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admin operations coordinator

Hilton

<div>Food &amp; Beverage Coordinator
A Department Coordinator will provide scheduling and coordination of special projects, handle calls and inquiries, arrange travel, and offer excellent administrative support to management. 
 
What will I be doing? 
As Department Coordinator, you will provide excellent administrative support to department and other managers, as assigned. Specifically, a Department Coordinator will perform the following tasks to the highest standards:
<ul><li>Manage the Departmental schedule</li>
<li>Handle all calls and appointments, courteously and promptly</li>
<li>Provide accurate management of all documentation and maintain a systematic filing system</li>
<li>Assist with the coordination of special projects, including scheduling and follow-up</li>
<li>Arrange accommodation and flights for the Manager business travel</li>
<li>Any other ad hoc tasks as requested by Manager(s)</li>
</ul>What are we looking for? 
A Department Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>A passion for providing great service and meeting and talking to new people</li>
<li>Organized and accurate in every respect</li>
<li>Ability to multi-task efficiently while still meeting deadlines</li>
<li>Proficiency, at an intermediate level, with computers and computer programs, including Microsoft Office</li>
<li>Tertiary qualifications, or other collegiate-level degree, not required but preferred</li>
<li>Demonstrated ability to build effective internal and external hotel relationships</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Food & Beverage Coordinator

Al siyabi group International LLC

Job DescriptionPosition Title: Procurement Coordinator Department: Procurement / Supply Chain Location: Muscat, Oman Reports To: Procurement Manager / Project ManagerJob PurposeThe Procurement Coordinator is responsible for coordinating and supporting procurement activities for construction projects, ensuring timely sourcing, purchasing, and delivery of materials, equipment, and services in compliance with company policies, project requirements, and Oman regulations.Key Responsibilities<ul><li>Coordinate procurement activities for construction projects including materials, equipment, and subcontracted services.</li><li>Prepare and process Purchase Requisitions (PR), Requests for Quotation (RFQ), and Purchase Orders (PO).</li><li>Source suppliers, obtain quotations, conduct price comparisons, and prepare technical &amp; commercial evaluation reports.</li><li>Liaise with project teams, engineers, and site staff to understand material specifications and delivery timelines.</li><li>Follow up with suppliers to ensure timely delivery of materials to project sites.</li><li>Coordinate with stores/warehouse for material receipt, inspection, and documentation.</li><li>Maintain procurement records, supplier databases, contracts, and purchase documentation.</li><li>Assist in vendor evaluation, prequalification, and performance monitoring.</li><li>Ensure procurement activities comply with company policies, contract terms, and local laws in Oman.</li><li>Coordinate with Finance Department for invoice verification and payment processing.</li><li>Monitor stock levels and support planning to avoid shortages or excess inventory.</li><li>Support cost control initiatives by negotiating prices and payment terms where applicable.</li><li>Perform any other procurement-related tasks assigned by management within the scope of work.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s Degree in Supply Chain Management, Business Administration, Engineering, or a related field.</li><li>Minimum 3&ndash;5 years of procurement experience in a construction company (civil, MEP, or infrastructure).</li><li>Strong knowledge of construction materials, suppliers, and local market in Oman.</li><li>Experience in handling RFQs, POs, contracts, and supplier coordination.</li><li>Familiarity with ERP systems and MS Office (Excel, Word).</li><li>Knowledge of Oman procurement practices and regulations is preferred.</li></ul>Skills &amp; Competencies<ul><li>Strong coordination and communication skills</li><li>Negotiation and supplier management skills</li><li>Attention to detail and documentation accuracy</li><li>Time management and ability to work under pressure</li><li>Team-oriented with strong follow-up skills</li><li>Problem-solving and analytical abilities</li></ul>Working Conditions<ul><li>Office-based with regular coordination with project sites.</li><li>May require site visits and interaction with suppliers and subcontractors.</li></ul>Job Type: Full-time

