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administration officer

Wasael Property Management

<div>
 
 Job Purpose
 
 
 
 To provide pro-active administrative support within the business to all relevant stakeholders to ensure that full administrative needs are met within the business for a smooth daily operation.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Maintain records of attendance, gate pass information access, leave applications, incoming and outgoing transmittals related to the department.
 </li>
 <li>
 Provide general administrative and clerical support to the Operations department employees (e.g. annual leave applications, time sheets, correspondence etc.).
 </li>
 <li>
 Follow up with different departments to ensure the effective processing of business requirements to meet the department and Head of Department needs.
 </li>
 <li>
 Generating monthly, quarterly and annual reporting on all aspects of the operation in additional to any ad hoc reports as required by the Head of Department by using the information entered in the system.
 </li>
 <li>
 Maintain and update all necessary records and database that includes but not limited to services provided, supplier&rsquo;s list etc.
 </li>
 <li>
 Ensure that the office facilities are well always presented and professional.
 </li>
 <li>
 Improves programming and service quality by suggesting new applications, updating procedures as evaluated by Line Manager.
 </li>
 <li>
 Serves as a point of contact for contractors for receiving invoices, service reports, and other submittals from the suppliers, service providers, etc. for Line Manager&rsquo;s approval.
 </li>
 <li>
 Create Purchase Requisitions and submit them to Line Manager for approval, when required.
 </li>
 <li>
 Responsible for raising concerns, issues, delays, complaints to Line Manager for appropriate intervention in relation to business activities.
 </li>
 <li>
 Perform other duties as assigned by the Direct Manager.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s degree or Diploma with equivalent experience.
 </li>
 <li>
 Experience: Minimum 2 years&rsquo; professional experience in Administration.
 
 
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Knowledge in MS Office, Oracle
 </li>
 <li>
 Experience in procurement administration (Purchase Order / Purchase request) an advantage
 
 
 </li>
 </ul>
 
 KPIs
 
 
 
 <ul>
 <li>
 Ensure weekly completion of review and forwarding of all invoice to Finance.
 </li>
 <li>
 Distribute and file relevant documents such as service reports, correspondences within 2 working days after receipt.
 </li>
 <li>
 Organize and monitor the project documentation to ensure that all documents are available in the correct file for reference. This should be reviewed on a weekly / monthly basis.
 </li>
 </ul>
</div>

Administration Officer

Reem Hospital

<div>
 
 
 Reem Hospital
 
 is seeking a highly motivated and customer‑focused
 
 Emirati
 
 to join our team as a
 
 Patient Administration Officer
 
 . This role is ideal for someone who enjoys working in a healthcare environment, supporting patients, and ensuring smooth day‑to‑day administrative operations.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Manage patient calls
 
 professionally and efficiently, ensuring excellent service at all times.
 </li>
 <li>
 
 Book and coordinate meetings
 
 for internal departments and patient-related requirements.
 </li>
 <li>
 
 Assist with patient queries
 
 and direct them to appropriate departments when necessary.
 </li>
 <li>
 Provide
 
 front‑office and back‑office administrative support
 
 , ensuring accuracy and compliance with hospital procedures.
 </li>
 <li>
 Maintain
 
 patient records and documentation
 
 in line with confidentiality and data protection standards.
 </li>
 <li>
 Support daily operational tasks to ensure smooth functioning of the department.
 </li>
 </ul>
 
 
 Requirements
 
 
 <ul>
 <li>
 
 Emirati
 
 (Emiratization Role).
 </li>
 <li>
 High school diploma or bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Ability to multitask and prioritize in a fast-paced environment.
 </li>
 <li>
 Proficiency in MS Office and general administrative systems.
 </li>
 <li>
 Customer‑service oriented with a positive attitude.
 </li>
 </ul>
 
 
 What We Offer
 
 
 <ul>
 <li>
 Full-time
 
 or
 
 part-time employment options.
 </li>
 <li>
 Supportive work environment within a leading healthcare facility.
 </li>
 <li>
 Career development and training opportunities.
 </li>
 <li>
 Competitive salary and benefits package.
 </li>
 </ul>
 
 
</div>

Patient Admin Officer (UAEN)

