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administrative assistant

administration assistant

Emirates Flight Catering

<div>
 
 
 Job Purpose:
 
 
 
 
 
 
 The Administration Assistant will oversee schedules, manage communications, and execute various administrative tasks to ensure the department operates efficiently. This role demands exceptional communication skills, proficiency in administrative functions, and the ability to handle multiple priorities in a dynamic, fast-paced setting.
 
 
 
 
 
 
 Key Result Areas
 
 
 <ul>
 <li>
 Oversee employee records, manage Coupa requests, ERP ordering processes, and generate invoices to ensure accurate processing and enhance operational efficiency.
 </li>
 <li>
 Coordinate meetings, prioritize tasks, and facilitate effective stakeholder communication to ensure task alignment, timely completion, and improved communication efficiency.
 </li>
 <li>
 Prepare, publish, and maintain comprehensive reports and analyses for management to aid in decision-making and strategic planning.
 </li>
 <li>
 Update and maintain files, documentation, and databases in compliance with company policies to ensure confidentiality and adherence to regulations.
 </li>
 <li>
 Facilitate seamless interdepartmental communication and coordination to support operational planning and execution.
 </li>
 <li>
 Provide comprehensive administrative support to enhance departmental efficiency, including managing schedules, coordinating daily operations, and overseeing timekeeping, attendance, and leave schedules.
 </li>
 <li>
 Serve as a reliable backup within the department to ensure continuity during peak periods or absences.
 </li>
 <li>
 Handle inquiries and correspondence, providing excellent customer service to both internal and external clients.
 </li>
 <li>
 Assist in organizing Company events, meetings, and conferences, including booking venues, arranging catering, and preparing materials.
 </li>
 </ul>
 
 
 
 
 
 Knowledge, Skills &amp; Minimum Experience:
 
 
 
 Education Qualification:
 
 
 &bull; Higher Diploma Certification.
 
 
 
 
 
 Work Experience:
 
 
 &bull; Minimum 3 years of administrative experience preferably within the hospitality or airline industry supporting senior management.
 
 
 
 
 
 Skills:
 
 
 &bull; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 
 
 &bull; Excellent organizational and time management skills.
 
 
 &bull; Strong written and verbal communication skills.
 
 
 &bull; Ability to handle confidential information with discretion.
 
 
 &bull; Attention to detail and accuracy in work.
 
 
 &bull; Ability to work independently and as part of a team.
 
 
 &bull; Ability to work under pressure and meet tight deadlines.
 
</div>

Administration Assistant

The Emirates Group

<div><h5 class="jobSectionHeader">Job Purpose
</h5>dnata is one of the world&rsquo;s largest air and travel services providers; offering ground handling, cargo, travel and catering &amp; retail services at over 130 airports in more than 34 countries across six continents. At dnata, we are by your side for the entire travel experience.
As an Administration Assistant you will, provide general administrative services and/or secretarial support. This role is typically focussed on the completion of tasks and work routines which are semi-related. Interaction with contacts within other departments is routine and usually uncomplicated. The use of a computer is at a basic level and somewhat frequent.
In this role, you will:
<ul><li>Organise appointments as required and prepare necessary documents, keeping designated employees advised of their daily schedule and ensure availability of facilities, meeting rooms etc. Where required, handle all aspects of internal customer service to ensure a professional, accurate and informative service.
</li><li>Receive cash, prepare daily reports on the same and highlight discrepancies where the case. Support supervisory staff in billing and account reconciliation where required. Prepare and submit applications, government forms, permit requests etc. for employees.
</li><li>Prepare documents, passes, licenses and forms for submission to HR, Staff Travel, and other internal departments for staff as required.
</li><li>Complete timekeeping activities such as input of sick, absence, leave, overtime to ensure accurate records are maintained. Assist in compiling routine management reports. Recommend improvements to process/procedure to seniors.
</li><li>Maintain department records for timekeeping and highlight attendance trends or issues to management.
</li><li>Compose and dispatch routine letters, memos and other correspondence for the department. Sort, consolidate and distribute incoming mail items and other documents in an organised and timely manner.
</li><li>Prepare documents for distribution to internal and external departments as per department requirements. This includes photocopying, collating, scanning, faxing, laminating, binding etc. Wherever required by role, update information systems and prepare routine reports.
</li><li>Maintain an efficient filing system for the department and ensure logs or standard reports are as per requirements. Ensure information is accurate and up to date.
</li><li>Ensure hardware assets are in working order (photocopier, telephones, fax).
</li><li>Order and maintain office stationery supplies, with logs of daily activity.
</li></ul><h5 class="jobSectionHeader">Qualification
</h5>To be considered for the role, you must meet the below requirements:
<ul><li>10 years of schooling or equivalent and 1+ year of experience in Administration.
</li><li>Experience in an administrative or office environment.
</li><li>Computer literate with working knowledge of Word, Excel etc.
</li></ul>P&amp;L Requirement
<div><ul><li>Recommended International Qualifications: MCIPS, CIPS, CPP, CSMP, CPSM, IPSCMI qualifications (CIPP, CPPP, CISCP, CICCM, CIPN, CITLP, CISM, CMPO)
</li><li>Master Degree or bachelor&rsquo;s degree in Procurement, Finance, Engineering, MBA equivalent to CIPS or MCIPS.
</li></ul></div>Our services on the ground keep the world in the air. We&rsquo;re one of the largest air services providers in the world, and you&rsquo;ll find us in over 80 countries offering expertise in ground handling, cargo, travel and flight catering. We&rsquo;re growing fast, and we&rsquo;re looking for people with imagination and creativity to join our team of more than 40,000 people. We want potential stars to help us deliver on the promises our customers to make.
<h5 class="jobSectionHeader">Salary &amp; benefits
</h5>Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. Find out what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website www.emirates.com/careers</div>

