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administration assistant

Mondelēz International

<div>
 
 Job Description
 
 
 
 
 Are You Ready to Make It Happen at Mondel&emacr;z International?
 
 
 
 
 Join our Mission to Lead the Future of Snacking. Make It Possible.
 
 
 
 You will provide receptionist and general administrative services to the site/office for internal and external customers.
 
 
 
 How You Will Contribute
 
 
 
 You will:
 
 
 <ul>
 <li>
 Be the first point of contact for internal and external customers (new and existing)
 </li>
 <li>
 Deal with and direct calls coming through to the main switchboard in a polite and professional manner
 </li>
 <li>
 Provide support to the human resource (HR) function for coordinating interviews, onboarding of new starters and leavers, booking HR training courses, preparing materials, etc.
 </li>
 <li>
 Provide ad hoc administrative support to the wider business, which may include preparation of marketing packs, updating records
 </li>
 <li>
 Manage the receiving and distribution of deliveries for personnel on site
 
 
 
 </li>
 </ul>
 
 What You Will Bring
 
 
 
 A desire to drive your future and accelerate your career and the following experience and knowledge:
 
 
 <ul>
 <li>
 Excellent and professional interpersonal skills with the ability to interact effectively with visitors and colleagues by telephone, written communication and face-to-face
 </li>
 <li>
 Excellent organizational skills
 </li>
 <li>
 Excellent verbal and written skills with strong attention to detail and accuracy
 </li>
 <li>
 Team player with the ability to work on own initiative
 </li>
 <li>
 Computer literate including the use of Microsoft Office (Word, Excel, PowerPoint)
 </li>
 <li>
 Previous reception/front-of-house experience preferred
 
 
 
 </li>
 </ul>
 
 More about this role:
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Administrative &amp; Financial Support:
 </li>
 <ul>
 <li>
 Generate and process Purchase Orders (POs) for Facilities and HR-related requirements.
 </li>
 <li>
 Manage invoicing procedures and ensure timely Goods Receipts (GRs).
 </li>
 <li>
 Administer petty cash issuance as per company policy, maintaining accurate monthly records and ensuring data integrity.
 </li>
 </ul>
 <li>
 Travel &amp; Visa Coordination:
 </li>
 <ul>
 <li>
 Assist the HR department with end-to-end travel arrangements.
 </li>
 <li>
 Prepare and issue official letters such as OICCI invitation letters and Mondelez Visa invitation letters for employees.
 </li>
 <li>
 Support employees in completing visa applications through online portals for business travel purposes.
 </li>
 </ul>
 <li>
 Office Operations &amp; Logistics:
 </li>
 <ul>
 <li>
 Manage all incoming and outgoing mail, packages, and deliveries using courier portals (e.g., TCS, DHL).
 </li>
 <li>
 Oversee the management and initiation of Employee Access cards &amp; access machines.
 </li>
 <li>
 Monitor and ensure the continuous availability of office inventory and supplies.
 </li>
 <li>
 Coordinate effectively with vendors and service providers for all office maintenance, repairs, and other related facility management tasks.
 </li>
 </ul>
 <li>
 Team &amp; Facilities Oversight:
 </li>
 <ul>
 <li>
 Supervise office support staff (e.g., tea boys, cleaners, and riders).
 </li>
 <li>
 Prepare monthly payroll for support staff, including tracking their attendance, leaves, and expenses.
 </li>
 </ul>
 <li>
 Communication &amp; General Support:
 </li>
 <ul>
 <li>
 Serve as the central point of contact for internal and external inquiries, providing timely and accurate information.
 </li>
 <li>
 Professionally answer, screen, and direct phone calls, ensuring a high level of customer service.
 </li>
 <li>
 Provide administrative assistance to various departments, including managing calendars, coordinating meetings, and arranging catering as required.
 
 </li>
 </ul>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration.
 </li>
 <li>
 1-2 Years of Experience in administrative or office coordination role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Ability to multitask and prioritize effectively in a fast-paced environment.
 
 
 
 </li>
 </ul>
 
 Business Unit Summary
 
 
 
 Mondel&emacr;z International in the Middle East, North Africa and Pakistan serves the Middle East and Africa markets as well as Australia, New Zealand, the UK and Canada. Headquartered in Dubai, UAE, we have more than 2600 employees working across seven plants and six commercial offices; we make, bake, sell and deliver our products to customers. We are market leaders in key snacking categories with iconic global and local brands including Cadbury Dairy Milk chocolate, Milka, Oreo and belVita biscuits, Barni Cakes,Tang powdered beverage, Chiclets and Trident gum and Halls candy.
 