Procurement Coordinator - Construction Industry

BURHAN OIL AND TRADE SERVICES

Job Description:Sales Executive/ Coordinator(Fresher/1-2 Years of Experience)Location:Oman, Muscat.About Us:Burhan Oil and Trade Services is a fast-growing, privately held company based in Oman, specializing in exceptional services across infrastructure development, civil works, manpower supply, electrical services, and equipment rentals. We focus on creating strategic partnerships and delivering landmark projects that exceed client expectations. With a strong commitment to performance, safety, and sustainability, we are setting the benchmark for quality and safe project execution.Job Description:We are looking for a fresher or an individual with 1 to 2 years of experience to join our Sales Executive/Coordinator role. This position involves assisting in creating quotations, maintaining organized records, and building strong relationships with customers. The ideal candidate will be passionate about providing excellent customer service, supporting the sales team, and ensuring smooth communication between clients and the company.Key Responsibilities:&middot; Assist the sales team in creating accurate and timely quotations.&middot; Prepare and maintain a detailed costing sheet for sales and purchases.&middot; Respond promptly to client concerns and provide solutions in coordination with the sales team.&middot; Maintain effective communication between the sales department and clients to ensure customer needs are met.&middot; Organize and manage sales and purchase records on a monthly basis to ensure easy access to important data.&middot; Track and monitor sales leads, ensuring that all potential opportunities are followed up in a timely manner.&middot; Maintain strong customer relations by addressing their requirements and providing technical support when needed.&middot; Knowledge or experience in procuring mechanical, electrical, or other trading equipment.Skills &amp; Qualifications:&middot; Excellent verbal and written communication skills.&middot; Strong organizational and time-management abilities.&middot; Ability to handle customer inquiries and provide effective solutions.&middot; Basic knowledge of sales processes and customer relationship management is a plus.&middot; Freshers or candidates with 1 to 2 years of experience in Business Administration, Sales, Marketing, or related fields are welcome to apply.Why Join Us:- Opportunity to work in a dynamic and supportive team environment. - Gain valuable experience in sales and customer relations. - Continuous learning and development opportunities.To Apply:Please reach out to us at hr@burhanservices.com.Salary &amp; Benefits&middot; Salary Range: OMR 250 to 300 (including food and accommodation).&middot; Visa: Company-sponsored visa.&middot; Medical: GAMCA medical reimbursement + company-provided medical insurance.&middot; Transport &amp; Communication: Travel Allowances or Transportation and SIM card.&middot; Annual Leave &amp; Travel: 2 months&rsquo; annual leave with round-trip flight ticket after 2 years of continuous service.Job Type: Full-timePay: RO250.000 - RO300.000 per month

