administrative assistant

Sanad For Business

The Administrative Assistant will provide essential administrative and clerical support to ensure the smooth and efficient operation of daily office activities. This role involves managing communication, organizing schedules and records, supporting team members, and handling general office tasks.Key Responsibilities:<ul><li>Answer and direct incoming phone calls, emails, and visitor inquiries professionally</li><li>Schedule appointments and maintain calendars for meetings and events</li><li>Manage and distribute incoming/outgoing mail and office supplies</li><li>Support preparation of regular reports, presentations, and office documentation</li><li>Perform general data entry and other duties as assigned to support daily operations</li><li>Strong computer skills with proficiency in Microsoft Office (Excel, Word, Outlook)</li><li>Excellent communication skills (written and verbal) in Arabic and English</li><li>Good organizational, multitasking, and time-management abilities</li><li>Professional phone etiquette and ability to handle inquiries courteously</li><li>High attention to detail and accuracy</li><li>Team player with a positive attitude.</li><li>Omani nationality only</li><li>Diploma in Business Administration, Office Management, or related field</li></ul>Job Type: Full-timePay: RO325.000 per month

Administrative Assistant

Tech IT Support

Responsible for ensuring smooth office operations, managing administrative tasks, coordinating with teams, clients , vendors and maintaining a productive work environment.Responsibilities&middot; Manage daily office operations and ensure all systems (IT, security, and utilities) function seamlessly.&middot; Handle correspondence, emails, phone calls, and in-person inquiries professionally and efficiently.&middot; Maintain office files, documents, and records (both digital and physical) in an organized and confidential manner.&middot; Create and maintain reports, meeting agendas, and minutes as required.&middot; Review and understand all ICT tenders, RFPs, and requirements, collaborating with vendors, consultants, and the team for timely submissions of proposals.&middot; Visit client and vendor offices regularly for official tasks.&middot; Act as the first point of contact for visitors, clients, and external stakeholders.&middot; Address and resolve queries or escalate issues to the appropriate departments.&middot; Maintain positive relationships with partners, vendors, and service providers.&middot; Assist with project coordination by tracking timelines, deliverables, and reporting progress.Skills and Competencies:&middot; Excellent organizational and multitasking abilities.&middot; Strong communication and interpersonal skills.&middot; Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).&middot; Problem-solving skills and proactive approach to challenges.&middot; Familiarity with IT systems, procurement, and vendor management is an advantage.Oman Driving License is MustJob Type: Full-timePay: RO250.000 - RO350.000 per month

IT Project Coordinator

JOB HUB GLOBAL

Job Position - Team Assistant/Logistics CoordinatorWork Location: Kuwait &ndash; Client Head Office Contract Type: Contract (6&ndash;12 months, extendable) Working Days: 5 days per week Working Hours: 8 hours + 2Salary: 450 KWD per month (all-inclusive)About the RoleOur client, a globally recognized leader in industrial automation and digital solutions, is seeking a detail-oriented Document Controller with a logistics background to support operations at its Head Office in Kuwait. The role focuses on effective document control, compliance with internal standards, and coordination of logistics-related documentation. Arabic proficiency (written and verbal) is mandatory.Key Responsibilities<ul><li>Implement and maintain document control procedures in line with company policies and project requirements</li><li>Manage the receipt, registration, classification, distribution, and archiving of logistics and operational documents</li><li>Ensure document accuracy, version control, traceability, and timely circulation to relevant stakeholders</li><li>Coordinate closely with logistics, operations, and administrative teams to ensure documentation completeness and compliance</li><li>Maintain confidentiality, integrity, and security of all controlled documents</li><li>Prepare document registers, reports, and status updates as required by management</li><li>Support audits, inspections, and internal reviews by providing accurate documentation in a timely manner</li></ul>Requirements<ul><li>Previous experience as a Document Controller, preferably within logistics, supply chain, or project-based environments</li><li>Mandatory proficiency in Arabic (written and verbal); working knowledge of English is preferred</li><li>Strong organizational skills with high attention to detail and accuracy</li><li>Proficient in Microsoft Office applications; experience with document management systems is an advantage</li><li>Ability to manage multiple priorities and meet deadlines in a structured and professional manner</li><li>Strong interpersonal and communication skills, with the ability to work effectively in a corporate environment</li></ul>Please note that applicants should answer the pre-screening questions to be considered for this positionTHOSE WHO CAN JOIN IMMEDIATELY SHOULD APPLY. REGRETTABLY ONLY SHORTLISTED CANDIDATES WILL BE CONTACTEDAbout Job Hub GlobalAt Job Hub Global, we believe that people are at the heart of every great organization. As a premier HR consultancy, we are passionate about helping businesses thrive by providing bespoke recruitment, staff outsourcing, workforce solutions, and HR management consultancy services that are tailored to meet your unique needs.With a deep understanding of the evolving workplace, we are committed to connecting exceptional talent with exceptional companies. Our mission is to empower businesses with the right people, processes, and strategies to drive success. Whether you&rsquo;re looking to build a high-performing team, streamline your workforce, or navigate the complexities of HR management, Job Hub Global is here to partner with you every step of the way.Together, we&rsquo;ll turn challenges into opportunities and dreams into achievements. Your success is our businessJob Types: Full-time, Temporary, Contract Contract length: 6 monthsPay: RO560.000 per monthApplication Question(s):<ul><li>Are you willing to relocate to Kuwait?</li><li>Are you fluent in writing and speaking Arabic?</li><li>What is your nationality?</li><li>Do you accept the full package salary that is on offer?</li><li>Can you commit to a 6&ndash;12 month contract (extendable)?</li><li>Do you have a logistics or supply chain background? If yes, please briefly describe.</li><li>Do you have previous experience working as a Document Controller?</li><li>What type of shipments have you handled &mdash; sea freight, air freight, or land freight?</li></ul>

