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administrative assistant

University of Doha for Science and Technology

<div>Overview:

University of Doha for Science and Technology (UDST) was officially established by the Emiri Decision No13 of 2022, and it is the first national university specializing in academic applied, technical, and professional education in the State of Qatar. UDST has over 70 bachelor's and master's degree programs, diplomas, and certificates. The university houses 5 colleges: The College of Business, the College of Computing and Information Technology, the College of Engineering and Technology, the College of Health Sciences, and the College of General Education, in addition to specialized training centers for individuals and companies. UDST is recognized for its student-centered learning and state-of-the-art facilities. Its world-renowned faculty and researchers work on developing the students&rsquo; skills and help raise well-equipped graduates who proudly serve different sectors of the economy and contribute to achieving human, social, and economic development goals nationally and internationally.
With more than 700 staff and over 8,000 students, UDST is the destination of choice for applied and experiential learning. The University is recognized for its student-centered learning and state-of-the-art facilities. Our faculty are committed to delivering pedagogically-sound learning experiences that incorporate innovative learning technologies. Our aim is to enhance students&rsquo; skills and help develop talented graduates who can effectively contribute to a knowledge-based economy and make Qatar&rsquo;s National Vision 2030 a reality.
Responsibilities:

This position requires a proactive and organized individual who can provide administrative and office support to the overall team to facilitate day-to-day operations smoothly and efficiently.
The successful candidate will understand and adhere to the Values, Mission and Vision of UDST and provide administrative and secretarial support.
The successful candidate will serve as a primary point of direct administrative contact and liaison with other offices, individuals, external institutions and agencies on a range of issues; utilize knowledge and understanding of underlying operational issues to assist in administrative problem solving.
The successful candidate will provide support for associated activities that includes managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors and dealing with administrative problems/inquiries as appropriate.
The incumbent will organize and facilitate meetings, conferences, and special events as requested; schedule and coordinate date and time, venue, attendance, agenda and facilities, take minutes/notes and provide administrative support along with follow-up on matters arising from meetings.
The successful candidate will establish and maintain files/records; gather, enter, and/or update data to maintain records, files and database, as appropriate in addition to being responsible for the administration, security, confidentiality, and retention of office files.
The successful candidate will create, compose, and edit technical and/or administrative correspondence and documentation; prepare a variety of technical, statistical, financial and narrative report, letter, memo, and other written correspondence and screen/evaluate incoming and outgoing correspondence and prepare response as appropriate.
The incumbent will serve as front desk receptionist/admin assistant during meal breaks, rest periods, and at other times when needed.
The successful candidate will assist in the coordination, control, and completion of special projects; prepare presentations, assist other administrative assistants and perform assigned tasks specific to the respective Business Unit.
The successful candidate will serve as an integral component in staff, faculty and student activities as directed by the line manager.
The incumbent will enhance professional growth and development through participation in educational programs, current literature, in-service meetings and workshops.
Qualifications:

Education and Certifications:
Diploma is required in Administration Management or related field is required 
Experience:
Minimum 3 years of experience in administrative support preferred. 
Language:
Fluency in written and spoken English language required
Fluency in written and spoken Arabic language required 
Other Required Skills:
Highly organized and detail-oriented individual with analytical thinking and problem-solving skills. An expert in written/verbal correspondence along with excellent time management preferred. Adaptable, maintaining confidentiality and service excellence should be the strong attributes.</div>

Temp Administrative Assistant

University of Doha for Science & Technology

<div>
 
 Overview
 
 
 
 University of Doha for Science and Technology (UDST) was officially established by the Emiri Decision No13 of 2022, and it is the first national university specializing in academic applied, technical, and professional education in the State of Qatar. UDST has over 70 bachelor's and master's degree programs, diplomas, and certificates. The university houses 5 colleges: The College of Business, the College of Computing and Information Technology, the College of Engineering and Technology, the College of Health Sciences, and the College of General Education, in addition to specialized training centers for individuals and companies. UDST is recognized for its student-centered learning and state-of-the-art facilities. Its world-renowned faculty and researchers work on developing the students&rsquo; skills and help raise well-equipped graduates who proudly serve different sectors of the economy and contribute to achieving human, social, and economic development goals nationally and internationally.
 
