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administrative assistant Jobs in United Arab Emirates

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admin

DVN Groups

Job Title: Admin (Female)Job Description:We are seeking a Female Admin to support daily administrative and office operations. The ideal candidate should be well-organized, professional, and capable of handling multiple administrative tasks efficiently.Key Responsibilities:<ul><li>Handle emails, phone calls, data entry, and filing</li><li>Prepare documents, reports, and correspondence</li><li>Coordinate with internal teams and management</li><li>Maintain accurate records and ensure confidentiality</li><li>Support general office operations as required</li></ul>Requirements:<ul><li>Minimum 3 years administrative experience in home country</li><li>UAE experience not mandatory</li><li>Good communication skills in English (Arabic is an advantage)</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Organized, detail-oriented, and professional</li><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred)</li></ul>Job Details:<ul><li>Location: UAE</li><li>Employment Type: Full-time</li><li>Salary: Based on experience and qualifications</li></ul>Job Types: Full-time, PermanentPay: AED1,800.00 - AED2,500.00 per monthApplication Question(s):<ul><li>Do you have experience in making quotations, invoices, legal contracts?</li><li>Can you multi task and handle pressure efficiently?</li></ul>

Admin (Female)

Venco Imtiaz Contracting Co

Job Title: Site AdminLocation: Dubai, UAEJob Type: Full Time / PermanentIndustry: Building ContractingIMMEDIATE JOINERS ONLYKey Responsibilities:&middot; Provide administrative support to the site team and assist the Project Manager as required.&middot; Manage site office operations, including document filing, correspondence, and record-keeping.&middot; Maintain attendance records and ensure accurate daily timekeeping for all site personnel.&middot; Collect and verify timesheets, track overtime, and prepare attendance reports.&middot; Coordinate with HR for staff mobilization, leave requests, and other personnel matters.&middot; Assist in payroll processing by providing accurate attendance and timekeeping data.&middot; Handle procurement of office supplies and maintain inventory for site needs.&middot; Organize and schedule meetings, prepare agendas, and take minutes.&middot; Ensure compliance with company policies and procedures at the site level.&middot; Support health and safety compliance by maintaining safety records and assisting in safety briefings.&middot; Manage visitor access and site security protocols.&middot; Handle site-related logistics, including accommodation and transportation arrangements for site staff.&middot; Address general inquiries and provide administrative support to team members as needed.Requirements:&middot; Bachelor&rsquo;s degree or diploma in Business Administration, Project Management, or a related field.&middot; 4 years of experience as a Site Admin or a Time Keeper in the building contracting in UAE.Job Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation?</li><li>Can you join immediately?</li></ul>Experience:<ul><li>building contracting: 4 years (Required)</li></ul>

Site Admin

National Ambulance UAE

<div>
 
 The Admin Coordinator provides comprehensive administrative and coordination support to the assigned department or function, ensuring efficient day-to-day operations. The role supports documentation management, communication coordination, scheduling, reporting, and general administrative activities to enhance operational effectiveness and service delivery across the organization.
 
 
 
 
 
 
 About the Role
 
 
 
 The Admin Coordinator provides comprehensive administrative and coordination support to the assigned department or function, ensuring efficient day-to-day operations.
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Organize, maintain, and update departmental documentation, records, and correspondence in line with organizational standards.
 </li>
 <li>
 Coordinate internal and external communications, including emails, telephone calls, and official correspondence.
 </li>
 <li>
 Assist in scheduling meetings, preparing agendas, coordinating logistics, and recording and distributing minutes.
 </li>
 <li>
 Support the preparation of reports, presentations, and routine management documentation.
 </li>
 <li>
 Maintain physical and electronic filing systems to ensure data accuracy, confidentiality, and accessibility.
 </li>
 <li>
 Process administrative transactions such as travel requests, service requests, office supplies, and requisitions in accordance with approved procedures.
 </li>
 <li>
 Track and follow up on assigned actions and pending tasks to ensure timely completion.
 </li>
 <li>
 Assist in organizing departmental events, workshops, meetings, and other official activities.
 </li>
 <li>
 Provide general administrative support to managers and team members as required.
 </li>
 <li>
 Identify opportunities for administrative process improvement and support implementation of enhancements.
 </li>
 <li>
 Perform any other duties assigned by the line manager in support of departmental and organizational objectives.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field.
 </li>
 <li>
 Minimum 3-5 years of administrative experience.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Required Skills
 
