administrative assistant / human resources specialist Jobs in Tampa United States

administrative assistant / human resources specialist

human resources coordinator Jobs in Tampa United States

human resources coordinator

administrative assistant human resources specialist

University of Tampa

<div></div><div><div>Position Details</div><div>
The University of Tampa&rsquo;s Office of Human Resources is seeking a detail-oriented and proactive Administrative Assistant/Human Resources Specialist. This role reports to the Director of Human Resources and provides comprehensive administrative support to the HR department, ensuring smooth operations, accurate recordkeeping, and responsive service to faculty, staff, and students. The position serves as a key point of contact for HR inquiries, supports onboarding processes, and coordinates departmental projects and events.</div><div></div><div>
Key Responsibilities</div><ul><li><div>
Reception &amp; Office Support</div></li><li><ul><li><div>
Provide front-line reception services and maintain consistent office coverage during business hours.</div></li><li><div>
Answer phones, respond to inquiries, and direct individuals to appropriate resources.</div></li></ul></li><li><div>
Records &amp; Data Management</div></li><li><ul><li><div>
Review and process HR forms and personnel actions with attention to policy compliance.</div></li><li><div>
Maintain accurate personnel records and update the HRIS database.</div></li><li><div>
Generate employee reports (e.g., birthdays, hire dates, directories).</div></li></ul></li><li><div>
Employee Services &amp; Onboarding</div></li><li><ul><li><div>
Assist with onboarding new employees, including E-Verify, network access, orientation, and name tags.</div></li><li><div>
Prepare correspondence and personnel action notices.</div></li><li><div>
Verify employment and transcripts as needed.</div></li></ul></li><li><div>
Administrative Coordination</div></li><li><ul><li><div>
Organize and maintain paper and electronic filing systems.</div></li><li><div>
Initiate recurring administrative processes and support departmental projects.</div></li><li><div>
Maintain department website and internal databases.</div></li></ul></li></ul><div>
o Manage Tuition Exchange Exports and Faculty/Staff Tuition Grant processes.</div><ul><li><div>
Financial &amp; Procurement Support</div></li><li><ul><li><div>
Reconcile departmental accounts and prepare financial reports.</div></li><li><div>
Track sub-account balances and manage billing records.</div></li><li><div>
Procure supplies and services in accordance with university policies.</div></li></ul></li><li><div>
Event Planning</div></li><li><ul><li><div>
Coordinate HR events by securing venues, arranging logistics, preparing materials, and overseeing execution.</div></li></ul></li><li><div>
Recruitment Support</div></li><li><ul><li><div>
Assist with job requisitions and postings as needed.</div></li></ul></li><li><div>
Other Duties</div></li><li><ul><li><div>
Support a work environment that values different backgrounds and perspectives.</div></li><li><div>
Provide backup support across HR functions and perform additional tasks as assigned.</div></li></ul></li></ul><div></div><div>
Qualifications</div><ul><li><div>
Associate&rsquo;s degree or equivalent experience in Human Resources (two years of relevant experience may substitute for degree).</div></li><li><div>
Minimum of five years of administrative support experience; HR experience preferred.</div></li><li><div>
Strong written, verbal, interpersonal, and organizational skills.</div></li><li><div>
Proven ability to maintain confidentiality and handle sensitive information.</div></li><li><div>
Proficiency with office technology and troubleshooting.</div></li><li><div>
Ability to prioritize tasks and manage time effectively.</div></li><li><div>
Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office.</div></li><li><div>
Willingness to embrace new technologies and innovative organizational practices.</div></li></ul><div></div><div>
Required Attachments</div><div>
Please be sure to attach all required documents listed below in the attachment</div><div>
box at the bottom of the &quot;My Experience&quot; page of the application before continuing through the application.</div><div>
1. Cover letter</div><div>
2. Resume</div><div></div><div>
Work Schedule</div><ul><li><div>
Academic Year: Monday&ndash;Friday, 8:30 a.m. &ndash; 5:00 p.m.</div></li><li><div>
Summer Schedule: Monday&ndash;Thursday, 8:00 a.m. &ndash; 5:30 p.m.</div></li><li><div>
Occasional evenings and weekends may be required.</div></li></ul><div></div><div>
The University of Tampa offers great benefits to include:<br>
<ul><li>FREE Tuition</li><li>Generous paid leave</li><li>Wellness initiatives</li><li>100% Employer-Funded Health Reimbursement Account</li><li>100% Employer-Paid Short &amp; Long Term Disability Insurance</li><li>100% Employer-Funded Employee Assistance Program</li><li>Discounted On-Campus Dining Meal Plans</li><li>FREE On-Campus Parking</li><li>Access to Campus Amenities (pool, library, campus events and more)</li><li>Fitness Center</li><li>Pet Insurance</li><li>Flexible Spending Accounts</li><li>And more!</li></ul></div></div><div></div>