DNIEPER SAFETY-UK

Admin &amp; Finance Officer | Fire Safety Division<ul><li>Male candidate with a valid UAE driving license.</li><li>2&ndash;3 years of relevant accounting experience.</li><li>Strong hands-on experience in Accounts Receivable, including invoicing, follow-ups, payment reconciliation, and collection coordination.</li><li>Salary package: AED 2,500 &ndash; AED 3,000. (based on experience)</li><li>Immediate Joiner.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>How many years of experience you have in Fire Safety Industry. </li><li>How soon you can join, if selected. </li></ul>Education:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Finance &amp; Admin : 3 years (Required)</li></ul>License/Certification:<ul><li>UAE Visit Visa, Cancelled or Spouse Visa (Required)</li><li>Driving License (Preferred)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Finance Assistant (Male)

Confidential

<div>
 
 
 Procurement Officer
 
 
 
 Emarati
 
 
 Location: Abu Dhabi
 
 
 Salary: AED 21,000
 
 
 Experience Required: Minimum 4 Years.
 
 
 
 
 
 Seeking a qualified and experienced
 
 Procurement Officer
 
 to join our team in Abu Dhabi.
 
 
 Key Responsibilities:
 
 <ul>
 <li>
 Manage end-to-end procurement processes in line with company policies and procedures.
 </li>
 <li>
 Prepare and issue RFQs, RFPs, and tender documents.
 </li>
 <li>
 Evaluate supplier quotations and negotiate pricing, terms, and contracts.
 </li>
 <li>
 Coordinate with internal departments to understand procurement requirements.
 </li>
 <li>
 Maintain supplier database and build strong vendor relationships.
 </li>
 <li>
 Ensure compliance with procurement policies and UAE regulations.
 </li>
 <li>
 Monitor contract performance and resolve supplier-related issues.
 </li>
 <li>
 Prepare procurement reports and maintain proper documentation.
 </li>
 </ul>
 
 Requirements:
 
 <ul>
 <li>
 Emarati
 </li>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Supply Chain, or related field.
 </li>
 <li>
 Minimum 4 years of relevant procurement experience.
 </li>
 <li>
 Strong negotiation and communication skills.
 </li>
 <li>
 Knowledge of procurement systems and ERP platforms is preferred.
 </li>
 </ul>
 
 
</div>

Procurement Officer

Dr Firas Dental & Orthodontic Center

This role will be responsible for acting as the intermediary between patients and various insurance company for the dental services offered by the facility. This role will also be responsible for verifying patient health insurance benefits, communicating with patients, and processing insurance payments.A. Administration<ul><li>Document and update all services rendered to patient&rsquo;s file</li><li>Provide updated list of approved patients via Dok32 to reception and dentist to call and schedule appointments</li><li>Accurate communication to patients and dentist departments in regards to queries for insurance policy, coverage and limit</li><li>Create monthly reports for the Medical Director and Dental department such as: no. of approved cases, upcoming appointments, remaining appointments, and total cases rendered</li><li>Fill reimbursement forms if required for uncovered insurance policies holders</li></ul>B. Medical Insurance<ul><li>Ensure proper documentation of patient&rsquo;s file for any dental procedure that requires prior-approval request</li><li>Use implemented system to claim pre-approved cases upon completion of planning from treating dentist on a daily basis.</li><li>Follow the designated procedures to ensure approval of claims and prevent denied claims</li><li>Coordinate and inform treating dentist for any incorrect clinical note such as the diagnose, procedure code, tooth number and time of treatment.</li><li>Update the reception and dental department for approved claims in order to schedule appointments</li><li>Coordinate with cashier to ensure accurate and updated insurance card details before the patients meets the treating dentist</li><li>In cases for denied claims, conduct follow-ups with insurance companies and inquire for justification on denied claims</li><li>Re-submit denied claims upon reviewing denial code received from insurance companies</li><li>In cases of re-denied claims, consult with the treating dentist and the Chief Medical Officer for appropriate action</li><li>Update patient file for final denied claims and inform the treating dentist and patient accordingly</li><li>Bill daily rendered procedures and prepare submission to covered insurance companies and self-paid patients</li><li>Adhere to task given by the Chief Medical officer</li></ul>Qualifications:<ul><li>With at least 2 years of experience as an Insurance Coordinator in Dental field</li><li>Ability to work in a pressurized work environment</li><li>Knowledge in using Dental EMR is a plus</li></ul>Job Type: Full-time

Insurance Coordinator (Dental)

