admin assistant - external

administrative assistant

AGH International Group

AGH International Group is a globally recognized full-house marketing agency operating in Alexandria, Egypt. We offer comprehensive 360-degree marketing solutions tailored to businesses navigating the digital landscape.Role Description:We are seeking an organized, proactive, and detail oriented administrative assistant to support our daily operations and keep our team running efficiently.Key responsibilities:&middot; Daily task and workflow follow up: Track daily team action items, monitor deadlines, and proactively follow up on the accomplished tasks to ensure tasks are completed on time.&middot; Email and Communication Management: Monitor, organize, and respond to daily email correspondence; route urgent messages to the appropriate team members.&middot; CRM and Data Entry: Accurately enter, update, and maintain operational data within our CRM database.&middot; Document Management and Drafting: Prepare, edit, and format spreadsheets, reports, and official letters using Microsoft Excel and Word.&middot; Clerical and Office Support: Handle essential daily office operations, including printing, scanning, filing, and digital documents organizations.&middot; General Administrative Support: Assist with schedule coordination, meeting preparation, and general administrative duties as needed.Qualifications and Skills:&middot; Bachelor graduate.&middot; 1-3 years of experience in an administrative support, office clerk, or operational role.&middot; Strong working knowledge of Microsoft Suite (Word, Excel, Outlook).&middot; Previous experience with CRM systems.&middot; Exceptional attention to detail, time management skills, and the ability to prioritize multiple daily tasks.&middot; Excellent written and verbal communication skills for clear email follow ups and team coordination.Work Conditions:&middot; Location: Smouha, Alexandria.&middot; Fixed shifts (9 AM to 5 PM).&middot; 8 working hours.&middot; 1 day off.&middot; Job Type: Full-time.Work Location: In person

Administrative Assistant

Siemens Energy

<div><h2 class="jobSectionHeader">A Snapshot of Your Day</h2>
As a Site Administrator at Siemens Energy, your day will focus on ensuring the smooth and efficient operation of site administrative activities. You will provide comprehensive support to site management and project teams by coordinating schedules, managing documentation, facilitating communication, and organizing logistics. Working in a dynamic site environment, you will balance multiple priorities while maintaining accurate records, supporting visitors and new employees, and ensuring administrative processes run seamlessly to support overall site success.<h2 class="jobSectionHeader">
How You&rsquo;ll Make an Impact</h2><ul><li>
Manage calendars, meeting schedules, and travel arrangements for site leadership and project teams.</li><li>
Prepare reports, presentations, correspondence, and meeting minutes to support business and operational activities.</li><li>
Coordinate site administrative activities and maintain organized office records and documentation.</li><li>
Support onboarding processes, visitor management, and logistics coordination to ensure a positive site experience.</li><li>
Maintain document control systems and filing structures in compliance with company standards and procedures.</li><li>
Act as a focal point for internal and external communications, ensuring timely and professional responses.</li><li>
Support site management with day-to-day administrative, coordination, and organizational tasks.</li></ul><h2 class="jobSectionHeader">
What You Bring</h2><ul><li>
Bachelor's degree in Business Administration, Office Management, or a related field.</li><li>
3-5 years of experience in an administrative, executive assistant, office coordination, or site support role.</li><li>
Strong organizational skills with the ability to manage multiple priorities in a fast-paced site environment.</li><li>
Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.</li><li>
Excellent written and verbal communication skills with a professional and customer-focused approach.</li><li>
High attention to detail, strong problem-solving capabilities, and the ability to maintain confidentiality.</li><li>
Experience with document control, record management, and administrative support within an industrial, engineering, or project-based environment is preferred.</li></ul><h2 class="jobSectionHeader">
About the Team</h2>
Our Gas Services division offers Low-emission power generation through service and decarbonization. Zero or low emission power generation and all gas turbines under one roof, steam turbines and generators. Decarbonization opportunities through service offerings, modernization, and digitalization of the fleet.<h2 class="jobSectionHeader">
Who is Siemens Energy?</h2>
At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.
Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.
Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo<h2 class="jobSectionHeader">
Our Commitment to Diversity</h2>
Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character, no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.<h2 class="jobSectionHeader">
Rewards/Benefits</h2><ul><li>
Competitive Salary Package</li><li>
Targeted Bonus</li><li>
Employee Benefits Discount</li></ul>
https://jobs.siemens-energy.com/jobs</div>

Admin Assistant - External

Live Freight

<div>
 Request a Quote
 
 
 Request a Quote
 
 
 The Documentation Officer is responsible for managing, organizing, and maintaining all supplier and customer documentation while ensuring compliance with company policies, industry standards, and regulatory requirements. The role includes maintaining supplier records, coordinating with shipping lines and agents, handling operational documentation, and supporting smooth logistics operations through accurate documentation and effective coordination with internal teams.
 