 
 <ul>
 <li>
 Strong organizational and coordination skills.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to handle multiple tasks and prioritize effectively.
 </li>
 <li>
 High attention to detail and accuracy in documentation.
 </li>
 <li>
 Ability to work independently and collaboratively within teams.
 </li>
 <li>
 Strong follow-up, problem-solving, and time-management abilities.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Preferred Skills
 
 
 <ul>
 <li>
 Experience in office administration or executive support.
 </li>
 <li>
 Familiarity with office management systems and procedures.
 </li>
 <li>
 Ability to adapt to changing priorities in a fast-paced environment.
 </li>
 <li>
 Knowledge of basic HR or project support functions is a plus.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Pay range
 
 10,000 AED
 
</div>

Admin Coordinator

skipperseil

<div><h2 class="jobSectionHeader">Job Title: Admin Executive</h2><div>
Location: Dubai, UAE</div><div>
Department: Administration &amp; Operations</div><h3 class="jobSectionHeader">
Position Overview</h3><div>
We are looking for a proactive Admin Executive to manage daily administrative operations for our Dubai office. The role requires knowledge in UAE administrative procedures, government liaison, and office coordination to ensure smooth business operations and compliance.</div><h3 class="jobSectionHeader">
Key Responsibilities</h3><h3 class="jobSectionHeader">
Administration &amp; Office Operations</h3><ul><li>
Handle day-to-day office administration and ensure smooth functioning of the office.</li><li>
Coordinate with vendors for office supplies, maintenance, housekeeping, and service providers.</li><li>
Maintain administrative records, files, contracts, and office documentation.</li><li>
Support internal teams with administrative coordination and logistics.</li></ul><h3 class="jobSectionHeader">
PRO &amp; Government Coordination</h3><ul><li>
Coordinate all PRO-related activities including employment visas, Emirates ID, medicals, labor cards, and immigration processes.</li><li>
Liaise with Freezone authorities, MOHRE, Immigration, and other government departments.</li><li>
Track visa renewals, cancellations, license renewals, and compliance deadlines.</li><li>
Maintain accurate records of employee visas and company statutory documents.</li></ul><h3 class="jobSectionHeader">
Reporting &amp; Coordination</h3><ul><li>
Prepare basic administrative MIS reports related to visas, licenses, and office operations.</li><li>
Coordinate with internal and external stakeholders for administrative requirements.</li><li>
Support management with operational and administrative tasks as assigned.</li></ul><h3 class="jobSectionHeader">
Ideal Candidate Profile</h3><ul><li>
0-5 years of experience in Administration</li><li>
Good knowledge of UAE labor law and administrative compliance (non-financial).</li><li>
Strong organizational and multitasking skills.</li><li>
Good communication skills with a presentable and professional attitude.</li><li>
Ability to work independently and manage routine admin tasks efficiently.</li></ul></div>

Dubai - Corporate - Admin - Admin Executive

The NOVA CLINIC

MUST HAVE REAL ESTATE ADMIN EXPERIENCE (REJECTED IF NOT) Job Title: Real Estate Administrative AssistantLocation: Dubai, UAE Employment Type: Full-timeJob SummaryWe are looking for an organized and proactive Real Estate Administrative Assistant to support daily operations, agents, and management. The role involves handling documentation, listings, client coordination, and general office administration to ensure smooth real estate transactions.Key Responsibilities<ul><li>Prepare, manage, and file real estate documents (contracts, MOUs, Form A/B/F, NOCs, etc.)</li><li>Coordinate with agents, clients, developers, and government portals (DLD, Ejari)</li><li>List and update properties on portals (Bayut, Property Finder, Dubizzle)</li><li>Maintain accurate CRM records and client databases</li><li>Schedule viewings, meetings, and follow-ups</li><li>Handle calls, emails, and WhatsApp inquiries professionally</li><li>Assist with compliance, approvals, and transaction tracking</li><li>Support marketing activities (listing descriptions, basic coordination)</li><li>General office administration and reporting</li></ul>Requirements<ul><li>Previous experience in real estate administration (Dubai)</li><li>Knowledge of Dubai real estate processes and documentation</li><li>Strong organizational and multitasking skills</li><li>Good written and verbal English (Arabic is a plus)</li><li>Proficiency in MS Office and CRM systems</li><li>Attention to detail and ability to work under deadlines</li><li>Familiarity with DLD systems, Ejari, and developer portals</li><li>Experience with property portals and listing management</li></ul>Job Types: Full-time, PermanentPay: AED1,000.00 - AED20,000.00 per monthExperience:<ul><li>REAL ESTATE ADMIN : 2 years (Required)</li></ul>

