business development & operations officer (field & administrative)

accounts manager

accounts payable officer Jobs in Muscat Oman

accounts payable officer

accounts receivable officer Jobs in Muscat Oman

accounts receivable officer

admin coordinator

admin specialist

administrative assistant

SELECTED RECRUITMENT

<div>
 
 SELECTED is delighted to be recruiting for an Administration Assistant on behalf of an international firm for their Oman office.
 
 
 
 
 
 This is an excellent opportunity for an Omani national looking to build a career within a professional, corporate environment, working closely with fee earners, Legal PAs and the wider office team.
 
 
 
 
 
 The role will offer strong exposure across both administrative support and front-of-house responsibilities, making it ideal for someone who enjoys variety and being at the centre of a busy office.
 
 
 
 
 
 Key responsibilities include:
 
 
 
 
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 Supporting fee earners and PAs with day to day administrative tasks
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 Document management including printing, scanning, binding and file organisation
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 Managing archiving and retrieval of documents and maintaining filing systems
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 Handling deliveries, courier bookings and general office coordination
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 Preparing, formatting and converting documents as required
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 Assisting with travel and accommodation bookings
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 Supporting the overall running and upkeep of the office
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 </ul>
 
 
 
 
 In addition, the role will involve reception duties when required, including:
 
 
 
 
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 Meeting and greeting clients and visitors
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 Managing meeting room bookings and set up
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 Handling incoming calls and directing enquiries
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 Ensuring meeting rooms and reception areas are presentable at all times
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 Supporting client experience with refreshments and general assistance
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 The ideal candidate will have:
 
 
 
 
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 Experience within a corporate or professional services environment
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 Strong communication skills in both English and Arabic
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 A high level of attention to detail and organisation
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 Confidence working in a fast paced, team-oriented environment
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 A proactive and flexible approach to supporting the wider office
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 Please note, this position is open to Omani nationals only, in line with Omanisation legislation.
 
 
 
 
 
 If you would be open to discussing this opportunity further, please feel free to reach out directly or apply via LinkedIn.
 
</div>

Administrative Assistant

Gradiant

<div>
 Admin Coordinator Gradiant Muscat LLC Muscat, Oman 3/18/26 Administration
 
 
 
 About Gradiant
 
 
 
 Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients&rsquo; mission-critical operations in the world&rsquo;s essential industries, including semiconductors, pharmaceuticals, food &amp; beverage, lithium and critical minerals, and renewable energy. Gradiant&rsquo;s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at www.gradiant.com.
 
 
 
 Job Overview
 
 
 
 The Admin Coordinator shall support the Admin Manager with ensuring a high level of admin and operational support to the business.
 
 
 
 Specific Duties/Responsibilities
 
 
 
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 Facility Management: Coordinate and support with tenancy agreements and various office and workshop maintenance related tasks including contracts fore fire protection, building maintenance etc.
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 Site accommodation : Arrange temporary and long term site accommodation for personnel where needed
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 Fleet management : Coordinate for the optimum allocation and maintenance of the company fleet of cars. Check and optimise fuel and maintenance costs
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 Office expenses : Support with the checking and management of various office expenses such as telephone, internet and utility bills
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 Office support : Keeping the office stocked with supplies (and snacks), coordinating with vendors, and ensuring the space is tidy and functional.
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 Travel expenses : Support with ticket , hotel reservations and visa arrangements
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 Schedule Coordination: Managing calendars, booking meeting rooms, and organizing travel arrangements or company events.
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 Documentation: Drafting correspondence, filing digital and physical records, and maintaining updated databases.
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 Data entry and record keeping: Processing invoices, tracking office expenses, and assisting with light payroll tasks if needed.
 
 
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 Requirements
 
 
 
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 Bachelors degree in commerce or business
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 Strong planning and organising skills
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 Can collaborate effectively with cross functional teams .
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 Communication and influencing skills
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 Proactive and result oriented
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 Should be digitally astute working with the SAP environment
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 Customer centric. Handles the internal stakeholders in a professional manner and ensures high level of service
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 Flexible and adaptable
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 High attention to detail and commitment to process excellence.
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 Discretion and professionalism in handling confidential employee matters.
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 4&ndash;6 years in an admin role in a hectic professional environment. Should have experience in Oman. Should have experience in an ERP environment
 
 
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 </ul>
 Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.
</div>

Admin Coordinator

Zoomlion

<div>
 
 
 Responsibilities:
 