 
 With more than 700 staff and over 8,000 students, UDST is the destination of choice for applied and experiential learning. The University is recognized for its student-centered learning and state-of-the-art facilities. Our faculty are committed to delivering pedagogically-sound learning experiences that incorporate innovative learning technologies. Our aim is to enhance students&rsquo; skills and help develop talented graduates who can effectively contribute to a knowledge-based economy and make Qatar&rsquo;s National Vision 2030 a reality.
 
 
 
 Responsibilities
 
 
 
 This position requires a proactive and organized individual who can provide administrative and office support to the overall team to facilitate day-to-day operations smoothly and efficiently.
 
 
 The successful candidate will understand and adhere to the Values, Mission and Vision of UDST and provide administrative and secretarial support.
 
 
 The successful candidate will serve as a primary point of direct administrative contact and liaison with other offices, individuals, external institutions and agencies on a range of issues; utilize knowledge and understanding of underlying operational issues to assist in administrative problem solving.
 
 
 The successful candidate will provide support for associated activities that includes managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors and dealing with administrative problems/inquiries as appropriate.
 
 
 The incumbent will organize and facilitate meetings, conferences, and special events as requested; schedule and coordinate date and time, venue, attendance, agenda and facilities, take minutes/notes and provide administrative support along with follow-up on matters arising from meetings.
 
 
 The successful candidate will establish and maintain files/records; gather, enter, and/or update data to maintain records, files and database, as appropriate in addition to being responsible for the administration, security, confidentiality, and retention of office files.
 
 
 The successful candidate will create, compose, and edit technical and/or administrative correspondence and documentation; prepare a variety of technical, statistical, financial and narrative report, letter, memo, and other written correspondence and screen/evaluate incoming and outgoing correspondence and prepare response as appropriate.
 
 
 The incumbent will serve as front desk receptionist/admin assistant during meal breaks, rest periods, and at other times when needed.
 
 
 The successful candidate will assist in the coordination, control, and completion of special projects; prepare presentations, assist other administrative assistants and perform assigned tasks specific to the respective Business Unit.
 
 
 The successful candidate will serve as an integral component in staff, faculty and student activities as directed by the line manager.
 
 
 The incumbent will enhance professional growth and development through participation in educational programs, current literature, in-service meetings and workshops.
 
 
 
 Qualifications
 
 
 
 
 Education and Certifications:
 
 
 
 Diploma is required in Administration Management or related field is required
 
 
 
 Experience:
 
 
 
 
 Minimum 3 Years Of Experience In Administrative Support Preferred.
 
 
 
 
 Language:
 
 
 
 Fluency in written and spoken English language required
 
 
 Fluency in written and spoken Arabic language required
 
 
 
 Other Required Skills:
 
 
 
 Highly organized and detail-oriented individual with analytical thinking and problem-solving skills. An expert in written/verbal correspondence along with excellent time management preferred. Adaptable, maintaining confidentiality and service excellence should be the strong attributes.
</div>

Four Seasons Hotels and Resorts

<div>
 
 About Four Seasons
 
 
 
 Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
 
 
 At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
 
 
 
 About the location:
 
 
 
 Indulge in a glamorous beachfront home at Four Seasons Resort and Residences at The Pearl-Qatar &ndash; offering a new Four Seasons experience in Doha. Whether for a short vacation or a long-term stay, enjoy residential comfort in our expansive apartments and residences, each with a full kitchen and breathtaking views of the city or sea. Connect to the lively social scene at our seven restaurants and bars, soon to showcase Jo&euml;l Robuchon, and enrich your lifestyle at our Loulou Spa, the beach and pools. Intuitive Four Seasons service sets the new standard for luxury beachfront living in Doha.
 
