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administration coordinator, facility & administration Jobs in Marketing Jobs In Cairo

administration coordinator, facility & administration

administration coordinator facility administration

Valeo

<div>
 Valeo est une entreprise mondiale de haute technologie qui con&ccedil;oit des solutions r&eacute;volutionnaires pour r&eacute;inventer la mobilit&eacute;. Nous sommes un &eacute;quipementier partenaire des constructeurs automobiles et des acteurs de la nouvelle mobilit&eacute; dans le monde entier. Notre vision ? Inventer une mobilit&eacute; plus verte et plus s&ucirc;re, gr&acirc;ce &agrave; des solutions ax&eacute;es sur la conduite intuitive et la r&eacute;duction des &eacute;missions de CO2. Nous sommes leaders dans nos domaines d'activit&eacute; et reconnus comme l'une des plus grandes entreprises innovantes au monde.
 
 
 
 
 Key Responsibilities~
 
 
 
 
 <ul>
 <li>
 Provide hospitality and logistical support for visitors, meetings, and company events.
 </li>
 <li>
 Liaise with and negotiate with suppliers and service providers.
 </li>
 <li>
 Manage accommodation and transportation arrangements for visitors, providing end to end support throughout their trip.
 </li>
 <li>
 Organize and oversee on-site catering and hospitality and facility needs.
 </li>
 <li>
 Develop and manage visit itineraries as needed.
 </li>
 <li>
 Manage office supplies, ensuring adequate stock levels and proper functioning.
 </li>
 <li>
 Planning, forecasting and tracking of expenditures and ensuring proper budgeting and invoicing.
 </li>
 <li>
 Coordinate and manage administrative tasks as needed.
 </li>
 <li>
 Monitor service quality and uphold high hospitality standards.
 
 
 </li>
 </ul>
 
 
 Job Requirements~
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or relevant field.
 </li>
 <li>
 3+ years of proven experience in Administration.
 </li>
 <li>
 Outstanding organizational and communication skills.
 </li>
 <li>
 Strong supplier negotiation and relationship management skills.
 </li>
 <li>
 Customer service and hospitality experiences are a plus.
 </li>
 <li>
 French language is a plus.
 
 
 </li>
 </ul>
 
 Employment details~ The successful candidate will be hired as a contractor and will be part of the Admin &amp; Facility at Valeo
 
 
 
 
 Position~
 
 
 
 General Services Executive/Administrative Assistant
 
 
 
 D&eacute;partement~
 
 
 
 General Services
 
 
 
 Schedule~
 
 
 
 Temps plein
 
 
 
 Employee Status~
 
 
 
 CDD (dur&eacute;e d&eacute;termin&eacute;e)
 
 
 
 Type de contrat~
 
 
 
 Annual Contract
 
 
 
 Job Posting Date~
 
 
 
 2025-10-09
 
 
 
 Join Us !
 
 
 Being part of our team, you will join~
 
 
 <ul>
 <li>
 one of the largest global innovative companies, with more than 20,000 engineers working in Research &amp; Development
 </li>
 <li>
 a multi-cultural environment that values diversity and international collaboration
 </li>
 <li>
 more than 100,000 colleagues in 31 countries... which make a lot of opportunity for career growth
 </li>
 <li>
 a business highly committed to limiting the environmental impact if its activities and ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development
 
 
 </li>
 </ul>
 More information on Valeo~ https~//www.valeo.com
 
</div>

Administration Coordinator, Facility & Administration

Innovo Group

<div>
 Role Purpose
 
 To support the project&rsquo;s administrative operations by ensuring the effective implementation of facility management, accommodation, transportation, and employee services in line with Innovo Build Egypt&rsquo;s administrative policies and procedures. The Administration Officer plays a key role in coordinating with suppliers, monitoring site logistics, and maintaining smooth day-to-day administrative functions across the project site.
 
