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administrative affairs specialist

Alkaffary Group

<div><p><b>Key Responsibilities (Government Affairs):</b></p><p></p><ul>
<li>
Manage and complete all government-related transactions for the company through official electronic platforms such as <b>Balady, Salam, Business Center, and Absher Business</b>.
</li><li>Issue, renew, and follow up on <b>municipal and commercial licenses</b>, ensuring their validity and timely renewal.
</li><li>Coordinate with relevant government authorities, including municipalities, the Ministry of Commerce, Civil Defense, and other regulatory bodies.
</li><li>Submit government applications and track their status until completion, addressing any requirements or observations raised by authorities.
</li><li>Maintain and organize all government-related documents, permits, and licenses, ensuring they are up to date.
</li><li>Ensure the company&rsquo;s full compliance with all applicable <b>government regulations and legal requirements</b> related to its business activities.
</li><li>Represent the company before government entities when required and handle official follow-ups.
</li><li>Prepare periodic reports on the status of licenses, permits, and government transactions and submit them to management.
</li></ul><p><b>Requirements</b></p><h3 class="jobSectionHeader"><b>
Qualifications:</b></h3><ul>
<li>Bachelor's degree in Business Administration, Human Resources, or a related field.</li>
<li>2+ years of experience in administrative affairs or human resources.</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).</li>
<li>Strong organizational skills and attention to detail..</li>
<li>Ability to handle sensitive information with confidentiality.</li>
<li>Strong problem-solving skills and a proactive attitude.</li>
<li>Knowledge of labor laws and regulations is a plus.</li></ul></div>

Administrative Affairs Specialist

ALKAFFARY GROUP

<div>
 <strong>
  Key Responsibilities (Government Affairs):
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage and complete all government-related transactions for the company through official electronic platforms such as Balady, Salam, Business Center, and Absher Business.
  </li>
  <li>
   Issue, renew, and follow up on municipal and commercial licenses, ensuring their validity and timely renewal.
  </li>
  <li>
   Coordinate with relevant government authorities, including municipalities, the Ministry of Commerce, Civil Defense, and other regulatory bodies.
  </li>
  <li>
   Submit government applications and track their status until completion, addressing any requirements or observations raised by authorities.
  </li>
  <li>
   Maintain and organize all government-related documents, permits, and licenses, ensuring they are up to date.
  </li>
  <li>
   Ensure the company's full compliance with all applicable government regulations and legal requirements related to its business activities.
  </li>
  <li>
   Represent the company before government entities when required and handle official follow-ups.
  </li>
  <li>
   Prepare periodic reports on the status of licenses, permits, and government transactions and submit them to management.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  <strong>
   Qualifications:
   <br/>
   <br/>
  </strong>
 </strong>
 <ul>
  <li>
   Bachelor's degree in Business Administration, Human Resources, or a related field
  </li>
  <li>
   2+ years of experience in administrative affairs or human resources
  </li>
  <li>
   Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
  </li>
  <li>
   Strong organizational skills and attention to detail.
  </li>
  <li>
   Ability to handle sensitive information with confidentiality
  </li>
  <li>
   Strong problem-solving skills and a proactive attitude
  </li>
  <li>
   Knowledge of labor laws and regulations is a plus
  </li>
 </ul>
</div>


Rawaj - Human Capital Management

<div><p>We are seeking a highly organized and strategic <b>Director of Administrative Affairs &amp; Support Services</b> for a prominent and leading company in <b>Saudi Arabia</b>, recognized for its operational excellence and commitment to high-quality administrative and support services</p><h2 class="jobSectionHeader"><b>
Key Accountabilities</b></h2><ul><li>
Lead and oversee all Administrative Affairs and Shared Services operations to ensure efficiency, quality, and alignment with company objectives.</li><li>
Develop, implement, and continuously improve administrative policies, procedures, and operational frameworks.</li><li>
Supervise daily administrative operations across departments, ensuring smooth workflows and service integration.</li><li>
Monitor service quality and operational effectiveness, implementing improvements where needed.</li><li>
Establish and track Key Performance Indicators (KPIs) and prepare periodic performance and analytical reports.</li><li>
Coordinate closely with Human Resources and other departments to support business and employee needs.</li><li>
Manage government relations and ensure compliance with all official regulations, documentation, and procedures.</li><li>
Represent the company before governmental entities when required or delegated.</li><li>
Oversee facilities management, security systems, safety measures, and operational readiness of company premises.</li><li>
Manage vendor relationships, including service providers, vehicle leasing contracts, and outsourced administrative services.</li><li>
Evaluate vendor performance regularly and recommend contract renewal, replacement, or improvement actions.</li><li>
Lead continuous improvement initiatives and change management efforts in line with best practices and international standards.</li><li>
Build, develop, and empower administrative teams while fostering a performance-driven and service-oriented culture.</li></ul><p><b>
We are Looking for:</b></p><br>
<ul><li>
Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>
8&ndash;10 years of experience in administrative or business management roles.</li><li>
Minimum of 3 years in a senior leadership or managerial position.</li><li>
Proven experience in managing administrative affairs, shared services, facilities, security, and government relations.</li><li>
Strong leadership, communication, and stakeholder management skills.</li><li>
Solid understanding of compliance, policies, procedures, and operational governance.</li><li>
Ability to analyze performance data, manage KPIs, and drive operational improvements.</li></ul></div>

