accounts & operations assistant Jobs in Muscat Oman

accounts & operations assistant

admin assistant

project management assistant Jobs in Muscat Oman

project management assistant

administrative assistant

Smart Radiations Research and Management

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 About the Role:
 
 
 
 We are seeking a highly organized and detail-oriented Corporate Administrative Assistant to join our growing team. The ideal candidate will have strong administrative skills and hands-on experience in bookkeeping and financial record keeping. This position requires professionalism, discretion, and the ability to manage multiple priorities in a dynamic business environment.
 
 
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 Key Responsibilities:
 
 
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 Provide comprehensive administrative support to management and team members.
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 Handle daily office operations, scheduling, correspondence, and documentation.
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 Maintain accurate financial records and assist with bookkeeping tasks, including data entry, invoicing, expense tracking, and reconciliations.
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 Prepare reports, organize files, and manage records efficiently.
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 Coordinate meetings, travel arrangements, and internal communications.
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 Liaise with clients, vendors, and external partners in a professional manner.
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 Qualifications and Skills:
 
 
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 Bachelor&rsquo;s degree or diploma in Business Administration, Accounting, or a related field preferred.
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 University of post-secondary degree
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 Proven experience as an administrative assistant or similar role.
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 Solid understanding of bookkeeping principles and experience with accounting software (e.g., Wave, QuickBooks, Xero, or similar).
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 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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 Excellent organizational and time-management skills.
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 Strong written and verbal communication abilities in Arabic and English.
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 Discretion and confidentiality are a must.
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 </ul>
 
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 Preferred Candidate Profile:
 
 
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 Omani Citizen candidate preferred for this role.
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 Positive attitude, proactive approach, and strong attention to detail.
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 </ul>
 
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 How to Apply:
 
 
 
 Please send your CV and a brief cover letter outlining your relevant experience by responding to this job post on Linkedin.
 
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Administrative Assistant

Global network solution and business

Job Description &amp; KPIs &ndash; Admin Assistant (Male)Position DetailsPosition Title: Admin AssistantDepartment: AdminReports To: Admin Manager / HR &amp; Admin ManagerDriving License: MandatoryJob PurposeTo support the Admin Department in all day-to-day operations, conduct market visits for purchasing and admin requirements, collect quotations, prepare comparison sheets, follow up on project sites, and ensure smooth coordination with suppliers, vendors, and internal departments.Key ResponsibilitiesA. Market Visits &amp; Procurement Support&middot; &bull; Visit markets, suppliers, and vendors for admin-related purchases.&middot; &bull; Collect quotations and negotiate prices when required.&middot; &bull; Prepare detailed price comparison sheets.&middot; &bull; Ensure purchased items meet required specifications.&middot; &bull; Deliver and collect documents/materials as assigned.B. Administrative Operations&middot; &bull; Assist with filing, documentation, and record maintenance.&middot; &bull; Follow up with suppliers on deliveries and service timelines.&middot; &bull; Coordinate office repairs, maintenance, and service requirements.&middot; &bull; Manage petty cash if assigned and maintain proper tracking.&middot; &bull; Maintain inventory of office/admin supplies.C. Project Support&middot; &bull; Visit project sites (shops, warehouses, offices) to check work progress.&middot; &bull; Submit update reports with photos and videos.&middot; &bull; Coordinate with contractors, technicians, electricians, and carpenters.&middot; &bull; Ensure tasks are completed within timelines and as per specification.D. Coordination &amp; Communication&middot; &bull; Coordinate between HR, Admin, IT, Purchase, Warehouse, and other teams.&middot; &bull; Maintain professional communication with suppliers and vendors.&middot; &bull; Prepare weekly reports for the Admin Manager.E. Compliance &amp; Safety&middot; &bull; Follow all company policies and administrative procedures.&middot; &bull; Maintain confidentiality of documents and admin data.&middot; &bull; Ensure safe and compliant handling of company documents and materials.Key Performance Indicators (KPI)1. Market &amp; Procurement Efficiency (30%)&middot; &bull; Timely collection of quotations.&middot; &bull; Accuracy of comparison sheets.&middot; &bull; Completing purchases within approved budgets.&middot; &bull; Vendor coordination and timely delivery.2. Project Site Follow-Up (25%)&middot; &bull; Number of field visits completed as scheduled.&middot; &bull; Quality of update reports (photos/videos).&middot; &bull; Timely completion of project-related tasks.&middot; &bull; Effective coordination with contractors.3. Administrative Operations &amp; Documentation (20%)&middot; &bull; Accuracy and organization of admin documents.&middot; &bull; Timely submission of bills, reports, and files.&middot; &bull; Proper maintenance of supply inventory.4. Communication &amp; Coordination (15%)&middot; &bull; Timely communication with departments.&middot; &bull; Professional interaction with suppliers.&middot; &bull; Zero delays due to follow-up issues.5. Discipline, Attendance &amp; Compliance (10%)&middot; &bull; Punctuality and attendance.&middot; &bull; Following company admin procedures.&middot; &bull; Professional behaviour during field visits.Job Type: Full-time

Admin Assistant (Male,FMCG Mandatory exp)