Omada Rail Systems

<div><ul><li>Permanent Contract
</li></ul><ul><li>Executive
</li></ul><ul><li>Dubai
</li></ul><ul><li>Assistant and Administration</li></ul></div>
 <div>About Us 
Waagner Biro Bridge Services is a leader in delivering high-quality projects in bridge construction, steel structures, and marine engineering. Known for iconic and technically advanced structures, we also provide design and build solutions for harbors, marinas, and jetties.
Our comprehensive facility management services cover bridges, road infrastructure, buildings, and aviation facilities, ensuring long-term performance and excellence. At Waagner Biro, we are committed to achieving the extraordinary in every project.
 Learn more: www.waagnerbiro-bridgesystems.com 
About the Role 
We're looking for a detail-oriented and efficient Administration Assistant to join our dynamic team in Dubai, United Arab Emirates. As a key member of our administrative staff, you will provide essential support to ensure seamless office operations and contribute meaningfully to our organization's success. This role offers an excellent opportunity to develop your administrative expertise while working collaboratively with diverse teams in a fast-paced, professional environment.<ul><li>
Manage and maintain office schedules, including appointments, meetings, and travel arrangements with precision and flexibility</li><li>
Handle incoming phone calls, emails, and correspondence, directing them to appropriate team members in a professional and courteous manner</li><li>
Prepare, edit, and organize various documents, reports, and presentations using Microsoft Office Suite</li><li>
Assist with basic accounting and bookkeeping tasks, including processing invoices, expense reports, and financial documentation</li><li>
Organize and maintain both physical and digital filing systems to ensure easy retrieval of information and support organizational efficiency</li><li>
Coordinate office supplies inventory, analyze usage patterns, and place orders as needed to maintain optimal stock levels</li><li>
Assist in planning, organizing, and executing company events, meetings, and special initiatives</li><li>
Provide comprehensive administrative support to various departments, adapting to changing priorities and organizational needs</li><li>
Greet and assist visitors with warmth and professionalism, ensuring a welcoming office environment that reflects our organization's values</li><li>
Perform general office maintenance tasks and troubleshoot basic office equipment issues</li><li>
Support the team in achieving departmental goals through proactive problem-solving and collaborative teamwork</li></ul> 
What do we need from you 
<ul><li>
Must be a UAE National (mandatory requirement)</li><li>
1-3 years of proven experience in an administrative or office support role</li><li>
Strong organizational and time management skills with the ability to prioritize multiple tasks effectively</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy</li><li>
Excellent verbal and written communication skills in both English and Arabic</li><li>
Exceptional attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Basic accounting and bookkeeping knowledge with familiarity with financial documentation</li><li>
Proficiency in office equipment operation and maintenance</li><li>
Strong interpersonal and collaborative skills with the ability to work effectively with diverse teams</li><li>
Problem-solving abilities and a proactive approach to identifying solutions</li><li>
Professional demeanor, reliability, and punctuality</li><li>
Knowledge of UAE business practices, culture, and professional etiquette</li><li>
Bachelor's degree in Business Administration, Office Management, or a related field (preferred)</li><li>
Familiarity with office management software and digital communication tools (preferred)</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion</li></ul></div>