Sales Executie

Jumeirah Group

<div><div>Coordinator - Engineering- Jumeirah Muscat Bay (National Talent) - (26000002)</div><div></div><div> 
About Jumeirah
Jumeirah, a global leader in luxury hospitality and a member of Dubai Holding, operates an exceptional portfolio of 31 properties, including 33 signature F&amp;B restaurants, across the Middle East, Europe, Asia and Africa. In 1999, Jumeirah changed the face of luxury hospitality with the opening of the iconic Jumeirah Burj Al Arab and the brand is now renowned worldwide for its distinguished beachfront resorts, esteemed city hotels and luxury residences. From the contemporary Maldivian island paradise at Jumeirah Olhahali Island to the art-inspired Jumeirah Capri Palace in Italy and the modern twist on a British classic at Jumeirah Carlton Tower in London, the brand has become synonymous with warm and generous service and the ability to craft distinctive and purposeful experiences that bring joy to guests from across the world.
About Jumeirah Muscat Bay
Set in the secluded cove of Bandar Jissah, nestled between the Al Hajar Mountains and the Gulf of Oman, Jumeirah Muscat Bay invites guests to discover Muscat&rsquo;s breathtaking nature, with mountains meeting the sea at the resort&rsquo;s doorstep. The resort features 195 rooms and suites with spectacular ocean views, including ten opulent summerhouses and villas featuring private plunge pools and private beach access.
Opened in 2022, the resort offers a diverse array of amenities, including a sprawling 1,200 square meter Talise Spa, a Pedi:Mani:Cure Studio by Bastien Gonzalez, a PADI and SSI certified dive centre, numerous leisure facilities and adventurous wellbeing experiences, plus several signature dining options and a kids club, providing ample opportunity to relax and recharge.
About the Job:
An opportunity has arisen for a Coordinator - Engineering to join our Team in Jumeirah Muscat Bay. The main duties and responsibilities of this role:<ul><li>
Perform all necessary administrative tasks to maintain the smooth daily operation of the department. 
Maintain and update the management calendars daily, scheduling meetings and appointments as required.</li><li>
Act as a Personal Assistant to the Director, assisting with various administrative and operational tasks. 
Deal with and prepare supplier contracts for department-related services or events, ensuring compliance and efficiency.</li><li>
Handle confidential information related to the department and serve as the point of contact for internal quality reviews.</li><li>
Manage the department's time and attendance system, including monitoring lieu days and ensuring accurate records.</li><li>
Communicate with the Finance department regarding cheque payments and raise purchase requests for departmental needs.</li><li>
Liaise with Logistics, Finance, HR, and other departments as needed, ensuring proper documentation and support. 
Prepare and implement induction plans for newly arrived management colleagues in the department.</li></ul></div><div></div><div> 
 About you
The ideal candidate for this position will have the following experience and qualifications:<ul><li>
High school diploma required; a bachelor&rsquo;s degree in a relevant field is preferred.</li><li>
Proficient in Microsoft Office applications at an intermediate level.</li><li>
Strong problem-solving, leadership, and team management skills with a creative mindset.</li><li>
Experienced in project management with excellent attention to detail.</li><li>
2&ndash;3 years of experience in a similar role within a luxury hospitality environment.</li></ul>
 About the Benefits
At Jumeirah, we are dedicated to fostering a workplace where all colleagues feel valued, supported, and inspired to grow. Our benefits package reflects this commitment by combining rewarding financial incentives, comprehensive healthcare, and opportunities for professional development.
Benefits include:<ul><li>
Access to Learning &amp; Development programmes and clear career pathways</li><li>
Opportunities for internal mobility within our global network</li><li>
Colleague discounts on food, beverage and hotel stays worldwide</li><li>
Health care and insurance benefits</li><li>
Locally competitive salary</li><li>
Locally relevant benefits as determined by the property.</li></ul><div> 
</div></div><div>
Primary Location: Oman-Muscat</div><div>
Job: Jumeirah Job Group</div><div>
Organization: Jumeirah Muscat Bay [JMBH]</div><div>
Job Posting: Jan 6, 2026, 5:03:31 AM</div></div>

Coordinator - Engineering- Jumeirah Muscat Bay (National Talent)

<div><div>Coordinator - Sales &amp; Marketing - Jumeirah Muscat Bay (National Talent) - (2500002L)</div><div></div><div> 
About Jumeirah
Jumeirah, a global leader in luxury hospitality and a member of Dubai Holding, operates an exceptional portfolio of 31 properties, including 33 signature F&amp;B restaurants, across the Middle East, Europe, Asia and Africa. In 1999, Jumeirah changed the face of luxury hospitality with the opening of the iconic Jumeirah Burj Al Arab and the brand is now renowned worldwide for its distinguished beachfront resorts, esteemed city hotels and luxury residences. From the contemporary Maldivian island paradise at Jumeirah Olhahali Island to the art-inspired Jumeirah Capri Palace in Italy and the modern twist on a British classic at Jumeirah Carlton Tower in London, the brand has become synonymous with warm and generous service and the ability to craft distinctive and purposeful experiences that bring joy to guests from across the world.
About Jumeirah Muscat Bay
Set in the secluded cove of Bandar Jissah, nestled between the Al Hajar Mountains and the Gulf of Oman, Jumeirah Muscat Bay invites guests to discover Muscat&rsquo;s breathtaking nature, with mountains meeting the sea at the resort&rsquo;s doorstep. The resort features 195 rooms and suites with spectacular ocean views, including ten opulent summerhouses and villas featuring private plunge pools and private beach access.
Opened in 2022, the resort offers a diverse array of amenities, including a sprawling 1,200 square meter Talise Spa, a Pedi:Mani:Cure Studio by Bastien Gonzalez, a PADI and SSI certified dive centre, numerous leisure facilities and adventurous wellbeing experiences, plus several signature dining options and a kids club, providing ample opportunity to relax and recharge.
About the Job:
An opportunity has arisen for a Coordinator - Sales &amp; Marketing to join our Team in Jumeirah Muscat Bay. The main duties and responsibilities of this role:<ul><li>
Support the execution of marketing and communications initiatives, including media and influencer visits, client events, photo shoots, and familiarization trips in coordination with PR and Sales teams.</li><li>
Plan and manage social media content calendars, ensuring timely posting, consistent brand messaging, and courteous responses to comments and inquiries.</li><li>
Coordinate the production and delivery of marketing collateral, promotional materials, and digital assets to meet project deadlines and brand standards.</li><li>
Assist the Sales team with client engagement activities such as site visits, proposal preparation, contract follow-up, and VIP arrangements to ensure service excellence.</li><li>
Provide administrative and operational support to the Sales &amp; Marketing department, including scheduling, report generation, meeting coordination, inventory control, and P&amp;L tracking.</li><li>
Work on assigned projects as required to support department managers and further develop overall Sales &amp; Marketing knowledge and skills.</li></ul></div><div></div><div> 
 About you
The ideal candidate for this position will have the following experience and qualifications:<ul><li>
High school diploma required; a bachelor&rsquo;s degree in a relevant field is preferred.</li><li>
Proficient in Microsoft Office applications at an intermediate level.</li><li>
Strong problem-solving, leadership, and team management skills with a creative mindset.</li><li>
Experienced in project management with excellent attention to detail.</li><li>
2&ndash;3 years of experience in a similar role within a luxury hospitality environment.</li></ul>
 About the Benefits
At Jumeirah, we are dedicated to fostering a workplace where all colleagues feel valued, supported, and inspired to grow. Our benefits package reflects this commitment by combining rewarding financial incentives, comprehensive healthcare, and opportunities for professional development.
Benefits include:<ul><li>
Access to Learning &amp; Development programmes and clear career pathways</li><li>
Opportunities for internal mobility within our global network</li><li>
Colleague discounts on food, beverage and hotel stays worldwide</li><li>
Health care and insurance benefits</li><li>
Locally competitive salary</li><li>
Locally relevant benefits as determined by the property.</li></ul><div> 
</div></div><div>
Primary Location: Oman-Muscat</div><div>
Job: Jumeirah Job Group</div><div>
Organization: Jumeirah Muscat Bay [JMBH]</div><div>
Job Posting: Oct 16, 2025, 9:59:12 AM</div></div>