 Key Accountabilities
 <ul>
 <li>
 Manage apartment rentals, utilities, and supplier payments in a timely manner.
 </li>
 <li>
 Prepare and follow up on PRs related to site administration needs (cleaning, pest control, lighting, generators, meals, water).
 </li>
 <li>
 Implement and monitor the project benefits policy; report any deviations to the Administration Manager.
 </li>
 <li>
 Coordinate with the transportation team to ensure timely bus arrivals/departures and apply penalties for non-compliance.
 </li>
 <li>
 Supervise meal distribution, water delivery, and accommodation readiness, maintaining extra bed capacity.
 </li>
 <li>
 Monitor subcontractor benefits and submit regular accommodation and service reports.
 </li>
 <li>
 Coordinate pest control and facility maintenance, ensuring cleanliness and functionality.
 </li>
 <li>
 Install and maintain proper facility signage (kitchen, WC, caravans).
 </li>
 <li>
 Ensure all administrative activities comply with HSE requirements.
 </li>
 </ul>
 Qualifications, Experience, Knowledge &amp; Skills
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or related non-engineering field.
 </li>
 <li>
 Minimum 1 year of relevant experience in administration or site facility management.
 </li>
 <li>
 Strong organizational and coordination skills.
 </li>
 <li>
 Proficiency in MS Office and basic procurement processes.
 </li>
 <li>
 Effective communication and teamwork abilities.
 </li>
 <li>
 High attention to detail and commitment to maintaining safety and compliance.
 </li>
 </ul>
</div>

Administration Officer

Bilfinger Middle East

<div>
 
 
 Job Purpose:
 
 
 
 The Office Administrator will be responsible for handling day-to-day administrative operations in the Egypt office, including social insurance administration, government relations activities, and facility coordination. The role ensures compliance with local labor regulations and supports smooth office operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Social Insurance Administration
 
 
 <ul>
 <li>
 Manage employee registration, updates, and termination in the social insurance system.
 </li>
 <li>
 Maintain accurate records and documentation in line with local labor and social insurance laws.
 </li>
 <li>
 Liaise with relevant government departments for timely submission of social insurance forms and reports.
 </li>
 <li>
 Support HR with payroll and benefits data related to insurance contributions.
 </li>
 </ul>
 
 
 
 
 
 2. Government Relations
 
 
 <ul>
 <li>
 Handle all company-related government documentation, renewals, and submissions.
 </li>
 <li>
 Coordinate with ministries, labor offices, and other authorities to ensure compliance with local regulations.
 </li>
 <li>
 Maintain up-to-date knowledge of changes in government procedures and requirements.
 </li>
 <li>
 Support visa, work permit, and related administrative processes for employees as needed.
 </li>
 </ul>
 
 
 
 
 
 3. Facility Coordination
 
 
 <ul>
 <li>
 Oversee office facilities, maintenance, and vendor management.
 </li>
 <li>
 Coordinate repairs, office supplies, and service contracts (e.g., cleaning, security, utilities).
 </li>
 <li>
 Ensure the office environment is safe, functional, and compliant with company and local standards.
 </li>
 <li>
 Manage asset inventory and office-related procurement.
 </li>
 </ul>
 
 
 
 
 
 4. General Administration Support
 
 
 <ul>
 <li>
 Assist with coordination of internal and external meetings, travel, and logistics.
 </li>
 <li>
 Maintain filing systems and ensure proper documentation control.
 </li>
 <li>
 Support management in daily administrative activities and reporting.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Human Resources, or related field.
 </li>
 <li>
 Minimum 2&ndash;4 years of experience in administration, HR operations, or government relations.
 </li>
 <li>
 Good understanding of Egypt&rsquo;s labor and social insurance regulations.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Fluent in Arabic and good command of English.
 </li>
 </ul>
 
 
</div>

Office Administrator

COA Holding Company

<div>
 
 Location:
 
 Hyde Park, New Cairo
 
 
 
 Job Type:
 
 Full-Time | On-site
 
 
 
 Overview
 
 
 
 At
 
 COA
 
 , we&rsquo;re dedicated to transforming healthcare through innovative partnerships and purposeful commercial strategies. We work across sectors to improve access, awareness, and adoption of health solutions that make a real difference in people's lives. As we grow, we&rsquo;re looking for passionate professionals who are eager to drive impact and help shape the future of healthcare delivery.
 
