordinate between tenant and property management team</li><li>Maintain professional communication with landlords and buyers</li><li>Ensure high customer satisfaction and timely resolution</li></ul>2️ Contract Administration<ul><li>Prepare and draft:</li><li>Tenancy Contracts</li><li>Lease Agreements</li><li>Addendums &amp; Amendments</li><li>Verify tenant documents (Emirates ID, Passport, Visa, Trade License if company lease)</li><li>Ensure contract compliance with UAE tenancy law</li><li>Upload contracts to:</li><li>Ejari (Dubai)</li><li>Tawtheeq (if applicable)</li><li>Ajman/Sharjah Municipality system (as applicable)</li><li>Maintain proper digital &amp; physical filing</li></ul>3️ Renewal Management<ul><li>Track contract expiry dates (120 / 90 / 60 / 45-day reminders)</li><li>Send renewal notices as per UAE Law</li><li>Coordinate rental revision approvals</li><li>Prepare renewal contracts</li><li>Follow up for PDC collection &amp; documentation</li><li>Update system after renewal completion</li></ul>4️ Payment &amp; Reminder Coordination<ul><li>Send rent due reminders</li><li>Track post-dated cheques (PDC)</li><li>Coordinate with Accounts department for:</li><li>Outstanding payments</li><li>Security deposit adjustments</li><li>Service charge dues</li><li>Prepare payment follow-up reports</li></ul>5️ Off-Plan / Sales Admin Support (If Applicable)<ul><li>Prepare SPA documentation support</li><li>Follow up on instalment schedules</li><li>Coordinate documentation with developers</li><li>Maintain buyer records &amp; payment tracking</li></ul>6️ Compliance &amp; Legal Coordination<ul><li>Ensure compliance with:</li><li>RERA (Dubai)</li><li>Ajman Municipality regulations</li><li>Sharjah tenancy regulations</li><li>Prepare documentation for:</li><li>Legal notices</li><li>Eviction notices</li><li>Rent dispute cases</li><li>Coordinate with legal advisors when required</li></ul>7️ Reporting &amp; Record Management<ul><li>Maintain tenant database</li><li>Monthly renewal status report</li><li>Vacancy report</li><li>Outstanding payment report</li><li>Contract expiry tracker</li><li>Maintain CRM or ERP updates (Odoo preferred)</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree (Business Administration preferred)</li><li>Minimum 2&ndash;4 years UAE real estate experience</li><li>Knowledge of:</li><li>Ejari system</li><li>UAE Tenancy Law</li><li>Basic accounting coordination</li><li>Strong MS Office skills</li><li>ERP / CRM experience preferred</li></ul>Key Skills<ul><li>Excellent communication skills</li><li>Strong documentation accuracy</li><li>Follow-up &amp; reminder discipline</li><li>Customer service orientation</li><li>Knowledge of Ajman, Sharjah &amp; Dubai real estate practices</li><li>Organized and deadline-driven</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthApplication Question(s):<ul><li>What is your current and expecting salary/</li><li>In how many days you can join?</li></ul>Experience:<ul><li>Real Estate Customer Care &amp; Admin Executive : 1 year (Preferred)</li></ul>

