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executive assistant

Emirates Investment Authority

<div>
 Purpose
 
 
 The Executive Assistant provides high-level strategic and administrative support to the Executive Director of the Strategic Assets Department and the Strategic Assets team.
 
 
 The Executive Assistant of the department is responsible for ensuring the efficient operation of the office by providing effective administrative support and professional secretarial services.
 
 
 Core Responsibilities
 
 
 Responsibilities and duties
 
 
 <ul>
 <li>
 Arrange and manage calendars, meetings, travel, and event planning for the Executive Director; ensure effective schedule management
 </li>
 <li>
 Act as the first point of contact for internal and external stakeholders, ensuring professional and efficient communication
 </li>
 <li>
 Prioritizing correspondence addressed to the Executive Director, referring issues and inquiries to relevant personnel at EIA for information, response or follow-up, ensuring specific issues receive immediate attention
 </li>
 <li>
 Dealing with incoming email, letters, often corresponding on behalf of the Executive Director
 </li>
 <li>
 Support the departmental efforts in nomination and onboarding process of non-executive board members and ensure adherence to governance frameworks
 </li>
 <li>
 Organize and maintain structured files, online records, and governance documentation for quick retrieval and audit readiness
 </li>
 <li>
 Support SA department in streamlining data structure of SA documents and filings
 </li>
 <li>
 Develop and implement process improvements to enhance operational efficiency and administrative workflows
 </li>
 <li>
 Maintaining the budget/accounts for the department ensuring accuracy
 </li>
 <li>
 Writing and keeping custody of minutes of SA department meetings and all follow ups on action items
 </li>
 <li>
 Oversee coordination of department-related events, workshops, and stakeholder meetings
 </li>
 <li>
 Producing documents, briefing papers, reports and presentations;
 </li>
 <li>
 Organizing and attending meetings and ensuring the Executive Director is well prepared for meetings
 </li>
 <li>
 Carrying out specific projects and research;
 </li>
 <li>
 Supporting the team and any projects or establishments that comes under the department
 </li>
 <li>
 Perform other duties as assigned by Line Manager
 </li>
 <li>
 Drafting external communications (English and Arabic)
 </li>
 <li>
 Translating documents
 </li>
 <li>
 Covering the CEO Office as required
 </li>
 <li>
 Maintaining online records and systems as required
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 Qualifications &amp; Experience
 
 
 Education
 
 
 <ul>
 <li>
 High School Diploma required; Bachelor's Degree preferred in Business Administration, Corporate Governance, or a related field
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 7 years of administrative experience, including at least 3 years supporting senior executives or Board-level activities
 </li>
 <li>
 Proven ability to handle Board documentation, and governance-related tasks
 </li>
 <li>
 Bilingual skills fluent in English and Arabic is a requirement for stakeholder communication
 
 
 </li>
 </ul>
 Technical &amp; Functional Skills
 
 
 <ul>
 <li>
 Strong problem solving skills (hypothesis-driven thinking, analytical, quantitative, conceptual skills
 </li>
 <li>
 Excellent interpersonal and communication skills (oral, written, presenting)
 </li>
 <li>
 Flexibility to work and interest in working across sectors when required
 
 
 </li>
 </ul>
 Behavioural Competencies
 
 
 <ul>
 <li>
 Radiating positive energy and enthusiasm, can-do mentality
 </li>
 <li>
 Drive to achieve, goal and results oriented
 </li>
 <li>
 Ownership, takes responsibility for all work activities and personal actions
 </li>
 </ul>
</div>

