executive assistant

assistant manager

assistant manager - legal

assistant manager - sales

assistant manager legal

administrative assistant

Tata Electronics

<div>
 
 
 The Opportunity:
 
 
 
 We are seeking a highly organized, administrative, strategic, and technically astute Executive and Technical Assistant to provide comprehensive support to our executives. This pivotal role demands a proactive individual with a strong business acumen, a
 
 
 background in the electronics and semiconductor industry
 
 
 , and proven experience working within a Founder's Office. Highly visible role with tremendous opportunities for growth &amp; succession in a fast-growing semiconductor company.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 
 Strategic Collaboration:
 
 Partner directly with the C-suite in the development and execution of long-range strategic documents, meticulously aligning market insights with the company's overarching objectives.
 </li>
 <li>
 
 Executive Communications Management:
 
 Skilfully manage the C-Suite leader&rsquo;s internal and external communications, including crafting impactful mailers, speeches, media interview talking points, and presentations, working in close collaboration with the PR and Communications team.
 </li>
 <li>
 
 Calendar and Travel Coordination:
 
 Efficiently coordinate and manage complex calendar, including scheduling meetings, arranging travel logistics, and ensuring optimal time management.
 </li>
 <li>
 
 Meeting Management:
 
 Prepare and distribute comprehensive meeting agendas, meticulously record minutes, and track action items to ensure timely follow-up and accountability.
 </li>
 <li>
 
 Comprehensive Executive Support:
 
 Provide high-level administrative support, including drafting professional correspondence, discreetly managing confidential information, and expertly handling diverse inquiries.
 </li>
 <li>
 
 Corporate Events Partnership:
 
 Collaborate closely with the events team to strategically plan, creatively design, and flawlessly execute company-wide town halls and other corporate events.
 </li>
 <li>
 
 Operational Efficiency Enhancement:
 
 Proactively identify and implement process improvements aimed at enhancing overall operational efficiency and achieving tangible cost reductions.
 </li>
 <li>
 
 Data Visualization and Reporting:
 
 Develop and manage insightful dashboards and reports utilizing relevant software and tools to provide clear visibility into key performance metrics.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Experience:
 
 
 <ul>
 <li>
 MBA degree from a Tier 1 institutes.
 </li>
 <li>
 Proven experience/knowledge within the electronics and semiconductor industry is essential.
 </li>
 <li>
 Demonstrated experience working directly within a Founder's Office, providing high-level support.
 </li>
 <li>
 Exceptional organizational, time management, and prioritization skills.
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to articulate complex ideas clearly and concisely.
 </li>
 <li>
 High level of professionalism, discretion, and the ability to handle confidential information with utmost integrity.
 </li>
 <li>
 Proficiency in the MS Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory.
 </li>
 <li>
 Familiarity with dashboarding and reporting software and tools is highly desirable.
 </li>
 <li>
 Ability to work independently and proactively, as well as collaboratively within a team environment.
 </li>
 </ul>
 
 
</div>

Executive Assistant to Senior Executive

Executive Assistant

IDFC FIRST Bank

<div>
 
 Job Requirements
 
 
 
 Role/ Job Title: Executive Secretary
 
 
 Function/ Department: Wholesale Banking
 
 
 
 Roles &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Assist the business and functional heads in executing their daily responsibilities.
 </li>
 <li>
 Proactively handle all e-mail, scheduling and other correspondence.
 </li>
 <li>
 Support with scheduling presentations for various reviews and meetings.
 </li>
 <li>
 Manage travel and calendar related work.
 </li>
 <li>
 Individual will have to be responsible for, with a clear focus on keywords that help candidates/recruiter gauge the requirement.
 </li>
 <li>
 Help with managing claims.
 </li>
 <li>
 All administrative support and help to be extended to the senior.
 </li>
 <li>
 To represent the leader's calendar and availability in their absence for all requirements.
 </li>
 <li>
 Recommend improvements to processes and policies across the supporting teams and business to drive operational efficiencies and high-quality customer service.
 </li>
 <li>
 Successful administrative management of the leader's time.
 </li>
 <li>
 Educational Qualification:
 </li>
 <li>
 Graduation: Any graduate
 </li>
 <li>
 Post Graduation: Any post-graduate
 </li>
 <li>
 Experience: 2-5 years of relevant experience in executive secretary role.
 </li>
 </ul>
</div>