Real Estate customer support

Gym - SHJ

Position SummaryWe are looking for a skilled and proactive System Administrator to oversee and maintain our IT infrastructure, with a strong focus on Microsoft 365 administration, Azure cloud services, and network management. The ideal candidate will ensure the reliability, security, and optimal performance of our systems while delivering high‑quality technical support to end‑users across the organisation.We strongly encourage female candidates to apply for this role.This position requires frequent visits to branches and sites across the UAE. Applicants must hold a valid UAE driving licence and have access to a personal vehicle.Key ResponsibilitiesMicrosoft 365 Administration (40%)<ul><li>Administer and manage Microsoft 365 admin console including user accounts, licenses, and permissions</li><li>Configure and maintain Exchange Online, SharePoint Online, OneDrive for Business, and Microsoft Teams</li><li>Implement and manage security policies including Multi-Factor Authentication (MFA), Conditional Access, and Data Loss Prevention (DLP)</li><li>Monitor service health, manage support tickets, and coordinate with Microsoft support when needed</li><li>Create and manage distribution lists, security groups, and shared mailboxes</li><li>Perform bulk user operations including provisioning, deprovisioning, and password resets</li><li>Configure mail flow rules, retention policies, and compliance features</li><li>Manage mobile device management (MDM) and mobile application management (MAM) through Intune</li><li>Generate reports on Microsoft 365 usage, security, and compliance</li><li>Stay current with Microsoft 365 updates and implement new features as appropriate</li></ul>Azure Cloud Services (30%)<ul><li>Deploy, configure, and manage Azure resources including Virtual Machines, Storage Accounts, and Virtual Networks</li><li>Implement and maintain Azure Active Directory (Azure AD) including user synchronization and hybrid identity solutions</li><li>Configure Role-Based Access Control (RBAC) to manage resource permissions</li><li>Monitor Azure resource utilization, performance metrics, and cost optimization</li><li>Implement Azure backup and disaster recovery solutions</li><li>Manage Azure security policies, Network Security Groups (NSGs), and firewall rules</li><li>Configure and maintain Azure VPN connections and ExpressRout</li><li>Implement infrastructure as code using Azure Resource Manager (ARM) templates or Terraform</li><li>Troubleshoot Azure service issues and optimize cloud infrastructure performance</li><li>Ensure compliance with security standards and best practices in Azure environment</li></ul>Networking &amp; Infrastructure (25%)<ul><li>Design, implement, and maintain local area networks (LAN) and wide area networks (WAN)</li><li>Configure and manage network devices including routers, switches, firewalls (Cisco, Fortinet, or similar)</li><li>Implement and maintain TCP/IP, DNS, DHCP, VPN, and VLAN configurations</li><li>Monitor network performance and troubleshoot connectivity issues</li><li>Implement network security measures including firewall rules, intrusion detection/prevention systems</li><li>Manage SD-WAN and remote access solutions for distributed offices</li><li>Perform network capacity planning and bandwidth optimization</li><li>Maintain network documentation including topology diagrams and configuration records</li><li>Coordinate with ISPs for internet connectivity and resolve service issues</li><li>Implement Quality of Service (QoS) policies for critical applications</li></ul>General System Administration (5%)<ul><li>Perform regular system updates, patches, and security upgrades</li><li>Manage and maintain Windows Server and Linux server environments</li><li>Provide technical support and troubleshooting for hardware and software issues</li><li>Maintain IT documentation including system configurations, procedures, and policies</li><li>Participate in on-call rotation for after-hours support and emergency response</li><li>Collaborate with cross-functional teams on IT projects and initiatives</li></ul>Experience<ul><li>Minimum 3-5 years of hands-on experience as a System Administrator or similar role</li></ul><ul><li>Proven experience with Microsoft 365 administration and Azure cloud services</li></ul><ul><li>Strong background in network design, implementation, and troubleshooting</li></ul><ul><li>Experience managing enterprise IT infrastructure in a corporate environment</li></ul>Technical Skills<ul><li>Microsoft 365: Expert-level knowledge of Exchange Online, SharePoint, Teams, OneDrive, and Microsoft 365 admin center</li><li>Azure Services: Proficiency in Azure AD, Azure Virtual Machines, Azure Networking, Azure Storage, and Azure Security</li><li>Networking: Strong understanding of TCP/IP, DNS, DHCP, VPN, firewalls, routing protocols (BGP, OSPF), and network security</li><li>Operating Systems: Windows Server (2016/2019/2022), Windows 10/11, Linux (Ubuntu, RHEL, CentOS)</li><li>Security: Knowledge of security best practices, encryption, SSL/TLS, security compliance frameworks</li><li>Scripting: PowerShell (mandatory), Python, Bash for automation and task management</li><li>Virtualization: Experience with VMware, Hyper-V, or Azure Virtual Machines</li><li>Directory Services: Active Directory, Azure AD, AD Connect, Group Policy management</li><li>Monitoring Tools: Familiarity with monitoring solutions (Azure Monitor, SCOM, Nagios, or similar)</li><li>Backup &amp; Recovery: Experience with backup solutions and disaster recovery planning</li></ul>Professional Certifications (Preferred)<ul><li>Microsoft 365 Certified: Administrator Expert</li></ul><ul><li>Microsoft Certified: Azure Administrator Associate (AZ-104)</li></ul><ul><li>Microsoft Certified: Security, Compliance, and Identity Fundamentals (SC-900)</li></ul><ul><li>Cisco Certified Network Associate (CCNA) or equivalent</li></ul><ul><li>CompTIA Network+ or Security+</li></ul><ul><li>ITIL Foundation certification</li></ul>Preferred Qualifications<ul><li>Experience with Microsoft Intune for endpoint management</li></ul><ul><li>Knowledge of Microsoft Defender for Office 365 and Azure Security Center</li></ul><ul><li>Familiarity with compliance standards (ISO 27001, GDPR, etc.)</li></ul><ul><li>Experience with infrastructure automation tools (Ansible, Terraform, ARM templates)</li></ul><ul><li>Understanding of DevOps practices and CI/CD pipelines</li></ul><ul><li>Experience managing VoIP systems and unified communications</li></ul><ul><li>Knowledge of containerization technologies (Docker, Kubernetes)</li></ul><ul><li>Arabic language proficiency (beneficial for UAE market)</li></ul>Interested candidates meeting the above requirements should submit their updated CV to hr@owsautomotive.com with the subject line: &quot;Application for System Administrator Position&quot;Job Type: Full-timePay: Up to AED7,000.00 per month

