executive assistant

administrative assistant

Pinerium

<div>
 <p>
  We are looking for a highly organized and proactive
  <strong>
   Administrative Assistant
  </strong>
  to manage the day-to-day operations of our office and support the smooth functioning of our company activities. As the
  <strong>
   Administrative Assistant
  </strong>
  at Pinerium, you will be responsible for ensuring that all administrative functions run efficiently, contributing to the overall success of the organization. You will collaborate with different departments to ensure operational excellence and act as the point of contact for office management and administrative tasks.
  <br/>
 </p>
 <ul>
  <li>
   <p>
    <strong>
     Office Management
    </strong>
    : Oversee daily office operations, ensuring that office supplies, equipment, and facilities are well-maintained and fully stocked. Liaise with vendors and service providers to ensure smooth office operations.
    <br/>
   </p>
  </li>
  <li>
   <p>
    <strong>
     Administrative Support
    </strong>
    : Provide general administrative support to all departments, including managing calendars, scheduling meetings, and coordinating events. Assist with document preparation, formatting, and filing.
    <br/>
   </p>
  </li>
  <li>
   <p>
    <strong>
     Communication Management
    </strong>
    : Handle incoming and outgoing communications, including emails, phone calls, and other correspondence. Act as the primary point of contact for administrative inquiries and ensure timely responses.
    <br/>
   </p>
  </li>
  <li>
   <p>
    <strong>
     Meeting Coordination
    </strong>
    : Organize and prepare for internal and external meetings, including booking meeting rooms, preparing agendas, and taking minutes. Follow up on action items to ensure timely completion.
    <br/>
   </p>
  </li>
  <li>
   <p>
    <strong>
     Event Planning
    </strong>
    : Plan and coordinate company events, team-building activities, and office functions. Manage logistics, catering, and other event-related tasks.
    <br/>
   </p>
  </li>
  <li>
   <p>
    <strong>
     Record Keeping
    </strong>
    : Maintain organized filing systems (physical and digital) to ensure that company records are secure and easily accessible. Ensure proper handling of confidential information and documents.
    <br/>
   </p>
  </li>
  <li>
   <p>
    <strong>
     Travel Arrangements
    </strong>
    : Arrange travel for company staff, including booking flights, hotels, and transportation. Ensure all travel itineraries are accurate and aligned with company schedules.
    <br/>
   </p>
  </li>
  <li>
   <p>
    <strong>
     Vendor and Supplier Management
    </strong>
    : Manage relationships with office suppliers and service providers to ensure the smooth operation of office functions. Negotiate contracts and oversee office-related purchases.
    <br/>
   </p>
  </li>
  <li>
   <p>
    <strong>
     Facilities Management
    </strong>
    : Ensure the office environment is well-maintained, including cleanliness, equipment functionality, and overall office safety. Coordinate maintenance services as needed.
    <br/>
   </p>
  </li>
  <li>
   <p>
    <strong>
     Budget Tracking
    </strong>
    : Assist in managing office-related expenses, preparing expense reports, and tracking the office operations budget. Ensure that office expenses stay within budget limits.
    <br/>
   </p>
  </li>
  <li>
   <p>
    <strong>
     Health and Safety Compliance
    </strong>
    : Ensure the office complies with health and safety regulations. Implement and oversee safety protocols to maintain a secure workplace.
    <br/>
   </p>
  </li>
  <li>
   <p>
    <strong>
     Project Assistance
    </strong>
    : Provide administrative support for various company projects and initiatives, ensuring tasks are completed on time and efficiently. Work with teams across departments to facilitate smooth project operations.
    <br/>
   </p>
  </li>
  <li>
   <p>
    <strong>
     Onboarding Support
    </strong>
    : Assist HR with the onboarding process for new hires, including setting up workspaces, preparing onboarding documents, and facilitating introductions to the team.
    <br/>
   </p>
  </li>
  <li>
   <p>
    <strong>
     Customer Service
    </strong>
    : Act as the point of contact for customer inquiries related to administrative matters. Ensure that customer queries are addressed promptly and professionally.
    <br/>
   </p>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Requirements
 <br/>
 <br/>
 <br/>
 <strong>
  Educational Background
 </strong>
 : Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field (preferred).
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   <p>
    <strong>
     Experience
    </strong>
    : Proven experience as an administrative assistant or office manager in a corporate setting.
    <br/>
   </p>
  </li>
  <li>
   <p>
    <strong>
     Technical Skills
    </strong>
    : Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. ERP system experience is a plus.
    <br/>
   </p>
  </li>
  <li>
   <p>
    <strong>
     Organizational Skills
    </strong>
    : Strong ability to multitask, prioritize tasks, and manage time effectively. Keen attention to detail and accuracy in work.
    <br/>
   </p>
  </li>
  <li>
   <p>
    <strong>
     Communication Skills
    </strong>
    : Excellent written and verbal communication skills. Ability to manage both internal and external communications with professionalism.
    <br/>
   </p>
  </li>
  <li>
   <p>
    <strong>
     Problem-Solving
    </strong>
    : Strong problem-solving abilities with the capability to handle issues independently and find solutions in a fast-paced environment.
    <br/>
   </p>
  </li>
  <li>
   <p>
    <strong>
     Interpersonal Skills
    </strong>
    : Ability to collaborate with team members, vendors, and service providers. A team player with a customer-service-oriented approach.
    <br/>
   </p>
  </li>
  <li>
   <p>
    <strong>
     Confidentiality
    </strong>
    : Ability to handle sensitive information with discretion and maintain a high level of confidentiality.
    <br/>
   </p>
  </li>
  <li>
   <p>
    <strong>
     Adaptability
    </strong>
    : Flexible and adaptable in a dynamic work environment, able to handle unexpected tasks and changing priorities.
    <br/>
   </p>
  </li>
  <li>
   <strong>
    Additional Requirement:
   </strong>
   Candidate must have their own laptop.
   <br/>
  </li>
  <li>
   Must be a non-smoker (All types)
   <br/>
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Benefits
 <br/>
 <br/>
 <ul>
  <li>
   Competitive salary and benefits package.
   <br/>
  </li>
  <li>
   A supportive and collaborative work environment.
   <br/>
  </li>
  <li>
   Opportunities for professional growth and development.
   <br/>
  </li>
  <li>
   Involvement in company-wide activities and projects.
   <br/>
  </li>
  <li>
   A dynamic and entrepreneurial work culture that fosters innovation and teamwork.
   <br/>
  </li>
 </ul>
</div>


