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administrative assistant Jobs in Muscat Oman

administrative assistant

admin specialist

Zoomlion

<div>
 
 
 Responsibilities:
 
 
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 Get internal approvals in ERP / SAP for vendors, asset purchase, etc.
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 Meeting with the vendors for all admin related activities
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 Address any issues at all locations and plan for solutions
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 Responsible for provision of rental cars
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 Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly
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 Upload payments in relevant software and proceed until finished
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 Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings
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 Support the team with travel and accommodation arrangements as required, including procurement of both short- and long-term accommodation (ticketing, hoteling, etc.)
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 Act as a focal point for the accommodation, managing the hotel tracker and liaising with the Procurement &amp; Logistics point of view
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 Act as focal point for Office management
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 Provide other administrative support to the wider team as necessary
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 Working closely with the Finance department to support the team receipts, expenses, and petty cash
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 Responsible for vendor&rsquo;s cleaning staff
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 Maintaining positive supplier relations, evaluating supply options, approving purchases, and maintaining accurate records.
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 Other admin, commercial, general management, procurement duties
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 </ul>
 
 
 Other Requirements:
 
 
 <ul>
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 Good sourcing, negotiation, contract management skills
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 Candidates with experience in General Management in Heavy Machinery, Construction, Transportation, Logistics industry will be considered, familiarity with local background
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 Ability to work independently and collaboratively in a fast-paced environment
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 At least 5 years&rsquo; experience in relevant field within the Oman.
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 Purchase or administration working experience required
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 Currently available in Oman
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 Good skills on SAP &amp; other software
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 Working efficient with target orientated
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 Bachelor's degree (Must)
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 English language (Must)
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 Arabic Language (Added Advantage)
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 Oman Experience (Must)
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 </ul>
 
 
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Admin Specialist

Gradiant

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 Admin Coordinator Gradiant Muscat LLC Muscat, Oman 3/18/26 Administration
 
 
 
 About Gradiant
 
 
 
 Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients&rsquo; mission-critical operations in the world&rsquo;s essential industries, including semiconductors, pharmaceuticals, food &amp; beverage, lithium and critical minerals, and renewable energy. Gradiant&rsquo;s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at www.gradiant.com.
 
 
 
 Job Overview
 
 
 
 The Admin Coordinator shall support the Admin Manager with ensuring a high level of admin and operational support to the business.
 
 
 
 Specific Duties/Responsibilities
 
 
 
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 Facility Management: Coordinate and support with tenancy agreements and various office and workshop maintenance related tasks including contracts fore fire protection, building maintenance etc.
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 Site accommodation : Arrange temporary and long term site accommodation for personnel where needed
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 Fleet management : Coordinate for the optimum allocation and maintenance of the company fleet of cars. Check and optimise fuel and maintenance costs
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 Office expenses : Support with the checking and management of various office expenses such as telephone, internet and utility bills
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 Office support : Keeping the office stocked with supplies (and snacks), coordinating with vendors, and ensuring the space is tidy and functional.
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 Travel expenses : Support with ticket , hotel reservations and visa arrangements
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 Schedule Coordination: Managing calendars, booking meeting rooms, and organizing travel arrangements or company events.
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 Documentation: Drafting correspondence, filing digital and physical records, and maintaining updated databases.
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 Data entry and record keeping: Processing invoices, tracking office expenses, and assisting with light payroll tasks if needed.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
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 Bachelors degree in commerce or business
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 Strong planning and organising skills
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 Can collaborate effectively with cross functional teams .
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 Communication and influencing skills
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 Proactive and result oriented
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 Should be digitally astute working with the SAP environment
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 Customer centric. Handles the internal stakeholders in a professional manner and ensures high level of service
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 Flexible and adaptable
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 High attention to detail and commitment to process excellence.
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 Discretion and professionalism in handling confidential employee matters.
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 4&ndash;6 years in an admin role in a hectic professional environment. Should have experience in Oman. Should have experience in an ERP environment
 
 
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 </ul>
 Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.
</div>

Admin Coordinator

Explore 2+ Admin specialist in Muscat Oman this April. Find roles across top companies and apply now to boost your career.

2 admin specialist jobs In Muscat Oman

Admin Specialist

Admin Coordinator