 
 
 About The Role
 
 
 
 Food and Beverage Admin Assistant is responsible for providing secretarial, clerical and support for not only F&amp;B Management but also general F&amp;B operations. You are responsible for working in all areas of Food and Beverage as needed to deliver an excellent Guest and Member experience.
 
 
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
 </li>
 <li>
 Providing real-time scheduling support by booking appointments and preventing conflicts.
 </li>
 <li>
 Responsible for attending weekly meetings and distributing the minutes, answering phones, compiling data and analysis
 </li>
 <li>
 Responsible for effectively providing administrative and clerical support to F&amp;B division
 </li>
 <li>
 Must have a great and high organizational skills and attention to detail
 </li>
 <li>
 Provides administrative support to ensure efficient operation in the office.
 </li>
 <li>
 Answers phone calls, schedules meetings and assist visitors and applicants.
 </li>
 <li>
 Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
 </li>
 <li>
 Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
 </li>
 <li>
 Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
 </li>
 <li>
 Exhibits polite and professional communication via phone, e-mail, and mail.
 </li>
 <li>
 Supports the team by performing tasks related to organization and strong communication.
 </li>
 <li>
 Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
 </li>
 <li>
 Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
 </li>
 <li>
 Provides information by answering questions and requests.
 </li>
 <li>
 Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders for supplies.
 </li>
 <li>
 Contributes to team effort by accomplishing related results as needed.
 </li>
 <li>
 Communicates with guests and employees using a positive and clear speaking voice
 </li>
 <li>
 Listens to understand requests, responds with appropriate actions, and provides accurate information
 </li>
 <li>
 Complies with Four Seasons&rsquo; Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact
 </li>
 <li>
 Works harmoniously and professionally with co-workers and supervisors
 
 
 </li>
 </ul>
 
 What You Bring
 
 
 
 <ul>
 <li>
 2-4 years of experience in a related field
 </li>
 <li>
 Excellent command of English, Arabic is an advantage
 </li>
 <li>
 Service Passion for Luxury Hospitality and have an eye for detail.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 Opportunities to build a successful career with global potential
 
 
 Unique strong culture - diversity of 50 different nationalities
 
 
 Living accommodation in a high-quality, well-resourced apartment
 
 
 Excellent Training and Development opportunities
 
 
 Employee Recognition Programs
 
 
 Complimentary nights at FS Hotels Worldwide
 
 
 Paid home leave tickets
 
 
 Complimentary meals in employee restaurants
 
 
 Free transportation to work
 
 
 Medical coverage
 
 
 Please note that due to the large number of responses we receive, only candidates being considered for the above position will be contacted for an interview.
</div>