Administrative Assistant

POS CX

<div>
 <p>
  <strong>
   Job Description:
  </strong>
 </p>
 <p>
  We are seeking an experienced and highly organized
  <strong>
   Executive Assistant
  </strong>
  to provide direct support to the CEO. This is a
  <strong>
   hybrid role based in Alexandria, Egypt,
  </strong>
  also this role requires Travel inside &amp; outside Egypt. The role requires a proactive professional with exceptional communication and multitasking skills, capable of managing complex schedules and confidential matters in a fast-paced environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Manage the CEO&rsquo;s calendar, travel arrangements, meetings and events.
  </li>
  <li>
   Prepare and organize reports, presentations and executive communications.
  </li>
  <li>
   Act as a liaison between the CEO and internal/external stakeholders.
  </li>
  <li>
   Track and follow up on business priorities, action items and deadlines.
  </li>
  <li>
   Assist with project coordination and strategic initiatives.
  </li>
  <li>
   Maintain discretion and confidentiality at all times.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor's degree or equivalent experience
  </li>
  <li>
   Well organized, detail oriented &amp; ability to multi task with great follow up skills
  </li>
  <li>
   Strong written and verbal communication skills
  </li>
  <li>
   <strong>
    8+ years of experience
   </strong>
   in an Executive Assistant role supporting C-level
  </li>
  <li>
   Excellent written and spoken English
  </li>
  <li>
   Strong organizational and time management skills
  </li>
  <li>
   Proficiency in Microsoft Office and Google Workspace
  </li>
  <li>
   High level of professionalism, discretion and problem solving ability
  </li>
  <li>
   Experience in managing multiple priorities, administrative coordination and logistics
  </li>
 </ul>
</div>


