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administrative assistant (front-office) Jobs in Chemistry Jobs In Chemistry Jobs In Arabic Jobs In Sharjah Jobs In Chemistry Jobs In Arabic Jobs In Sharjah United Arab Emirates

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administrative assistant front office

International College of Law, Business Administration & Technology

Atlas Group of Institutions is a reputable and student-centric educational organization committed to providing exceptional learning opportunities to our diverse student body. Our institution offers a wide array of academic programs and support services to foster holistic development and academic success. As we continue to grow, we are seeking a dedicated and compassionate Student Counselor cum Administrative Assistant to join our front office team and contribute to the overall success of our students.Job Overview:As the Student Counselor cum Administrative Assistant at Atlas Group of Institutions, you will hold a crucial dual role in providing counseling support to our students while offering administrative assistance to ensure a seamless operation at the front office. Your commitment to fostering a positive and nurturing environment for students will play a pivotal role in enhancing their overall experience at our institution.Responsibilities:Student Counseling:<ul><li>Conduct counseling sessions with students to address academic and career-related concerns.</li><li>Actively listen to students' needs and challenges, offering empathetic and professional guidance to support their growth and success.</li><li>Collaborate with students to develop personalized academic and career plans, setting achievable goals and action steps.</li><li>Provide information and resources on academic programs, course selection, extracurricular activities, and other support services.</li><li>Work closely with faculty, staff, and other counseling professionals to identify and address students' academic and personal needs.</li></ul>Front Office/Administrative Support:<ul><li>Welcome students, parents, and visitors with warmth and professionalism, creating a positive first impression of our institution.</li><li>Provide timely reminder to parents/students for upcoming fees payment and follow up with them regarding the same.</li><li>Handle pettyvcash of the institute and prepare daily Fees Collection Report and Expense sheet.</li><li>Coordinate with the Accounts dept in the preparation of daily Accounts Statement.</li><li>Manage incoming calls, emails, and walk-ins, promptly directing inquiries to the appropriate departments or personnel.</li><li>Maintain accurate and up-to-date student records, schedules, and appointment calendars.</li><li>Coordinate appointments with academic advisors, faculty, and support services as needed.</li><li>Assist in the enrollment process, including admissions, registrations, and student documentation.</li><li>Process administrative tasks related to student records, such as course withdrawals, transcript requests, and graduation applications.</li><li>Provide support to faculty and staff, including photocopying, data entry, and inventory management.</li></ul>Customer Service:<ul><li>Uphold a culture of exceptional customer service, ensuring all interactions with students and visitors are courteous and helpful.</li><li>Respond to student inquiries, concerns, and feedback in a timely and professional manner, escalating issues when necessary.</li><li>Act as a reliable resource for students, offering information on campus events, activities, and available resources.</li></ul>Requirements:<ul><li>Bachelor's degree in related field.</li><li>Proven experience in student counseling, academic advising, or a similar role is advantageous.</li><li>Excellent interpersonal and communication skills, with a student-centered approach to counseling and administrative interactions.</li><li>Strong organizational and administrative abilities, with an eye for detail and efficiency.</li><li>Proficiency in using office software, including Microsoft Office Suite and student management systems.</li><li>Ability to multitask, prioritize responsibilities, and maintain confidentiality.</li><li>Empathetic and patient attitude, supporting students from diverse backgrounds and experiences.</li><li>Positive and professional demeanor, contributing to a welcoming and inclusive campus environment.</li></ul>Job Types: Full-time, TemporaryExperience:<ul><li>student counselor: 2 years (Required)</li></ul>

Administrative Assistant (Front-office)

Ferticlinic Fertilization Centre - Ras Al Khaimah

Location: FertiClinic Fertilization Centre LLC - Sharjah Department: Administration Employment Type: Full-timeAbout the Role: We are seeking a proactive and detail-oriented Emirati Marketing &amp; Admin Assistant to support daily administrative operations and assist with marketing activities for our clinic. The ideal candidate will have strong communication skills, a positive attitude, and the ability to multitask in a fast-paced environment.Key Responsibilities:<ul><li>Provide administrative support to the management and operational teams</li><li>Handle documentation, filing, appointment coordination, and email communication</li><li>Assist in marketing activities including social media coordination, content support, and campaigns</li><li>Prepare reports, presentations, and maintain internal records</li><li>Support front-office needs as required</li><li>Coordinate with internal departments for workflow efficiency</li><li>Ensure professionalism and confidentiality in all tasks</li></ul>Qualifications &amp; Requirements:<ul><li>Must be a UAE National (Emirati) with a valid Family Book.&mdash; Mandatory</li><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Marketing, or related field</li><li>Excellent written and verbal communication skills in English</li><li>Proficiency in MS Office (Word, Excel, PowerPoint)</li><li>Strong organizational and multitasking skills</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Can join immediately? </li><li>With valid Family Book?</li></ul>Experience:<ul><li>Admin and Marketing: 1 year (Preferred)</li></ul>

