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support staff admin/hr (administrative assistant ii)

office administrative assistant

Alshamel Medical Laboratories Management Co.

<ul><li>Responsible for scanning and archiving all company related documents such as B2B contracts, internal contracts, tender documents, receipts and etc.</li><li>Serves as support system in HR Department, Finance and other Departments too.</li><li>Responsible for office supplies inventory and ordering.</li><li>Will serve as contact person and answer queries in the reception area.</li><li>Assist in day-to-day operation</li><li>Receiving and making phone calls as per request or as needed.</li><li>Tender process documents and contracts</li><li>Receiving &amp; sending daily transmittal with the business unit</li><li>Attending meetings and taking notes</li><li>Preparing internal and external letters and memos in English &amp; Arabic</li></ul>Qualifications:<ul><li>Preferably Female Arab nationals</li><li>Ages between 25 - 35 years old</li><li>With previous work experience in medical field is a plus</li><li>Strong communication and command in both Arabic and English language</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Have you had an experience drafting a contract in both English and Arabic language?</li></ul>Work Location: In person

Office Administrative Assistant

Diyar United Company

<div>
 
 The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide day-to-day administrative support including scheduling meetings, managing calendars, and organizing travel arrangements.
 </li>
 <li>
 Handle correspondence, reports, and documents in both Arabic and English with accuracy and professionalism.
 </li>
 <li>
 Prepare presentations, meeting notes, and internal communications as required.
 </li>
 <li>
 Manage and maintain office files, records, and databases, ensuring accuracy and confidentiality.
 </li>
 <li>
 Assist in coordinating events, meetings, and team activities.
 </li>
 <li>
 Assist with procurement activities, vendor coordination, and invoice processing.
 </li>
 <li>
 Maintain office supplies, equipment, and general office organization.
 </li>
 <li>
 Serve as the first point of contact for internal and external inquiries in both languages.
 </li>
 <li>
 Perform any other administrative duties to support management and team members.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Qualifications
 
 
 <ul>
 <li>
 2&ndash;5 years of experience in an administrative or office support role.
 </li>
 <li>
 
 Fluency in Arabic and English
 
 (written and verbal) is mandatory.
 </li>
 <li>
 Strong organizational and time-management skills with the ability to multitask.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail.
 </li>
 <li>
 Ability to work independently and handle confidential information.
 </li>
 <li>
 Experience in supporting senior leaders is a plus.
 </li>
 </ul>
 
 
</div>

Administrative Assistant- Kuwait

American International University, Kuwait

<div>
 
 
 Job Title:
 
 Administrative Assistant
 
 
 
 
 
 
 Classification:
 
 Institutional Support
 
 
 
 Reports To:
 
 Department Head
 
 
 
 Location:
 
 Al Jahra, Kuwait
 
 
 
 
 
 
 Job Purpose
 
 
 
 The Administrative Assistant provides comprehensive administrative and clerical support to ensure smooth daily operations within the assigned department. This role manages communication, scheduling, and documentation while maintaining an organized, efficient, and professional office environment that supports departmental and institutional goals.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Serve as the primary point of contact for the department, ensuring professional communication and customer service.
 </li>
 <li>
 Coordinate calendars, meetings, and departmental schedules to support efficient workflow.
 </li>
 <li>
 Prepare correspondence, reports, and presentations with accuracy and attention to detail.
 </li>
 <li>
 Manage filing systems, records, and document archiving to maintain organized operations.
 </li>
 <li>
 Process purchase requests, supply orders, and reimbursements in coordination with Finance.
 </li>
 <li>
 Assist in onboarding new employees, coordinating access, workspace setup, and documentation.
 </li>
 <li>
 Support event coordination, including logistics, catering, and travel arrangements.
 </li>
 <li>
 Maintain office inventory, monitor equipment, and ensure operational readiness.
 </li>
 <li>
 Uphold confidentiality while handling sensitive information and personnel records.
 </li>
 <li>
 Provide support for special projects and administrative initiatives as assigned.
 </li>
 </ul>
 
 
 
 
 
 Required Skills and Qualifications
 
 
 <ul>
 <li>
 Strong organizational and multitasking abilities in a fast-paced environment.
 </li>
 <li>
 Excellent communication and interpersonal skills in English; Arabic required.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 High attention to detail, accuracy, and professionalism.
 </li>
 <li>
 Ability to manage confidential information with discretion.
 </li>
 <li>
 Effective team collaboration and independent task management skills.
 </li>
 </ul>
 
 
 
 
 
 Education and Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Minimum of three (3) years of administrative or clerical experience in a professional setting.
 </li>
 <li>
 Demonstrated experience managing correspondence, reports, and records.
 </li>
 <li>
 Bilingual proficiency in English and Arabic preferred.
 </li>
 </ul>
 
 
 
 
 
 About American International University
 
 
 
 American International University (AIU) is a private institution in Kuwait, founded in 2019, offering undergraduate programs based on the American higher education model. AIU provides degree programs in Engineering, Architecture and Design, and Business Administration, with English as the language of instruction.
 
 
 
 
 
 The University is committed to fostering intellectual, cultural, and personal growth for all members of its community, preparing graduates for leadership roles in a global society.
 