Admin Assistant

Grass it up

The Role
 About the Company: We are a well-established furniture company in Dubai, offering premium furniture solutions for homes and commercial spaces. We are seeking a dependable and proactive Administrative Assistant to manage daily operations, handle customer communication, and support our showroom team. Key Responsibilities: • Answer and manage phone calls professionally and courteously • Prepare and send quotations using Odoo ERP and support the sales team. • Create and manage invoices, purchase orders, and delivery notes. • Coordinate with DEWA, Du, and other service providers for bills, service requests, or issues. • Handle daily showroom issues, such as water leaks, A/C problems, maintenance, or cleaning needs. • Coordinate and follow up on technical issues including network problems, office machines, and equipment repairs. • Contact technicians, service companies, or landlords to resolve operational problems quickly • Maintain proper filing of documents (physical and digital) for customers, suppliers, and maintenance • Assist with HR administrative work such as attendance, visa documents, and employee coordination • Keep records of inventory and showroom supplies through Odoo and manual checks. • Ensure all office and showroom operations comply with UAE laws and business procedures.
 
Requirements
 Requirements: • Minimum 4 years of administrative experience (UAE experience preferred) • Bachelor’s degree in a relevant field. • Previous sales experience. • Proficient in Odoo ERP, especially for quotations, sales, and inventory • Good knowledge of UAE utility systems (DEWA, Du) and basic maintenance coordination • Ability to coordinate with IT and technical support for network and equipment issues • Strong skills in Microsoft Office (Word, Excel, Outlook) • Excellent communication skills in English • Well-organized, detail-oriented, and capable of handling multiple tasks • Able to work independently and follow up with service providers or vendors when needed
 
About the company
 Grass it up sophisticated clienteles demands durable high quality product with unique design that stands out from the others and to preform under the harsh weather elements that it is experienced in the middle east. Hence our designers scrutiny in selecting Brands and materials to meet Grass it up high expectation is among the toughest selection in the markets. Grass it up carry carefully selected brands from Belgium, Italy, France, and 1st qulity China Brands.

Admin

Infinity Developments 

Infinity Developments is looking for a highly experienced and skilled Administrative Assistant with a background in real estate and a strong focus on documentation and CRM management. You will work closely with our leadership to ensure smooth operations, effective communication, and excellent administrative support. If you are a proactive problem-solver, passionate about organization, and excel at building strong relationships, this might be the perfect opportunity for you!Position: Sales AdminJob Type: Full TimeLocation: Iris Bay, Business BaySalary: 4500 AED + commissionKey Responsibilities:<ul><li>Maintain daily schedules including internal meetings, conference calls involving multiple time zones, setting video conferences, and client meetings.</li><li>Coordinate travel schedules, both domestic and international, preparing a detailed itinerary prior to departure.</li><li>Serve as a central point of contact for administrative inquiries.</li><li>Draft PowerPoint presentations and other business documents.</li><li>Represent the organization and leaders to internal and external parties as required.</li><li>Assist with other duties such as file maintenance, photocopying, scanning, mailings, troubleshooting, and meeting planning.</li><li>Handle calls for the senior leaders, working with other support staff to ensure phone coverage during breaks and other periods of absence.</li><li>Support other colleagues when possible, providing timely answers to requests.</li><li>Assist with office management duties as needed.</li><li>Stay up-to-date on relevant legal developments and ensure compliance with applicable regulations</li><li>Assist with the preparation of legal documents, reports, and presentations</li><li>Other duties as assigned.</li></ul>Qualifications:&middot; Bachelor&rsquo;s degree in business administration, Communications, or a related field&middot; 1+ years of experience as an Executive or Admin Assistant&middot; Exceptional written and verbal communication skills, with a talent for building rapport&middot; Advanced proficiency in Microsoft Office Suite and experience with project management tools&middot; Highly organized and detail-oriented, with a proven ability to prioritize and manage multiple tasks effectively.&middot; Strong analytical and problem-solving abilities, with a proactive approach to identifying and addressing challenges.&middot; Candidates with a REAL ESTATE background are preferred.Job Type: Full-timeApplication Question(s):<ul><li>Are you a Female?</li><li>We are offering 4500AED max, don't apply if you are looking for more.</li><li>Do you have a real estate experience?</li></ul>

Sales Admin

Explore 154+ Admin in United Arab Emirates this January. Find roles across top companies and apply now to boost your career.