Marketing & Admin Assistant (UAE National Only)

Auto control Process Instrumentation Pvt Ltd

Job Summary:We are looking for enthusiastic and well-organized Admin/Receptionists to join our team. The ideal candidates will handle front office operations, assist with administrative tasks, and support visa processing and documentation. The role requires strong communication, multitasking, and organizational skills to ensure smooth daily office operations.Key Responsibilities:<ul><li>Manage front desk and greet visitors in a professional and friendly manner.</li><li>Handle incoming calls, emails, and correspondence efficiently.</li><li>Maintain and update employee records and administrative files.</li><li>Coordinate with the concerned departments and government liaison officers for employee visa processing, renewals, and documentation.</li><li>Assist in scheduling meetings, preparing reports, and handling office logistics.</li><li>Support procurement and coordination of office supplies and maintenance.</li><li>Manage courier services, incoming/outgoing mails, and visitor logs.</li><li>Provide administrative support to management and other departments when required.</li><li>Maintain a clean and organized reception area.</li></ul>Requirements:<ul><li>Female candidates only.</li><li>Nationalities required:</li><li>1 Philippine candidate</li><li>1 India candidate (must be fluent in Hindi)</li><li>Bachelor&rsquo;s degree or equivalent qualification.</li><li>1&ndash;2 years of experience in administration, receptionist duties, or visa processing in the UAE.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Excellent communication and interpersonal skills.</li><li>Professional appearance and pleasant personality.</li><li>Ability to handle confidential information with discretion.</li></ul>Interested candidates can share their CV's on hr.global@autocontrolpi.comJob Type: Full-timePay: AED1.00 - AED2.00 per month

Receptionist/Administrative Assistant

Tabasco

Hiring Now &ndash; Executive Assistant to Managing Director Location: Sharjah, UAEWe are looking for a proactive and well-organized Executive Assistant to support our Managing Director with day-to-day administrative, operational, and coordination activities. The ideal candidate should have 2&ndash;3 years of experience in a similar role and the ability to communicate professionally across departments and with external stakeholders.Key Responsibilities:<ul><li>Provide executive-level administrative support to the Managing Director</li><li>Manage calendars, schedule meetings, and handle coordination tasks</li><li>Draft and manage official correspondence, documents, and reports</li><li>Maintain confidential records and business files</li><li>Assist in preparing presentations, proposals, and business documentation</li><li>Coordinate with internal teams and external clients professionally</li><li>Support basic accounting functions (invoice follow-up, expense tracking, data entries)</li><li>Follow up on assigned tasks and ensure timely closure</li><li>Assist with travel, logistics, and general operational support</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree or equivalent qualification</li><li>2&ndash;3 years of experience as Executive Assistant / Personal Assistant / Office Coordinator</li><li>Basic knowledge of accounting and invoicing is required</li><li>Strong communication skills in English, Hindi/Urdu, and Malayalam are mandatory</li><li>Excellent drafting, follow-up, and coordination abilities</li><li>Proficient in MS Office (Word, Excel, PowerPoint)</li><li>Professional, disciplined, and able to maintain confidentiality</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,000.00 per month

Executive Assistant to Managing Director

TEKMEEN TECH CONTRACTING LLC

Job summary:The Personal Assistant provides high-level administrative and personal support to ensure the smooth running of daily operations and the efficient management of the executive&rsquo;s schedule, communications, and tasks. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.Key responsibilities:<ul><li>Manage and maintain schedules, appointments, and travel arrangements.</li><li>Handle correspondence, phone calls, and emails-responding on behalf of the executive when appropriate.</li><li>Organize meetings, prepare agendas, take minutes and follow up on action items.</li><li>Coordinate logistics for business and personal travel, events, and engagements.</li><li>Prepare and edit documents, reports, and presentations.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Manage personal errands, reservations, and household or lifestyle tasks as needed.</li><li>Liaise with clients, staff, and external partners professionally.</li><li>Track expenses, prepare reimbursements, and assist with budgeting or financial records.</li><li>Anticipate the needs of the executive and proactively offer support.</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.</li><li>Ability to work independently and manage time effectively.</li><li>Flexibility to adapt to changing priorities and work outside normal hours when needed</li></ul>Education &amp; Experience:<ul><li>Bachelor&rsquo;s degree preferred (or equivalent work experience).</li><li>Minimum 2 to 5 years of relevant experience in administrative or executive support.</li><li>Female candidates are preferred</li></ul>Job Type: Full-time

Personal Assistant

Sharjah Art Foundation

<div>
 
 
 Job Description
 
 
 
 
 
