executive assistant Jobs in Abu Dhabi United Arab Emirates

executive assistant

accountant & administrator Jobs in Abu Dhabi United Arab Emirates

accountant & administrator

admin assistant Jobs in Abu Dhabi United Arab Emirates

admin assistant

admin assistant (tagalog speaker) Jobs in Abu Dhabi United Arab Emirates

admin assistant (tagalog speaker)

admin assistant / secretary Jobs in Abu Dhabi United Arab Emirates

admin assistant / secretary

administrative assistant government affairs female

Masrouji

Role Description<ul><li>The Administrative Assistant will be responsible for providing assistance for professional team in our Abu Dhabi Office.</li><li>The candidate (Female) will be responsible for providing seamless, professional support to enable the smooth running of the team, the office and the business.</li><li>The person in this role must be a self-starter, take initiative and demonstrate excellent follow-up skills as well as be able to handle a large workload in a fast-paced environment.</li></ul>Key Responsibilities:Administrative Assistance :<ul><li>Provide comprehensive secretarial assistance the departmental senior leadership.</li><li>Prepares presentations, meeting agendas &amp; takes the minutes of meetings.</li><li>Handle document management, filing systems, and record maintenance.</li><li>Update spreadsheets, dashboards, and trackers with high accuracy.</li></ul>Sales &amp; Marketing Coordination:<ul><li>Coordinate between Sales, Marketing, and Operations.</li><li>Follow up sales pipeline, CRM reporting, marketing execution, social posts / enquiries, proposals, events, and internal communication.</li><li>Generate commercial department monthly reports in addition to any ad hoc reports requested by the Commercial Head.</li></ul>External Affairs: <ul><li>Act as the main point of contact with Municipalities, Tender Authorities, ADNOC, ISO, ICV and other government and non-governmental entities.</li><li>Manage online portal uploads, handle all submissions, applications, and registrations related to company projects for all government platforms.</li><li>Build strong professional relationships with government officials and departments.</li><li>Coordinate internally with departments to gather required documentation for government submissions.</li></ul>Office Correspondence:<ul><li>Act as a key point of contact for internal and external communication.</li><li>Screen calls, emails, compose and prepare all related correspondence.</li><li>Meet &amp; Greet visitors &amp; handle their inquiries or direct them to the appropriate manager.</li><li>Track all projects &amp; correspondence in both internal &amp; external stakeholders.</li></ul>Office Management:<ul><li>Key contact for Building management with regards to maintenance issues.</li><li>Arranging Building Access Cards and managing all security requirements for the office</li><li>Managing Health and Safety and Fire Safety protocols.</li><li>Setting up and managing Office Supply contracts and dealing with all invoicing and accounts with relation to these.</li></ul>General Administrative:<ul><li>Renewal of different companies' licences.</li><li>Maintains personnel files and maintains confidentiality of all personnel data.</li><li>Ordering Groceries and supplies for the office.</li></ul>Requirements:<ul><li>Previous experience as an Executive Assistant, Coordinator, or Secretarial role.</li><li>Proven experience with online government portals and submission platforms.</li><li>Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools</li><li>Excellent written and verbal English communication skills.</li><li>Strong organisational and multitasking abilities</li><li>Detail-oriented with strong follow-through</li><li>Well-presented &amp; Service-oriented mindset</li><li>Female</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree, diploma, a relevant degree in Hospitality or a related field.</li></ul>About Landscape Arabia:<ul><li>Landscape Arabia: has worked on numerous residential architecture projects giving a view of your dream house</li><li>Landscape Arabia: Your landscape will increase the value of your residence, by providing an integrated landscaping plan</li><li>Landscape Arabia: We have one of the biggest and competitive nurseries in UAE (Pheladelfia) that supplied a high quality of unique and specimen trees from worldwide countries.</li></ul>About Pheladelfia Agriculture:<ul><li>Pheladelfia: Our expert landscaping services are designed to transform spaces into lush and inviting environments, ranging from residential gardens to large commercial projects.</li><li>Pheladelfia: We take great pride in offering a wide range of high-quality horticultural products to cater to all your landscaping and gardening needs.</li><li>Pheladelfia: Our tree collection features a diverse array of species, including both native and exotic varieties.</li></ul>How to Apply:Please send your CV along with Cover Letter to:<ul><li>Email: HR@Pheladelfia.com</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED5,000.00 per monthExperience:<ul><li>Government / External Affairs : 1 year (Required)</li><li>Administrative assistant / Coordinator: 3 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Administrative Assistant / Government Affairs (Female)