Coordinator - Sales & Marketing - Jumeirah Muscat Bay (National Talent)

Al Hathaifa Business Solution

SCOPE OFSERVICECONTRACTOR&rsquo;s PERSONNEL is accountable for the following activities: Demonstrate, individually, an exemplary behaviour about HSE rules &amp; requirements and ensures compliance with quality standards Review punch entry form before ICAPS entering Propose Categorization (approved by Construction Lead / Commissioning Lead /QAQC Coordinator) Assess all Quality format to be transferred in ICAPS prior RFC Ensure punch clearance with professional and technical manner Ensure Punch List review meeting (Onshore &amp; offshore) Generate weekly/daily punch status and progress reportACTIVITIES Approve ICAPS Punch List Entry files from Walk-downs/ICAPS Task Sheets Punch List Entry form for verification/ ICAPS Population Check and approve ICAPS Punch List Clearance forms for each discipline to close the Punch Items in ICAPS (Matrix of signature to be followed) Supervise the management of the commissioning database - ICAPS Supervise the Management of Punch list Reports on overall progress and expended man-hours Coordinate available resources and expedite punch list closure in a timely mannerQUALIFICATIONS &amp; EXPERIENCE REQUIRED Qualification: Bachelor of Science (BSc) degree or equivalent in engineering Experience: At least 10 years&rsquo; experience in the offshore oil &amp; gas industry with minimum 3 years&rsquo; experience in ICAPS administrator role Strong interpersonal and good communication skills Experienced with COMPANY Standards (Total General Specifications), OPERCOM and ICAPS, MANASA(PRODOM) DCC Database and relevant codes and standards. Computer literate (Microsoft Excel / Word / PowerPoint / Outlook, Citrix environment) Ability to work on projects in a complex and multicultural environment Mandatory language is English &amp; Local language based on EPC location (Mandarin for WHP and CPP, Korean for CPP) H2S OPITO and T-BOSIET trainingsJob Type: Full-time