 
 
 About The Role
 
 
 
 The Office Administrator will be responsible for overseeing all office operations, including facility and maintenance coordination, office supplies management, housekeeping supervision, and managing office boys. The role includes welcoming clients and visitors, handling incoming calls and emails, coordinating meetings, scheduling calendars, and ensuring meeting rooms are prepared and well organized. You will also follow up on vendors, ensure the office environment is clean, functional, and professional at all times, and proactively identify and address any operational or administrative needs to support the team&rsquo;s productivity.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manages office supply and equipment inventory, coordinates with vendors, and places timely orders to ensure the office runs smoothly.
 </li>
 <li>
 Coordinates and schedules meetings, reserves rooms, and prepares all necessary materials and equipment.
 </li>
 <li>
 Assists with facility maintenance, reports repairs, and ensures compliance with health and safety regulations.
 </li>
 <li>
 Organizes and maintains all physical and electronic files, helping with document retrieval and archiving.
 </li>
 <li>
 Acts as a liaison between departments, providing essential administrative support to the facility management team.
 </li>
 <li>
 Communicates with external vendors and service providers to coordinate facility repairs and maintenance.]
 </li>
 <li>
 Provides administrative support for facility management projects, including data entry and general administrative tasks.
 </li>
 <li>
 Assists with planning and coordinating facility-wide events and provides general administrative support as needed.
 
 
 </li>
 </ul>
 
 What We&rsquo;re Looking For
 
 
 
 <ul>
 <li>
 Experience in office administration, facility, or operations support
 </li>
 <li>
 Fluent English (written and spoken)
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Excellent organizational skills and attention to detail
 </li>
 <li>
 Ability to multitask and manage daily priorities efficiently
 </li>
 <li>
 Proficiency in office software and administrative tools
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field (preferred)
 </li>
 <li>
 Previous experience in a similar role is a plus
 </li>
 <li>
 Proactive, hands-on, and team-oriented attitude
 </li>
 <li>
 Preference for candidates residing in New Cairo
 
 
 </li>
 </ul>
 
 Why Join COA?
 
 
 
 <ul>
 <li>
 Be part of a mission driven healthcare organization
 </li>
 <li>
 Work in a supportive, collaborative, and friendly environment
 </li>
 <li>
 Opportunity to grow, learn, and make a real impact
 
 
 </li>
 </ul>
 
 Interested?
 
 
 
 Send your CV to
 
 shams.elbeltagy@coaholding.com
 
 
 
 and become part of a team that&rsquo;s making healthcare better every day.
</div>

Office Admin

LeadInTop

<div>
 
 Job Purpose:
 
 
 The Project Coordinator will be responsible for supporting project planning, execution, and monitoring to ensure timely and efficient delivery of projects. This role will coordinate between cross-functional teams, track progress, manage documentation, and assist in communication to keep all stakeholders aligned.
 
 
 
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 
 Assist in planning and execution of projects.
 
 
 </li>
 <li>
 
 Monitor project timelines, deliverables, and ensure milestones are met.
 
 
 </li>
 <li>
 
 Coordinate communication between internal teams, and external stakeholders.
 
 
 </li>
 <li>
 
 Maintain project documentation, reports, and trackers in Clickup.
 
 
 </li>
 <li>
 
 Organize and schedule project meetings, prepare minutes, and follow up on action items.
 
 
 </li>
 <li>
 
 Identify and escalate project risks, bottlenecks, or issues to management.
 
 
 </li>
 <li>
 
 Ensure compliance with company policies, processes, and quality standards.
 
 
 </li>
 <li>
 
 Assist in preparing status updates, presentations, and performance reports.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 
 Education &amp; Experience:
 
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in Business Administration, Project Management, or related field.
 
 
 </li>
 <li>
 
 1&ndash;3 years of experience in project coordination, administration, or support role (preferably in marketing).
 
 
 </li>
 </ul>
 
 
 Technical Skills:
 
 
 
 <ul>
 <li>
 
 Familiarity with project management tools (Click up, Trello, Asana, or similar).
 
 
 </li>
 <li>
 
 Strong MS Office / Google Workspace skills (Excel, PowerPoint, Docs).
 
 
 </li>
 <li>
 
 Knowledge of basic project management methodologies (Agile, Waterfall).
 
 
 </li>
 </ul>
 
 
 Core Competencies:
 
 
 
 <ul>
 <li>
 
 Strong organizational and time-management skills.
 
 
 </li>
 <li>
 
 Excellent communication and interpersonal abilities.
 
 
 </li>
 <li>
 
 Detail-oriented with the ability to manage multiple tasks simultaneously.
 