Director of Administrative Affairs & Support Services | Saudi Arabia

Segadty

<div><p>We are looking for a hands-on <b>HR &amp; Admin Operations Specialist</b> to manage all HR and administrative operations across the company and its branches.</p><p>
This role is fully operational and execution-focused. The ideal candidate will handle recruitment, employee relations, government platforms, residency management, payroll coordination, and branch HR support.</p><p>
This position is suitable for companies under 50 employees where the HR function requires full-cycle execution and strong operational control.</p><p></p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><h3 class="jobSectionHeader"><b>
1. Recruitment &amp; Onboarding</b></h3><ul>
<li>Manage the full recruitment cycle from job posting to onboarding.
</li><li>Screen CVs and conduct initial interviews.
</li><li>Coordinate with department managers.
</li><li>Prepare job offers and employment contracts.
</li><li>Ensure onboarding documentation is complete before start date.
</li></ul><p></p><h3 class="jobSectionHeader"><b>2. Employee Affairs &amp; Administration</b></h3><ul>
<li>Prepare and renew employment contracts.
</li><li>Manage attendance, leave records, and employee files.
</li><li>Issue official HR letters and warnings when required.
</li><li>Maintain accurate employee documentation and records.
</li><li>Ensure compliance with company policies.
</li></ul><p></p><h3 class="jobSectionHeader"><b>3. Government Platforms &amp; Residency</b></h3><ul>
<li>Handle all processes related to:
</li><li><ul><li>Qiwa
</li><li>GOSI
</li><li>Muqeem
</li><li>Mudad
</li><li>Absher Business
</li></ul></li><li>Manage Iqama renewals, transfers, and related procedures.
</li><li>Ensure full legal compliance with Saudi labor regulations.
</li></ul><p></p><h3 class="jobSectionHeader"><b>4. Payroll Coordination</b></h3><ul>
<li>Prepare monthly payroll data.
</li><li>Calculate allowances, deductions, and final settlements.
</li><li>Coordinate with accounting for salary processing.
</li><li>Manage medical insurance enrollment and renewals.
</li></ul><p></p><h3 class="jobSectionHeader"><b>5. Branch HR Support</b></h3><ul>
<li>Support branch managers with HR-related needs.
</li><li>Follow up on employee discipline and compliance.
</li><li>Ensure smooth administrative operations across branches.
</li></ul><p></p><h3 class="jobSectionHeader"><b>Preferred Profile</b></h3><p>
We are looking for someone practical, organized, and execution-focused &mdash; not a strategic-only HR profile.<br>
The ideal candidate is proactive, disciplined, and comfortable handling multiple operational HR responsibilities daily.</p><p><b>
Requirements</b></p><h3 class="jobSectionHeader"><b>
Requirements</b></h3><ul>
<li>Bachelor&rsquo;s degree in HR, Business Administration, or related field.
</li><li>3+ years of hands-on HR operational experience.
</li><li>Strong experience with Saudi government platforms (Qiwa, GOSI, Muqeem, etc.).
</li><li>Experience in companies under 100 employees preferred.
</li><li>Strong organizational and execution skills.
</li><li>Detail-oriented and process-driven.
</li><li>Able to work independently and take ownership.</li></ul></div>