Administration Assistant ( UAE National )

Topnet Distribution FZCO

Job Tilte: Accounts cum Admin AssistantQualification in Finance &amp; Accounting-Experience in overall finance-Accounting functions including VAT filing-Preparation of financial statements for auditing.-Administration-PRO function- Minimum 2 years of UAE experience- Tally ExperienceSalary Aed3000Job Code: ACAD26Job Type: Full-timePay: AED3,000.00 per monthExperience:<ul><li>Accounting: 2 years (Required)</li></ul>

ACAD26- Accounts cum Admin Assistant

JR Group (Joga Ram Group)

Job Title: Administrator Cum HR AssistantLocation: Dubai, UAE Department: Administration / Human ResourcesSalary: 3000 AED - 4000 AEDPreference: Immediate Joiners with own visa &amp; Hindi SpeakersJob OverviewWe are seeking a highly organized, proactive, and detail-oriented Admin Cum HR Assistant to support daily HR and administrative operations. The ideal candidate will play a key role in managing employee lifecycle processes, ERP/HRMS operations, attendance monitoring, payroll coordination, fleet management, and maintaining well-structured documentation systems to ensure smooth organizational functioning.Key ResponsibilitiesHuman Resources Responsibilities<ul><li>Assist in recruitment processes, including job postings, CV screening, interview coordination, and onboarding documentation.</li><li>Create, update, and maintain employee profiles within ERP/HRMS systems.</li><li>Maintain accurate and up-to-date employee records in both digital and physical formats.</li><li>Monitor attendance, leave records, and overtime reports.</li><li>Support payroll processing by coordinating attendance data and employee updates with the Accounts Department.</li><li>Prepare HR-related documentation such as offer letters, employment contracts, warning letters, salary certificates, and other official correspondence.</li><li>Handle visa documentation, medical insurance coordination, and other employee-related government formalities.</li><li>Manage employee exit procedures, including final settlements and clearance documentation.</li><li>Ensure systematic filing of employee documents and maintain clean, well-organized digital folders and physical personnel files.</li></ul>Administrative &amp; Fleet Coordination Responsibilities<ul><li>Coordinate company vehicle fleet management, including tracking Mulkiya renewals, vehicle passing, maintenance schedules, insurance renewals, and monitoring/clearing traffic fines.</li><li>Maintain proper fleet documentation and compliance records.</li><li>Manage office documentation, filing systems, and general administrative records.</li><li>Assist in scheduling meetings and preparing minutes of meetings when required.</li><li>Support interdepartmental coordination to ensure smooth daily operations.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>1&ndash;3 years of experience in HR and administrative roles (UAE experience preferred).</li><li>Working knowledge of UAE Labour Law and HR procedures.</li><li>Experience using ERP/HRMS systems.</li><li>Strong proficiency in MS Office (Excel, Word, Outlook).</li><li>Excellent organizational and multitasking abilities.</li><li>Ability to handle confidential information with professionalism and discretion.</li></ul>Core Competencies<ul><li>Strong attention to detail</li><li>Effective time management and prioritization</li><li>Clear communication skills</li><li>Problem-solving mindset</li><li>Professional, responsible, and team-oriented attitude</li></ul>Apply Here: https://erp.jrinteriors.ae/hr-assistant-adminJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Administrator Cum HR Assistant

