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administration coordinator, facility & administration

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administration officer

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administrative assistant

administration coordinator facility administration

Valeo

<div>
 Valeo est une entreprise mondiale de haute technologie qui con&ccedil;oit des solutions r&eacute;volutionnaires pour r&eacute;inventer la mobilit&eacute;. Nous sommes un &eacute;quipementier partenaire des constructeurs automobiles et des acteurs de la nouvelle mobilit&eacute; dans le monde entier. Notre vision ? Inventer une mobilit&eacute; plus verte et plus s&ucirc;re, gr&acirc;ce &agrave; des solutions ax&eacute;es sur la conduite intuitive et la r&eacute;duction des &eacute;missions de CO2. Nous sommes leaders dans nos domaines d'activit&eacute; et reconnus comme l'une des plus grandes entreprises innovantes au monde.
 
 
 
 
 Key Responsibilities~
 
 
 
 
 <ul>
 <li>
 Provide hospitality and logistical support for visitors, meetings, and company events.
 </li>
 <li>
 Liaise with and negotiate with suppliers and service providers.
 </li>
 <li>
 Manage accommodation and transportation arrangements for visitors, providing end to end support throughout their trip.
 </li>
 <li>
 Organize and oversee on-site catering and hospitality and facility needs.
 </li>
 <li>
 Develop and manage visit itineraries as needed.
 </li>
 <li>
 Manage office supplies, ensuring adequate stock levels and proper functioning.
 </li>
 <li>
 Planning, forecasting and tracking of expenditures and ensuring proper budgeting and invoicing.
 </li>
 <li>
 Coordinate and manage administrative tasks as needed.
 </li>
 <li>
 Monitor service quality and uphold high hospitality standards.
 
 
 </li>
 </ul>
 
 
 Job Requirements~
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or relevant field.
 </li>
 <li>
 3+ years of proven experience in Administration.
 </li>
 <li>
 Outstanding organizational and communication skills.
 </li>
 <li>
 Strong supplier negotiation and relationship management skills.
 </li>
 <li>
 Customer service and hospitality experiences are a plus.
 </li>
 <li>
 French language is a plus.
 
 
 </li>
 </ul>
 
 Employment details~ The successful candidate will be hired as a contractor and will be part of the Admin &amp; Facility at Valeo
 
 
 
 
 Position~
 
 
 
 General Services Executive/Administrative Assistant
 
 
 
 D&eacute;partement~
 
 
 
 General Services
 
 
 
 Schedule~
 
 
 
 Temps plein
 
 
 
 Employee Status~
 
 
 
 CDD (dur&eacute;e d&eacute;termin&eacute;e)
 
 
 
 Type de contrat~
 
 
 
 Annual Contract
 
 
 
 Job Posting Date~
 
 
 
 2025-10-09
 
 
 
 Join Us !
 
 
 Being part of our team, you will join~
 
 
 <ul>
 <li>
 one of the largest global innovative companies, with more than 20,000 engineers working in Research &amp; Development
 </li>
 <li>
 a multi-cultural environment that values diversity and international collaboration
 </li>
 <li>
 more than 100,000 colleagues in 31 countries... which make a lot of opportunity for career growth
 </li>
 <li>
 a business highly committed to limiting the environmental impact if its activities and ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development
 
 
 </li>
 </ul>
 More information on Valeo~ https~//www.valeo.com
 
</div>

Administration Coordinator, Facility & Administration

Breadfast

<div>
 
 
 Role Objectives:
 
 
 
 The Operations Facilities Coordinator is responsible for coordinating and overseeing facility-related operations to ensure a safe, functional, and efficient workplace. This role includes managing service requests, liaising with vendors, and supporting the implementation of maintenance and improvement projects.
 