Executive Assistant

<div>Purpose
The Executive Assistant provides high-level strategic and administrative support to the Executive Director of the Strategic Assets Department and the Strategic Assets team.
The Executive Assistant of the department is responsible for ensuring the efficient operation of the office by providing effective administrative support and professional secretarial services.
Core Responsibilities
Responsibilities and duties<ul><li>
Arrange and manage calendars, meetings, travel, and event planning for the Executive Director; ensure effective schedule management.</li><li>
Act as the first point of contact for internal and external stakeholders, ensuring professional and efficient communication</li><li>
Prioritizing correspondence addressed to the Executive Director, referring issues and inquiries to relevant personnel at EIA for information, response or follow-up, ensuring specific issues receive immediate attention</li><li>
Dealing with incoming email, letters, often corresponding on behalf of the Executive Director</li><li>
Support the departmental efforts in nomination and onboarding process of non-executive board members and ensure adherence to governance frameworks</li><li>
Organize and maintain structured files, online records, and governance documentation for quick retrieval and audit readiness</li><li>
Support SA department in streamlining data structure of SA documents and filings</li><li>
Develop and implement process improvements to enhance operational efficiency and administrative workflows</li><li>
Maintaining the budget/accounts for the department ensuring accuracy</li><li>
Writing and keeping custody of minutes of SA department meetings and all follow ups on action items</li><li>
Oversee coordination of department-related events, workshops, and stakeholder meetings.</li><li>
Producing documents, briefing papers, reports and presentations;</li><li>
Organizing and attending meetings and ensuring the Executive Director is well prepared for meetings</li><li>
Carrying out specific projects and research;</li><li>
Supporting the team and any projects or establishments that comes under the department</li><li>
Perform other duties as assigned by Line Manager</li><li>
Drafting external communications (English and Arabic)</li><li>
Translating documents</li><li>
Covering the CEO Office as required</li><li>
Maintaining online records and systems as required</li></ul> 
Requirements 
Qualifications &amp; Experience
Education<ul><li>
High School Diploma required; Bachelor's Degree preferred in Business Administration, Corporate Governance, or a related field</li></ul>
Experience<ul><li>
Minimum 7 years of administrative experience, including at least 3 years supporting senior executives or Board-level activities.</li><li>
Proven ability to handle Board documentation, and governance-related tasks.</li><li>
Bilingual skills fluent in English and Arabic is a requirement for stakeholder communication.</li></ul>
Technical &amp; Functional Skills<ul><li>
Strong problem solving skills (hypothesis-driven thinking, analytical, quantitative, conceptual skills</li><li>
Excellent interpersonal and communication skills (oral, written, presenting)</li><li>
Flexibility to work and interest in working across sectors when required</li></ul>
Behavioural Competencies<ul><li>
Radiating positive energy and enthusiasm, can-do mentality</li><li>
Drive to achieve, goal and results oriented</li><li>
Ownership, takes responsibility for all work activities and personal actions</li></ul></div>

ALDAR

<div>
 
 ARM is seeking a highly organized and proactive
 
 Executive Assistant
 
 to provide comprehensive administrative and operational support to the C-Level Executive. This key role ensures seamless day-to-day operations while upholding the highest standards of professionalism and confidentiality.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage complex calendars for the leadership, including scheduling meetings, coordinating travel, and prioritizing commitments.
 </li>
 <li>
 Serve as the primary point of contact for internal and external stakeholders, handling communications with discretion.
 </li>
 <li>
 Draft, review, and respond to correspondence on behalf of the leadership team.
 </li>
 </ul>
 
 
 
 
 
 Meeting &amp; Event Coordination
 
 
 <ul>
 <li>
 Plan and execute leadership meetings, board meetings, off-sites, and corporate events.
 </li>
 <li>
 Prepare agendas, record minutes, and follow up on action items.
 </li>
 <li>
 Oversee logistics for internal and external events, including vendor coordination and travel arrangements.
 </li>
 </ul>
 
 
 
 
 
 Administrative &amp; Operational Support
 
 
 <ul>
 <li>
 Prepare expense reports and manage reimbursements for the leadership team.
 </li>
 <li>
 Maintain filing systems, databases, and records of confidential and official documents.
 </li>
 <li>
 Coordinate and prioritize incoming requests to ensure efficient workflow.
 </li>
 </ul>
 
 
 
 
 
 Professionalism &amp; Confidentiality
 
 
 <ul>
 <li>
 Handle sensitive information with utmost discretion.
 </li>
 <li>
 Maintain a high level of professionalism in all interactions with executives, board members, and stakeholders.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent.
 </li>
 <li>
 5+ years of experience supporting senior leadership.
 </li>
 <li>
 Strong organizational, time-management, and communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite.
 </li>
 <li>
 Ability to work independently and collaboratively in a fast-paced environment.
 </li>
 <li>
 Exceptional discretion in handling confidential information.
 </li>
 </ul>
 
 
 
 
 
