administrative assistant Jobs in Abu Dhabi United Arab Emirates

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administration officer

Pure home premiun properties

Job Title: Administration OfficerDepartment: Administration Location: Abu Dhabi UAE Visa : Own VisaExperience : UAE experience mandatory minimum 2 years Job Summary:Key Responsibilities:<ul><li>Oversee day-to-day administrative operations and office management.</li><li>Supervise and coordinate the work of administrative staff (receptionists, clerks, office assistants, etc.).</li><li>Develop and implement administrative systems, policies, and procedures.</li><li>Manage office supplies, equipment, maintenance, and inventory control.</li><li>Organize and maintain office records, contracts, and confidential documents.</li><li>Handle facility management tasks including liaising with vendors, building management, and service providers.</li><li>Coordinate company events, meetings, and internal communications.</li><li>Ensure compliance with health and safety regulations in the office.</li><li>Manage administrative budgets and monitor expenses.</li><li>Support HR and Finance departments with administrative tasks when required.</li><li>Oversee travel arrangements, visa processing, and accommodation for staff and executives.</li><li>Maintain strong internal communication and ensure a productive working environment.</li></ul>Qualifications and Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field (Master&rsquo;s preferred).</li><li>Minimum 5 years of experience in administrative or office management roles.</li><li>Proven leadership and team management skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Strong interpersonal and communication skills.</li><li>Proficiency in Microsoft Office Suite and office management software.</li><li>Knowledge of administrative policies, procurement, and office systems.</li><li>Attention to detail and ability to work independently under pressure.</li><li>Ability to adapt in a fast-paced and dynamic work environment.</li></ul>Working Conditions:<ul><li>Office-based role with standard working hours.</li><li>Own Visa Required ( Family or employment + NOC )</li><li>Located in Abu Dhabi and available to join immediately .</li></ul>PS : We don't conduct online interviews .Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per month

Administration Officer

KOTRA - UAE

The Role
 KOTRA Dubai helps UAE-based Korean clients for recruitment. KOTRA Dubai DOESN'T ACCEPT TELEPHONE INQUIRIES. KOTRA Dubai has NO RESPONSIBILITY for the contract between the company below and the applicants. Company Name: Hanwha Asset Management (MENA) Limited Company Location: Al Sila Tower, Al Maryah Island, Abu Dhabi Company Introduction: Hanwha is seventh–largest business group in South Korea, as of 2023, our total sales reached 61 billion USD, and we operate a global network of 776 entities worldwide. In 2024, we were named to the TIME 100 Most Influential Companies list. Hanwha Asset Management founded in 1988, is a full-service investment firm providing equities, fixed income, ETFs, real assets, and private equity/venture capital—across both domestic and global markets. Hanwha Asset Management has approximately 400 employees and manages USD 76 billion in assets. Our main business is: 1) Development and management of fund products, 2) Discretionary investment management and advisory services. Hanwha Asset Management already has overseas entities in the United States and Singapore, and this year we are planning to establish a new entity in Abu Dhabi. We are currently recruiting founding members to help build this new company together. Company History & Achievements: At the end of March 2025, we were one of South Korea’s top five asset management companies with USD 76,007 million in assets under management (AUM). By demonstrating our outstanding expertise in both alternative investment and traditional investment, we achieved the No. 1 position among comprehensive asset management companies in the overseas infrastructure investment fund category. In 2021, as part of expanding into digital finance, we launched the PINE app, a platform for direct sales of funds for individual investors. The app is well recognized by investors, including Millennials and Generation Z, as easy to use with no sales commission and useful investment information. In addition, we plan to obtain a REITs AMC from South Korea’s Ministry of Land, Infrastructure and Transport and enter the REITs business starting in 2023. These diverse efforts earned us the Grand Prize in the fund platform category at the ‘2024 The Most Trusted Brand Awards’ of The Chosun Daily, the ‘2024 The Most Recommended Brand Awards by customers’ of Korea Joongang Daily and the ‘2023 Korea National Brand Awards’ of The Chosun Daily. Looking ahead, we will continue to build the foundation for future growth with a focus on the retirement planning market and alternative investments. We are also actively promoting global businesses and digital financial platforms as we become a comprehensive asset management solutions provider and top–tier asset management company in Asia. Job Description: Accounting & Administrative Assistant We are seeking a reliable and well-organized Accounting and Administration Officer to support the establishment and daily operations of our asset management company in Abu Dhabi. This position covers a broad range of administrative, accounting, and basic HR support duties, requiring strong organizational and communication skills. The accounting work will be coordinated with external accounting and service providers, so in-depth technical expertise is not required — only a clear understanding of accounting processes and attention to accuracy. We value individuals who are diligent, honest, and responsible, and who can contribute to building the company’s local operations from the ground up. [Administrative Duties] - Support all general administrative tasks related to company setup and day-to-day office operations. - Prepare and manage internal documents, reports, and filing systems. - Coordinate with external service providers such as accounting, legal, or administrative firms as required. - Assist with basic HR-related matters including employee records, onboarding, and attendance tracking. - Facilitate smooth communication between the Abu Dhabi office and the headquarters. - Perform multiple administrative tasks efficiently and proactively. [Accounting Support] - Liaise with external accounting firms to request, review, and update financial data. - Input or revise accounting information as instructed by the headquarters. - Maintain organized records of invoices, receipts, and expense documents. - Provide administrative assistance for accounting reports and audits when necessary.
 