F&B Administrative Assistant

Inspire Management Training Center

We are looking for a highly organized and professional Executive Administrative Assistant (Female) to provide direct support to the General Manager of a prestigious luxury hotel. This position plays a key role in ensuring the seamless operation of the Executive Office, including managing schedules, handling administrative tasks, coordinating interdepartmental communication, and maintaining confidentiality. The ideal candidate will have strong organizational and interpersonal skills, along with experience in luxury hospitality settings.Key Responsibilities:Operational Support:<ul><li>Oversee the General Manager&rsquo;s calendar, meetings, and priorities.</li><li>Coordinate communication between the Executive Office and department heads.</li><li>Assist in creating reports, presentations, and business planning documents.</li><li>Follow up on pending documentation or tasks as directed by the GM.</li><li>Support implementation of updates following guest audits or internal reviews.</li><li>Utilize technology to enhance workflow and productivity.</li></ul>Administrative Duties:<ul><li>Provide full administrative support to the General Manager.</li><li>Maintain confidential files, correspondence, and reports.</li><li>Draft correspondence, prepare meeting materials, take minutes, and track action items.</li><li>Organize and maintain both digital and physical filing systems.</li><li>Manage incoming and outgoing communication (calls, emails, mail).</li><li>Handle office requisitions and support travel approvals.</li><li>Ensure the Executive Office environment is professional and well-maintained.</li></ul>Customer Service &amp; Communication:<ul><li>Maintain professional interactions with guests, colleagues, and visitors.</li><li>Address inquiries professionally and with discretion.</li><li>Build and sustain strong working relationships across departments.</li></ul>Additional Responsibilities:<ul><li>Attend meetings and training sessions as required.</li><li>Maintain professional appearance and conduct at all times.</li><li>Adapt to evolving administrative needs and perform additional duties as assigned.</li></ul>Qualifications, Experience, and Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Hospitality Management, or related field.</li><li>5-6 years of experience supporting a General Manager in a luxury hotel setting.</li><li>Excellent organizational, multitasking, and time-management skills.</li><li>High attention to detail and ability to maintain confidentiality.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office and other relevant administrative software.</li><li>Ability to work under pressure and prioritize multiple tasks.</li><li>Professional demeanor and appearance.</li></ul>&bull; Female candidates with valid visa and QID preferred.Benefits:<ul><li>Competitive salary package</li><li>Accommodation, meals, and transportation provided</li></ul>Job Types: Full-time, PermanentPay: QAR7,000.00 - QAR7,500.00 per monthEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Executive Assistant To GM (Luxury Hotels): 5 years (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Administrative Assistant To GM (Luxury Hotel Sector)

Gulf Overseas HR Consultancy

Pay: 3,000We are looking for a proactive Arab Admin Assistant to provide administrative support and ensure smooth office operations. The role requires excellent communication skills in Arabic and English, strong organizational abilities, and attention to detail.Job Responsibilities:<ul><li>Handle correspondence, emails, and official communications in Arabic and English.</li><li>Maintain and organize office files, records, and documentation.</li><li>Assist management in scheduling meetings, appointments, and events.</li><li>Prepare reports, presentations, and office documents as required.</li><li>Coordinate with internal departments and external clients.</li><li>Answer phone calls, manage inquiries, and provide support to visitors.</li><li>Ensure smooth day-to-day office operations.</li><li>Perform any additional administrative tasks as assigned by management.</li></ul>Requirements:<ul><li>2&ndash;3 years of experience in administrative roles.</li><li>Must be currently available in Qatar.</li><li>Should be able to join immediately.</li><li>Strong organizational and communication skills preferred.</li></ul>Interested candidates can apply on WhatsApp also: +974 31131325Job Type: Full-timeLanguage:<ul><li>English (Required)</li></ul>

Admin Assistant (Arabic Speaker)

Gulf Consulting Group

Job Summary:The Bilingual Secretary will provide administrative and secretarial support to the supervision engineering team, ensuring smooth communication, documentation, and coordination in both Arabic and English. The role requires a native Arabic speaker with excellent command of English, capable of handling correspondence, preparing reports, and maintaining project records with accuracy and confidentiality.Key Responsibilities:<ul><li>Provide administrative and secretarial support to the supervision engineering team.</li><li>Draft, type, and translate correspondence, reports, and official documents in both Arabic and English.</li><li>Manage incoming and outgoing communications, including emails, letters, and memos.</li><li>Maintain and organize project documentation, records, and filing systems.</li><li>Schedule and coordinate meetings, appointments, and conference calls.</li><li>Prepare meeting agendas, take minutes, and distribute action points.</li><li>Assist in the preparation and formatting of technical and financial reports.</li><li>Liaise with clients, contractors, and stakeholders, ensuring effective bilingual communication.</li><li>Handle confidential information with discretion and professionalism.</li><li>Provide general office support including photocopying, scanning, filing, and data entry.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor's of Engineering or Bachelor&rsquo;s Degree or related field.</li><li>Native Arabic speaker with excellent written and verbal communication skills in English.</li><li>Minimum 10 years of experience as a secretary/administrative assistant, preferably in supervision engineering or construction consultancy.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document control software.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to draft and translate official correspondence accurately.</li><li>High level of professionalism, confidentiality, and attention to detail.</li><li>Strong interpersonal and communication skills.</li></ul>Note: Only candidates currently in Qatar with valid QID and available for immediate joining, send resume CV to hr@gcg.com.qaJob Type: Full-time