 
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 Get internal approvals in ERP / SAP for vendors, asset purchase, etc.
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 Meeting with the vendors for all admin related activities
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 Address any issues at all locations and plan for solutions
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 Responsible for provision of rental cars
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 Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly
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 Upload payments in relevant software and proceed until finished
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 Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings
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 Support the team with travel and accommodation arrangements as required, including procurement of both short- and long-term accommodation (ticketing, hoteling, etc.)
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 Act as a focal point for the accommodation, managing the hotel tracker and liaising with the Procurement &amp; Logistics point of view
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 Act as focal point for Office management
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 Provide other administrative support to the wider team as necessary
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 Working closely with the Finance department to support the team receipts, expenses, and petty cash
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 Responsible for vendor&rsquo;s cleaning staff
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 Maintaining positive supplier relations, evaluating supply options, approving purchases, and maintaining accurate records.
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 Other admin, commercial, general management, procurement duties
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 </ul>
 
 
 Other Requirements:
 
 
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 Good sourcing, negotiation, contract management skills
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 Candidates with experience in General Management in Heavy Machinery, Construction, Transportation, Logistics industry will be considered, familiarity with local background
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 Ability to work independently and collaboratively in a fast-paced environment
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 At least 5 years&rsquo; experience in relevant field within the Oman.
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 Purchase or administration working experience required
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 Currently available in Oman
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 Good skills on SAP &amp; other software
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 Working efficient with target orientated
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 Bachelor's degree (Must)
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 English language (Must)
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 Arabic Language (Added Advantage)
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 Oman Experience (Must)
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</div>

Admin Specialist

Alisary Group

About Alaysary InstituteAlaysary Institute is a specialized training institute focused on educational and family development. Our strategic mission is to empower educators working in early childhood and primary education, while also equipping parents with practical skills in positive parenting.We work as a trusted partner with government and private sector entities concerned with childhood development, delivering high-impact training programs designed to create sustainable educational outcomes.&nbsp;About the RoleWe are seeking a high-caliber professional who combines strong field presence, persuasive communication, and operational discipline.This is not a desk-based digital marketing role. It is a field-driven and administrative position that requires direct engagement with institutions, decision-makers, and clients, as well as hands-on involvement in the institute’s daily operations.Success in this role is measured by your ability to convert interest into signed contracts and actual revenue, whether with institutions or individual clients.&nbsp;Core MissionTo demonstrate strong closing and deal-conversion capability with:<ul><li>Institutions and organizations (B2B)</li><li>Parents and individual clients (B2C)</li></ul>This includes convincing the target client to choose Alaysary Institute over alternatives and successfully translating that trust into financial agreements.&nbsp;Key Responsibilities1. Field Marketing &amp; Institutional Relations (Top Priority)<ul><li>Conduct regular, structured field visits to targeted institutions (ministries, schools, authorities, organizations).</li><li>Meet with decision-makers (Directors General, Department Heads, Section Managers).</li><li>Professionally present the institute’s profile and tailor service proposals to each entity’s needs.</li><li>Demonstrate persistence, resilience, and professionalism in navigating institutional processes and bureaucracy until contracts are successfully closed.</li></ul>&nbsp;2. Sales &amp; Client Management<ul><li>Handle inquiries and convert leads into confirmed clients through effective negotiation and persuasion.</li><li>Build, maintain, and regularly update a structured client database.</li><li>Develop long-term relationships that encourage repeat business and referrals.</li></ul>&nbsp;3. Administration &amp; Financial Operations (Supporting Role)<ul><li>Oversee daily administrative activities to ensure smooth delivery of training programs.</li><li>Manage basic financial operations, including:<ul><li>Issuing invoices</li><li>Following up on collections and payments</li><li>Monitoring expenses</li><li>Preparing periodic financial reports for management</li></ul></li></ul>&nbsp;Ideal Candidate Profile<ul><li>Strong personal presence and confidence in meetings and formal settings.</li><li>Willingness and ability to perform intensive fieldwork and consider it a core success driver.</li><li>A true multitasker capable of balancing field sales, administration, and financial coordination without loss of focus.</li><li>Demonstrated persuasion, negotiation, and deal-closing capability.</li><li>High level of reliability, discipline, and integrity in handling administrative and financial responsibilities.</li><li>Prior experience in training, education, institutional sales, or service-based businesses is a strong advantage.</li></ul>&nbsp;

Business Development & Operations Officer (Field & Administrative)

Minor Hotels

<div>
 
 Founded in 1933 in Portugal, Tivoli Hotels &amp; Resorts has built and maintained a distinct charismatic character and elegant personality in all its properties. From cosmopolitan hideaways to seaside paradises and a growing global portfolio, Tivoli curates exceptional services and experiences for its cherished guests.
 