Requirements
 <ul>
<li>3–8 years of experience in accounting and/or administrative work. - Basic understanding of accounting principles and proficiency in Microsoft Office (especially Excel). - Strong coordination and communication skills in English. - Detail-oriented, responsible, and able to work independently. - Diligent, honest, and positive attitude toward work. - Must be able to work and reside in Abu Dhabi. Working Conditions: - Expected Date of Recruitment: November 2025 / Negotiable - Salary: Salary depending on experience and skills - Term of the Contract: 6 months’ probation period, after that yearly base contract - Working Hours: 8 hours/day, 08:00-17:00 (or 09:00-18:00) - Annual leaves: As per UAE labor law - Severance payment: As per UAE labor law - Insurance: Support - Visa: Support - Flight fee to home country: Not Support - Accompanying Family: Not Support</li>
</ul>
About the company
 Since its establishment in 1962 as part of the Koreas first 5-year Economic Plan, KOTRA has been dedicated to creating new export markets and increasing Koreas trade value, which reached $1 trillion in 2011. In the late 1990s, the agency helped Korea overcome the Financial Crisis by starting its foreign direct investment promotion division. And in the last half century, KOTRA has played a significant role in supporting Korean companies expanding overseas. Today, the world economy is more volatile than ever due to the European financial crisis, China's hindered economic growth, upcoming elections in 15 countries and security issues in the Middle East. In preparation for a rapidly changing market environment, and using Koreas expansive FTA network, KOTRA is focusing on the globalization of small and medium sized enterprises(SMEs), the backbone of the Korean economy, by providing them with customized support related to global business establishment and export.

Accounts and Admin Assistant

First Abu Dhabi Bank

<div>Company Description 
Join the UAE&rsquo;s largest bank and one of the world&rsquo;s largest and safest financial institutions. Our focus is to create value for our employees, customers, shareholders and communities to grow through differentiation, agility and innovation. We are looking for top talent and your success is our success. Accelerate your growth as you help us reach our goals and advance your career. Be ready to make your mark a top company, in an exciting &amp; dynamic industry. 
Job Description 
ROLE PURPOSE:
The role is responsible for preparing, checking, and vetting of documentation relating to credit facilities and accurate detailing before lodging the same into the Bank&rsquo;s system. Further, he/she is responsible for ensuring the enforceability/authenticity of the security documents executed by the customers.
KEY ACCOUNTABILITIES
<ul><li>Reviewing / Signing in-house Bank standard Facility Offer Letter/ Term Loan Agreement, internal legal negotiated Facility Offer Letter/ Term Loan Agreement, security / support documentation in accordance with the credit approvals.</li><li>Ensuring all security / support documents lodged for in-house documentation have been properly executed and signatures are verified, and authenticities of the signatories are supported by resolution / POA.</li><li>Ensuring rectification of existing discrepancies / deficiencies in security documentation for facilities released under legacy records.</li><li>Ensuring approval from relevant authorities is held for deferral / waiver of incomplete documents.</li><li>Ensuring integrating accurate and timely internal reporting and regulatory reporting.</li><li>Checking documentation deficiency (expired / deferred documents) reports and following up for its timely submission / renewal.</li><li>Maintaining up to date collateral data in the Bank&rsquo;s system.</li><li>Verifying and confirming periodically at the renewal of credit lines, all required security / support documents are lodged in the Bank&rsquo;s system.</li><li>Ensuring all security documents are kept safe in the vaults and a checklist maintained in the file.</li><li>Authorizing security documents / collaterals in the Bank&rsquo;s system.</li><li>Reviewing / verifying approvals obtained for permanent release of collaterals, security documentation and ensuring there are no liabilities or outstanding and facilities are cancelled.</li><li>Supporting in creation/release/amendments of securities/mortgages/charges/registrations with local government authorities and free zone authorities in various Emirates as per Bank&rsquo;s POA holders.</li><li>Advising Credit Control Unit for release of credit lines in the Bank's system.</li></ul> 
Qualifications 
Knowledge &amp; Experience:<ul><li>Bachelor&rsquo;s degree in accounting / Finance. 6-8 years&rsquo; experience in Corporate Banking with at least 3 years&rsquo; experience in the Corporate CAD function.</li></ul>
Skills:<ul><li>Knowledge and use of banking software systems, basic PC skills and common MS applications like Excel and Word.</li><li>Good knowledge of English language (both written and spoken).</li><li>Good knowledge of Bank's financial system.</li><li>Very good knowledge of Banking Products / Corporate Credit Administration functions.</li><li>Good knowledge of U.A.E. legal environment &amp; Central Bank regulations.</li><li>Team worker, ability to work under pressure, fast learner, attention to details.</li></ul></div>