Executive Assistant

Paradise Inn Group

<div>
 We are looking for a competent
 <strong>
  Executive Secretary
 </strong>
 for our hotel. You will be the one to organize and maintain the chairman&rsquo;s schedule and assist them by performing a variety of administrative tasks.
 <br/>
 <br/>
 <strong>
  Full-Time Job.
  <br/>
  <br/>
 </strong>
 <strong>
  Location:
 </strong>
 On-site, Alexandria, Egypt.
 <br/>
 <br/>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Attractive and competitive salary packages.
  </li>
  <li>
   Luxury accommodation for non-resident hires.
  </li>
  <li>
   Monthly performance-based bonuses.
  </li>
  <li>
   Private health insurance.
  </li>
  <li>
   Life insurance coverage.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Maintain the executive&rsquo;s agenda and assist in planning appointments, board meetings, conferences, etc.
  </li>
  <li>
   Attend meetings and keep minutes.
  </li>
  <li>
   Receive and screen phone calls and redirect them when appropriate.
  </li>
  <li>
   Handle and prioritise all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
  </li>
  <li>
   Make travel arrangements for executives.
  </li>
  <li>
   Handle confidential documents, ensuring they remain secure.
  </li>
  <li>
   Prepare invoices or financial statements and assist in bookkeeping.
  </li>
  <li>
   Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
  </li>
  <li>
   Maintain electronic and paper records, ensuring information is organised and easily accessible.
  </li>
  <li>
   Conduct research and prepare presentations or reports as assigned.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements And Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven experience as executive secretary.
  </li>
  <li>
   Proficient in MS Office.
  </li>
  <li>
   Fluency in English.
  </li>
  <li>
   In-depth knowledge of office management.
  </li>
  <li>
   Familiarity with basic research methods and reporting techniques.
  </li>
  <li>
   Excellent organizational and time-management skills.
  </li>
  <li>
   Outstanding communication and negotiation abilities.
  </li>
  <li>
   Integrity and confidentiality.
  </li>
  <li>
   Degree in business administration or a related field.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Paradise Inn Group
  <br/>
  <br/>
 </strong>
 Luxury hotel Dating back to the early 20th century, this historic hotel is right on Alexandria&rsquo;s waterfront where breakfast can be enjoyed on the rooftop terrace with panoramic Corniche views.Accommodations: The hotels have 5 room categories, All Rooms are fully renovated and decorated with Luxurious Fabrics: Standard, Deluxe, Superior, Junior Suite, and Royal Suite.Amenities: Coffee tray, Satellite Tv, Free Wi-Fi, Daily newspapers, Mini bar, Private bathroom, Toiletries kit, Sippers, Hair dryer, and a Balcony.Facilities: 24 hours room service, Laundry, Dry cleaning, 24 hours security, Valet parking.Halls: Queen Elizabeth, Prince of Wales, King EdwardOutlets: Blue harbor Cafe &amp; Restaurant - Skyroof Rooftop LoungeLocations: The hotel is situated a 2-minute walk from the El Raml Train Station and the sandy beaches. The library of Alexandria is 1.5 km away, located 1 km from Constantine Cavafy Museum, 2 km from the Opera, 2 km from Qaitbait CitadelNear to The Central Bank of Egypt, Embassies and Consulates, Tourist Organizations, 24 mins / 8 km to City Centre Alexandria.
</div>


Executive Secretary

MADKOUR

<div>
 <p>
  <strong>
   Job Summary:
  </strong>
 </p>
 <p>
  The HC Site Operations Specialist is responsible for supporting day-to-day HR operations &amp; administrative activities at the sites.
 </p>
 <p>
  This role ensures smooth HR processes, accurate employee records, &amp; compliance with company policies while providing essential HR administrative to employees &amp; management.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Monitor daily employee attendance through the fingerprint system.
  </li>
  <li>
   Coordinate with relevant sites &amp; resolve any issues related to attendance &amp; departure.
  </li>
  <li>
   Prepare monthly effects reports on attendance &amp; leaves.
  </li>
  <li>
   Review leaves &amp; mission requests &amp; ensure their compliance with company policies.
  </li>
  <li>
   Track annual leaves balances &amp; prepare periodic reports on them.
  </li>
  <li>
   Ensure the completeness &amp; confidentiality of employee files &amp; maintain them in an organized manner.
  </li>
  <li>
   Monitor &amp; maintain files for casual labor.
  </li>
  <li>
   Regularly update employee databases &amp; add new employees to company ERP systems (e.g., fingerprint, HR database, life insurance, etc.).
  </li>
  <li>
   Coordinate the recruitment cycle for casual hirings.
  </li>
  <li>
   Prepare monthly reports on employee attendance, absences, resignations, &amp; transfers.
  </li>
  <li>
   Assist in submitting accurate &amp; required data for management reports.
  </li>
  <li>
   Participate in preliminary administrative investigations when needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   B.Sc. in Business Administration or any related discipline.
  </li>
  <li>
   1-3 years of experience in HR or similar administrative roles (preferably in a multi-site organization).
  </li>
  <li>
   Knowledge of HR policies, labor laws, &amp; office administration practices.
  </li>
  <li>
   Excellent communication, organization, &amp; problem-solving skills.
  </li>
  <li>
   Excellent command of Microsoft Office tools [Excel, Word, &amp; PowerPoint, etc].
  </li>
  <li>
   Willing to relocate across Egypt.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  If interested, please send your updated resume in a PDF format to: jobs@madkour.com.eg mentioning the job title in the e-mail subject.
 </p>
</div>