Administrative Assistant / Human Resources Specialist

TALENThire

<p><b>Legal Assistant</b></p><p><b>About The Firm</b></p><p>Our client AV Preeminent rated Florida Defense Firm, handles litigation and appeals in all Florida state and federal courts. With over 50 attorneys across 7 offices, we serve clients throughout the State of Florida. The attorneys are committed to providing exceptional legal services, and they have the experience, resources, credentials, and credibility necessary to assist their clients in achieving their desired results.</p><p><b>Full Job Description</b></p><p>Our client is currently seeking a Legal Assistant with 3+ years of prior Insurance Defense experience, preferably in the areas of medical malpractice and healthcare defense.<br/><b>Primary Responsibilities</b></p><ul><li>Maintain attorney's calendars, ensuring deadlines and events are appropriately calendared and met. Schedules appointments, depositions, meetings, inspections, hearings, etc., and keep appointment calendars for the candidate&rsquo;s team of attorneys.</li><li>Assist attorneys in drafting, proofreading, redacting, and editing various documents and contracts for correct spelling, grammar, punctuation, format and content.</li><li>Manage billing for assigned attorneys (time entry, pre-bills, invoicing) and ensuring compliance with client billing guidelines.</li><li>Handle incoming invoices from vendors, experts, and other third-parties for services rendered to the firm on behalf of our clients.</li><li>Submit New Case Assignments, Conflict Checks, and manage other matter-related updates. Submit and Prepare files for closure.</li><li>Answer telephone and routine questions from clients and team members and/or route calls to appropriate staff members.</li><li>Assist with the organization of client materials and attorney work product.</li><li>Handle court filings and submissions through the Florida E-Filing Portal, E-Courtesy, E-Service, JAWS, CM/ECF, and services and submission to opposing counsel.</li><li>Manage Case Glide, Acuity, Legal Tracker, and other litigation management portals to update clients.</li><li>Efficiently and thoroughly understand how to use all necessary Firm software.</li><li>Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, etc.</li></ul><p><b>Skills &amp; Abilities</b></p><ul><li>Attendance &amp; Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent.</li><li>Communication: Possess excellent verbal and written communication skills.</li><li>Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments.</li><li>Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.</li><li>Professionalism: Approach others in a tactful manner; treat others with respect; react well under pressure.</li><li>Team Work: Contribute to building a positive team spirit; support everyone&rsquo;s efforts to succeed.</li><li>Technical Skills: Possess basic PC skills; Ability to use phone system, copier, scanner, fax, and printer.</li></ul><p><b>Minimum Qualifications</b></p><ul><li>High school diploma from an accredited institution.</li><li>Minimum of three - five years of experience required.</li></ul><p><b>Benefits</b><br/>Comprehensive benefits package for staff that includes medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, short-term disability. We also offer optional benefits such as critical care, accident and hospital indemnity insurance, life insurance for dependents. Our firm is committed to our employees and we host monthly employee appreciation events.</p><p>Job Type: Full-time</p><p>Pay: $55,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Legal Assistant