Manager- Documentation CMB & PL - AUH

Harmony dental

Job description:We are seeking a detail-oriented and organized Logistics Officer with Home Care experience, oversee and facilitate the efficient movement services, and information within our company.<ul><li>The ideal candidate will ensure that our operations run smoothly by coordinating with - transportation and internal team.</li><li>To coordinate with the drivers to ensure compliance with transportation rules and regulations.</li><li>To verify the vehicle contract renewal and coordinate with the transportation agent regarding the fines.</li></ul>Key Responsibilities:<ul><li>Engage in regular communication with driver's.</li><li>Prepare reports and analyze logistics performance metrics.</li><li>Maintain accurate and consistent records.</li><li>Supervise and manage the transportation for the staff.</li></ul>Qualifications:* Bachelor&rsquo;s degree in Logistics, Business Administration, or a related field.*1-2 years of experience in Home Care as Logistics Officer* Proven experience in logistics, transportation,* Strong analytical and problem-solving skills.* Excellent organizational and time-management abilities.* Strong communication and negotiation skills.Job Types: Full-time, PermanentJob Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per month

Logistics Officer

Ohana Developments

Job Title: Procurement Officer (with Development Experience)Location: Abu DhabiEmployment Type: Full-TimeGender &amp; Nationality: Female &ndash; Arab Nationals OnlyAbout the Role:We are looking for a Procurement Officer with experience in real estate or project development to join our team. The ideal candidate will be responsible for managing day-to-day procurement activities, supplier coordination, and documentation while supporting the overall project development process.Key Responsibilities Include:<ul><li>Preparing and issuing Local Purchase Orders (LPOs).</li><li>Tracking LOG sheets and following up with suppliers to ensure timely deliveries.</li><li>Collecting and organizing material requests from various departments.</li><li>Conducting quotation comparisons and submitting them for management approval.</li><li>Maintaining accurate documentation and archiving of all procurement records.</li><li>Supporting general office administrative tasks as needed.</li><li>Coordinating with the development and project teams to ensure procurement aligns with project requirements and timelines.</li><li>Assisting in vendor evaluation and maintaining strong supplier relationships.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Supply Chain, or a related field.</li><li>Minimum 2&ndash;4 years of procurement experience, preferably in real estate development, construction, or project-based industries.</li><li>Strong communication and negotiation skills.</li><li>Excellent organizational and follow-up abilities.</li><li>Proficient in MS Office (Excel, Word, Outlook).</li><li>Ability to work independently and proactively, with attention to detail and a sense of ownership.</li></ul>Note:This position is open only to female Arab candidates currently based in the UAE.Job Type: Full-timeApplication Question(s):<ul><li>Gender - Femal only </li></ul>Experience:<ul><li>Procurement Officer: 3 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Procurement Officer

Metech

Position - ELV &amp; IT Procurement Officer.Location - Abu DhabiThe Procurement Officer is responsible for managing the sourcing, purchasing, and delivery of materials and services required by the company. This role ensures cost-effective procurement while maintaining quality standards and timely delivery. The officer will liaise with suppliers, coordinate with internal departments, and maintain accurate records using procurement systems such as ERP.Key Responsibilities:<ul><li>Source, evaluate, and manage vendors to ensure timely and cost-effective procurement.</li><li>Negotiate terms and prepare purchase orders in line with company requirements.</li><li>Coordinate with stores, finance, and operations teams to manage inventory and procurement schedules.</li><li>Track orders, handle delivery issues, and resolve discrepancies.</li><li>Maintain accurate procurement records in ERP or inventory systems.</li><li>Ensure compliance with procurement policies and local regulations (e.g., VAT, audit).</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Supply Chain Management, Business Administration, or a related field.</li><li>2&ndash;4 years of experience in procurement or supply chain roles in UAE.</li><li>Proficiency in ERP software (e.g., SAP, Oracle, CRM).</li><li>Strong negotiation and communication skills.</li><li>Knowledge of local procurement laws and practices (UAE experience is a plus).</li><li>Attention to detail and ability to manage multiple priorities.</li><li>ELV and IT procurement experience Mandatory</li></ul>Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Can you join immediately?</li><li>What is your Salary Expectation?</li><li>What is your Visa Status?</li><li>Are you Comfortable to Work and relocate to Abu Dhabi.</li><li>How many years of experience do you have and in which field?</li></ul>