Executive Secretary

KPMG India

<div>
 
 
 About KPMG in India
 
 
 
 KPMG entities in India are professional services firm(s). These Indian member firms are affiliated with KPMG International Limited. KPMG was established in India in August 1993. Our professionals leverage the global network of firms, and are conversant with local laws, regulations, markets and competition. KPMG has offices across India in Ahmedabad, Bengaluru, Chandigarh, Chennai, Gurugram, Hyderabad, Jaipur, Kochi, Kolkata, Mumbai, Noida, Pune, Vadodara and Vijayawada.
 
 
 KPMG entities in India offer services to national and international clients in India across sectors. We strive to provide rapid, performance-based, industry-focussed and technology-enabled services, which reflect a shared knowledge of global and local industries and our experience of the Indian business environment.
 
 
 
 
 
 
 Job Title:
 
 Executive Assistant
 
 
 
 Location:
 
 Mumbai
 
 
 
 
 
 
 Role &amp; Responsibilities:
 
 
 
 Partner Support
 
 
 &bull; Calendar Management
 
 
 &bull; Travel Management:
 
 
 Managing Partner Travel Domestic and International (bookings/ Travel Insurances/ Accommodations/ Forex/ Visa)
 
 
 &bull; Expense Management - Update Expenses also adjusting the forex amount in Rekonnect
 
 
 &bull; Claims:- Update claims on All Sec
 
 
 &bull; Time Sheet Management:- Filling time sheet
 
 
 &bull; Approvals:- Exit approval/ SAN/ EAF /CAF approval as well expenses and project management approval in system
 
 
 &bull; Cab Bookings:- Local and Outstations/ Domestic as well as International
 
 
 &bull; Interview Coordination:- Aligning Interviews and coordinating with prospective candidates
 
 
 &bull; Billing and collection reminder mails to clients when required
 
 
 &bull; Coordination with Bank relation managers for Bank statements as well as finance professionals for statements for visa purpose
 
 
 &bull; Entry of all Client contacts in Partners Contact List Project Management
 
 
 &bull; Service request in summit for project WIP, expenditures, project closures, project adjustments
 
 
 &bull; Creating Vendors and clients in system before project creation
 
 
 &bull; Generating Requisitions / PO for all Assessors of People &amp; Change team for their retainer ship amount and OPEs (more than 20 in a month)
 
 
 &bull; Generating requisition/ PO for all Assessors for their International travels along with travel Insurances
 
 
 &bull; Generating Requisitions/ PO for the client /Vendors payments
 
 
 &bull; Generating EMDs requisitions and PO for Tenders
 
 
 &bull; Maintaining Files and documentation relevant to practice as instructed by Partner or Project Manager Team Support
 
 
 &bull; Supporting BPS- Strategy Team/ Transport &amp; Logistics Team in Mumbai in some of their and projects/ BPS- P&amp;C Team in the following:-
 
 
 &bull; International traveling- airfares requisitions and PO
 
 
 &bull; Travel Insurance requisitions and PO
 
 
 &bull; Helping in visa process and creating requisitions and Pos
 
 
 &bull; Forex arrangement
 
 
 &bull; Coordination in Collection of cheques from clients and Documentation
 
 
 &bull; Help in Tender and Proposal submission through creating EMD and Power of Attorney sometime creating SAN
 
 
 &bull; Supporting team in creating projects and dumps as and when required
 
 
 &bull; Supporting team in supplier and vendor creations
 
 
 &bull; Booking and coordination with Hotels Like Hyatt and Four Point for client presentations and team offsite
 
 
 &bull; Coordinating/booking Meeting rooms at short notice through our home page as &amp; when required
 
 
 &bull; Coordination/ Laisioning with Finance / Rekonnect and Admin Team
 
 
 
 
 
 
 Equal Opportunity Employer KPMG India:
 
 
 
 KPMG India has a policy of providing equal opportunity for all applicants and employees regardless of their color, caste, religion, age, sex/gender, national origin, citizenship, sexual orientation, gender identity or expression, disability or other legally protected status. KPMG India values diversity and we request you to submit the details below to support us in our endeavor for diversity. Providing the below information is voluntary and refusal to submit such information will not be prejudicial to you.
 
