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support staff admin/hr (administrative assistant ii)

administrative assistant for general administration

American International University, Kuwait

<div>
 
 
 Job Title:
 
 Administrative Assistant
 
 
 
 
 
 
 Classification:
 
 Institutional Support
 
 
 
 Reports To:
 
 Department Head
 
 
 
 Location:
 
 Al Jahra, Kuwait
 
 
 
 
 
 
 Job Purpose
 
 
 
 The Administrative Assistant provides comprehensive administrative and clerical support to ensure smooth daily operations within the assigned department. This role manages communication, scheduling, and documentation while maintaining an organized, efficient, and professional office environment that supports departmental and institutional goals.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Serve as the primary point of contact for the department, ensuring professional communication and customer service.
 </li>
 <li>
 Coordinate calendars, meetings, and departmental schedules to support efficient workflow.
 </li>
 <li>
 Prepare correspondence, reports, and presentations with accuracy and attention to detail.
 </li>
 <li>
 Manage filing systems, records, and document archiving to maintain organized operations.
 </li>
 <li>
 Process purchase requests, supply orders, and reimbursements in coordination with Finance.
 </li>
 <li>
 Assist in onboarding new employees, coordinating access, workspace setup, and documentation.
 </li>
 <li>
 Support event coordination, including logistics, catering, and travel arrangements.
 </li>
 <li>
 Maintain office inventory, monitor equipment, and ensure operational readiness.
 </li>
 <li>
 Uphold confidentiality while handling sensitive information and personnel records.
 </li>
 <li>
 Provide support for special projects and administrative initiatives as assigned.
 </li>
 </ul>
 
 
 
 
 
 Required Skills and Qualifications
 
 
 <ul>
 <li>
 Strong organizational and multitasking abilities in a fast-paced environment.
 </li>
 <li>
 Excellent communication and interpersonal skills in English; Arabic required.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 High attention to detail, accuracy, and professionalism.
 </li>
 <li>
 Ability to manage confidential information with discretion.
 </li>
 <li>
 Effective team collaboration and independent task management skills.
 </li>
 </ul>
 
 
 
 
 
 Education and Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Minimum of three (3) years of administrative or clerical experience in a professional setting.
 </li>
 <li>
 Demonstrated experience managing correspondence, reports, and records.
 </li>
 <li>
 Bilingual proficiency in English and Arabic preferred.
 </li>
 </ul>
 
 
 
 
 
 About American International University
 
 
 
 American International University (AIU) is a private institution in Kuwait, founded in 2019, offering undergraduate programs based on the American higher education model. AIU provides degree programs in Engineering, Architecture and Design, and Business Administration, with English as the language of instruction.
 
 
 
 
 
 The University is committed to fostering intellectual, cultural, and personal growth for all members of its community, preparing graduates for leadership roles in a global society.
 
 
 
 
 
 For more information, visit: www.aiu.edu.kw
 
 
 
 
 
 
 How to Apply
 
 
 
 Interested candidates should visit the Job Opportunities section on our website and submit a resume and cover letter via: https://aiu.edu.kw/careers/jobs
 