 
 
 
 
 For more information, visit: www.aiu.edu.kw
 
 
 
 
 
 
 How to Apply
 
 
 
 Interested candidates should visit the Job Opportunities section on our website and submit a resume and cover letter via: https://aiu.edu.kw/careers/jobs
 
</div>

Administrative Assistant for Registration

Administrative Assistant for General Administration

Gulf Works Company

Abyan Building Construction Company is looking for a professional Arab Receptionist/Secretary (female candidates are welcome to apply) to join our office team. The ideal candidate will support daily office operations and assist with Arabic documentation and communication.Responsibilities:<ul><li>Handle incoming calls, emails, and visitors professionally.</li><li>Prepare, review, and translate Arabic documents, letters, and contracts.</li><li>Maintain office records, files, and administrative systems.</li><li>Coordinate schedules, meetings, and appointments for management.</li><li>Assist in preparing reports, memos, and correspondence.</li><li>Support general office tasks and ensure smooth daily operations.</li></ul>Requirements:<ul><li>Arab nationality (female preferred).</li><li>Strong proficiency in Arabic and English (spoken and written).</li><li>Experience in secretarial or administrative roles is an advantage.</li><li>Excellent communication, organizational, and time-management skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Professional appearance and attitude.</li></ul>Work Location:Abyan Building Construction Company, KuwaitHow to Apply:Interested candidates may send their CV to info@abyan.com.kw or WhatsApp on 55604711 with the subject: Receptionist/Secretary Application.Job Type: Full-timePay: KD250.000 per month

Receptionist / Secretary

Woodish

Company Description:Woodish Carpentry established in 2017, specializes in the woodworking industry. our factory customizes wardrobes, TV units, dressing rooms, bedrooms, living rooms, and all types of furniture for the residential sector, we also handle fit-out and contracting work in the commercial sector. our showroom is located in Al-Ra, Kuwait.Role Description:This is a full-time on-site role for Secretary and Receptionist Duties. Answer and manage incoming calls, managing front desk activates, greeting visitors, scheduling appointments, and providing administrative support. Additionally, the role includes managing correspondence, minting records and ensuring effective communication within the office. The candidate should be able to provide comprehensive administrative and secretarial support to management and the and the design team, contributing to the smooth operation of daily business activates.Qualification:<ul><li>proficiency in phone etiquette and receptionist duties. answer and manage incoming calls, emails, and showroom inquiries.</li><li>manage the reception area and showroom waiting lounge to ensure a neat, welcoming environment.</li><li>handle client inquiries about appointments, ongoing projects, and showroom services.</li><li>Strong clerical skills</li><li>Excellent communication and customer service skills.</li><li>Organizational skills and attention to details.</li><li>proficiency in Microsoft office suite</li><li>Assist management and design teams with administrative support (scheduling, document preparation, filling, etc.</li><li>Organize and schedule client meetings, showroom presentations, and supplier appointments.</li><li>prepare correspondence, quotations, invoices, and other documents.</li><li>maintain office supplies, manage courier/delivery/ services, and coordinate with suppliers.</li><li>support the HR/administration team in maintaining records and documentation.</li><li>coordinate logistic for exhibitions, product deliveries, or design presentations.</li><li>Ability to work independently and as part of the team</li><li>Experience in a similar role</li><li>professional appearance with a welcoming, customer service-oriented attitude</li><li>strong time management, problem solving and attention to detail skills.</li><li>Language proficiency. English is required; Arabic is a strong advantage.</li></ul>Job Type: Full-time

Secretary and Receptionist

Hilton

<div>Outdoor Catering Operations Assistant Manager
Outdoor Catering Operations Assistant Manager is responsible for assisting with managing all Outdoor Catering operations to deliver an excellent Guest and Member experience while optimizing sales and ensuring targets are met. 
What will I be doing? 
As a Outdoor Catering Operations Assistant Manager, you are responsible for assisting with managing all aspects of Conference and Banqueting operations to deliver an excellent Guest and Member experience. An Outdoor Catering Operations Assistant Manager will also be required to optimize sales and provide leadership to the team to ensure targets are met. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul><li>
Assist in managing all Conference and Banqueting operations</li><li>
Maintain exceptional levels of customer service</li><li>
Ensure compliance of brand standards</li><li>
Evaluate guest satisfaction levels with a focus on continuous improvement</li><li>
Aware of trends and propose ideas to build the range and quality of Conference and Banquet</li><li>
Optimise sales and contain costs, identifying any areas for action</li><li>
Set achievable budgets and other short- and long-term functional goals</li><li>
Provide effective leadership to the Conference and Banquet teams to ensure targets are met and exceeded both for the hotel and individual development</li><li>
Maintain good communication and work relationships in all hotel areas and with external customers and suppliers</li><li>
Ensure staffing levels cover business demands</li><li>
Ensure that training is carried out on an ongoing basis</li><li>
Ensure communication meetings are conducted and post-meeting minutes generated</li><li>
Manage staff performance issues in compliance with company policies and procedures</li><li>
Recruit, manage, train and develop the Front Office team</li><li>
Assist other departments wherever necessary</li></ul>
What are we looking for? 
A Conference and Banquet Operations Assistant Manager serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Strong knowledge of hotel/leisure/service sector</li>
<li>Record of success in Conference and Beverage, specifically the ability to deliver profit, control costs, and build customer loyalty</li>
<li>Exceptional communication skills</li>
<li>Exceptional leadership skills to create a winning team</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul>
<li>Conference and Banquet Operations experience in a managerial position in hotel/Events Centre or similar</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Outdoor Catering Operations Assistant Manager

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