</div>

Randstad Belgium

<div>
 
 
 
 Junior Business Support Officer (Mumbai, India)
 
 
 
 
 
 
 
 We are currently recruiting a fulltime Junior Business Support Officer to deliver services to our client in the pharmaceutical industries (Mumbai, India).
 
 
 
 
 
 In this role, you help the organization in timely and accurate compliance submissions, optimize document handling and records management, and reduce the risk of non-compliance. This keeps the organization up-to-date with regulatory changes, resulting in fewer compliance-related issues and better outcomes. Admin support also helps optimize document handling and records management, ensuring that important documents are stored securely and efficiently.
 
 
 
 
 
 
 
 Your responsibilities as a business support officer:
 
 
 
 
 Key responsibilities include, but are not limited to:
 
 <ul>
 <li>
 Document handling services that help teams manage and store their important documents in a secure and efficient manner: Retrieving, printing, signing, scanning, emailing, and mailing documents.
 </li>
 <li>
 Records management services that help teams retrieve, archive and maintain accurate and up-to-date records, ensuring compliance with regulatory requirements.
 </li>
 <li>
 Compliance submission services that help teams comply with regulatory requirements by providing timely and accurate submissions: Uploading, printing, and submitting reports and documents to government authorities.
 </li>
 <li>
 Auditing: Responding to audit requests by gathering and providing documentation.
 </li>
 </ul>
 
 
 
 
 
 
 What will you bring to the organisation?
 
 
 
 
 
 
 <ul>
 <li>
 You obtained a degree in business/office administration or in another relevant area in which you obtained strong administrative and organizational skills.
 </li>
 <li>
 Knowledge of regulatory requirements and compliance standards is important, as well as experience in records management and document handling.
 </li>
 <li>
 Strong analytical and problem-solving abilities in order to effectively manage records and documents. The role requires strong organizational skills, and the ability to manage multiple tasks effectively.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is needed for this role. Other information management system experience (Salesforce.com, Workday,...) is an advantage.
 </li>
 <li>
 Excellent communication skills in Hindi and in English.
 </li>
 <li>
 You can work on-site.
 </li>
 <li>
 Knowledge of compliance requirements in the pharmaceutical industry is a plus.
 </li>
 </ul>
 
 
 
 
 
 
 What we offer to you:
 
 
 
 
 
 
 <ul>
 <li>
 A market-aligned salary and benefits package.
 </li>
 <li>
 An employment contract with our contracting partner.
 </li>
 <li>
 A dynamic and collaborative work environment in an international context.
 </li>
 <li>
 Opportunities for professional development and career growth.
 </li>
 </ul>
 
 
 
 
 
 
 Application process:
 
 
 
 
 
 
 
 Send us your
 
 resume and cover letter
 
 by replying to this job ad.
 
 <ul>
 <li>
 Our team will contact you for a
 
 telephone interview
 
 .
 </li>
 <li>
 After a successful screening, an
 
 in-depth interview
 
 will be organized where you will also be able to meet your future project lead.
 </li>
 <li>
 If necessary, you will be invited to an
 
 online assessment
 
 , mapping your key skills needed for this assignment (i.e. datacontrolling, motivation and English).
 </li>
 </ul>
 
 
 
 
 Did it
 
 match
 
 ? Then we will make you an offer and look forward to working with you.
 