 
 
 
 
 
 Roles &amp; Responsibilities:
 
 
 <ul>
 <li>
 Oversee the day-to-day operations of facility management, ensuring cleanliness, safety, and functionality.
 </li>
 <li>
 Coordinate maintenance requests and ensure timely resolution of issues.
 </li>
 <li>
 Monitor building systems, including HVAC, plumbing, electrical, and security systems.
 </li>
 <li>
 Schedule and supervise facility inspections, maintenance, and repairs.
 </li>
 <li>
 Maintain records of all facility operations, including maintenance logs and compliance documents.
 </li>
 <li>
 Work with vendors and contractors, ensuring quality service and adherence to contracts.
 </li>
 <li>
 Manage inventory of office and maintenance supplies, reordering as needed.
 </li>
 <li>
 Assist in budget planning and monitoring for facility-related expenses.
 </li>
 <li>
 Ensure compliance with health and safety standards and regulations.
 </li>
 </ul>
 
 
 
 
 
 Required Education, Knowledge, and Skills:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in facility management, business administration, or a related field.
 </li>
 <li>
 Minimum of 3 years of experience in facilities management or coordination.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Familiarity with facility systems and maintenance procedures.
 </li>
 <li>
 Proficiency in Microsoft Office and facility management software.
 </li>
 <li>
 Knowledge of safety regulations and compliance standards.
 </li>
 </ul>
 
 
</div>

Operations Facilities Coordinator

Innovo Group

<div>
 Role Purpose
 
 To support the project&rsquo;s administrative operations by ensuring the effective implementation of facility management, accommodation, transportation, and employee services in line with Innovo Build Egypt&rsquo;s administrative policies and procedures. The Administration Officer plays a key role in coordinating with suppliers, monitoring site logistics, and maintaining smooth day-to-day administrative functions across the project site.
 
 Key Accountabilities
 <ul>
 <li>
 Manage apartment rentals, utilities, and supplier payments in a timely manner.
 </li>
 <li>
 Prepare and follow up on PRs related to site administration needs (cleaning, pest control, lighting, generators, meals, water).
 </li>
 <li>
 Implement and monitor the project benefits policy; report any deviations to the Administration Manager.
 </li>
 <li>
 Coordinate with the transportation team to ensure timely bus arrivals/departures and apply penalties for non-compliance.
 </li>
 <li>
 Supervise meal distribution, water delivery, and accommodation readiness, maintaining extra bed capacity.
 </li>
 <li>
 Monitor subcontractor benefits and submit regular accommodation and service reports.
 </li>
 <li>
 Coordinate pest control and facility maintenance, ensuring cleanliness and functionality.
 </li>
 <li>
 Install and maintain proper facility signage (kitchen, WC, caravans).
 </li>
 <li>
 Ensure all administrative activities comply with HSE requirements.
 </li>
 </ul>
 Qualifications, Experience, Knowledge &amp; Skills
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or related non-engineering field.
 </li>
 <li>
 Minimum 1 year of relevant experience in administration or site facility management.
 </li>
 <li>
 Strong organizational and coordination skills.
 </li>
 <li>
 Proficiency in MS Office and basic procurement processes.
 </li>
 <li>
 Effective communication and teamwork abilities.
 </li>
 <li>
 High attention to detail and commitment to maintaining safety and compliance.
 </li>
 </ul>
</div>

Administration Officer

Fawry MSME Finance

<div>
 <ul>
 <li>
 
 Oversee facility operations including maintenance, security, housekeeping, and office services.
 
 
 </li>
 <li>
 
 Coordinate preventive and corrective maintenance for all equipment, utilities, and workplace assets.
 
 
 </li>
 <li>
 
 Manage vendors and service providers, including contracts, performance, and cost control.
 
 
 </li>
 <li>
 
 Supervise office administration functions such as stationery, office supplies, travel arrangements, and asset management.
 
 
 </li>
 <li>
 
 Ensure timely and proper setup of workstations, meeting rooms, and company events.
 
 
 </li>
 <li>
 
 Handle facility-related budgets, purchasing, and expense tracking.
 
 
 </li>
 <li>
 
 Manage administrative staff, assigning tasks and monitoring daily performance.
 
 
 </li>
 <li>
 
 Lead facility projects such as renovations, space planning, layout changes, or office expansions.
 
 
 </li>
 <li>
 
 Maintain accurate documentation, reports, logs, and inventory records.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <li>
 
 Bachelor&rsquo;s degree in Business Administration or a related field.
 
 
 </li>
 <li>
 
 6+ years of experience in facility management or administration roles.
 
 
 </li>
 <li>
 
 Strong knowledge of building operations, maintenance, safety standards, and vendor management.
 
 
 </li>
 <li>
 
 Excellent leadership, communication, and problem-solving skills.
 