HC Site Operations Specialist

Boubyan Consulting

<div><div>We are seeking a qualified and motivated <b>Assistant/Manager &ndash; Internal Audit</b> to join <b>BCC</b>, a leading consultancy firm in Kuwait specializing in internal audit, risk management, and business advisory services.<br>
<br>
<b>The ideal candidate will be responsible for:</b></div><ul><li>
Planning and executing internal audit assignments across various industries.</li><li>
Assessing risks and internal controls.</li><li>
Identifying process improvements.</li><li>
Preparing clear and insightful audit reports.</li><li>
Furthermore, the candidate will be reviewing and supervising Risk Management Engagements.</li></ul><div>
<br>
<b>The role requires:</b></div><ul><li>
Strong analytical and communication skills.</li><li>
The ability to work independently and manage client relationships.</li><li>
A solid understanding of internal audit methodologies and regulatory requirements.</li></ul><div><br>
<b>
Language: </b>Must be Fluent in Arabic and English.<br>
<b>Experience: </b>Must have a<b> minimum of 5 years' experience in internal audit and risk management profession</b>.</div><div><br>
<b>
About Boubyan Consulting:</b></div><div>
We are offering the following services to clients:- Internal Audit - Risk Management - Corporate Governance - Internal Controls review and assessment - Regulatory Compliance Advisory Services- Management Consulting- Training</div><br>
<b>
About Boubyan Consulting:</b><p><br>
We are offering the following services to clients:- Internal Audit - Risk Management - Corporate Governance - Internal Controls review and assessment - Regulatory Compliance Advisory Services- Management Consulting- Training</p></div>

Internal Audit Manager/Assistant Manager

ACS Logistics Co.

<div>
 We are seeking a motivated and detail-oriented Sales &amp; Export Operations Officer to join our logistics and freight forwarding team. This role focuses on managing export operations, providing sales support, and delivering excellent customer service within the international shipping industry. The successful candidate will be responsible for coordinating with clients, agents, and carriers to ensure smooth export shipments, accurate documentation, and compliance with regulations. Strong communication and organizational skills, combined with operational expertise, will be essential to guarantee timely deliveries and create an outstanding customer experience that supports business growth.
 <br/>
 <br/>
 <strong>
  Technical Expertise
  <br/>
  <br/>
 </strong>
 <strong>
  <strong>
   Customer Relationship
   <br/>
   <br/>
  </strong>
 </strong>
 <strong>
  Administrative Work
  <br/>
  <br/>
 </strong>
 <strong>
  <strong>
   Communication skills
   <br/>
   <br/>
  </strong>
 </strong>
 Why Join Us?
 <br/>
 <br/>
 <ul>
  <li>
   Work in a fast-growing logistics and freight forwarding company with global connections.
  </li>
  <li>
   Gain professional exposure in international trade and export operations.
  </li>
  <li>
   Be part of a dynamic and supportive logistics team.
  </li>
 </ul>
</div>