Logistics Coordinator

Mandarin Oriental Hotel Group

<div>Mandarin Oriental Muscat is looking for a Sales Coordinator to join our Sales and Marketing team.

Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.

Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognized for creating some of the world&rsquo;s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.

Mandarin Oriental Muscat

Situated in a prime beachfront location, Mandarin Oriental, Muscat is a chic urban resort that offers 150 stylishly appointed guestrooms and suites, five restaurants and bars, a lush Spa at Mandarin Oriental, and an outdoor swimming pool. The hotel features a one-of-a-kind ballroom boasting spectacular views of the Arabian Sea as well as a variety of banquet and meeting spaces to accommodate social and business events.

For those seeking a luxury living experience in one of Muscat&rsquo;s most desirable districts, an exclusive collection of 155 Residences at Mandarin Oriental combine the Group&rsquo;s legendary service, world-class amenities and sweeping sea or mountain views.

About the Role

Mandarin Oriental, Muscat is seeking a highly organized and detail-oriented Sales Coordinator to support the day-to-day operations of the Sales Department. This position plays a key role in ensuring administrative efficiency, seamless coordination of sales activities, and professional communication with internal teams and external partners.

The Sales Coordinator provides comprehensive administrative and coordination support to the Director of Sales and the wider Sales team. The role contributes to the department&rsquo;s success through accurate documentation, database management, preparation of sales materials, and effective organization of meetings, appointments, and client-related activities.

Key Responsibilities
<ul>
<li>Provide administrative and coordination support to the Director of Sales and Sales team</li>
<li>Coordinate and schedule sales meetings, appointments, and departmental activities</li>
<li>Prepare and organize sales documentation, including proposals, contracts, presentations, and reports</li>
<li>Maintain accurate sales databases, tracking systems, and client records</li>
<li>Assist in compiling sales reports, performance summaries, and follow-up documentation</li>
<li>Coordinate logistics for client visits, site inspections, and familiarization trips (FAMs)</li>
<li>Create, format, and update sales materials such as rate sheets, packages, and fact sheets</li>
<li>Prepare and communicate stop sales notices to relevant partners and stakeholders</li>
<li>Ensure accuracy, consistency, and professional presentation of all sales correspondence</li>
<li>Liaise with internal departments to support client and sales requirements</li>
<li>Support departmental events, training sessions, and onboarding activities</li>
<li>Monitor office supplies and sales collaterals</li>
<li>Ensure compliance with company policies, procedures, and brand standards</li>
</ul>
Requirements
<ul>
<li>Strong organizational and administrative skills</li>
<li>Excellent attention to detail and accuracy</li>
<li>Effective communication and interpersonal abilities</li>
<li>Ability to manage multiple tasks and deadlines</li>
<li>Proficiency in Microsoft Office (Word, Excel, PowerPoint)</li>
<li>Previous experience in sales coordination, administration, or hospitality preferred</li>
<li>Professional, service-oriented mindset</li>
</ul>
Our commitment to you
<ul>
<li>Learning &amp; Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.</li>
<li>MOstay. When you work as hard as our colleagues do, it&rsquo;s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.</li>
<li>Heath &amp; Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.</li>
</ul>
We&rsquo;re Fans. Are you?</div>

Sales Coordinator - Omani National

Mandarin Oriental

<div>
 Mandarin Oriental Muscat is looking for a
 
 Sales Coordinator
 
 to join our
 
 Sales and Marketing
 
 team.
 