 
 Mondel&emacr;z International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
 
 
 
 Job Type
 
 
 
 Regular
 
 
 Customer Support
 
 
 Administration Services
</div>

Administration Assistant

Supply Chain Services

Job Overview We are seeking a detail-oriented and proactive Operations Associate to join our team. This role is essential in ensuring the smooth functioning of our daily operations. The ideal candidate will possess strong organizational skills and a solid background in office administration, with proficiency in various computer applications. The Operations Associate will be responsible for supporting various administrative tasks, maintaining efficient office procedures, and contributing to a positive work environment.Responsibilities<ul><li>Provide administrative support to ensure efficient operation of the office</li><li>Manage data entry tasks accurately and promptly</li><li>Handle phone communications with professionalism and courtesy</li><li>Maintain organized filing systems for easy retrieval of documents</li><li>Assist with bookkeeping tasks using QuickBooks as required</li><li>Utilize Microsoft Office and Google Workspace for document creation and management</li><li>Support team members with clerical duties as needed</li><li>Coordinate schedules, meetings, and appointments effectively</li><li>Ensure that all office supplies are stocked and ordered when necessary</li></ul>Qualifications<ul><li>Previous office experience is essential</li><li>Strong computer skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace</li><li>Experience with QuickBooks is advantageous but not mandatory</li><li>Excellent phone etiquette and communication skills</li><li>Strong organizational skills with the ability to manage multiple tasks simultaneously</li><li>Proficient typing skills for efficient data entry</li><li>Prior administrative experience is preferred but not required</li></ul>If you are a motivated individual looking to contribute to a dynamic team while developing your professional skills, we encourage you to apply for the Operations Associate position. Working Hours: UK Shift<ul><li>Winter: 01:30 PM &ndash; 10:30 PM</li><li>Summer: 12:30 PM &ndash; 09:30 PM</li></ul>Holiday Calendar: We follow the UK holiday calendar only. Pakistani federal holidays are not observed.Employment Type: Permanent, OnsiteLocation: Bahria Town Karachi, Midway Commercial, 18BNote: Only candidates residing in Bahria Town Karachi will be contacted.Job Type: Full-timePay: Rs40,000.00 - Rs70,000.00 per monthApplication Question(s):<ul><li>are you comfortable with Afternoon shift ?</li><li>Are you a resident of Bahria Town karachi ? if yes then please mention home address</li><li>Do you have any experience in Administration?</li></ul>Work Location: In person

Admin Assistant Executive Bahria Town Karachi

HR Ways

About the Company: ﻿Australia based educational company is providing a learning and skills to the young studentsRole Overview &ndash; Admin AssistantJob Purpose:This is a high-contact, fast-paced role that involves frequent parent calls and ongoing communication. You will be a key touchpoint for families &mdash; guiding, counselling, resolving concerns, and ensuring every child has a seamless learning experience. The role is demanding, with significant communication hours, but it offers rapid growth, meaningful impact, and a strong career path within the company. You will be a highly valued member of the FunFox team.Key Responsibilities:Parent Counselling &amp; Support:<ul><li>Conduct regular calls with parents to discuss student progress and provide constructive feedback.</li><li>Respond promptly to emails, WhatsApp messages, and phone calls.</li><li>Address concerns with empathy, clarity, and professionalism.</li><li>Build strong, trusting relationships with families.</li></ul>Proactive Communication:<ul><li>Reach out to parents with updates, reminders, and feedback.</li><li>Troubleshoot learning or scheduling challenges.</li><li>Ensure parents feel informed and supported at every stage.</li></ul>Scheduling &amp; Coordination:<ul><li>Assist in managing class schedules and parent coordination.</li><li>Ensure smooth day-to-day operational flow.</li></ul>Data Management:<ul><li>Maintain accurate parent and student records using Google Sheets.</li><li>Track communication, feedback, and scheduling updates.</li></ul>Process Improvement:<ul><li>Identify inefficiencies in support or administrative processes.</li><li>Suggest and implement improvements to streamline operations.</li></ul>Key Requirements:<ul><li>Prior experience in customer service, education support, counselling, or teaching (teaching experience is highly preferred).</li><li>Excellent written and verbal communication skills in English.</li><li>Strong empathy and emotional intelligence &mdash; someone who can actively listen and guide parents thoughtfully.</li><li>High responsiveness and comfort with heavy calling schedules.</li><li>Proficiency in Google Sheets.</li><li>Ability to multitask and stay organized in a fast-moving environment.</li><li>A proactive, solution-oriented mindset.</li></ul>Other Details:Experience:3 years Location: Remote from Karachi Working days &amp; timings: Monday to Friday(07:00 am to 03:00 pm) Benefits: Multiple BenefitsAbout HR Ways:HR Ways is an Award winning Technical Recruitment Firm helping software houses and IT Product companies internationally and locally to find IT Talent. HR Ways is engaged by 300+ Employers worldwide ranging from worlds biggest SaaS Companies to most competitive Startups. We have entities in Dubai, Canada, US, UK, Pakistan, India, Saudi Arabia, Portugal, Brazil and other parts of the world. Join our Whatsapp Channelhttps://whatsapp.com/channel/0029VamSiLr5fM5fMtAdCS2M﻿ to stay updated or visit www.hrways.co to know more.&quot;Job Type: Full-timeWork Location: Remote