Harmony dental

We are looking for a detail‑oriented HR Officer to manage daily staff transportation and create efficient duty schedules for doctors and nurses. This role ensures smooth workforce movement and reliable clinical staffing across all shifts.Key Responsibilities<ul><li>Coordinate daily staff transportation, including route planning, shift‑based pick‑ups/drop‑offs, and vendor/driver communication.</li><li>Maintain and update transport rosters, monitor vehicle availability, and resolve issues such as delays or breakdowns.</li><li>Prepare and manage duty schedules for doctors and nurses, ensuring full shift coverage and compliance with staffing requirements.</li><li>Process shift swaps, leave requests, and last‑minute schedule changes while maintaining accurate records.</li><li>Track attendance and punctuality for medical staff and escalate concerns when needed.</li><li>Support HR operations by maintaining updated employee transport and scheduling data.</li><li>Communicate schedule updates and transport changes promptly to relevant departments.</li><li>Ensure transportation and scheduling processes follow safety standards and HR policies.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in HR, Logistics, Business Administration, or related field.</li><li>Experience in scheduling, HR coordination, or logistics (healthcare experience is an advantage)</li><li>Strong organizational, communication, and problem‑solving skills.</li><li>Proficiency in MS Office and scheduling tools.</li><li>Ability to work under pressure, manage time‑sensitive tasks, and maintain a positive, professional attitude.</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,000.00 per month

HR Officer

Stronghold Global Incorporated Ltd

The Administrative and Front Office Executive supports the CHRO and wider team by managing HR, compliance, and administrative tasks, ensuring smooth, accurate, and compliant operations across the organisation.1. Administration &amp; Office Operations <ul><li>Oversee day-to-day office administration and ensure smooth functioning of operations.</li><li>Maintain office supplies, records, correspondence, and filing systems.</li><li>Coordinate with vendors, suppliers, and service providers for office maintenance and logistics.</li><li>Support meeting arrangements, travel coordination, and scheduling.</li><li>Maintain professional standards in all administrative activities, ensuring alignment with Stronghold Global&rsquo;s governance standards.</li></ul>2. Reception &amp; Front Office Cover<ul><li>Provide coverage for the Receptionist as required.</li><li>Handle calls, correspondence, and visitor management with professionalism and courtesy.</li><li>Ensure a seamless front-of-house experience for clients, guests, and partners.</li></ul>3. HR Administration<ul><li>Maintain and update employee records, contracts, and HR files in compliance with ADGM regulations.</li><li>Support the onboarding process by preparing documentation, coordinating inductions, and updating HR systems.</li><li>Administer employee leave, attendance, and benefits records accurately.</li><li>Assist in preparing HR reports and metrics for management.</li></ul>4. PRO &amp; Compliance Coordination<ul><li>Manage all employee visa applications, renewals, cancellations, and ADGM-related submissions.</li><li>Liaise with ADGM, immigration, and other government authorities for company and employee documentation.</li><li>Support renewal of company licences, trade certificates, and other corporate filings.</li><li>Maintain up-to-date understanding of ADGM laws, employment rules, and compliance deadlines.</li></ul>5. Medical &amp; Insurance Administrator<ul><li>Coordinate employee medical insurance enrolments, renewals, and cancellations.</li><li>Liaise with insurance providers to ensure accurate coverage and prompt processing.</li><li>Maintain confidential employee health insurance and medical records.</li></ul>6. HRIS &amp; Systems Management<ul><li>Ensure all employee information is accurately entered and maintained on the HR Information System (HRIS).</li><li>Support the implementation and continuous improvement of HR systems and digital processes.</li><li>Generate HR data and reports as required by the CHRO or management.</li></ul>7. CHRO Support<ul><li>Provide direct administrative and operational support to the Chief HR Officer.</li><li>Assist in preparing presentations, reports, and correspondence for the CHRO.</li><li>Coordinate HR meetings, follow-ups, and documentation.</li><li>Handle sensitive and confidential matters with discretion and integrity.</li></ul>Note: The starting salary for this role is up to AED 3,000. Applicants who expect a salary higher than AED 3,000 are kindly advised not to apply.Job Type: Full-timePay: From AED3,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Do you have experience handling UAE visa applications, renewals, or PRO-related tasks?</li><li>Do you have experience maintaining employee records, HR files, or HR systems (HRIS)?</li><li>Are you available to join immediately?</li><li>This role offers a maximum starting salary of AED 3,000. Are you willing to accept this salary?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>administration, HR coordination, or PRO functions: 3 years (Required)</li></ul>Language:<ul><li>English and Arabic (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Administrative and Front Office Executive

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