 Why Join ARM
 
 
 <ul>
 <li>
 Play a vital role in supporting the leadership team of a dynamic and growing organization.
 </li>
 <li>
 Gain exposure to strategic initiatives and leadership-level decision-making.
 </li>
 <li>
 Contribute to operational excellence and organizational success.
 </li>
 </ul>
 
 
</div>

Executive Assistant- Aldar Retail Management

Masrouji

Role Description<ul><li>The Administrative Assistant will be responsible for providing assistance for professional team in our Abu Dhabi Office.</li><li>The candidate (Female) will be responsible for providing seamless, professional support to enable the smooth running of the team, the office and the business.</li><li>The person in this role must be a self-starter, take initiative and demonstrate excellent follow-up skills as well as be able to handle a large workload in a fast-paced environment.</li></ul>Key Responsibilities:Administrative Assistance :<ul><li>Provide comprehensive secretarial assistance the departmental senior leadership.</li><li>Prepares presentations, meeting agendas &amp; takes the minutes of meetings.</li><li>Handle document management, filing systems, and record maintenance.</li><li>Update spreadsheets, dashboards, and trackers with high accuracy.</li></ul>Sales &amp; Marketing Coordination:<ul><li>Coordinate between Sales, Marketing, and Operations.</li><li>Follow up sales pipeline, CRM reporting, marketing execution, social posts / enquiries, proposals, events, and internal communication.</li><li>Generate commercial department monthly reports in addition to any ad hoc reports requested by the Commercial Head.</li></ul>External Affairs: <ul><li>Act as the main point of contact with Municipalities, Tender Authorities, ADNOC, ISO, ICV and other government and non-governmental entities.</li><li>Manage online portal uploads, handle all submissions, applications, and registrations related to company projects for all government platforms.</li><li>Build strong professional relationships with government officials and departments.</li><li>Coordinate internally with departments to gather required documentation for government submissions.</li></ul>Office Correspondence:<ul><li>Act as a key point of contact for internal and external communication.</li><li>Screen calls, emails, compose and prepare all related correspondence.</li><li>Meet &amp; Greet visitors &amp; handle their inquiries or direct them to the appropriate manager.</li><li>Track all projects &amp; correspondence in both internal &amp; external stakeholders.</li></ul>Office Management:<ul><li>Key contact for Building management with regards to maintenance issues.</li><li>Arranging Building Access Cards and managing all security requirements for the office</li><li>Managing Health and Safety and Fire Safety protocols.</li><li>Setting up and managing Office Supply contracts and dealing with all invoicing and accounts with relation to these.</li></ul>General Administrative:<ul><li>Renewal of different companies' licences.</li><li>Maintains personnel files and maintains confidentiality of all personnel data.</li><li>Ordering Groceries and supplies for the office.</li></ul>Requirements:<ul><li>Previous experience as an Executive Assistant, Coordinator, or Secretarial role.</li><li>Proven experience with online government portals and submission platforms.</li><li>Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools</li><li>Excellent written and verbal English communication skills.</li><li>Strong organisational and multitasking abilities</li><li>Detail-oriented with strong follow-through</li><li>Well-presented &amp; Service-oriented mindset</li><li>Female</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree, diploma, a relevant degree in Hospitality or a related field.</li></ul>About Landscape Arabia:<ul><li>Landscape Arabia: has worked on numerous residential architecture projects giving a view of your dream house</li><li>Landscape Arabia: Your landscape will increase the value of your residence, by providing an integrated landscaping plan</li><li>Landscape Arabia: We have one of the biggest and competitive nurseries in UAE (Pheladelfia) that supplied a high quality of unique and specimen trees from worldwide countries.</li></ul>About Pheladelfia Agriculture:<ul><li>Pheladelfia: Our expert landscaping services are designed to transform spaces into lush and inviting environments, ranging from residential gardens to large commercial projects.</li><li>Pheladelfia: We take great pride in offering a wide range of high-quality horticultural products to cater to all your landscaping and gardening needs.</li><li>Pheladelfia: Our tree collection features a diverse array of species, including both native and exotic varieties.</li></ul>How to Apply:Please send your CV along with Cover Letter to:<ul><li>Email: HR@Pheladelfia.com</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED5,000.00 per monthExperience:<ul><li>Government / External Affairs : 1 year (Required)</li><li>Administrative assistant / Coordinator: 3 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Administrative Assistant / Government Affairs (Female)