Admin Assistant | Educational Sector | Remote

PPG GROUP OF COMPANIES'

Office Assistant (Joining Site Will Be At Gulshan E MaymarDuty Timing 8:30 am to 6 pmSalary 40,000+ 5000 Fuel = 45000 Total(MS OFFICE MUST SPECIALLY EXCEL)The main responsibility of an Accounts Assistant is to support the manager with Business accounting activities. This includes raising and sending and paying invoices.Responsibilities:&bull; Basic administration&bull; Reconciling company accounts and chasing late payments.&bull; They also assist with basic administration tasks and should bean hand to answer any queries noised by staff or external clients or providers.&bull; They will be expected to help document and maintain the business finance procedure updating and implementing them wherever necessary to help document and maintain the business finance procedures. &bull; Updating and implementing them wherever necessary.&bull; Daily tasks includes:&bull; Invoice processing&bull; Processing expense requests&bull; Credit control&bull; Cash book maintenance&bull; Maintaining the company purchase and sales ledgers&bull; Bank reconciliation&bull; Raising sales invoicing&bull; Liaising with third party providers&bull; &bull; Updating and maintaining documentation&bull; Android phone must requiredJob Type: Full-timePay: Rs40,000.00 - Rs45,000.00 per monthWork Location: In person

Office Assistant

the scribe squad

Job Title: Sales Marketing and Office Operations Manager / Personal AssistantLocation: Karachi, PakistanCompany: Mass Technologies Co.About the Company: Mass Technologies Co. is a leading provider of power solutions, specializing in UPS, ISO transformers, batteries, and solar power energy services. We are committed to delivering high-quality products and exceptional service to our clients.Position Overview: We are looking for a dynamic, highly organized, and proactive individual to join our team as a Sales Marketing and Office Operations Manager. This role will also serve as a Personal Assistant, supporting the CEO and ensuring smooth operations of the office. The ideal candidate will be a self-starter, highly motivated, and possess excellent communication and multitasking skills.Key Responsibilities:<ul><li>Sales &amp; Marketing:</li><li>Develop and implement sales and marketing strategies to drive business growth.</li><li>Identify and target new business opportunities and clients, focusing on power solutions (UPS, ISO transformers, batteries, and solar energy).</li><li>Manage client relationships and act as the primary point of contact for inquiries and follow-ups.</li><li>Assist in preparing presentations, proposals, and quotations for potential clients.</li><li>Coordinate marketing campaigns, including digital marketing, social media, and event planning.</li><li>Track market trends and competitor activity to stay ahead of industry developments.</li><li>Office Operations:</li><li>Oversee daily office operations, ensuring everything runs smoothly and efficiently.</li><li>Manage office supplies, inventory, and equipment, and ensure timely ordering of necessary resources.</li><li>Maintain and organize office documents, including contracts, reports, and correspondence.</li><li>Liaise with suppliers and service providers to manage office maintenance and logistics.</li><li>Assist in the preparation and filing of financial and operational reports.</li><li>Personal Assistant to CEO:</li><li>Provide comprehensive administrative support to the CEO.</li><li>Manage the CEO's calendar, appointments, and meetings.</li><li>Handle correspondence, emails, and phone calls on behalf of the CEO.</li><li>Coordinate travel arrangements and itineraries for the CEO.</li><li>Organize and manage meetings, taking notes and following up on action items.</li></ul>Requirements:<ul><li>Proven experience in sales, marketing, and office administration.</li><li>Strong organizational and multitasking skills with attention to detail.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work independently and take initiative.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.</li><li>Knowledge of the power solutions industry is a plus.</li><li>Experience in managing a CEO&rsquo;s schedule and providing personal assistant services is a bonus.</li><li>Strong problem-solving skills and the ability to handle multiple tasks simultaneously.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Marketing, or a related field.</li><li>3+ years of experience in sales, marketing, or office operations.</li><li>Fluency in English and Urdu (spoken and written).</li></ul>Compensation:<ul><li>Competitive salary and benefits package, based on experience.</li></ul>Office Timing: 10 am to 6 pm Job Type: Full-timePay: Rs35,000.00 - Rs45,000.00 per monthWork Location: In person