 
 
 
 
 
 Job Description
 
 
 
 
 The role of an Assistant Executive Housekeeper is to support the Executive Housekeeper in all duties of the housekeeping operation. You will coordinate, schedule and supervise the housekeeping team, carry out inspections to ensure proper cleaning is being done, and manage the inventory of all cleaning supplies. You will provide on-the-job training, and facilitate communications with guests, within the housekeeping team and with other hotel departments.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 &bull; At least five years experience as a supervisory leader within a housekeeping department&bull; Good knowledge in HACCP
 
 
 &bull; Fluent in English
 
 
 &bull; Eye for detail
 
 
 &bull; Passion for developing others
 
 
 
</div>

Assistant Executive Housekeeper

<div>
 
 Founded in 1933 in Portugal, Tivoli Hotels &amp; Resorts has built and maintained a distinct charismatic character and elegant personality in all its properties. From cosmopolitan hideaways to seaside paradises and a growing global portfolio, Tivoli curates exceptional services and experiences for its cherished guests.
 
 
 
 
 
 
 Job Description
 
 
 
 
 As Assistant Learning Manager, you will be a role model for our Team Members. From day one, you will be involved in their journey preparing and monitoring individual development plans, organising training activities, and supporting them through learning and development opportunities.You will also support the Property Leadership Team with advice on how best to improve team member&rsquo;s skills and capabilities in order to ensure customer satisfaction.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 &bull; College degree in Human Resources, Education, or related field
 
 
 &bull; Previous experience in Training &amp; Development
 
 
 &bull; Strong communication, training and presentation skills
 
 
 &bull; Passion for leadership
 
 
 
</div>

Assistant Learning & Development Manager

Deloitte

<div>
 
 Assistant Manager
 
 
 | Tax &amp; Legal | Business Tax General
 
 
 
 
 About Deloitte
 
 : When you work for us, you commit to a career at one of the largest and most prestigious professional services firms in the world. We have received numerous awards over the last few years, including Best Employer in the Middle East, and Best Consulting Firm, and the Middle East Training &amp; Development Excellence Award.
 
 
 
 Our Purpose
 
 
 
 Deloitte makes an impact that matters. Every day we challenge ourselves to do what matters most&mdash;for clients, for our people, and for society. We serve clients distinctively, bringing innovative insights, solving complex challenges and unlocking sustainable growth. We inspire our talented professionals to deliver outstanding value to clients, providing an exceptional career experience and an inclusive and collaborative culture. We contribute to society, building confidence and trust in the markets, upholding the integrity of organizations and supporting our communities.
 
 
 Our shared values guide the way we behave to make a positive, enduring impact:
 
 
 During your tenure as an Assistant Manager, you will demonstrate and develop your capabilities in the following areas
 
 
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 Applies knowledge and skills of relevant practices and processes (or relevant tax rules and regulations) in area of specialization to client problems
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 Presents findings and recommends and implements advice independently relevant to tax and consults others as needed
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 Reviews written technical advice, reports, memoranda and/or other deliverables relevant to tax laws and rules for adequacy of research conducted and appropriateness and accuracy of conclusions
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 Demonstrates advanced knowledge of the key capabilities required to deliver a high quality service experience to the client
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 Selects appropriate methods for collecting and analyzing data, and develops informed recommendations
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 Interprets and synthesizes data, exercises professional skepticism to challenge data, and identifies meaningful insights to develop recommendations that most effectively support a client&rsquo;s business objectives
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 Articulates how technology enables the business and communicates this effectively to clients while ensuring appropriate technologies and methodologies are used on projects
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 Assists client in completing timely and accurate tax and financial filings/compliance activities to meet obligations
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 Identifies and sets timelines to the main tasks within the framework of the tax compliance work
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 Drafts reports, identifies key issues/risks, and proposes solutions for clients on tax planning and implementation strategies
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 Prepares advice to clients on filing requirements and documentation, as well as the effects of tax advice for tax provisions
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 Identifies and bridges gaps between the information provided by the client and information required by the tax authorities
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 Drafts clear and succinct formal response letters or dispute application letters
 
 
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 Leadership Capabilities
 
 
 
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 Builds own understanding of our purpose and values; explores opportunities for impact.
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 Demonstrates strong commitment to personal learning and development; acts as a brand ambassador to help attract top talent.
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 Understands expectations and demonstrates personal accountability for keeping performance on track.
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 Actively focuses on developing effective communication and relationship-building skills.
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 Understands how their daily work contributes to the priorities of the team and the business.
 
 
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 </ul>
 
 Qualifications
 
 
 
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 5 - 7 years of general tax experience, preferably with at least a year focused on taxation. Experience with a Big 4 firm, law firm, or large corporate tax department of a multinational company is required.
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 Consulting and compliance experience is needed.
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 Experience with inbound and outbound international tax is preferred.
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 Excellent research skills and strong written and verbal communications skills required.
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 Good knowledge of tax and business laws and regulations
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 Bachelor&rsquo;s degree in accounting, Finance or other business-related field.
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 Advanced degree such as MST, JD or LLM preferred. CPA preferred.
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 Fluency in English is a must. Fluency in Arabic is a plus.
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 </ul>
</div>

Assistant Manager | Tax & Legal | Direct Tax | Business Tax General | Oman (Muscat)

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