Confidential

<div>
 
 
 Job Title:
 
 HR Assistant &ndash; Payroll
 
 
 
 Department:
 
 Human Resources
 
 
 
 Industry:
 
 Oil &amp; Gas (Onshore/Offshore)
 
 
 
 Location:
 
 [Specify Location]
 
 
 
 Reports To:
 
 HR &amp; Administration Manager / Payroll Officer
 
 
 
 Job Purpose:
 
 
 
 To assist in the preparation, verification, and processing of payroll for employees in compliance with company policies, labor laws, and project-specific requirements. The role supports the HR and Finance teams to ensure accurate and timely salary disbursement and payroll-related reporting.
 
 
 
 Key Responsibilities:
 
 
 
 
 Payroll Administration:
 
 
 <ul>
 <li>
 Collect, verify, and input employee attendance, overtime, leave, and allowance data for payroll processing.
 </li>
 <li>
 Assist in preparing monthly payroll in coordination with the Payroll Officer and Finance Department.
 </li>
 <li>
 Ensure accuracy of salary computations, deductions (loans, advances, insurance, etc.), and benefits.
 </li>
 <li>
 Support in processing final settlements, gratuities, and end-of-service benefits for departing employees.
 </li>
 <li>
 Maintain confidentiality of payroll information and employee records.
 </li>
 </ul>
 
 
 HR Data &amp; Documentation:
 
 
 <ul>
 <li>
 Update and maintain HR and payroll databases with employee information (new hires, transfers, terminations).
 </li>
 <li>
 Prepare monthly headcount, overtime, and manpower cost reports.
 </li>
 <li>
 Assist in maintaining employee personal files and digital HR records in compliance with company standards.
 </li>
 <li>
 Liaise with site administrators to collect timesheets and attendance records for onshore/offshore employees.
 </li>
 </ul>
 
 
 Compliance &amp; Coordination:
 
 
 <ul>
 <li>
 Ensure payroll compliance with UAE/GCC labor laws and company policies.
 </li>
 <li>
 Coordinate with Finance for salary transfers, payslips, and payroll reconciliations.
 </li>
 <li>
 Support HR audits and provide necessary payroll documentation as required.
 </li>
 <li>
 Handle basic employee queries related to payroll, attendance, and benefits.
 </li>
 </ul>
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Human Resources, Accounting, or Business Administration.
 </li>
 <li>
 2&ndash;4 years of experience in HR or Payroll, preferably in the
 
 Oil &amp; Gas / EPC / Construction
 
 sector.
 </li>
 <li>
 Working knowledge of payroll systems and HR software (e.g., Oracle, SAP, ERP, MS Excel).
 </li>
 <li>
 Basic understanding of UAE/GCC labor laws and payroll regulations.
 </li>
 <li>
 Strong attention to detail, confidentiality, and numerical accuracy.
 </li>
 </ul>
 
 
 Key Skills:
 
 
 <ul>
 <li>
 Payroll processing and data entry accuracy
 </li>
 <li>
 MS Excel and HRIS proficiency
 </li>
 <li>
 Communication and coordination skills
 </li>
 <li>
 Confidentiality and integrity
 </li>
 <li>
 Time management and teamwork
 </li>
 </ul>
 
 
 Additional (Preferred):
 
 
 <ul>
 <li>
 Experience handling multi-country payroll (e.g., KSA, Qatar, Oman)
 </li>
 <li>
 Familiarity with offshore rotation payroll systems
 </li>
 <li>
 Knowledge of WPS (Wage Protection System) compliance
 </li>
 </ul>
 
 Would you like me to make this
 
 shorter and ready for job posting
 
 (e.g., for LinkedIn or internal requisition form
 
</div>

Human Resources Payroll Assistant

Explore 502+ Administration officer in Abu Dhabi United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

502 administration officer jobs IN Abu Dhabi United Arab Emirates

Administration Officer

Accounts and Admin Assistant

Manager- Documentation CMB & PL - AUH

Logistics Officer

Procurement Officer

Procurement Officer

Human Resources Payroll Assistant