Bush Ross, P.A

<div>Description:
<p>
The Company</p><p>
Bush Ross is a full service large local law firm located on Tampa&rsquo;s picturesque Riverwalk. We were founded on the principle that clients want caring, insightful, and ethical problem solvers. We are committed to providing a &ldquo;client-first&rdquo; culture that emphasizes the care and concern for clients, as well as our employees.</p><p>
The Position</p><p>
We are currently growing our Trusts, Estate, and Private Wealth Practice Group and are looking for a Legal Assistant/Paralegal to support 4 attorneys. The ideal candidate will have experience as a legal assistant or paralegal in a trusts and estates practice group, or transferrable skills gained from a different profession with a willingness to learn (i.e., legal assistant/paralegal in a different practice area, perhaps with a transactional focus).</p><p>
Why Bush Ross?</p><p>
We foster a modern, business-professional environment where employees are valued and supported. In addition to competitive compensation, we are proud to offer our employees:</p><ul><li>Comprehensive benefits packages</li><li>Generous paid time-off</li><li>401k plan with profit sharing</li><li>Free parking</li></ul><p>
Bush Ross is an EEO employer.</p>
Requirements:
<p>
Essential responsibilities of the position will include:</p><ul><li>Organizing, tracking, and maintaining original documents and electronic files in document management system</li><li>Scheduling meetings, deadlines, and maintaining attorney calendars</li><li>Administrative operations such as: trust deposits; check requests, expense reimbursement</li><li>Remit Bush Ross bills to client for payment/follow-up</li><li>File documents with the courts or other government entities</li><li>Electronic document management</li><li>Compile closing binders/legal documents for transmission to client</li><li>Performing initial assessment of project/matter deliverables and requirements</li><li>Working with the Attorney to develop appropriate estate/trust plan for clients</li><li>Drafting, proofing, and finalizing legal documents to include pleadings and estate plans</li><li>Composing correspondence/responses that deal with legal subject matter requiring considerable discretion and judgment</li><li>Track status of tasks and documents requiring action by client/prospective client</li><li>Contacting state and federal agencies</li><li>Performing records research, review, and analysis</li><li>Communicating and meeting with clients, as needed</li><li>Notarization of Documents</li></ul><p>
Ideal candidates for this position will possess the following qualifications:</p><ul><li>Prior trusts and estates legal assistant or paralegal experience, or transferrable skills with a willingness to learn</li><li>Excellent written and verbal communication skills are required</li><li>Must be a self-starter, professional, team player with a pleasant demeanor</li><li>Ability to work in a fast-paced environment, adapt quickly to changing priorities</li><li>Proficient in MS Word, Excel, Power Point, Outlook, Adobe Acrobat Pro, and public record searches</li><li>Familiarity with WorkShare, electronic filings with governmental entities and document management systems.</li><li>Ability to work overtime</li></ul></div>

Trusts, Estates, and Private Wealth Legal Assistant/Paralegal

Canterbury Tower

<p>We are seeking a detail oriented Human Resources Coordinator. You will play a crucial role in supporting various HR functions including talent acquisition, employee relations and benefits administration.</p><p>Responsibilities: Assist in recruitment process, including job postings, screening resumes&amp; conducting interviews. Facilitate employee orientation and onboarding process, including pre employment background Levell II screening and drug test. Manage employee relations by providing guidance on conflict management &amp; compliance with FMLA &amp; OSHA regulations, along with AHCA guidelines pertaining to employment. Administer employee benefits programs. Maintain accurate HRIS records perform data entry tasks related to employee information and payroll processing. Ensure compliance with affirmative action planning requirements &amp; assist in audits related to human resources practices and State guidelines &amp; workers comp.</p><p>Experience: Experience in HR management is essential; long term care preferred. Familiarity with employment &amp; labor law, benefits administration and HR sourcing techniques. Strong analytical skills for data collection &amp; reporting purposes. Excellent communications skills.</p><p>Excellent benefits package includes 100% company paid employee health insurance; 401K; vacation.</p><p>Must pass drug test &amp; background check. EOE. Please email resume or fill out an application on our website, Canterbury Tower.</p><p>Job Type: Full-time</p><p>Pay: $23.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Health insurance</li></ul><p>Work Location: In person</p>