 
 </li>
</div>

Facility & Administration Supervisor

Bilfinger Middle East

<div>
 
 
 Job Purpose:
 
 
 
 The Office Administrator will be responsible for handling day-to-day administrative operations in the Egypt office, including social insurance administration, government relations activities, and facility coordination. The role ensures compliance with local labor regulations and supports smooth office operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Social Insurance Administration
 
 
 <ul>
 <li>
 Manage employee registration, updates, and termination in the social insurance system.
 </li>
 <li>
 Maintain accurate records and documentation in line with local labor and social insurance laws.
 </li>
 <li>
 Liaise with relevant government departments for timely submission of social insurance forms and reports.
 </li>
 <li>
 Support HR with payroll and benefits data related to insurance contributions.
 </li>
 </ul>
 
 
 
 
 
 2. Government Relations
 
 
 <ul>
 <li>
 Handle all company-related government documentation, renewals, and submissions.
 </li>
 <li>
 Coordinate with ministries, labor offices, and other authorities to ensure compliance with local regulations.
 </li>
 <li>
 Maintain up-to-date knowledge of changes in government procedures and requirements.
 </li>
 <li>
 Support visa, work permit, and related administrative processes for employees as needed.
 </li>
 </ul>
 
 
 
 
 
 3. Facility Coordination
 
 
 <ul>
 <li>
 Oversee office facilities, maintenance, and vendor management.
 </li>
 <li>
 Coordinate repairs, office supplies, and service contracts (e.g., cleaning, security, utilities).
 </li>
 <li>
 Ensure the office environment is safe, functional, and compliant with company and local standards.
 </li>
 <li>
 Manage asset inventory and office-related procurement.
 </li>
 </ul>
 
 
 
 
 
 4. General Administration Support
 
 
 <ul>
 <li>
 Assist with coordination of internal and external meetings, travel, and logistics.
 </li>
 <li>
 Maintain filing systems and ensure proper documentation control.
 </li>
 <li>
 Support management in daily administrative activities and reporting.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Human Resources, or related field.
 </li>
 <li>
 Minimum 2&ndash;4 years of experience in administration, HR operations, or government relations.
 </li>
 <li>
 Good understanding of Egypt&rsquo;s labor and social insurance regulations.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Fluent in Arabic and good command of English.
 </li>
 </ul>
 
 
</div>

Office Administrator

LeadInTop

<div>
 
 Job Purpose:
 
 
 The Project Coordinator will be responsible for supporting project planning, execution, and monitoring to ensure timely and efficient delivery of projects. This role will coordinate between cross-functional teams, track progress, manage documentation, and assist in communication to keep all stakeholders aligned.
 
 
 
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 
 Assist in planning and execution of projects.
 
 
 </li>
 <li>
 
 Monitor project timelines, deliverables, and ensure milestones are met.
 
 
 </li>
 <li>
 
 Coordinate communication between internal teams, and external stakeholders.
 
 
 </li>
 <li>
 
 Maintain project documentation, reports, and trackers in Clickup.
 
 
 </li>
 <li>
 
 Organize and schedule project meetings, prepare minutes, and follow up on action items.
 
 
 </li>
 <li>
 
 Identify and escalate project risks, bottlenecks, or issues to management.
 
 
 </li>
 <li>
 
 Ensure compliance with company policies, processes, and quality standards.
 
 
 </li>
 <li>
 
 Assist in preparing status updates, presentations, and performance reports.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 
 Education &amp; Experience:
 
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in Business Administration, Project Management, or related field.
 
 
 </li>
 <li>
 
 1&ndash;3 years of experience in project coordination, administration, or support role (preferably in marketing).
 
 
 </li>
 </ul>
 
 
 Technical Skills:
 
 
 
 <ul>
 <li>
 
 Familiarity with project management tools (Click up, Trello, Asana, or similar).
 
 
 </li>
 <li>
 
 Strong MS Office / Google Workspace skills (Excel, PowerPoint, Docs).
 
 
 </li>
 <li>
 
 Knowledge of basic project management methodologies (Agile, Waterfall).
 
 
 </li>
 </ul>
 
 
 Core Competencies:
 
 
 
 <ul>
 <li>
 
 Strong organizational and time-management skills.
 
 
 </li>
 <li>
 
 Excellent communication and interpersonal abilities.
 
 
 </li>
 <li>
 
 Detail-oriented with the ability to manage multiple tasks simultaneously.
 