Al Jassim Electromechanical LLC

Job Title: Tenant Coordination &amp; Accounts Assistant (Female &ndash; Husband Visa Preferred)Role Overview: We are seeking a dedicated and well-spoken female candidate with a spouse visa to manage tenant calls, coordinate service requests, and support basic accounting operations within our facility management team. The ideal candidate must have strong communication skills in English and Hindi and be capable of handling tenant complaints professionally while also assisting the accounts department with petty cash management and data entry in Tally.Key ResponsibilitiesTenant Coordination &amp; Operations<ul><li>Attend inbound and outbound calls related to tenant complaints and service requests.</li><li>Register, track, and follow up on complaints until closure.</li><li>Coordinate with technical teams and supervisors to ensure timely resolution of issues.</li><li>Send email updates to tenants, clients, and internal departments regarding service status.</li><li>Maintain documentation and collect service completion data after work is completed.</li><li>Ensure all communication and records are updated in the system.</li><li>Provide excellent customer service and maintain a positive company image.</li></ul>Accounts &amp; Administrative Support<ul><li>Handle Petty Cash management and maintain proper records of daily expenses.</li><li>Perform data entry in Tally for invoices, expenses, and basic accounting records.</li><li>Assist the Main Accountant with documentation, vouchers, and expense tracking.</li><li>Maintain organized financial records and supporting documents.</li><li>Support preparation of basic financial reports when required.</li></ul>Reporting &amp; Documentation<ul><li>Prepare daily, weekly, and monthly reports related to operations and service requests.</li><li>Maintain accurate records for both operational and financial documentation.</li></ul>Requirements<ul><li>Strong verbal and written communication skills in English and Hindi.</li><li>Basic knowledge or experience with Tally accounting software.</li><li>Proficiency in MS Office (Excel, Word, Outlook).</li><li>Previous experience in customer service, administration, facility management, or accounts assistance is preferred.</li><li>Ability to multitask and work under pressure in a fast-paced environment.</li><li>Good coordination, organization, and follow-up skills.</li><li>Professional attitude, patience, and problem-solving ability.</li><li>Husband-visa candidates preferred.</li></ul>Working Conditions<ul><li>Full-time position within a Facility Management environment.</li><li>Working Hours: 8:00 AM &ndash; 5:00 PM (Monday &ndash; Saturday).</li><li>May require occasional extended hours depending on operational requirements.</li></ul>Job Type: Full-timePay: AED1,800.00 - AED2,000.00 per month

Office Admin-Female

INSPIRE BUILDERS GENERAL CONTRACTING COMPANY

Job Title: Architect Engineer (Arabic Female) &ndash; Abu DhabiJob Overview: We are looking to hire a qualified Architect Engineer for our Abu Dhabi office. The ideal candidate should have strong experience in architectural design, approvals, and coordination with government authorities. The candidate must be proactive, detail-oriented, and capable of handling projects efficiently while ensuring fast-track approvals from relevant departments.Key Responsibilities:<ul><li>Prepare and review architectural designs, concepts, and drawings.</li><li>Handle ADM (Abu Dhabi Municipality) submissions and approvals.</li><li>Manage Civil Defense approvals and documentation.</li><li>Coordinate Traffic Study submissions and approvals when required.</li><li>Prepare and manage As-Built drawings and approvals.</li><li>Lead and coordinate with the design team to ensure quality standards are maintained.</li><li>Communicate with clients and authorities to expedite project approvals.</li><li>Follow up with relevant departments to ensure timely project processing.</li><li>Ensure all architectural documents comply with UAE regulations and standards.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree in Architecture.</li><li>3&ndash;4 years of experience in architectural design and approvals.</li><li>UAE experience preferred, especially in Abu Dhabi.</li><li>Strong knowledge of ADM processes, Civil Defense, Traffic Department, and authority approvals.</li><li>Good understanding of architectural design concepts and technical drawings.</li><li>Excellent communication and client handling skills.</li><li>Ability to lead and coordinate with project teams.</li><li>Proficiency in AutoCAD and other architectural design software.</li></ul>Candidate Preference:<ul><li>Arabic Female Candidate.</li><li>Currently available in UAE or willing to relocate to Abu Dhabi.</li></ul>Salary Package:<ul><li>AED 5,000 &ndash; AED 8,000 (depending on experience)</li></ul>Job Type: Full-timePay: AED5,000.00 - AED8,000.00 per monthWork Location: In person