Sales & Export Operations Officer

Fulton Hogan

<div><div>Job Description</div><ul><li><div>
Tier 1 Construction &amp; Water Utilities contractor</div></li><li><div>
Permanent role with career progression</div></li><li><div>
Be rewarded &amp; recognised for the &lsquo;Good Work&rsquo; you do!</div></li></ul><div></div><div>
Short Summary for Seek</div><div>
Join a business that has been in operation for 90+ years and is focused on creating, connecting and caring for communities.</div><div></div><div>
Life at Fulton Hogan is about making the most of opportunities, taking responsibility, and making it happen. We appreciate our peoples&rsquo; courage, curiosity and unique perspectives, and look to collaborate as much as possible to explore safer, smarter and more efficient ways of working in this rapidly changing world. We don&rsquo;t stand still &ndash; there are always opportunities to do more and do better.</div><div></div><ul><li><div>
Keen to progress your career? Take full advantage of our tailored training, leadership, and mentoring programs; or leverage our partnerships with industry association such as Engineers Australia, the Australian Water Association, WaterAid, Chartered Accountants, CPA Australia, Infrastructure Sustainability Council, The National Association of Women in Construction, plus many more.</div></li></ul><div></div><ul><li><div>
Looking to enhance your wellbeing? We will encourage you to explore flexible working arrangements where possible. We offer great benefits, including corporate health and fitness programs, health insurance discounts, personal banking support, a range of retailer discounts, up to 18 weeks paid primary carers parental leave and up to 10 days paid secondary carers leave, access to our Employee Assistance Program (including your immediate family), and the option to take more time for yourself throughout the year with our Purchase Leave Policy.</div></li></ul><div></div><ul><li><div>
Want to help us better the communities we live and work in? Our purpose of <i>creating,</i> <i>connecting, and caring for communities</i> is more than a saying to us &ndash; it&rsquo;s a way of thinking, working, and living because we're locals too, and seek to give back in ways that strengthen and build resilient communities. We do this because we genuinely care, enjoy what we do, and even manage to have some fun along the way! You&rsquo;ll find us partnering with local and national community groups, like Clontarf Foundation, Black Dog Institute, and Soldier On, in addition to indigenous groups and social enterprises, to ensure that our good work positively impacts and brings about sustainable change within our industry.</div></li></ul><div></div><ul><li><div>
Do we offer a &lsquo;<i>competitive&rsquo;</i> salary package? Of course! Speak to our Talent Acquisition or People &amp; Culture team to learn more.</div></li></ul><div></div><div><i>
What&rsquo;s on offer?</i></div><div>
We wish to complement our existing team with an Estimating Assistant to support the successful delivery of projects across the New South Wales. This is a fantastic opportunity for you to drive your career further, and gain industry relevant experience, with on-the-job skill development/coaching offered throughout.</div><div></div><div>
In this role you'll be responsible for:</div><ul><li><div>
Measure, calculate and record material take off (MTO) quantities</div></li><li><div>
Develop and transmit RFQ packages</div></li><li><div>
Develop relationships with key market suppliers/subcontractors</div></li><li><div>
Learn/develop/train skills in direct cost first principles estimating</div></li><li><div>
Participate in the identification of tender Risks &amp; Opportunities</div></li><li><div>
Vendor analysis and benchmarking of offers received from suppliers and subcontractors.</div></li></ul><div></div><div>
How you'll connect to the role:</div><ul><li><div>
Ideally experience as an Estimating Assistant, QS or Construction Site Engineer</div></li><li><div>
Experience in pricing or delivering multi-disciplined Water / Waste Water projects &ndash; treatment and networks based</div></li><li><div>
Familiarity with financial and project management principles</div></li><li><div>
Good communication and presentation skills</div></li><li><div>
Experience in using Expert Estimator will be highly regarded</div></li><li><div>
Adopting and driving Fulton Hogan&rsquo;s Living Safely 2.0 Culture.</div></li></ul><div></div><div>
Our people share the same set of values that keep us REAL. Respect, Energy and Effort, Attitude and Leadership encapsulate what we stand for at Fulton Hogan and encourage us to foster a diverse and inclusive culture where we listen to, care for, celebrate, and respect everyone. If our values resonate with you, please submit an application for the position. If you&rsquo;re not sure that you meet 100% of the selection criteria, that&rsquo;s okay, we would still like to hear from you and potentially discuss how your skills could be utilised at Fulton Hogan.</div><div></div><div><i>
For 90 years, Fulton Hogan has been delivering high-quality infrastructure to improve the lives of people every day. Our 10,000+ team works in every kind of weather and environment, creating, connecting, and caring for communities across Australia and New Zealand.</i></div><div><i><br>
We celebrate and embrace diversity across our business and are committed to equal employment opportunities.</i></div><div></div><div><i>
We believe in the value that diversity brings to our team and people who share our REAL values are encouraged to apply.</i></div></div><div></div>

Estimating Assistant

Explore 8+ Administrative assistant in Alexandria this November. Find roles across top companies and apply now to boost your career.