 
 Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.
 
 
 Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognized for creating some of the world&rsquo;s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.
 
 
 
 Mandarin Oriental Muscat
 
 
 
 Situated in a prime beachfront location, Mandarin Oriental, Muscat is a chic urban resort that offers 150 stylishly appointed guestrooms and suites, five restaurants and bars, a lush Spa at Mandarin Oriental, and an outdoor swimming pool. The hotel features a one-of-a-kind ballroom boasting spectacular views of the Arabian Sea as well as a variety of banquet and meeting spaces to accommodate social and business events.
 
 
 For those seeking a luxury living experience in one of Muscat&rsquo;s most desirable districts, an exclusive collection of 155 Residences at Mandarin Oriental combine the Group&rsquo;s legendary service, world-class amenities and sweeping sea or mountain views.
 
 
 
 About The Role
 
 
 
 Mandarin Oriental, Muscat is seeking a highly organized and detail-oriented
 
 Sales Coordinator
 
 to support the day-to-day operations of the Sales Department. This position plays a key role in ensuring administrative efficiency, seamless coordination of sales activities, and professional communication with internal teams and external partners.
 
 
 The Sales Coordinator provides comprehensive administrative and coordination support to the Director of Sales and the wider Sales team. The role contributes to the department&rsquo;s success through accurate documentation, database management, preparation of sales materials, and effective organization of meetings, appointments, and client-related activities.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative and coordination support to the Director of Sales and Sales team
 </li>
 <li>
 Coordinate and schedule sales meetings, appointments, and departmental activities
 </li>
 <li>
 Prepare and organize sales documentation, including proposals, contracts, presentations, and reports
 </li>
 <li>
 Maintain accurate sales databases, tracking systems, and client records
 </li>
 <li>
 Assist in compiling sales reports, performance summaries, and follow-up documentation
 </li>
 <li>
 Coordinate logistics for client visits, site inspections, and familiarization trips (FAMs)
 </li>
 <li>
 Create, format, and update sales materials such as rate sheets, packages, and fact sheets
 </li>
 <li>
 Prepare and communicate stop sales notices to relevant partners and stakeholders
 </li>
 <li>
 Ensure accuracy, consistency, and professional presentation of all sales correspondence
 </li>
 <li>
 Liaise with internal departments to support client and sales requirements
 </li>
 <li>
 Support departmental events, training sessions, and onboarding activities
 </li>
 <li>
 Monitor office supplies and sales collaterals
 </li>
 <li>
 Ensure compliance with company policies, procedures, and brand standards
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Strong organizational and administrative skills
 </li>
 <li>
 Excellent attention to detail and accuracy
 </li>
 <li>
 Effective communication and interpersonal abilities
 </li>
 <li>
 Ability to manage multiple tasks and deadlines
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint)
 </li>
 <li>
 Previous experience in sales coordination, administration, or hospitality preferred
 </li>
 <li>
 Professional, service-oriented mindset
 
 
 </li>
 </ul>
 
 Our commitment to you
 
 
 
 <ul>
 <li>
 Learning &amp; Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
 </li>
 <li>
 MOstay. When you work as hard as our colleagues do, it&rsquo;s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
 </li>
 <li>
 Heath &amp; Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
 
 
 </li>
 </ul>
 
 We&rsquo;re Fans. Are you?
 