</div>

Administrative Assistant for General Administration

Administrative Assistant for Registration

ajial

Job Overview We are seeking a dynamic and motivated Instructional Student Assistant to support educational programs and administrative functions within our academic environment. This paid position offers an exciting opportunity for students to gain valuable office management, clerical, and customer service experience while contributing to the success of our educational initiatives. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, with a passion for assisting others and fostering a positive learning atmosphere.Responsibilities<ul><li>Provide front desk support by greeting visitors, students, and staff in a friendly and professional manner</li><li>Manage multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette</li><li>Assist with data entry, filing, and maintaining accurate records using Microsoft Office, Google Workspace, and other office software</li><li>Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings</li><li>Handle clerical duties including proofreading documents, managing correspondence, and organizing files</li><li>Offer customer support by addressing questions or concerns from students and staff promptly and courteously</li><li>Perform basic bookkeeping tasks using QuickBooks or similar accounting software when needed</li><li>Contribute to maintaining a well-organized office environment through filing, inventory management, and general administrative support</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools</li><li>Excellent organizational skills with the ability to multitask effectively in a fast-paced setting</li><li>Bilingual abilities are highly desirable to assist diverse student populations</li><li>Previous office experience or clerical experience is preferred to ensure smooth daily operations</li><li>Knowledge of office management procedures including calendar management and data entry techniques</li><li>Exceptional phone etiquette with experience managing multi-line phone systems and providing customer service support</li><li>Attention to detail for proofreading documents and maintaining accurate records</li><li>Strong time management skills to prioritize tasks efficiently and meet deadlines</li><li>Personal assistant or medical/dental receptionist experience is a plus for understanding front desk responsibilities</li><li>Familiarity with bookkeeping or financial record-keeping using QuickBooks is advantageous</li></ul>Join us in creating an engaging learning environment while developing your professional skills! This role offers a vibrant work atmosphere where your organizational talents and positive attitude will make a meaningful impact. We are committed to supporting your growth through comprehensive training and ongoing opportunities for advancement.Job Type: Full-timePay: KD2.261 - KD2.723 per hourWork Location: In person

Instructional Student Assistant

AC House company

Overview:We are seeking a highly organized and confident professional to serve as Assistant to the Owner, responsible for managing all business communications, correspondence, and negotiations with local and international partners. The ideal candidate will act as the owner&rsquo;s right hand, ensuring smooth coordination across all business activities with discretion, professionalism, and leadership.Key Responsibilities:<ul><li>Handle all communications, emails, and correspondence on behalf of the Owner.</li><li>Represent the Owner in meetings, negotiations, and follow-ups with external parties and international partners.</li><li>Prepare business reports, summaries, and presentations as required.</li><li>Coordinate between departments and ensure timely execution of the Owner&rsquo;s directives.</li><li>Maintain confidentiality in all matters and exercise sound judgment.</li><li>Organize schedules, meetings, and travel arrangements.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Excellent written and spoken English. Arabic is not a must</li><li>Strong communication, negotiation, and leadership skills.</li><li>High level of professionalism, confidentiality, and organizational ability.</li></ul>Candidates with Previous Experience in same role will have a priorityJob Type: Full-timePay: KD400.000 - KD500.000 per month

Executive Secretary / Assistant to Manager CEO

Job description:Overview:We are seeking a highly organized and confident professional to serve as Assistant to the Owner. The role includes managing all business communications, correspondence, and negotiations with local and international partners. The ideal candidate will act as the owner&rsquo;s right hand, ensuring smooth coordination across all business activities with professionalism, and leadership.Key Responsibilities:<ul><li>Handle all communications and correspondence on behalf of the Owner.</li><li>Represent the Owner in meetings, negotiations, and follow-ups with external parties and international partners.</li><li>Prepare business reports, summaries, and presentations as required.</li><li>Coordinate between departments and ensure timely execution of the Owner&rsquo;s directives.</li><li>Organize schedules, meetings, and travel arrangements when needed.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Excellent written and spoken English. Arabic is not a must</li><li>Strong communication, negotiation, and leadership skills.</li></ul>Candidates with Previous Experience in same role are preferredJob Type: Full-time

Assistant to Manager CEO

Worley

<div>Building on our past. Ready for the future
Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
PURPOSE OF POSITION:
Provide secretarial and administrative support and services to the relevant group.
KEY ACCOUNTABILITIES OF POSITION:
<ul><li>Provide the relevant group or team with administrative and clerical support when required
</li><li>Prepare and distribute incoming and outgoing correspondence
</li><li>Program and file documentation and set up and maintain group filing
</li><li>Monitor and, when required, purchase stationary and other office supplies
</li><li>Assist with a range of administrative activities including;
 