AL NAJI UNITED TRANDING

Al Arabia Mix is seeking a detail-oriented and reliable Accounts &amp; Operations Assistant to support our finance and operations team. The ideal candidate will handle daily accounting entries, data management, and routine office coordination tasks. This position is perfect for someone who enjoys structured work and has a strong sense of accuracy and responsibility. Responsibilities:<ul><li>Enter daily transactions into Custom System and Excel.</li><li>Prepare and maintain invoices, receipts, and payment records.</li><li>Follow up with customers and suppliers regarding payments.</li><li>Maintain and update operational data (sales, deliveries, expenses).</li><li>Prepare basic daily and weekly financial/operations reports.</li><li>Assist with reconciliations and audit preparation.</li><li>Support management with administrative and clerical tasks.</li></ul>Requirements:<ul><li>Diploma or Bachelor&rsquo;s degree in Accounting, Finance, or related field.</li><li>Basic knowledge of Microsoft Excel.</li><li>Strong attention to detail and organizational skills.</li><li>Good communication skills in English (Arabic is a plus).</li><li>Ability to handle confidential information responsibly.</li></ul>Job Type: Full-timePay: RO250.000 - RO400.000 per monthAbility to commute/relocate:<ul><li>Muscat: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>

Accounts & Operations Assistant

REALTIME INTERNATIONAL

Location: Muscat, OmanCompany: Realtime International LLCAbout Us: Realtime International provides Type Approval and Compliance Services across Africa and the Middle East, helping clients ensure their products meet regulatory requirements and applicable standards.Position: Project Management Assistant &ndash; Compliance &amp; StandardsKey Responsibilities:&middot; Act as the main liaison with Omani authorities, including the TRA and DGSM (MoCIIP).&middot; Coordinate with local importers and manage type approval applications and documentation.&middot; Track project milestones, update records, and report progress to clients and management.&middot; Review and prepare technical and administrative dossiers for compliance with Omani norms and standards.&middot; Maintain clear communication with clients, local partners, and internal teams.&middot; Monitor regulatory updates and ensure continuous compliance.Requirements:&middot; Omani nationality (mandatory)&middot; Diploma or certificate in compliance, norms, standards, or a related field&middot; Fluent in English (Arabic is an asset)&middot; Strong organizational, communication, and administrative skills&middot; Knowledge of regulatory or conformity assessment processes preferredWhat We Offer:&middot; Competitive salary and international exposure&middot; Professional training and career development opportunitiesApply by sending your CV to (rh@realtimetypeapprovals.com) with the subject: &ldquo;Project Management Assistant - Compliance &amp; standards &ndash; Oman&rdquo;Job Type: Full-time

Project Management Assistant – Compliance & Standards

Abu Hayan National

Role Summary Provide comprehensive administrative support to daily company operations while acting as the primary customer-service interface for the Commercial Department. The role ensures a smooth, professional client experience and enhances both internal and external communication efficiency.Responsibilities<ul><li>Front Desk &amp; Communication: Handle incoming calls, e-mails, visitors, and route inquiries quickly and professionally.</li><li>Customer Coordination: Schedule site surveys and installations; log and follow up all requests in the CRM until closure.</li><li>Document Support: Draft simple quotations, correspondence, and meeting minutes; file contracts and invoices (digital/physical).</li><li>Procurement &amp; Project Support: Track material requests, purchase orders, and delivery schedules in the ERP; update planners and project teams on status.</li><li>Reporting: Issue weekly summaries on customer inquiries, PO status, and basic admin metrics.</li><li>Office &amp; HR Records: Maintain attendance, leave requests, and petty-cash logs; keep employee files current.</li><li>Digital-Marketing Assistance: Monitor social channels, convert messages into leads, and help produce basic client communications.</li></ul>This position is open to Omani male candidates only, in line with Omanization policies and applicable regulations in the Sultanate of Oman.Job Type: Full-timeApplication Question(s):<ul><li>Are you Omani ?</li></ul>

Admin Assistant

Location: Muscat, Oman Company: Realtime International LLCAbout Us: Realtime International is a specialized consulting firm providing approval and compliance services across Africa and the Middle East. We support manufacturers, importers, and distributors in achieving regulatory compliance for their products in various countries.Position Overview: We are looking for a motivated and organized Project Management Assistant to join our team in Oman. The ideal candidate will be an Omani national with a college degree in Administration, Business Management, or a related field, who can contribute to coordinating projects and expanding our local network.Key Responsibilities:<ul><li>Assist in managing and monitoring approval projects across Africa and the Middle East.</li><li>Support project coordination, documentation, and reporting to ensure timely progress.</li><li>Identify and connect with local importers, distributors, and relevant stakeholders in Oman.</li><li>Handle communication with clients, partners, and relevant authorities.</li><li>Perform administrative and operational tasks as required by management.</li><li>Provide proactive support to ensure smooth execution of ongoing projects.</li></ul>Requirements:<ul><li>Omani nationality (mandatory)</li><li>Fluent in English (mandatory) &ndash; both written and spoken</li><li>College degree in Administration, Business, or a related field</li><li>Excellent communication, organizational, and problem-solving skills</li><li>Self-motivated and capable of working independently</li><li>Knowledge of regulatory processes is an advantage</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Training and career development opportunities within an international environment</li><li>Exposure to diverse projects across Africa and the Middle East</li></ul>How to Apply: Please send your CV to (rh@realtimetypeapprovals.com) with the subject line: &ldquo;Project Management Assistant &ndash; Oman&rdquo;Job Type: Full-time

Project Management Assistant

Grand Hyatt

<div>
 
 Organization- Grand Hyatt Muscat
 
 
 
 
 Summary
 
 
 
 You will be responsible for the efficient running of the department in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations.
 
 
 The Pastry Chef is responsible to function as the Production Manager for all pastry and bakery products, making sure that they contribute to the overall success of outlets and banquets, in accordance with the hotel&rsquo;s standards and financial goals.
 
 
 
 Qualifications
 
 
 
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 Ideally with an apprenticeship or professional diploma in Food Production with pastry specialization.
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 Minimum 2 years work experience as Pastry Chef, or Assistant Pastry Chef in larger operation.
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 Good practical, operational and adequate administrative skills with a flair for creativity are a must.
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 Ability to work under pressure and handle a large operation consisting of a multi-cultural team.
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Pastry Chef

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