</div>

Alisary Group

About Alaysary InstituteAlaysary Institute is a specialized training institute focused on educational and family development. Our strategic mission is to empower educators working in early childhood and primary education, while also equipping parents with practical skills in positive parenting.We work as a trusted partner with government and private sector entities concerned with childhood development, delivering high-impact training programs designed to create sustainable educational outcomes.&nbsp;About the RoleWe are seeking a high-caliber professional who combines strong field presence, persuasive communication, and operational discipline.This is not a desk-based digital marketing role. It is a field-driven and administrative position that requires direct engagement with institutions, decision-makers, and clients, as well as hands-on involvement in the institute’s daily operations.Success in this role is measured by your ability to convert interest into signed contracts and actual revenue, whether with institutions or individual clients.&nbsp;Core MissionTo demonstrate strong closing and deal-conversion capability with:<ul><li>Institutions and organizations (B2B)</li><li>Parents and individual clients (B2C)</li></ul>This includes convincing the target client to choose Alaysary Institute over alternatives and successfully translating that trust into financial agreements.&nbsp;Key Responsibilities1. Field Marketing &amp; Institutional Relations (Top Priority)<ul><li>Conduct regular, structured field visits to targeted institutions (ministries, schools, authorities, organizations).</li><li>Meet with decision-makers (Directors General, Department Heads, Section Managers).</li><li>Professionally present the institute’s profile and tailor service proposals to each entity’s needs.</li><li>Demonstrate persistence, resilience, and professionalism in navigating institutional processes and bureaucracy until contracts are successfully closed.</li></ul>&nbsp;2. Sales &amp; Client Management<ul><li>Handle inquiries and convert leads into confirmed clients through effective negotiation and persuasion.</li><li>Build, maintain, and regularly update a structured client database.</li><li>Develop long-term relationships that encourage repeat business and referrals.</li></ul>&nbsp;3. Administration &amp; Financial Operations (Supporting Role)<ul><li>Oversee daily administrative activities to ensure smooth delivery of training programs.</li><li>Manage basic financial operations, including:<ul><li>Issuing invoices</li><li>Following up on collections and payments</li><li>Monitoring expenses</li><li>Preparing periodic financial reports for management</li></ul></li></ul>&nbsp;Ideal Candidate Profile<ul><li>Strong personal presence and confidence in meetings and formal settings.</li><li>Willingness and ability to perform intensive fieldwork and consider it a core success driver.</li><li>A true multitasker capable of balancing field sales, administration, and financial coordination without loss of focus.</li><li>Demonstrated persuasion, negotiation, and deal-closing capability.</li><li>High level of reliability, discipline, and integrity in handling administrative and financial responsibilities.</li><li>Prior experience in training, education, institutional sales, or service-based businesses is a strong advantage.</li></ul>&nbsp;

Business Development & Operations Officer (Field & Administrative)

<div>
 
 Mandarin Oriental Muscat
 
 is looking for a
 
 Bar Supervisor
 
 to join our
 
 Food and Beverage
 
 team.
 
 
 Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.
 
 
 Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world&rsquo;s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.
 
 
 
 Mandarin Oriental Muscat
 
 
 
 Situated in a prime beachfront location, Mandarin Oriental, Muscat is a chic urban resort that offers 150 stylishly appointed guestrooms and suites, five restaurants and bars, a lush Spa at Mandarin Oriental, and an outdoor swimming pool. The hotel features a one-of-a-kind ballroom boasting spectacular views of the Arabian Sea as well as a variety of banquet and meeting spaces to accommodate social and business events.
 
 
 For those seeking a luxury living experience in one of Muscat&rsquo;s most desirable districts, an exclusive collection of 155 Residences at Mandarin Oriental combine the Group&rsquo;s legendary service, world-class amenities and sweeping sea or mountain views.
 
 
 
 About The Job
 
 
 