1. Preparation of expense reports
 </li></ul>2.Processing of purchase orders/invoices
<ul><li>Arrange meetings, including organising equipment requirements, ordering of food and beverages and clearing up meeting rooms at completion of meetings.
</li><li>Arrange and make travel and accommodation arrangements
</li><li>Support the administration teams of other groups when required due to absences
</li><li>Perform reception cover when required
</li><li>Assist with the creation and preparation of correspondence for internal and external clients, documents, presentations and/or publications
</li><li>Provide customer service and ensure that information provided to clients is accurate, timely and in accordance with policy and procedure
 
ESSENTIAL SKILLS / COMPETENCIES REQUIRED:
</li></ul>Job Specific:
<ul><li>Highly competent in MS Office suite
</li><li>Proven time management and organisational skills
 
Standard Competencies:
</li><li>Pro-active, goal oriented with excellent attention to detail.
</li><li>Excellent customer focus and able to consistently meet WorleyParsons and its clients needs.
</li><li>Effectively manages change to work tasks and the work environment, and assists others with adapting to change.
</li><li>A person of integrity who is trusted by others and consistently honours their commitments.
</li><li>Able to identify issues, problems and opportunities; make timely decisions; develop appropriate and innovative solutions; and ask for assistance if required.
</li><li>Excellent verbal and written communications skills, including the ability to convey information and ideas to individuals and groups, and make presentations when required.
</li><li>Demonstrates initiative and a willingness to learn and continuously improve on performance.
</li><li>Able to work on multiple projects of various size and complexity.
</li>Able to work effectively in small to large multi-disciplinary teams, and share and transfer knowledge within teams. 
<li>
</li></ul>Required:
<ul><li>Experience in the relevant discipline in the same or similar industry, including previous administrative experience 
 
QUALIFICATION, ACCREDITION, TRAINING:
</li></ul>Required:
<ul><li>No formal qualifications required.
</li><li>HSE CAPEBILITIES: All Personnel
</li><li>Demonstrate a visible and active commitment to:
 
I. personal well-being;
 </li></ul>II. healthy and safe workplaces and activities; and
 III. continuously improve WorleyParsons health, safety and environmental performance. 
 
GENERAL ACCOUNITIBILITIES: All Personnel
 <ul><li>Deliver quality services and demonstrate a commitment to understand and meet customer needs.
 </li><li>Demonstrate a visible and active commitment to achieving the OneWay Vision and its associated requirements.
 </li><li>Travel as required, including travel related to projects and to maintain links with other WorleyParsons offices.
 </li><li>Act in the best interests of WorleyParsons at all times.
 </li><li>Perform any other duties that are reasonably required from time to time.
</li></ul>#LI-Onsite
Moving forward together
We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</div>
 <ul><li>Experience in the relevant discipline in the same or similar industry, including previous administrative experience</li><li>
HSE CAPEBILITIES: All Personnel</li><li>
No formal qualifications required.</li><li>
Required:</li><li>
Able to work effectively in small to large multi-disciplinary teams, and share and transfer knowledge within teams.</li></ul>

Support Staff Admin/HR (Administrative Assistant II)

Core for Infrastructure Works Co. W.L.L by Al Nisf Group

Receptionist We are looking for a Receptionist/Secretary to join our Engineering Department. The ideal candidate will be the first point of contact, managing communications and providing administrative support to ensure smooth daily operations.Responsibilities:- Greet and assist visitors professionally- Handle phone calls and emails promptly- Manage appointment scheduling, calendars and meetings schedule- Coordinate with company staff for meetings and documentation- Maintain organized records and files- Support general administrative tasks as needed- Arrange International Visits- Provides Word processing and secretarial support whenever requestedRequirements:- Excellent written and verbal communication and interpersonal skills- Should be bilingual- Strong organizational abilities and attention to detail- Proficient in MS Office, printing, scanning, filing etc.- Previous experience in a receptionist or administrative role is mandatory- Ability to multitask in a fast-paced environmentQualifications:-BSc/ BA or Diploma in Relative FieldIf you are a proactive and friendly individual who enjoys working in a technical environment, apply now to be part of our dynamic engineering team!Job Type: Full-time

Receptionist

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