Senior Punch List & ICAPS Coordinator – Commissioning

Kingdom World Trading SPC

The Project Technical Lead will lead the end-to-end technical implementation, migration and integration of a Sanction Screening vendor solution. The role ensures regulatory compliance, system stability, secure integration and business continuity across all customer and payment screening channels. Key Responsibilities: 1. Project Technical Leadership: &bull; Act as the single technical authority for the Sanction Screening project. &bull; Own all technical decisions across design, build, testing and go-live. &bull; Translate business, regulatory and operational requirements to detailed technical solutions 2. Project Implementation and Delivery: &bull; Act as the technical owner of the project from design through go-live. &bull; Coordinate all technical activities with vendor and system integrator teams &bull; Govern system builds and environment setup plans &bull; Ensure audit traceability and data integrity &bull; Manage Parallel run, final cutover and safe decommissioning of legacy system. 3. System Integration: &bull; Lead Integrations with: o Payment Platforms (SWIFT, RTGS, ACH, Instant Payments) o Enterprise Payment Hub o Customer/Business Channels o Faud Management Systems o Middleware / ESB / API gateway &bull; Ensure support for ISO 20022, SWIFT MT/MX and local payment formats &bull; Oversee secure real-time and batch data exchange 4. Compliance, Regulatory &amp; Security Controls: &bull; Ensure alignment with Central Bank and regulatory requirements &bull; International sanctions lists (UN, OFAC, EU, HMT etc.) &bull; Compliance with Bank Information security and cyber security policies. &bull; Lead and support security reviews and penetration testing and remediation activities. 5. Testing &amp; Quality Assurance &bull; Define Test strategy and test data &bull; Define and Govern SIT, UAT, performance, stress and failover testing. &bull; End-to-end payment screening scenario testing &bull; Integration testing with SWIFT and Other Payment channels &bull; Support Security and vulnerability testing &bull; Ensure screening accuracy, alert quality and response-time SLAs. 6. Project Documentation and Knowledge transfer: &bull; Own and maintain all mandatory project documentations including: o HLD, LLD o Interface and API specifications o Message Mapping and Transformation documents o Security and Architecture documents o DR &amp; BCP design o Test strategy and go live plan Official This Document is classified as Official o Lead structured handover to support teams. 7. Stakeholder &amp; Vendor Management: &bull; Act as primary technical interface between IT, compliance, operations and business teams. &bull; Act as the technical coordinator with vendor and external system integrators. &bull; Manage technical risks, dependencies and escalations. Qualifications &amp; Experience: &bull; Bachelor&rsquo;s degree in Computer Science, Information Technology, or related fields. &bull; 10+ years of overall IT experience. &bull; 5+ years in Technical Lead/ Project Technical Lead role &bull; Proven experience implementing sanction screening / AML systems &bull; Strong experience in legacy system replacement and migration projects Payments &amp; Sanction Screening Domain Knowledge: &bull; Solid understanding of Name and Transaction Screening &bull; Understanding of Sanctions, PEP and other Black Lists used for transaction screening &bull; Experience in optimization and fine tuning of Sanction Screening solutions for the efficiency and performance. &bull; Experience in integrating sanction screening solution with payment systems and customer/business channels &bull; Working knowledge of Domestic Payments (ACH, RTGS) and Instant Payments/Speed Transfers &bull; Experience in Cross-border Payments - SWIFT ISO 20022 MX Messages related to CBPR+ and MT messages related to categories such as payments, trade, treasury etc. &bull; In-depth knowledge and field level understanding of SWIFT MT and MX message formats. &bull; Experience in implementing application security and vulnerability fixes. Technical Skills: &bull; High level programming knowledge (java/.net, SQL/PL-SQL, Json, Shell scripting /java scripting). &bull; Knowledge of Middleware / ESB platform &bull; Sanction Screening Systems &bull; API, Micro Services, &bull; REST &amp; SOAP APIs &bull; Messages Queues (IBM MQ, Kafka) &bull; Database: Oracle, MS SQL &bull; Linux environments &bull; Security: Encryption, Certificates, RBAC, Key Management Soft Skills &amp; Leadership: &bull; Strong technical leadership and ownership &bull; Excellent communication with business, compliance and regulators. &bull; Ability to translate regulatory requirements into technical solutions. &bull; Strong problem solving and analytical thinking &bull; Ability to work under tight regulatory deadlines &bull; Effective vendor and stakeholder management. &bull; Strong documentation, reporting and presentation skills.Job Type: Full-timePay: RO700.000 - RO1,500.000 per month

Project Technical Lead – Sanction Screening System Implementation

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