 
 </li>
 <li>
 
 Problem-solving and proactive follow-up attitude.
 
 
 </li>
 <li>
 
 Ability to work under pressure and meet deadlines.
 
 
 
 </li>
 </ul>
 
 Preferred Qualifications:
 
 
 
 
 <ul>
 <li>
 
 Certification in Project Management (CAPM, PRINCE2 Foundation, or similar) is an advantage.
 
 
 </li>
 <li>
 
 Experience working in a marketing, IT, or creative agency environment.
 
 
 </li>
 </ul>
</div>

Project Coordinator

Hexing Group

<div>
 
 
 Hexing Group
 
 , a leading Chinese multinational operating in over 90 countries, is looking for a talented
 
 HR &amp; Administration Officer
 
 to join our growing team in Middle East.
 
 
 
 
 
 This role requires a dynamic HR professional who can support end-to-end people operations while also driving employer-branding and internal communication initiatives.
 
 
 
 
 
 The ideal candidate will manage daily HR and administrative functions, coordinate onboarding, offboarding, social insurance, and attendance, and serve as the main liaison with HQ and external partners. In addition, the role includes creating localized content for internal engagement, supporting talent-attraction activities, and ensuring smooth coordination of technical and non-technical training with the HQ L&amp;D team. Creativity, strong organizational skills, and the ability to adapt global guidelines to the Egyptian market are essential for success.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 HR
 
 
 <ul>
 <li>
 Tracking Time in- out for Employees
 </li>
 <li>
 Send the attendance sheet to the payroll employee in HQ for salary transfer
 </li>
 <li>
 Hiring/ Talent Acquisition according to the man power plan shared by HQ HRBP (Tech- Non Tech)
 </li>
 <li>
 Strong knowledge of the Egyptian labor law
 </li>
 <li>
 Managing employees onboarding &amp; offboarding employees according to Egyptian labor law
 </li>
 <li>
 Act as point of contact between the company &amp; external parties (Legal/Banks/Financial Service provider)
 </li>
 <li>
 Responsible for Social insurance operation
 </li>
 <li>
 Issuance of HR Letters for employees
 </li>
 </ul>
 
 
 Facility Management
 
 
 <ul>
 <li>
 Handle office administration and operational logistics, including procurement, services, maintenance, and vendor coordination
 </li>
 <li>
 Organize employee engagement activities and internal events in partnership with the Head Office to foster a positive, inclusive, and high-performing workplace culture.
 </li>
 <li>
 Responsible for office rent payment/maintenance
 </li>
 </ul>
 
 
 Training &amp; Development
 
 
 <ul>
 <li>
 Act as key contact person between L&amp;D Department at HQ
 </li>
 <li>
 Coordinate VILT (Virtual- Instructor Led Training) Technical non technical with HQ
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in
 
 Human Resources, Business Administration, or Communications
 
 .
 </li>
 <li>
 2&ndash;4 years of marketing experience, preferably in
 
 B2B industries
 
 (energy, technology, or infrastructure is a plus).
 </li>
 <li>
 Experience in Chinese companies is a great plus
 </li>
 <li>
 Having a car is a plus
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 Key Skills
 
 
 <ul>
 <li>
 
 Bilingual Communication (Arabic &amp; English):
 
 Strong ability to communicate with HQ, draft HR letters, and coordinate with external stakeholders.
 </li>
 <li>
 
 HR Operations &amp; Labor Law Knowledge:
 
 Solid understanding of Egyptian labor law, onboarding/offboarding, and social insurance procedures.
 </li>
 <li>
 
 Organizational &amp; Time-Management Skills:
 
 Efficient in managing attendance, payroll inputs, vendor coordination, and multiple HR/admin tasks.
 </li>
 <li>
 
 Content Creation &amp; Employer Branding:
 
 Skilled in designing engaging materials and supporting internal communication and talent-attraction initiatives.
 </li>
 <li>
 
 Digital Tools Proficiency:
 
 Strong use of MS Office, HR systems, and design platforms (Adobe/Canva) to support HR documentation and reporting.
 </li>
 <li>
 
 Cross-Functional Collaboration:
 
 Effective in working with international teams, L&amp;D departments, and external partners to ensure smooth HR operations.
 </li>
 </ul>
 
 
</div>

HR & Administration Officer

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