 
 </li>
 <li>
 
 Problem-solving and proactive follow-up attitude.
 
 
 </li>
 <li>
 
 Ability to work under pressure and meet deadlines.
 
 
 
 </li>
 </ul>
 
 Preferred Qualifications:
 
 
 
 
 <ul>
 <li>
 
 Certification in Project Management (CAPM, PRINCE2 Foundation, or similar) is an advantage.
 
 
 </li>
 <li>
 
 Experience working in a marketing, IT, or creative agency environment.
 
 
 </li>
 </ul>
</div>

Project Coordinator

Dandy

<div>
 Dandy is transforming the massive and antiquated dental industry&mdash;an industry worth over $200B. Backed by some of the world&rsquo;s leading venture capital firms, we&rsquo;re on an ambitious mission to simplify and modernize every function of the dental practice through technology. As we expand our reach globally, Dandy is building the operating system for dental offices around the world&mdash;empowering clinicians and their teams with technology, innovation, and world-class support to achieve more for their practices, their people, and their patients.
 
 
 
 Overview
 
 
 
 The Administration Manager is responsible for overseeing and optimizing all administrative operations to ensure the smooth and efficient functioning of the workplace. This role manages office administration, vendor relationships, reporting processes, and cross-functional coordination. The Administration Manager will also support IT and finance functions through structured reporting lines and process management.
 
 
 
 Key Responsibilities
 
 
 
 
 Office &amp; Administrative Management
 
 
 
 <ul>
 <li>
 Oversee daily office operations to maintain an efficient and productive work environment.
 </li>
 <li>
 Supervise and support administrative/office assistant staff, ensuring clear task allocation and performance management.
 </li>
 <li>
 Maintain office systems, supplies, equipment, and facility operations.
 </li>
 <li>
 Develop and implement administrative policies, procedures, and best practices.
 </li>
 <li>
 Manage relationships with vendors, service providers, and contractors.
 </li>
 <li>
 Negotiate contracts and service agreements to ensure cost-effectiveness and quality.
 </li>
 <li>
 Track vendor performance and oversee timely payments and renewals.
 </li>
 <li>
 Prepare and present administrative, budget, and operational reports.
 </li>
 <li>
 Maintain documentation and records according to company policies and compliance standards.
 </li>
 <li>
 Coordinate with the finance team for invoice tracking, reconciliation, and budget planning.
 </li>
 <li>
 Serve as a liaison between administration and IT teams for office-related IT needs.
 </li>
 <li>
 Ensure timely escalation and follow-up on IT issues affecting employees or operations.
 </li>
 <li>
 Oversee asset inventory, access management, and IT-related vendor coordination (as applicable).
 
 
 </li>
 </ul>
 
 Employee Services &amp; Workplace Experience
 
 
 
 <ul>
 <li>
 Support onboarding and offboarding processes from an administrative standpoint.
 </li>
 <li>
 Manage office events, employee engagement activities, and workplace logistics.
 </li>
 <li>
 Ensure a safe, clean, and well-organized workplace environment.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or related field.
 </li>
 <li>
 3&ndash;5+ years of administrative or office management experience, preferably in a fast-paced environment.
 </li>
 <li>
 Strong organizational, problem-solving, and decision-making skills.
 </li>
 <li>
 Excellent communication and interpersonal abilities.
 </li>
 <li>
 Proficiency with office software and administrative systems.
 </li>
 <li>
 Experience in vendor management, budgeting, or IT coordination is a plus.
 
 
 </li>
 </ul>
 
 Key Competencies
 
 
 
 <ul>
 <li>
 Leadership &amp; team management
 </li>
 <li>
 Operational efficiency
 </li>
 <li>
 Attention to detail
 </li>
 <li>
 Multitasking and prioritization
 </li>
 <li>
 Professional communication
 </li>
 <li>
 Process improvement mindset
 
 
 </li>
 </ul>
 For full-time positions, Dandy offers a wide range of best-in-class, comprehensive, and inclusive benefits tailored to each country where we operate. Our local benefits packages typically include healthcare, dental, mental health support, parental planning resources, retirement savings options, and generous paid time off&mdash;ensuring our team members are supported no matter where they live and work.
 