Sales Marketing and Office Operations Manager / Personal Assistant (Female)

Al-Tariq Constructors (Pvt.) Ltd

We are seeking a highly organized, proactive, and professional Personal Assistant to support the Chief Executive Officer. The ideal candidate will have 5 to 8 years of relevant experience in executive support roles and possess excellent communication, coordination, and time-management skills. The candidate must be capable of handling confidential matters with discretion and maintaining a high level of professionalism at all times.Key Responsibilities:<ul><li>Manage CEO&rsquo;s calendar, appointments, and meeting schedules.</li><li>Coordinate internal and external meetings, including preparation of agenda and minutes.</li><li>Handle correspondence, emails, and official communication on behalf of the CEO.</li><li>Arrange travel plans, accommodations, and logistics.</li><li>Prepare reports, presentations, and briefing documents.</li><li>Maintain confidential records and documentation.</li></ul>Requirements:<ul><li>Master&rsquo;s / Bachelor's Degree in Business Administration, Management, or relevant discipline</li><li>5&ndash;8 years of experience as a PA/Executive Assistant to senior management</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li></ul>Job Type: Full-timeWork Location: In person

PA to CEO

Shahwilayat Public School

About Shahwilayat Public School is a rapidly growing educational institution committed to academic excellence, structured administration, and continuous institutional development. As part of our operational strengthening and digital infrastructure enhancement, we are hiring a competent and proactive IT Assistant to support our campus operations.Position OverviewThe IT Assistant will be responsible for providing technical support, maintaining hardware and software systems, ensuring smooth digital operations, and assisting staff with day-to-day IT-related matters. The role requires hands-on troubleshooting skills, system maintenance capabilities, and the ability to support school-wide IT functions.Key Responsibilities<ul><li>Provide technical support to teaching and administrative staff</li><li>Install, configure, and maintain desktops, laptops, printers, and network devices</li><li>Manage Wi-Fi and LAN connectivity issues</li><li>Monitor and maintain CCTV systems (if applicable)</li><li>Assist in maintaining school ERP systems and attendance systems</li><li>Perform routine system updates, backups, and security checks</li><li>Coordinate with external vendors for major technical repairs</li><li>Maintain IT inventory and equipment records</li><li>Ensure data security and confidentiality</li></ul>Required Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in IT, Computer Science, or related field</li><li>1&ndash;3 years of relevant IT support experience (educational institution preferred)</li><li>Strong knowledge of:</li><li>Windows OS installation &amp; troubleshooting</li><li>Basic networking (LAN/WAN)</li><li>Printer &amp; peripheral troubleshooting</li><li>Basic understanding of cybersecurity practices</li><li>Ability to handle multiple tasks and urgent technical issues</li></ul>Salary &amp; Benefits<ul><li>Competitive salary (based on experience)</li><li>Structured administrative environment</li><li>Growth opportunity within expanding institution</li><li>Professional work culture</li></ul>How to ApplyInterested candidates may apply via Indeed or send their updated CV to hr@shahwilayat.edu.pk Subject Line: Application for IT Assistant &ndash; Campus IJob Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>Enlish (Preferred)</li></ul>Work Location: In person

IT Assistant

Explore 325+ Administration assistant in Charge Jobs In Karachi this February. Find roles across top companies and apply now to boost your career.