</div>

HR-assistant

Shoppers Stop

<div>
 
 Assistant Designer will support the design team in creating innovative and trend-setting fashion products for our retail brand. This role involves assisting in the development of collections, preparing design materials, coordinating with vendors, and ensuring that all designs are in line with the brand&rsquo;s vision and market trends. The ideal candidate will be creative, detail-oriented, and have a strong passion for fashion design
 
 
 
 
 <ol>
 <li>
 
 Design Support:
 
 </li>
 </ol>
 <ul>
 <li>
 Assist the senior design team in developing new collections and concepts.
 </li>
 <li>
 Participate in brainstorming sessions and contribute ideas for new designs and trends.
 </li>
 <li>
 Create sketches, technical drawings, and prototypes under the guidance of senior designers.
 </li>
 </ul>
 <ol>
 <li>
 
 Research and Trend Analysis:
 
 </li>
 </ol>
 <ul>
 <li>
 Conduct market research to identify current and emerging fashion trends.
 </li>
 <li>
 Compile trend reports and mood boards to present to the design team.
 </li>
 <li>
 Visit local and international markets, exhibitions, and trade shows as needed.
 </li>
 </ul>
 <ol>
 <li>
 
 Material and Sample Management:
 
 </li>
 </ol>
 <ul>
 <li>
 Source fabrics, trims, and other materials for collection.
 </li>
 <li>
 Coordinate with suppliers and vendors to procure samples and materials.
 </li>
 <li>
 Manage sample inventory and ensure timely availability of materials for production.
 </li>
 </ul>
 <ol>
 <li>
 
 Collaboration and Communication:
 
 </li>
 </ol>
 <ul>
 <li>
 Work closely with the category team to ensure designs are feasible and meet quality standards.
 </li>
 <li>
 Liaise with merchandising, marketing, and sales teams to align design objectives with business goals.
 </li>
 <li>
 Maintain effective communication with external stakeholders, including vendors and suppliers.
 </li>
 </ul>
 <ol>
 <li>
 
 Technical and Administrative Tasks:
 
 </li>
 </ol>
 <ul>
 <li>
 Prepare detailed technical packs for sampling and production, including specifications and measurements.
 </li>
 <li>
 Assist in creating and maintaining design documentation, including style guides and design archives.
 </li>
 <li>
 Support in the organization of photo shoots, and other promotional events.
 </li>
 </ul>
 
 
 
 
 
 
 
 Experience- 1-3 Years
 
 
 
</div>

Assistant Designer-Kidswear-Boys

Reliance Industries Limited

<div>
 
 Job Accountabilities
 
 
 
 <ul>
 <li>
 Taking down dictation and typing of agreements, etc.
 </li>
 <li>
 Maintain calendars, arrange, coordinate meetings and logistics
 </li>
 <li>
 Answer executive phones, take accurate message, handle urgent calls with appropriate judgment.
 </li>
 <li>
 Arrange (including selection of date, time, and location) internal and external meetings
 </li>
 <li>
 Handle all travel arrangements (domestic and international) including hotel arrangements, car, etc. accommodation, airline reservations, rental cars, off-site meeting venues.
 </li>
 <li>
 Arrange special meeting facilities (e.g. food, PC projector, etc.); send meeting confirmation emails
 </li>
 <li>
 Overall Administration
 </li>
 <li>
 Confidential records maintenance
 </li>
 <li>
 Filing of documents systematically
 
 
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Good interpersonal communication skills
 </li>
 <li>
 Effective time and workload management
 </li>
 <li>
 Effective multi-tasking skills
 </li>
 <li>
 Proficient in Microsoft Office and excel
 </li>
 <li>
 Pro-active, problem solving approach
 </li>
 <li>
 Ability to form good working relationships with a wide range of groups
 </li>
 <li>
 Self-motivated and able to work unsupervised and on own initiative
 </li>
 <li>
 Keen eye for detail and accuracy
 
 
 </li>
 </ul>
 
 Education Required
 
 
 
 <ul>
 <li>
 Graduate in any stream
 </li>
 </ul>
</div>

Secretary/Steno

Explore 21+ Administrative assistant in Mumbai this September. Find roles across top companies and apply now to boost your career.

21 administrative assistant jobs IN Mumbai

Executive Assistant to Senior Executive

Executive Assistant

Executive Secretary

Executive Assistant

HR-assistant

Assistant Designer-Kidswear-Boys

Secretary/Steno