Human Resources Coordinator

Burgess Civil, LLC

<div><p>Burgess Civil is a company that believes in putting our team first. We understand that without our dedicated and hardworking team members, we wouldn't be where we are today. That's why we prioritize your mental, physical, and financial health. We want to ensure that you feel supported and valued. Our company culture is one of support and growth.</p>
<p>
We are looking for a talented Social Media Marketing Specialist to administer our social media accounts. You will be responsible for creating original text and video content, managing posts, and responding to followers. You will manage our company image in a cohesive way to achieve our marketing goals. We expect you to be up to date with the latest digital technologies and social media trends.</p><p></p><p><b><br>
Why Join Us?</b> At Burgess Civil, we offer:</p>
<ul>
<li>A fast-paced, dynamic, and inclusive work environment.<br>
</li>
<li>6% full match for your 401k and other benefits</li>
<li>Immense opportunities for growth and professional development.</li>
<li>In-house gym and golf Simulator</li>
<li>Cost-effective individual healthcare plans available.</li><br>
</ul>
<p><b>Responsibilities:</b></p>
<ul>
<li>Perform research on current benchmark trends and audience preferences</li>
<li>Design and implement social media strategy to align with business goals</li>
<li>Write, develop, and strategize online content production and scheduling</li>
<li>Assist with crisis management, bad reviews, and negative news communications</li>
<li>Monitor SEO and web traffic metrics</li>
<li>Collaborate with other teams, like estimators and Human Resources, to ensure brand consistency</li>
<li>Build meaningful connections and encourage community members through dialogue and messaging</li>
<li>Track and analyze analytics reports to gain insight on traffic, demographics, and effectiveness; utilize this information to positively affect future outcomes</li>
<li>Oversee social media accounts&rsquo; design (e.g., Facebook timeline cover, profile pictures)</li>
<li>Suggest and implement new features to develop brand awareness, like promotions and competitions</li>
<li>Stay up-to-date with current technologies and trends in social media, design tools, and applications</li>
</ul>
<p><b>Requirements:
</b></p><ul><li>BA/BS in marketing, communications, or a related field (preferred but not required)</li>
<li>1-2 years of experience in social media marketing</li>
<li>Excellent knowledge of social media platforms, including Instagram, LinkedIn, Facebook, TikTok, and YouTube</li>
<li>Creative design in Canva and/or Adobe Creative Suite</li>
<li>Video editing basics for social media and YouTube</li>
<li>Experience with HootSuite, or similar social media management tools</li>
<li>Basics of capturing images and videos and editing according to each platform</li>
<li>Strong creative mindset</li>
<li>Self-starter with the ability to prioritize in a fast-paced environment<br>
</li>
<li>In-depth understanding of relevant and upcoming social media<br>
</li>
<li>Experience with Meta + Google ads is a plus!</li>
<li>Ability to communicate effectively in Spanish</li>
<li><b>Please provide a portfolio of your work with your application</b></li></ul></div>

Social Media Marketing Specialist

Merlin Law Group, P.A.

<div><p><b>Human Resources Generalist</b></p><p>
</p><p>Location: Tampa, FL (Hybrid)<br>
Schedule: Monday &ndash; Friday | 8:30 a.m. &ndash; 5:00 p.m.<br>
Reports To: HR Director</p><p>
</p><p>Are you ready to make an impact in a firm that values people as much as performance?<br>
Merlin Law Group is seeking a proactive Human Resources Generalist who thrives in a fast-paced, collaborative environment and is passionate about helping people and processes flourish.</p><p>
</p><p>At Merlin, we champion excellence, integrity, and growth&mdash;for our clients and our team. As part of our HR department, you&rsquo;ll help drive initiatives that strengthen our culture, support our employees, and fuel our firm&rsquo;s continued success.</p><p>
</p><p><b>What You&rsquo;ll Do:</b></p><p>
As our HR Generalist, you&rsquo;ll play a vital role in supporting the full employee lifecycle&mdash;from onboarding and engagement to compliance and performance. In this dynamic position, you will:</p><ul><li>
Administer and enhance HR policies, procedures, and employee programs.</li><li>
Support payroll processing and ensure accuracy of timekeeping and paid time off tracking.</li><li>
Manage benefits administration, including enrollments, changes, and employee communication.</li><li>
Partner with hiring managers on recruiting, onboarding, and background checks.</li><li>
Serve as a trusted point of contact for employee questions, concerns, and conflict resolution.</li><li>
Assist with performance management processes and development plans.</li><li>
Maintain HRIS data accuracy and generate insightful reports.</li><li>
Contribute to employee engagement initiatives, recognition programs, and team-building events.</li><li>
Ensure compliance with federal, state, and local employment laws.</li></ul><p>
</p><p><b>Our Ideal Candidate:</b></p><ul><li>
Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>
3&ndash;5 years of HR experience with broad generalist exposure.</li><li>
Strong working knowledge of HR laws, practices, and systems.</li><li>
Proficiency in HRIS and Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>
Exceptional communication, organizational, and relationship-building skills.</li><li>
A positive, solutions-focused attitude and a genuine desire to make a difference.</li></ul><p><b>
What we Offer:</b></p><ul><li>
Competitive Salary + Bonus Structure</li><li>
Vacation &amp; Sick Time</li><li>
Medical, Dental, Vision, Life Insurance
</li><li>Flexible Spending Accounts for Health &amp; Dependent Care</li><li>
Health Savings Accounts</li><li>
Short- and Long-Term Disability</li><li>
Pet Discount Program &amp; Insurance</li><li>
Generous 401(k) matching</li><li>
Hybrid Work Schedule</li></ul><p>
If you&rsquo;re an HR professional who enjoys building strong teams, improving processes, and creating a workplace where people thrive, apply today!</p><p>
</p><p><b>Note to Recruiters &amp; Staffing Agencies</b>: Thank you for your interest in our job advertisement. To streamline our communication process, we kindly request that you direct all inquiries to careers@merlinlawgroup.com. <b>Please, no phone calls or direct emails to our employees.</b> We appreciate your cooperation and look forward to collaborating with you.
</p><p></p><p><i>Merlin Law Group is an equal employment opportunity employer and is committed to providing equal employment opportunity to all qualified persons without regard to such factors as race, color, sex, religion, national origin, age, disability, marital status, gender identity/expression, sexual orientation, genetic information, or any other protected status, consistent with federal, state, and local equal employment opportunity laws</i><i>.</i></p></div><p></p>