 
 
 Administrative Work
 
 
 
 
 Rating
 
 
 
 
 Customer Relation
 
 
 
 
 Rating
 
 
 
 
 Communication Skills
 
 
 
 
 Rating
 
 
 
 
 Technical Expertise
 
 
 
 
 Rating
 
 
 
 
 Rating
 
 
 
 Must Have
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Logistics, Supply Chain, or Business.
 </li>
 <li>
 2&ndash;3 years experience in logistics or shipping documentation Perfect written English.
 </li>
 <li>
 Strong knowledge of shipping documents (B/L, PL, COO).
 </li>
 <li>
 Proficiency in MS Office and ERP systems (Odoo preferred).
 </li>
 <li>
 Experience with CargoX and Nafeza platforms.
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Ability to work under pressure.
 </li>
 <li>
 Good command of English.
 
 
 </li>
 </ul>
 Nice to have
 
 
 <ul>
 <li>
 Experience working with freight forwarding companies.
 </li>
 <li>
 Negotiation and problem-solving skills
 </li>
 <li>
 Experience dealing with customs authorities.
 </li>
 <li>
 Supplier pricing and cost coordination experience.
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Develop and maintain supplier database.
 </li>
 <li>
 Evaluate suppliers and manage approved supplier list.
 </li>
 <li>
 Coordinate with suppliers as main point of contact.
 </li>
 <li>
 Handle logistics pricing and support sales team.
 </li>
 <li>
 Make bookings with shipping lines and agents.
 </li>
 <li>
 Submit Verified Gross Mass (VGM)
 </li>
 <li>
 Review Bills of Lading and shipping documents.
 </li>
 <li>
 Monitor shipment operations and follow up with agents.
 </li>
 <li>
 Manage supplier invoices and resolve discrepancies.
 
 
 </li>
 </ul>
 
 Customer Support &amp; Compliance
 
 
 
 <ul>
 <li>
 Assist customers with CargoX registration and onboarding
 </li>
 <li>
 Manage ACID submissions through the Nafeza platform
 </li>
 <li>
 Coordinate with customs authorities and shipping agents
 </li>
 <li>
 Ensure compliance with import and export regulations
 
 
 </li>
 </ul>
 Our Product
 
 
 Discover our products.
 
 
 
 READ
 
 
 
 
 Why Join Live Freight S.A.E?
 
 
 
 <ul>
 <li>
 Professional and process-driven work environment
 </li>
 <li>
 Exposure to international logistics operations
 </li>
 <li>
 Opportunity to grow within a fast-growing logistics company
 
 
 </li>
 </ul>
 
 Company
 
 
 
 About Live Freight
 
 
 
 How Live Freight Works
 
 
 
 Contact Us
 
 
 Careers
 
 
 
 Live Freight Glossary
 
 
 
 Services
 
 
 Sea Freight
 
 
 Air Freight
 
 
 Land Freight
 
 
 Customs Clearance
 
 
 Door to Door Shipping
 
 
 Freight Discovery
 
 
 Freight Search
 
 
 Sea Freight Routes
 
 
 Air Freight Routes
 
 
 Track Shipment
 
 
 Request a Quote
 
 
 Knowledge Hub
 
 
 Blog
 
 
 Import Guide
 
 
 Shipping Cost Guides
 
 
 Freight Process
 
 
 Logistics Documentation
 
 
 Shipping to Egypt
 
 
 Customer Portal
 
 
 Login
 
 
 Sign Up
 
 
 Legal
 
 
 Website Terms of Use
 
 
 Logistics Terms &amp; Conditions
 
 
 Terms of Service
 
 
 Terms of Sales
 
 
 Live Freight | Alexandria, Egypt | info@live-freight.com | +20 1013 600 400
 
 
 <ul>
 <li>
 &copy; 2026 Live Freight
 </li>
 <li>
 Licensed Freight Forwarder in Egypt
 </li>
 <li>
 Powered by EIT-Hub
 </li>
 <li>
 Freight Operating Systems.
 </li>
 </ul>
</div>

Documentation Officer

<div>
 Request a Quote
 
 
 Request a Quote
 
 
 We are seeking a motivated and detail-oriented Sales &amp; Export Operations Officer to join Live Freight&rsquo;s logistics and freight forwarding team. This role focuses on managing export operations, supporting sales activities, and delivering a high level of customer service within the international shipping industry. The position involves close coordination with clients, agents, and carriers to ensure smooth shipment execution, accurate documentation, and full regulatory compliance, contributing to timely deliveries and sustainable business growth.
 