 The Bar Supervisor is responsible for, but not limited to, supervising the service in the bar venue. To provide back up for the Assistant Restaurant Manager, take responsibility for supervising and coordinating the daily bar activities and maintaining the highest standard of service established by the hotel.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Display full knowledge of food and beverage and dining venue offering.
 </li>
 <li>
 Ensure colleagues start and finish shifts at the correct time.
 </li>
 <li>
 Assist in setting up bar for all meal periods.
 </li>
 <li>
 Assist colleagues in setting up bar service stations according to MEP standards.
 </li>
 <li>
 Be familiar with all billing procedures.
 </li>
 <li>
 To handle all banqueting area relevant equipment.
 </li>
 <li>
 Attend daily meetings.
 </li>
 <li>
 Attend all mandatory training sessions arranged by MO.
 </li>
 <li>
 Mandarin Oriental, Muscat has zero tolerance on all forms of harassment or discrimination, i.e. it is strictly forbidden to discriminate on the basis of gender, disability, including physical or medical condition, race, colour, religion, national origin, ancestry, citizenship, age, sexual orientation, marital status, or for any other reason.
 </li>
 <li>
 Act as a hotel ambassador always.
 </li>
 <li>
 To carry out any additional duties requested by management, related to hotel operational activities
 </li>
 <li>
 Follow the principle of the 5Ps &lsquo;Proper Planning Prevents Poor Performance&rsquo; at all times.
 </li>
 <li>
 Ensure correct quality, presentation and delivery of all drinks.
 </li>
 <li>
 Perform all administrative tasks designated to him/her by management.
 </li>
 <li>
 Supervise F&amp;B service by directing and supporting his/her subordinates.
 </li>
 <li>
 Ensure that the bar area is adequately staffed during his/her shift and to notify his/her superior of any shortages.
 </li>
 <li>
 Identify and carry out any specific training and development needs among the team.
 </li>
 <li>
 Support company's philosophy and company culture through the use of Legendary Quality Experiences on a daily basis to ensure Guest Satisfaction and the achievement of our Mission Statement.
 </li>
 <li>
 Support company's philosophy and company culture through the use of Guiding Principles and D.E.L.I.G.H.T as part of ensuring Guest Satisfaction and the achievement of our Mission Statement.
 </li>
 <li>
 Taking reservations accurately where necessary while keeping track of guest&rsquo;s preferences.
 </li>
 <li>
 Greeting and seating guests according to MO standards.
 </li>
 <li>
 Presenting the menu correctly to each guest.
 </li>
 <li>
 Offering suggested up-selling based on outlet policy.
 </li>
 <li>
 Serving beverages according to MO standards.
 </li>
 <li>
 Assist colleagues in clearing plates and tables and ensuring general table maintenance throughout the meal.
 </li>
 <li>
 Presenting the bill and handle payment procedures.
 </li>
 <li>
 Ensure guest satisfaction at all times and proactively seek feedback.
 </li>
 <li>
 Handling special requests from guests and VIPs.
 </li>
 <li>
 Implement service recovery actions and follow up.
 </li>
 <li>
 Bidding guests farewell when leaving the venue.
 </li>
 <li>
 Anticipating the guests&rsquo; needs by keeping control of service flow and identify potential bottle necks.
 </li>
 <li>
 Ensure that hotel grooming and hygiene standards are being maintained, enhancing a professional image.
 </li>
 <li>
 Ensure that the environment of the outlet is being maintained to MO standards.
 </li>
 <li>
 Be aware of, and comply with, safe working practices as laid down under FLHSS. This will include your awareness of any specific hazards at your workplace.
 </li>
 <li>
 Be aware of and comply with local and relevant Food Hygiene Standards.
 </li>
 <li>
 Wear any appropriate protective clothing provided by or recommended by the Hotel.
 </li>
 <li>
 Report any defects in the building, plant or equipment according to the Hotel procedures.
 </li>
 <li>
 Ensure any accidents to colleagues, guests or visitors are reported in accordance with Hotel procedures.
 </li>
 <li>
 Attend all statutory fire training and to be fully conversant with and abide by all rules concerning, fire, health &amp; safety.
 </li>
 <li>
 Be aware of Fire safety plans.
 </li>
 <li>
 Adhere to Safe &amp; Sound procedures regarding Health &amp; safety.
 </li>
 <li>
 Adhere to Safe &amp; Sound procedures regarding HACCP standards.
 </li>
 <li>
 Attend any training deemed appropriate by your Head of Department.
 </li>
 <li>
 To be responsible for the Safe &amp;Sound procedures followed by your peers.
 
 
 </li>
 </ul>
 
 Our commitment to you
 
 
 
 <ul>
 <li>
 Learning &amp; Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
 </li>
 <li>
 MOstay. When you work as hard as our colleagues do, it&rsquo;s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
 </li>
 <li>
 Heath &amp; Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
 </li>
 <li>
 Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.
 
 
 </li>
 </ul>
 
 We&rsquo;re Fans. Are you?
 
</div>

Bar Supervisor

Explore 31+ Administrative assistant in Muscat Oman this March. Find roles across top companies and apply now to boost your career.

31 administrative assistant jobs In Muscat Oman

Administrative Assistant

IT Project Coordinator

Logistics Coordinator

Sales Coordinator - Omani National

Sales Coordinator - Omani National

Business Development & Operations Officer (Field & Administrative)

Bar Supervisor