 
 Dandy is proud to be an equal-opportunity employer. We are committed to building a diverse and inclusive culture that celebrates authenticity to win as one. We do not discriminate on the basis of race, religion, color, national origin, gender, gender identity, sexual orientation, age, marital status, disability, protected veteran status, citizenship or immigration status, or any other legally protected characteristics.
 
 
 Dandy also fully complies with the Americans with Disabilities Act (ADA). We are dedicated to embracing challenges and creating an accessible, inclusive workplace for all individuals. If you require any accommodations for your interview or have any questions beforehand, rest assured that we will do everything we can to meet your needs. Visit Dandy Careers for more!
</div>

Administration Manager, MENA

Hexing Group

<div>
 
 
 Hexing Group
 
 , a leading Chinese multinational operating in over 90 countries, is looking for a talented
 
 HR &amp; Administration Officer
 
 to join our growing team in Middle East.
 
 
 
 
 
 This role requires a dynamic HR professional who can support end-to-end people operations while also driving employer-branding and internal communication initiatives.
 
 
 
 
 
 The ideal candidate will manage daily HR and administrative functions, coordinate onboarding, offboarding, social insurance, and attendance, and serve as the main liaison with HQ and external partners. In addition, the role includes creating localized content for internal engagement, supporting talent-attraction activities, and ensuring smooth coordination of technical and non-technical training with the HQ L&amp;D team. Creativity, strong organizational skills, and the ability to adapt global guidelines to the Egyptian market are essential for success.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 HR
 
 
 <ul>
 <li>
 Tracking Time in- out for Employees
 </li>
 <li>
 Send the attendance sheet to the payroll employee in HQ for salary transfer
 </li>
 <li>
 Hiring/ Talent Acquisition according to the man power plan shared by HQ HRBP (Tech- Non Tech)
 </li>
 <li>
 Strong knowledge of the Egyptian labor law
 </li>
 <li>
 Managing employees onboarding &amp; offboarding employees according to Egyptian labor law
 </li>
 <li>
 Act as point of contact between the company &amp; external parties (Legal/Banks/Financial Service provider)
 </li>
 <li>
 Responsible for Social insurance operation
 </li>
 <li>
 Issuance of HR Letters for employees
 </li>
 </ul>
 
 
 Facility Management
 
 
 <ul>
 <li>
 Handle office administration and operational logistics, including procurement, services, maintenance, and vendor coordination
 </li>
 <li>
 Organize employee engagement activities and internal events in partnership with the Head Office to foster a positive, inclusive, and high-performing workplace culture.
 </li>
 <li>
 Responsible for office rent payment/maintenance
 </li>
 </ul>
 
 
 Training &amp; Development
 
 
 <ul>
 <li>
 Act as key contact person between L&amp;D Department at HQ
 </li>
 <li>
 Coordinate VILT (Virtual- Instructor Led Training) Technical non technical with HQ
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in
 
 Human Resources, Business Administration, or Communications
 
 .
 </li>
 <li>
 2&ndash;4 years of marketing experience, preferably in
 
 B2B industries
 
 (energy, technology, or infrastructure is a plus).
 </li>
 <li>
 Experience in Chinese companies is a great plus
 </li>
 <li>
 Having a car is a plus
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 Key Skills
 
 
 <ul>
 <li>
 
 Bilingual Communication (Arabic &amp; English):
 
 Strong ability to communicate with HQ, draft HR letters, and coordinate with external stakeholders.
 </li>
 <li>
 
 HR Operations &amp; Labor Law Knowledge:
 
 Solid understanding of Egyptian labor law, onboarding/offboarding, and social insurance procedures.
 </li>
 <li>
 
 Organizational &amp; Time-Management Skills:
 
 Efficient in managing attendance, payroll inputs, vendor coordination, and multiple HR/admin tasks.
 </li>
 <li>
 
 Content Creation &amp; Employer Branding:
 
 Skilled in designing engaging materials and supporting internal communication and talent-attraction initiatives.
 </li>
 <li>
 
 Digital Tools Proficiency:
 
 Strong use of MS Office, HR systems, and design platforms (Adobe/Canva) to support HR documentation and reporting.
 </li>
 <li>
 
 Cross-Functional Collaboration:
 
 Effective in working with international teams, L&amp;D departments, and external partners to ensure smooth HR operations.
 </li>
 </ul>
 
 
</div>

HR & Administration Officer

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