 
 
 Administrative Work
 
 
 
 
 Rating
 
 
 
 
 Customer Relation
 
 
 
 
 Rating
 
 
 
 
 Communication Skills
 
 
 
 
 Rating
 
 
 
 
 Technical Expertise
 
 
 
 
 Rating
 
 
 
 
 Rating
 
 
 
 Must Have
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Logistics, Supply Chain, International Trade, or Business
 </li>
 <li>
 1&ndash;3 years of experience in export operations or freight forwarding
 </li>
 <li>
 Strong knowledge of export documentation, customs procedures, and Incoterms
 </li>
 <li>
 Good sales support and client communication skills
 </li>
 <li>
 Proficiency in MS Office and ERP/CRM systems
 </li>
 <li>
 Strong organizational skills and attention to detail
 </li>
 <li>
 Ability to manage multiple shipments under pressure
 </li>
 <li>
 Good command of English (written and spoken)
 
 
 </li>
 </ul>
 Nice to have
 
 
 <ul>
 <li>
 Experience working with freight forwarding companies
 </li>
 <li>
 Experience using Odoo ERP or similar systems
 </li>
 <li>
 Negotiation and problem-solving skills
 </li>
 <li>
 Experience in international client handling
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Prepare and send freight quotations for export shipments
 </li>
 <li>
 Follow up with clients on quotations, inquiries, and sales leads
 </li>
 <li>
 Coordinate export bookings with shipping lines, airlines, trucking providers, and overseas agents
 </li>
 <li>
 Monitor export shipment schedules and update clients on cargo status
 </li>
 <li>
 Prepare, review, and verify export documents (invoices, packing lists, B/L, COO, etc.)
 </li>
 <li>
 Handle operational issues and resolve export discrepancies
 </li>
 <li>
 Update CRM and pricing systems with shipment and customer data
 </li>
 <li>
 Support sales growth by targeting export customers through LinkedIn and other channels
 
 
 </li>
 </ul>
 
 Customer Relationship &amp; Sales Support
 
 
 
 <ul>
 <li>
 Maintain strong relationships with export clients and partners
 </li>
 <li>
 Provide timely responses to customer inquiries and follow-ups
 </li>
 <li>
 Support sales activities to ensure long-term customer retention
 </li>
 <li>
 Deliver a high-quality customer experience throughout the export process
 
 
 </li>
 </ul>
 Our Services
 
 
 Discover our services
 
 
 
 READ
 
 
 
 
 Why Join Live Freight S.A.E?
 
 
 
 <ul>
 <li>
 Dynamic and fast-growing logistics environment
 </li>
 <li>
 Exposure to international export operations and global clients
 </li>
 <li>
 Opportunity to grow within a professional freight forwarding team
 
 
 </li>
 </ul>
 
 Company
 
 
 
 About Live Freight
 
 
 
 How Live Freight Works
 
 
 
 Contact Us
 
 
 Careers
 
 
 
 Live Freight Glossary
 
 
 
 Services
 
 
 Sea Freight
 
 
 Air Freight
 
 
 Land Freight
 
 
 Customs Clearance
 
 
 Door to Door Shipping
 
 
 Freight Discovery
 
 
 Freight Search
 
 
 Sea Freight Routes
 
 
 Air Freight Routes
 
 
 Track Shipment
 
 
 Request a Quote
 
 
 Knowledge Hub
 
 
 Blog
 
 
 Import Guide
 
 
 Shipping Cost Guides
 
 
 Freight Process
 
 
 Logistics Documentation
 
 
 Shipping to Egypt
 
 
 Customer Portal
 
 
 Login
 
 
 Sign Up
 
 
 Legal
 
 
 Website Terms of Use
 
 
 Logistics Terms &amp; Conditions
 
 
 Terms of Service
 
 
 Terms of Sales
 
 
 Live Freight | Alexandria, Egypt | info@live-freight.com | +20 1013 600 400
 
 
 <ul>
 <li>
 &copy; 2026 Live Freight
 </li>
 <li>
 Licensed Freight Forwarder in Egypt
 </li>
 <li>
 Powered by EIT-Hub
 </li>
 <li>
 Freight Operating Systems.
 </li>
 </ul>
</div>

Sales & Export Operations Officer

Explore 4+ Administrative assistant in Alexandria this August. Find roles across top companies and apply now to boost your career.

4 administrative assistant jobs In Alexandria

Administrative Assistant

Admin Assistant - External

Documentation Officer

Sales & Export Operations Officer