Bilingual Secretary (Native Language: Arabic)

Ulster University Qatar

The Executive Assistant (EA) will provide high-level executive, administrative, and operational support to the leadership of Artan Consultancy and Educational Services (ACES). This role requires excellent organizational, communication, and coordination skills to ensure seamless management of priorities across the two institutions. The EA will serve as a trusted point of contact, ensuring discretion, efficiency, and professionalism in all matters.Executive Support<ul><li>Manage executive calendars, coordinate meetings, and oversee appointments for leadership of both University and School.</li><li>Prepare meeting agendas, take accurate minutes, and ensure timely follow-up on action items.</li><li>Draft, review, and proofread correspondence, reports, and presentations for leadership approval.</li><li>Handle highly confidential information with discretion and professionalism.</li></ul>Communication &amp; Liaison<ul><li>Act as a central communication link between ACES leadership, staff, parents, students, and external stakeholders.</li><li>Liaise with ministries, educational authorities, vendors, and partner institutions on behalf of leadership.</li><li>Support the coordination of internal and external communications to ensure consistent messaging across both entities.</li></ul>Administrative &amp; Operational Management<ul><li>Coordinate domestic and international travel, including visas, itineraries, and logistics.</li><li>Organize and manage events, workshops, board meetings, and official functions.</li><li>Process invoices, purchase orders, and expense claims in coordination with Finance.</li><li>Maintain structured filing systems (digital and physical) for accessible record-keeping and compliance.</li></ul>Project &amp; Task Coordination<ul><li>Support and track progress of strategic initiatives and special projects led by the University and School.</li><li>Consolidate reports, updates, and data for leadership review.</li><li>Monitor deadlines and ensure deliverables are achieved in line with ACES</li></ul>Skills<ul><li>Exceptional organizational and multitasking abilities.</li><li>Strong interpersonal and stakeholder management skills.</li><li>High integrity and ability to maintain strict confidentiality.</li><li>Proactive problem-solving and initiative-taking.</li><li>Ability to thrive in a fast-paced and dynamic academic environment.</li><li>Full-time role based in Doha, Qatar.</li><li>Requires flexibility in working hours to meet the demands of University and School leadership schedules.</li><li>Travel between within and outside Qatar may be required.</li></ul>Specialized Training / Knowledge Required <ul><li>Strong IT proficiency (MS Office Suite, digital collaboration tools, and presentation software).</li><li>Excellent command of written and spoken English; Arabic knowledge is an advantage.</li></ul>Education &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Hospitality Management, Education Administration, or related field.</li></ul>Experience<ul><li>2&ndash;3 years of progressive experience as an Executive Assistant, Secretary, or Personal Assistant.</li><li>Prior experience in education, creative industries, or large organizations preferred.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Have you ever worked in the educational sector before?</li></ul>Experience:<ul><li>Relevant : 3 years (Required)</li></ul>

Executive Assistant

Explore 247+ Administrative assistant in Doha this September. Find roles across top companies and apply now to boost your career.

247 administrative assistant jobs IN Doha

Temp Administrative Assistant

Temp Administrative Assistant

F&B Administrative Assistant

Executive Administrative Assistant To GM (Luxury Hotel Sector)

Admin Assistant (Arabic Speaker)

Bilingual Secretary (Native Language: Arabic)

Executive Assistant