System Administrator (Microsoft 365, Azure & Networking)

NASEEM PERFUME

Logistics Assistant &ndash; Naseem Perfumes (Ajman, UAE)Company: Naseem Perfumes &ndash; Ajman Location: Ajman, UAE Job Type: Full-Time Industry: Logistics / Perfume &amp; Beauty ProductsAbout Us: Naseem Perfumes is a leading fragrance and beauty brand in the UAE, known for quality products and customer satisfaction. We are expanding our operations in Ajman and seeking a motivated Logistics Assistant to support our supply chain and warehouse activities.Job SummaryAs a Logistics Assistant, you will support the logistics team in day-to-day operations, including inventory control, shipment coordination, documentation, and ensuring timely delivery of goods. This role is vital to maintaining smooth and efficient logistics processes across the company.Key Responsibilities<ul><li>Assist in receiving, unpacking, and organizing incoming stock.</li><li>Prepare and process logistics documentation including delivery notes, invoices, and shipment records.</li><li>Help coordinate outgoing shipments and distribution to customers or outlets.</li><li>Monitor inventory levels and report discrepancies or shortages to the supervisor.</li><li>Communicate with suppliers, transporters, and internal teams to ensure smooth logistics flow.</li><li>Maintain accurate data entry, filing, and record keeping for logistics transactions.</li><li>Support general warehouse housekeeping and safety practices.</li></ul>Qualifications<ul><li>High school diploma or equivalent; diploma/certificate in Supply Chain, Logistics, or related field is a plus.</li><li>Previous experience in logistics, warehouse, or supply chain operations preferred but not required.</li><li>Proficient in MS Office (Excel, Word) and basic logistics software.</li><li>Strong organisational and communication skills.</li><li>Ability to multitask and work in a fast-paced environment.</li></ul>Skills<ul><li>Inventory management and stock control</li><li>Documentation and logistics coordination</li><li>Attention to detail and accuracy</li><li>Team player with a proactive attitude</li><li>Good spoken and written English</li></ul>Job Type: Full-timePay: From AED2,000.00 per monthApplication Question(s):<ul><li>How soon can you join?</li></ul>

Logistics Assistant

Holistic Legacy Accounting (S.P.S. LLC)