HR & Admin Operations Specialist

Confidential Government

<div>
 <p>
  <strong>
   Job Summary
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Supports the effective governance and administrative operations of the Board by coordinating meetings, preparing documentation, ensuring compliance, and facilitating communication between the Board and executive management.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Main Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Coordinate and organize Board and committee meetings
  </li>
  <li>
   Prepare agendas, board packs, and official documentation
  </li>
  <li>
   Record and maintain accurate minutes and resolutions
  </li>
  <li>
   Track implementation of Board decisions and action items
  </li>
  <li>
   Ensure compliance with governance frameworks and regulatory requirements
  </li>
  <li>
   Maintain confidential records and official Board documentation
  </li>
  <li>
   Liaise between Board members and executive leadership
  </li>
  <li>
   Support annual planning, reporting, and governance reviews
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Law, or related field
  </li>
  <li>
   2 &ndash; 4 years of experience in board affairs, governance, or executive office roles
  </li>
  <li>
   Strong knowledge of corporate governance practices
  </li>
  <li>
   Excellent documentation, communication, and organizational skills
  </li>
  <li>
   High level of professionalism and confidentiality
  </li>
 </ul>
 <p>
 </p>
</div>


Board Affairs Specialist

<div>
 <p>
  <strong>
   Job Summary
  </strong>
 </p>
 <p>
  Leads and oversees the governance and administrative operations of the Board, ensuring effective coordination of Board and committee activities, full compliance with governance frameworks and regulatory requirements, and strong alignment between the Board of Directors and executive management. The role enhances Board effectiveness through structured processes, high-quality documentation, and strategic governance support.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Main Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Lead planning and execution of Board and committee meetings
  </li>
  <li>
   Oversee preparation and quality review of agendas and Board packs
  </li>
  <li>
   Ensure accurate recording of minutes, resolutions, and formal decisions
  </li>
  <li>
   Monitor and follow up on implementation of Board resolutions and action items
  </li>
  <li>
   Ensure compliance with governance frameworks and regulatory requirements
  </li>
  <li>
   Maintain and safeguard confidential Board records and official documentation
  </li>
  <li>
   Liaise between Board members, executive leadership, and external stakeholders
  </li>
  <li>
   Support Board performance evaluations and annual governance reviews
  </li>
  <li>
   Drive continuous improvement of Board processes and governance policies
  </li>
  <li>
   Ensure timely statutory and regulatory submissions
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Law, Corporate Governance, or related field (Master&rsquo;s preferred)
  </li>
  <li>
   6 &ndash; 8 years of experience in board affairs, governance, or executive office roles
  </li>
  <li>
   Strong knowledge of corporate governance practices and regulations
  </li>
  <li>
   Proven experience managing senior stakeholders
  </li>
  <li>
   Excellent documentation, communication, and organizational skills
  </li>
  <li>
   High level of professionalism, discretion, and confidentiality
  </li>
  <li>
   Strong leadership and team management capabilities
  </li>
 </ul>
 <p>
 </p>
</div>