HR Generalist

Betacom Incorporated

<p></p><div><p><b>OVERVIEW:</b></p><p>
The Human Resource Generalist will run the daily functions of the Human Resource (HR) department which includes addressing employee relations matters, assisting with compensation and benefits, and leave administration. You will ensure compliance with company policies and practices and maintain our HRIS system.</p><p><b>
ESSENTIAL DUTIES AND RESPONSIBILITIES:</b></p><ul><li>
Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development</li><li>
Oversee all employee benefit programs to ensure they are properly administered and compliant</li><li>
Provide an effective and dedicated HR advisory service to employees in relation to absence and health issues, conduct and capability, grievance matters, organizational change, and all other employee-relations matters</li><li>
Responds to all employee questions pertaining to health and benefit plans and enhance job satisfaction by resolving issues promptly</li><li>
Manages leave of absence requests and all other leave programs</li><li>
Implements new hire orientation and employee recognition programs</li><li>
Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.</li><li>
Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.</li><li>
Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.</li><li>
Gather and analyze data with useful HR metrics, like time to hire and employee turnover rates</li></ul><p><b>
OTHER DUTIES:</b></p><ul><li>
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.</li></ul><p><b>
SUPERVISORY RESPONSIBILITIES:</b></p><p>
This position does not carry supervisory responsibilities.</p><p><b>
KNOWLEDGE, SKILLS AND ABILITIES:</b></p><ul><li>
Excellent verbal and written communication skills.</li><li>
Excellent interpersonal, negotiation, and conflict resolution skills.</li><li>
Excellent organizational skills and attention to detail.</li><li>
Excellent time management skills with a proven ability to meet deadlines.</li><li>
Strong analytical and problem-solving skills.</li><li>
Ability to prioritize tasks and to delegate them when appropriate.</li><li>
Ability to act with integrity, professionalism, and confidentiality.</li><li>
Thorough knowledge of employment-related laws and regulations.</li><li>
Proficient with Microsoft Office Suite or related software.</li></ul><p><b>
QUALIFICATIONS:</b></p><ul><li>
Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field preferred or other combination of education and experience.</li><li>
At least 2 years of human resource management experience required.</li><li>
Knowledge of state and federal employment law including HR technical knowledge of EEO, AA, FMLA, ADA, unemployment, and worker&rsquo;s compensation, investigation processes, compensation practices, and benefit program</li><li>
Proficiency with HRIS&rsquo;s (Workforce Now, ADP) preferred</li><li>
SHRM or HRCI certification, preferred</li></ul><p>
 <b>PHYSICAL DEMANDS:</b></p><p>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><ul><li>
The employee must regularly work at a desktop or laptop computer. Typing and vision will be used constantly.</li></ul><p><b>
 </b><b>WORK ENVIRONMENT:</b></p><p>
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><ul><li>
Prolonged periods sitting at a desk and working on a computer.</li><li>
The noise level in the work environment is usually minimal.</li></ul></div><p></p>

Human Resources Generalist - Tampa, FL

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