Job Title: HRFull TimeLanguage: Arabic and EnglishImmediate joiner Location: AjmanJob SummaryThe HR Manager is responsible for overseeing all human resources functions of the organization, ensuring compliance with labor laws, managing employee relations, and aligning HR strategies with business objectives. The role plays a key part in building a professional, compliant, and people-focused workplace culture.Key Responsibilities1. Human Resources Operations<ul><li>Manage end-to-end HR operations including recruitment, onboarding, payroll coordination, and employee records.</li><li>Maintain and update HR policies, procedures, and employee handbook.</li><li>Ensure accurate maintenance of employee files, contracts, and HR documentation.</li></ul>2. Recruitment &amp; Talent Management<ul><li>Lead recruitment activities: manpower planning, job postings, interviews, and hiring decisions.</li><li>Coordinate onboarding and induction programs for new employees.</li><li>Support performance management, appraisals, and career development initiatives.</li></ul>3. Employee Relations<ul><li>Act as the primary point of contact for employee concerns, grievances, and disciplinary matters.</li><li>Handle warnings, notices, investigations, and terminations in a professional and legally compliant manner.</li><li>Promote a positive work culture based on respect, accountability, and performance.</li></ul>4. Payroll &amp; Compensation<ul><li>Coordinate monthly payroll processing, salary revisions, increments, deductions, and final settlements.</li><li>Ensure timely issuance of salary letters, increment letters, and official HR communications.</li><li>Support management in compensation planning and benefits administration.</li></ul>5. Compliance &amp; Legal<ul><li>Ensure compliance with UAE Labour Law, MOHRE regulations, and company policies.</li><li>Manage visas, labor contracts, renewals, cancellations, and government portals.</li><li>Handle audits, inspections, and legal documentation related to HR.</li></ul>6. Performance &amp; Policy Management<ul><li>Implement performance review systems and KPIs.</li><li>Advise management on HR risks, workforce planning, and organizational development.</li><li>Maintain confidentiality of employee and company information at all times.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field.</li><li>Minimum 3&ndash;5 years of HR experience (UAE experience required).</li><li>Strong knowledge of UAE Labour Law and HR best practices.</li><li>Excellent communication, documentation, and interpersonal skills.</li><li>Ability to handle sensitive matters with professionalism and discretion.</li><li>Strong organizational and leadership abilities.</li><li>Arabic is Required</li></ul>Job Types: Full-time, Permanent

HR Manager

Mailbox Smart Services

Job Title: Legal Assistant Location: United Arab Emirates Employment Type: Full-timeJob Summary: We are looking for a Legal Assistant with experience in UAE legal procedures and real estate documentation. The candidate will support lawyers in preparing legal documents, following court procedures, and handling agreements in both Arabic and English.Responsibilities:<ul><li>Follow and handle legal procedures with UAE courts (Dubai, Abu Dhabi, and Federal courts)</li><li>Prepare and review lease agreements and Sale &amp; Purchase Agreements (SPA)</li><li>Draft legal documents and correspondence in Arabic and English</li><li>Assist in preparing amicable settlement agreements between parties</li><li>Keep updated with UAE laws (Civil, Commercial, Real Estate, and Rental laws)</li><li>Coordinate with lawyers, clients, and government authorities when required</li></ul>Requirements:<ul><li>Minimum 4 years experience in a UAE law firm or real estate company</li><li>Good knowledge of UAE court procedures</li><li>Ability to draft legal agreements in Arabic and English</li><li>Knowledge of UAE legal regulations and updates</li><li>Good communication and organizational skills</li></ul>Preferred:<ul><li>Experience dealing with real estate cases and tenancy matters</li><li>Familiarity with UAE government portals and legal systems</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have working in a UAE law firm or real estate company?</li><li>Have you prepared amicable settlement agreements before?</li><li>Are you able to draft legal documents in both Arabic and English?</li><li>Can you draft lease agreements and SPA (Sale &amp; Purchase Agreement)?</li><li>Do you have Real Estate Company Exp?</li></ul>

Legal Assistant (Real Estate Company)

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