Board Affairs Manager

Gilead Sciences

<div><div>At Gilead, we&rsquo;re creating a healthier world for all people. For more than 35 years, we&rsquo;ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer &ndash; working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world&rsquo;s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.</div><div><br>
Every member of Gilead&rsquo;s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we&rsquo;re looking for the next wave of passionate and ambitious people ready to make a direct impact.</div><div><br>
We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.<br>
<br>
Job Description</div><div><br>
We have an exciting opportunity within our Medical Affairs team based in Saudi Arabia for Kite Middle East Medical Lead.</div><div>
The Middle East Medical Lead (Asso. Director /Director- dependent on experience) will have overall responsibility for building and overseeing the strategies and tactics for Cell Therapy within the Kite Middle East Medical Affairs Department, providing strategic leadership for all Medical Affairs activities and developing and executing Medical Affairs strategic initiatives in the Middle East. This position will report to the Kite International Region Head of Medical Affairs.</div><div></div><div>
Everyone at Kite is grounded by one common goal &ndash; curing cancer. We are at the forefront of immunotherapy and engineered T cell therapy. Our personalized approach is what sets us apart. Unlike traditional pharmaceutical manufacturing, our therapies are not created on an assembly line. With CAR T-cell therapy, we are reengineering a patient&rsquo;s own immune cells to fight cancer &mdash; one patient at a time. We also are entering a pivotal time in our history with multiple planned launches and evolving competitive dynamics on a global scale. That means a fast moving, constantly changing environment and innovative culture, where we make discoveries every day &ndash; discoveries that include our own capabilities and our individual potential.</div><div>
Specific Job Requirements:</div><ul><li>
Provides local medical expertise input into global product development for Kite.</li><li>
Represents the company to groups of experts, medical professional groups, societies, regulatory groups at international scientific meetings and national scientific meetings.</li><li>
Develops and leads plans with national/Middle East region cooperative groups to define what are the gaps and potential specific national requirements/needs. Supports the development of local complex clinical data through clinical trials and investigator studies. Supports the development of Health Economic Outcome Research programs for the country.</li><li>
Contributes to the development of the Market access strategy in coordination with the Market Access, Regulatory affairs, Business Unit Director; deliver the medical part of the plan</li><li>
Manage the Middle East Medical Affairs function</li><li>
Develop and execute Medical pre-launch and post-launch Medical plan</li><li>
Medical Budget oversight/control (+/-5% spent)</li><li>
Provides Medical strategic direction and vision and works as a team with the Business Unit Director and Market Access Director.</li><li>
Be part of the International region Medical Affairs Leadership Team and contribute to the overall International region strategy and efforts.</li><li>
Data generation project where applicable</li><li>
Regular communication with external medical community to remain abreast of issues in the field and to provide medical support and direction to them.</li><li>
Engage in peer to peer scientific exchange of complex clinical and scientific information</li><li>
Develop and foster strong scientific relationships with Thought Leaders (TLs), disease experts, and other health care providers (HCPs)</li><li>
Provide clinical/scientific presentations to internal and external groups</li><li>
Compliantly provide internal teams with feedback and insights from interactions and discussions with HCPs<br>
Engage in accrual enhancement activities with clinical trial sites</li><li>
Provide support at professional meetings, including staffing exhibits, reporting on scientific sessions, and facilitating meetings with TLs and HCPs</li><li>
Adhere to corporate and health care compliance guidance in all activities, including those related to clinical trials, scientific interactions with internal and external groups, and responses to unsolicited requests for medical/scientific information</li><li>
Maintain clinical, scientific, and technical expertise in hematology/oncology and the company&rsquo;s therapeutic areas of interest</li><li>
Establish and maintain ongoing long-term collaborative relationships with HCPs (including physicians, nurses, and other allied health professionals) within assigned territory</li><li>
Respond to and document unsolicited requests for scientific information</li><li>
Provide clinical input and training to internal functions as requested</li><li>
Provide support for content development and delivery of clinical presentations at Advisory Boards, as requested</li><li>
Work closely with other field-based employees and headquarters-based staff to rapidly respond to questions from sites</li><li>
Attends most major conferences and helps coordinate Medical Affairs activities at conferences and may present to external audience</li><li>
Responsible for the development and execution of projects that will provide more extensive background, additional data or answers to questions in response to issues that arise relative to commercial, scientific or data needs.</li><li>
Performs medical review at Promotional Review Committees.</li><li>
Manages projects to completion, anticipating obstacles and difficulties that may arise, resolving them in a collaborative manner.</li></ul><div>
Knowledge, Experience and Skills:</div><ul><li>
The ideal candidate will have an advanced degree (e.g. MD, PharmD, PhD, etc.) with significant clinical and research experience in the key therapeutic areas.</li><li>
Industry experience is essential with proven Medical Affairs experiences (7+ years), ideally including recent experience of a successful launch within oncology or hematology.</li><li>
CAR-T therapy experience will be an advantage</li><li>
Must have demonstrated organizational skills to manage multiple projects simultaneously.</li><li>
Must demonstrate strong written and verbal communication skills along with excellent judgment and ability to work in a team environment.</li><li>
Strong presentation skills are required.</li><li>
Prior supervisory/leadership experience.</li><li>
Ability to travel to domestic and international conferences which will include occasional weekend travel is required.</li><li>
Language: Fluent in Arabic and professional level English</li></ul><div></div><div><br>
For Current Gilead Employees and Contractors:</div><div>
Please apply via the Internal Career Opportunities portal in Workday.</div></div>

Medical Affairs Lead - Middle East - Kite

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249 administrative affairs specialist jobs In Saudi Arabia Jobs In Saudi Arabia Jobs In Saudi Arabia Jobs In Riyadh

Administrative Affairs Specialist

Administrative Affairs Specialist

Director of Administrative Affairs & Support Services | Saudi Arabia

HR & Admin Operations Specialist

Board Affairs Specialist

Board Affairs Manager

Medical Affairs Lead - Middle East - Kite