Architect Engineer

Topnotch Polyclinic llc spc

Female Receptionist (Emirati Talent Only) &ndash; Aesthetic / Medical Clinic Experience Location: Al Bateen, Abu Dhabi Company: Top Notch PolyClinicAbout Us: Top Notch PolyClinic is a premier aesthetic and medical clinic located in the heart of Al Bateen, Abu Dhabi. We provide advanced aesthetic and medical treatments designed to enhance natural beauty and boost patient confidence in a professional and welcoming environment.Position: Female Receptionist (Emirati Talent Only)Requirements:<ul><li>UAE National (Emirati) applicants only</li><li>Previous experience in a medical or aesthetic clinic is preferred</li><li>Strong customer service, communication, and sales skills</li><li>Professional appearance with a positive and welcoming attitude</li><li>Fluent in English and Arabic</li><li>Proficient in Microsoft Office and appointment management systems</li></ul>Responsibilities:<ul><li>Greet and assist patients with professionalism and warmth</li><li>Manage appointments, phone calls, and patient inquiries efficiently</li><li>Present clinic treatments, packages, and promotions to patients</li><li>Support treatment sales and follow-ups with patients</li><li>Assist in achieving clinic sales targets</li><li>Support daily front desk and administrative operations</li><li>Coordinate with doctors and clinical staff to ensure smooth clinic workflow</li></ul>How to Apply: Please send your updated CV/Resume with a recent photo to: info@topnotchpolyclinic.comJob Types: Full-time, Contract Contract length: 24 monthsWork Location: In person

Female Emirati Talent - Front Desk and Sales

In shape medical center l.l.c

Job SummaryWe are seeking a professional and compassionate Medical Receptionist with a healthcare background to serve as the first point of contact for patients, visitors, and medical staff. The ideal candidate will have experience in a hospital or medical center setting, strong communication skills, and the ability to manage front-desk operations while maintaining patient confidentiality and a high standard of care.Key Responsibilities<ul><li>Greet and assist patients, visitors, and staff in a courteous and professional manner</li><li>Schedule, confirm, and manage patient appointments</li><li>Register patients and verify personal, medical, and insurance information</li><li>Maintain and update electronic medical records (EMR/EHR) accurately</li><li>Handle incoming calls, inquiries, and referrals efficiently</li><li>Coordinate with nurses, physicians, and other departments to ensure smooth patient flow</li><li>Process billing information, co-payments, and insurance documentation when required</li><li>Ensure compliance with HIPAA and hospital privacy policies</li><li>Maintain a clean, organized, and welcoming reception area</li><li>Assist with administrative tasks such as filing, scanning, and data entry</li></ul>Qualifications &amp; Requirements<ul><li>Gender (Arabic Female) Only</li><li>Diploma or certification in Medical Administration, Healthcare, or a related field</li><li>Previous experience as a receptionist in a hospital, clinic, or medical center</li><li>Knowledge of medical terminology and healthcare procedures</li><li>Strong interpersonal, organizational, and multitasking skills</li><li>Ability to remain calm and professional in a fast-paced environment</li><li>Excellent verbal and written communication skills</li></ul>Preferred Skills<ul><li>Experience with insurance verification and medical billing</li><li>Multilingual abilities</li><li>Strong customer service orientation with a patient-centered approach</li></ul>Work Environment<ul><li>Hospital or medical center setting</li><li>May involve shift work, including evenings, weekends, or holidays</li></ul>What We offer<ul><li>competitive salary</li><li>Visa</li><li>Health Insurance</li><li>Transportation</li></ul>Our Location is Al Shawmekh, Abu DhabiJob Type: Full-timeExperience:<ul><li>Dental and Dermatology: 2 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Medical Receptionist

NayaConnect.com

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks including providing support to managers and employees, assisting in daily office needs and managing company&rsquo;s general administrative activities.Job will be based in Kizad, Abu Dhabi.Job Types: Full-time, PermanentPay: AED4,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>What is your age?</li><li>Where are you from?</li><li>What is your salary expectation?</li><li>When can you join?</li><li>Are you ok to work in Kizad Location? How will you manage your transport?</li></ul>Experience:<ul><li>Admin Assistant: 3 years (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>Work Location: In person

Admin Assistant (Tagalog Speaker)

AL OROBIA ROASTERY

Job Description: We are looking for a Female Cashier to join our team in Abu Dhabi. The candidate must have her own visa and should be responsible, friendly, and able to handle customers professionally.Requirements:<ul><li>Female candidate with own visa</li><li>Basic cashier or retail experience preferred</li><li>Good communication skills</li><li>Basic knowledge of billing and handling cash</li><li>Immediate joining preferred</li></ul>Job Duties:<ul><li>Handle cash and card payments</li><li>Issue bills and receipts</li><li>Assist customers politely</li><li>Maintain cleanliness of the cashier counter</li><li>Coordinate with the team when required</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthApplication Question(s):<ul><li>Do you currently have your own valid visa to work in the UAE?</li></ul>

Cashier/Customer Service

Explore 101+ Administrative assistant government affairs female in Abu Dhabi United Arab Emirates this April. Find roles across top companies and apply now to boost your career.