Beautyhomes Real Estate

Responsibilities include Calling clients, acting as the main point of contact for the broker, screening and delivering incoming messages, and planning meetings and appointments for the broker. Additionally, real estate executive assistants organize office records, buy office supplies, and assist other team members as necessary.Job Type: Full-timePay: From AED2,000.00 per monthApplication Question(s):<ul><li>Are you willing to be available to answer or reply to clients when they contact you after working hours?</li></ul>What is your current visa status?Our Office is located in Abu Dhabi Are you able to work in Abu Dhabi ?Work Location: In person

Administrative Coordinator

First Abu Dhabi Bank (FAB)

<div>
 
 Job Purpose
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative and operational support to FAB Asset Management teams and executives, ensuring smooth day-to-day functioning across departments
 </li>
 <li>
 Coordinate and manage office logistics, documentation, and communication workflows, supporting efficient delivery of business objectives
 </li>
 <li>
 Support vendor management, travel coordination, and procurement activities related to offices and premises in line with FAB AM operational procedures
 
 
 </li>
 </ul>
 
 Key Accountabilities
 
 
 
 <ul>
 <li>
 Strong organizational skills with attention to detail and accuracy in timely delivery milestones by engaging with multiple internal and external stakeholders
 </li>
 <li>
 Ability to manage administrative processes in a structured, compliant, and timely manner
 </li>
 <li>
 Excellent communication and coordination skills to support cross-functional teams
 </li>
 <li>
 Manage daily administrative activities including scheduling, filing, and correspondence
 </li>
 <li>
 Support procurement, vendor onboarding, and payment requests
 </li>
 <li>
 Coordinate travel, expense management, and executive support activities
 </li>
 <li>
 Maintain accurate records
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Administrative coordination
 </li>
 <li>
 Office management logistics
 </li>
 <li>
 Reporting and internal communication
 </li>
 <li>
 Vendor and facilities coordination
 </li>
 <li>
 Years of experience: 7+ years
 </li>
 </ul>
</div>

AVP, Administration Services - Asset Management

EHC Investment

<div>
 
 The ideal candidate will be responsible for a range of activities which will assist EHC's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary.&nbsp;Provide high-level administrative and organizational support to ensure the management's effectiveness and efficiency in leading the company
 
 
 
 
 
 
 General Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Adhere to Company Mission, Vision, and Values by ensuring that all actions, decisions, and initiatives align with the company&rsquo;s mission, vision, and core values, contributing to the overall success and ethical standards of the organization.
 </li>
 <li>
 Comply with Company Policies and Procedures by performing duties in strict accordance with established company policies, guidelines, and standard operating procedures, maintaining professionalism and consistency in all tasks.
 </li>
 <li>
 Understand and respect the official organizational chart, following the proper chain of command and collaborating effectively with team members and leadership, fostering a cohesive and respectful work environment.
 </li>
 <li>
 Performs any other duties as required.
 </li>
 </ul>
 
 
 
 
 
 Departmental Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Schedule and prioritize the management&rsquo;s appointments and meetings with internal and external stakeholders.
 </li>
 <li>
 Draft, review, and organize reports, presentations, and correspondence for various departments.
 </li>
 <li>
 Assist in investment performance analysis, and investor communications if required.
 </li>
 <li>
 Track and manage ongoing projects, ensuring deadlines and deliverables are met.
 </li>
 <li>
 Coordinate communication and meetings with investors, clients, and partners.
 </li>
 <li>
 Help manage contracts, legal documents, and regulatory compliance materials.
 </li>
 <li>
 Organize board meetings, prepare agendas, and ensure corporate governance standards are maintained.
 </li>
 <li>
 Any other responsibilities as assigned by the management executive.&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent
 </li>
 <li>
 Ability to handle multiple tasks while staying organized
 </li>
 <li>
 Ability to travel
 </li>
 </ul>
 
 
 
</div>

PA to Management

Explore 43+ Executive assistant in Abu Dhabi United Arab Emirates this April. Find roles across top companies and apply now to boost your career.

43 executive assistant jobs In Abu Dhabi United Arab Emirates

Executive Assistant

Executive Assistant

Executive Assistant- Aldar Retail Management

Administrative Assistant / Government Affairs (Female)

Administrative Coordinator

AVP, Administration Services - Asset Management

PA to Management