Pet's Delight - Arab Land Trading

The Role
 Role Overview Arab Land Trading is seeking a detail-oriented and proactive Accounts Assistant & HR professional to support our finance, compliance, and human resources operations. The ideal candidate will manage daily accounting activities, ensure VAT compliance, handle company document renewals, coordinate utilities and maintenance contracts, and support HR functions to ensure smooth and efficient business operations. Key Responsibilities Accounts & Finance • Post and reconcile all bank transactions; maintain accurate ledger entries • Record cash receipts, payment receipts, and expenses • Manage accounts payable and receivable processes • Handle daily cash collection from retail shops and prepare bank deposits • Coordinate with banks for deposits and related documentation • Assist in VAT calculation, reconciliation, and filing per UAE FTA regulations • Support month-end and year-end closing activities • Follow up with clients on outstanding payments Administration & Compliance • Manage timely renewal of trade licenses, Ejari, and other regulatory documents • Coordinate renewal of AMC contracts (fire alarm systems, AC maintenance, pest control, etc.) • Liaise with service providers, contractors, and relevant authorities • Monitor and process utility payments (DEWA, Etisalat, Du) • Maintain updated records of company legal documents, contracts, permits, and service agreements Human Resources • Assist in recruitment activities, including job postings and interview scheduling • Maintain employee records and HR documentation • Support onboarding and offboarding procedures • Process leaves applications, attendance records, and payroll inputs • Ensure compliance with UAE labor laws and company policies • Support employee engagement initiatives and internal communications
 
Requirements
 Required Qualifications & Skills • 2–4 years of experience in accounting, HR, or administrative roles (UAE experience preferred) • Strong knowledge of UAE VAT regulations and FTA compliance procedures • Experience in bank reconciliation, card postings, and payment processing • Experience managing trade license renewals, Ejari, utilities, and government-related documentation • Proficiency in MS Office (especially Excel) and accounting/ERP systems • Strong organizational and time management skills • High attention to detail and accuracy • Good communication and interpersonal skills • Ability to handle confidential information with integrity • Bachelor’s degree in Accounting, Finance, Business Administration, or related field • Immediate joining preferred
 
About the company
 At Pet's Delight we pride ourselves on offering friendly service, the best in pet nutrition and the widest range of pet accessories at affordable prices. As pet owners and animal lovers ourselves, we have the welfare of our furred and feathered friends in mind when selecting products for our stores.

Accounts Assistant And HR

Element Materials Technology

<div>Overview:
<div>
We are looking for an accurate and efficient Admin Assistant to join our Laboratory Team. You will be responsible for the high-volume input of soil, concrete, and aggregate test data. The ideal candidate will have prior experience handling construction laboratory data sheets and will be familiar with the terminology used in ASTM, BS EN, and ISO testing standards.</div><div></div><div> 
This position will be based in Dubai, UAE.</div> 
<div></div>
Responsibilities:
<ul><li>Data Transcription: Accurately enter raw data from hand-written field sheets (FDT, Slump tests, Casting logs) into our Laboratory Information Management System (LIMS) or Excel templates</li><li>
Strength Result Processing: Input crushing loads (kN) for concrete cubes and cylinders and calculate the resulting Compressive Strength (MPa)</li><li>
Technical Formatting: Assist in preparing formal test reports for Durability (RCPP, Water Permeability) and Soil mechanics (Proctor, Sieve Analysis)</li><li>
Cross-Checking: Verify that Sample IDs, dates, and project codes on the data sheets match the official laboratory register</li><li>
Archiving: Maintain an organized digital and physical filing system for all raw data sheets to ensure they are easily retrievable for audits</li><li>
Deadline Management: Ensure all daily test results are entered before the end of the shift to facilitate timely reporting to clients</li></ul>
Skills / Qualifications:
<ul><li>Experience: Minimum 1&ndash;2 years of data entry experience, preferably within a Civil Engineering Laboratory or a Construction QC department</li><li>
Technical Familiarity: Basic understanding of concrete and soil testing</li><li>
Speed &amp; Accuracy: High typing speed (45+ WPM) with a near-zero error rate</li><li>
Software Skills: Proficiency in Microsoft Excel (data entry, basic formulas), LIMS and Word</li><li>
Language: Good command of English to accurately transcribe technical remarks and descriptions</li></ul><div>
LI-AN1</div>
Company Overview:
<div>
Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to &lsquo;Make tomorrow safer than today&rsquo;.</div><div></div><div> 
When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&amp;D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.</div><div></div><div> 
While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.</div><div></div><div> 
Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.</div>
Diversity Statement:

At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming &ldquo;the world&rsquo;s most trusted testing partner&rdquo;. 
All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws. 
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor&rsquo;s legal duty to furnish information. 41 CFR 60-1.35(c) 
&ldquo;If you need an accommodation filling out an application, or applying to a job, please email Recruitment@element.com&rdquo;</div>

Admin Assistant

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