 <ul>
 <li>
 Answer incoming and outgoing phone calls in a professional manner.
 </li>
 <li>
 Welcome visitors and guests, and direct them to the appropriate department or contact.
 </li>
 <li>
 Send and track shipments company (Aramex, FedEx, DHL).
 </li>
 <li>
 Receive all types of incoming mail for the organization.
 </li>
 <li>
 Receive any incoming packages or documents at the reception, ensure they are photographed upon receipt, contact the concerned employee for immediate collection, and notify the Administration team with the date, time, type of package, and name of the recipient. Packages must not be kept at the reception for extended periods, and in case of any delay in collection, the Administration Department must be informed immediately.
 </li>
 <li>
 Organize meeting rooms and interview rooms.
 </li>
 <li>
 Coordinate and provide administrative support for department requirements.
 </li>
 <li>
 Secure office supplies and necessary materials.
 </li>
 <li>
 Create maintenance and incident reports when required.
 </li>
 <li>
 Receive and verify delivered materials and supplies for the department.
 </li>
 <li>
 Perform printing, scanning, and archiving tasks.
 </li>
 <li>
 Deliver verbal, written, and phone messages to employees.
 </li>
 <li>
 Follow up with drivers, organize their daily schedules, set priorities, track employee requests, and ensure approvals are obtained from the concerned line manager.
 </li>
 <li>
 Perform any additional tasks assigned by the line manager or management.
 </li>
 <li>
 Prepare and issue official outgoing letters for all departments.
 </li>
 <li>
 Flexible to work during exhibitions, events, and biennales after working hours when required.
 </li>
 <li>
 Issue permits related to the organization from government entities for all departments.
 </li>
 <li>
 Issue and update employees&rsquo; business cards.
 </li>
 <li>
 Prepare weekly reports that include completed tasks and challenges, and submit them to the line manager along with relevant recommendations.
 </li>
 <li>
 Develop reception files, procedures, and systems to enhance service quality and improve the visitor and employee experience.
 </li>
 <li>
 Respond to general inquiries related to the organization and provide accurate information to employees, visitors, and external parties.
 </li>
 <li>
 Maintain the confidentiality of information and data related to calls and correspondence, and apply the organization&rsquo;s approved privacy policies.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Diploma in Business Administration, Secretarial work, Office Management, or a related field.
 </li>
 <li>
 Fluency in both Arabic and English is mandatory (spoken and written).
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 
 
 
 <ul>
 <li>
 2&ndash;4 years of experience in Reception, Administration, or Customer Service.
 </li>
 <li>
 Experience in handling calls, correspondence, and front-desk operations.
 </li>
 <li>
 Experience in coordinating with internal departments and external entities.
 </li>
 <li>
 Preferably experienced in meeting room bookings, reporting, and administrative logistics.
 </li>
 </ul>
 
 
 
 
 
 Skills
 
 
 
 
 
 <ul>
 <li>
 Excellent communication, interpersonal, and customer service skills.
 </li>
 <li>
 Strong organizational and time-management abilities.
 </li>
 <li>
 Professional telephone etiquette and front-desk manners.
 </li>
 <li>
 Attention to detail and high accuracy in documentation and reporting.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with discretion.
 </li>
 <li>
 Problem-solving abilities with a positive and proactive mindset.
 </li>
 <li>
 Ability to multitask and work under pressure while meeting deadlines.
 </li>
 <li>
 Team player with the ability to work independently when required.
 </li>
 <li>
 Flexibility and willingness to support administrative tasks beyond reception duties when needed. Flexibility of working hours and able to work overtime some occasions.
 </li>
 </ul>
</div>

Receptionist

Zennova Realty Reql estate development L.L.C

Key Responsibilities<ul><li>Greet and assist visitors in a warm, professional manner.</li><li>Answer and direct calls promptly.</li><li>Maintain a clean, organized reception area.</li><li>Handle emails, couriers, and mail.</li><li>Schedule meetings and appointments.</li><li>Provide administrative support to departments.</li><li>Manage office supplies and vendor coordination.</li><li>Address client inquiries or direct them to the right department.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or diploma preferred.</li><li>2+ years of experience as a receptionist or front desk officer (real estate?developer experience a plus).</li><li>Excellent communication, organization, and multitasking skills.</li><li>Proficiency in MS Office.</li><li>Professional appearance and demeanor.</li><li>Fluent in English; additional language preferred.</li><li>Must have a car and be willing to work in Sharjah.</li></ul>Benefits<ul><li>Competitive salary and health insurance.</li><li>Annual leave and growth opportunities.</li><li>Training and career development within a professional environment.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Must have own car</li></ul>Experience:<ul><li>Real Estate &amp; Developer: 2 years (Required)</li></ul>Language:<ul><li>Arabic plus any international language (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>Location:<ul><li>Sharjah (Required)</li></ul>

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