executive assistant - e&p

hr assistant

operations assistant

executive assistant

JSW Sports Pvt Ltd

<div>
 
 
 About the Role:
 
 
 
 
 
 
 We are seeking an experienced and detail-oriented Executive Assistant to provide high-level administrative and coordination support to senior leadership. The role requires strong organisational skills, sound judgment, and the ability to manage multiple priorities while maintaining confidentiality in a fast-paced professional environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 
 &bull; Manage calendars, appointments, meetings, and travel arrangements.
 
 
 &bull; Handle correspondence, documentation, and day-to-day administrative tasks.
 
 
 &bull; Act as a gatekeeper by prioritising communication and requests.
 
 
 &bull; Manage confidential and sensitive information with discretion and professionalism.
 
 
 
 
 
 
 Coordination &amp; Communication
 
 
 
 &bull; Serve as a primary point of contact between leadership and internal/external stakeholders.
 
 
 &bull; Coordinate meetings, calls, and leadership interactions across teams.
 
 
 &bull; Ensure timely follow-ups on action items, requests, and approvals.
 
 
 
 
 
 
 Meetings &amp; Documentation
 
 
 
 &bull; Prepare agendas, presentations, and meeting materials.
 
 
 &bull; Record minutes where required and track action items to closure.
 
 
 &bull; Maintain organised and up-to-date records of meetings, documents, and communications.
 
 
 
 
 
 
 Logistics &amp; Scheduling
 
 
 
 &bull; Plan and coordinate domestic and international travel.
 
 
 &bull; Support logistics for leadership meetings, events, and stakeholder engagements.
 
 
 &bull; Ensure smooth scheduling across multiple priorities and time zones.
 
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 
 &bull; 3&ndash;6 years of experience as an Executive Assistant or in a similar administrative role.
 
 
 &bull; Strong organisational, time-management, and multitasking capabilities.
 
 
 &bull; Excellent written and verbal communication skills.
 
 
 &bull; High level of professionalism, discretion, and reliability.
 
 
 &bull; Detail-oriented with the ability to anticipate requirements and take initiative.
 
 
 &bull; Comfortable working in a dynamic and fast-paced environment.
 
 
 &bull; Proficiency in MS Office.
 
</div>

Executive Assistant

Egon Software Pvt. Ltd.

<div>
 
 
 Position Summary:
 
 
 
 We are seeking a highly organized, efficient, and trustworthy
 
 Executive Assistant
 
 to provide comprehensive support to the Director. This role involves managing both personal and professional tasks, ensuring that the Director's life and work are seamlessly coordinated. The Personal Assistant will act as a gatekeeper, handling a variety of administrative duties, scheduling, travel arrangements, correspondence with discretion and professionalism.
 
 
 
 Key Responsibilities:
 
 
 <ol>
 <li>
 
 Calendar &amp; Schedule Management:
 
 </li>
 </ol>
 <ul>
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 Manage the Director&rsquo;s personal and professional calendar, scheduling meetings, appointments, and events.
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 Prioritize appointments and activities based on urgency and importance, ensuring efficient time management.
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 Coordinate personal and business commitments to minimize scheduling conflicts and optimize the Director&rsquo;s time.
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 Prepare meeting agenda and take meeting notes and follow up on action items, ensuring tasks are completed in a timely manner.
 </li>
 </ul>
 <ol>
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 Travel &amp; Logistics Coordination:
 
 </li>
 </ol>
 <ul>
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 Arrange all aspects of travel, including domestic and international flights, accommodations, and transportation. Manage changes or cancellations related to travel and adjust schedules as needed.
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 Prepare detailed itineraries for business and personal trips, ensuring the Director has all necessary travel documents and information.
 </li>
 </ul>
 <ol>
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 Communication &amp; Correspondence:
 
 </li>
 </ol>
 <ul>
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 Act as the primary point of contact for the Director, handling emails, phone calls, and messages professionally and promptly.
 </li>
 </ul>
 <ol>
 <li>
 
 Document Preparation &amp; Filing:
 
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 </ol>
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 Organize, prepare, and review documents, reports, presentations, and meeting materials for the Director. Maintain an efficient filing system, ensuring both business and personal documents are organized and easily accessible.
 </li>
 </ul>
 <ol>
 <li>
 
 Meeting &amp; Event Coordination:
 
 </li>
 </ol>
 <ul>
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 Organize meetings, including setting up venues, preparing agendas, and ensuring all required materials are available.
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 Coordinate logistics for both business and personal events, ensuring everything runs smoothly and all details are attended to.
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 </ul>
 <ol>
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 Confidentiality &amp; Discretion:
 
 </li>
 </ol>
 <ul>
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 Handle confidential and sensitive matters with professionalism and discretion, ensuring the Director&rsquo;s privacy is always respected.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
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 <li>
 
 Education:
 
 High school diploma required; Bachelor&rsquo;s degree preferred.
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 Experience:
 
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 At least 3-5 years of experience as a personal assistant, executive assistant, or similar administrative role.
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 Prior experience supporting senior executives or leadership is highly preferred.
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 Experience with both business and personal administrative tasks is a plus.
 </li>
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 Skills:
 
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 Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
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 Excellent verbal and written communication skills.
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 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools.
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 Exceptional attention to detail and accuracy in all tasks.
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 Ability to handle confidential information and maintain a high level of discretion.
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 Comfortable working independently and taking initiative in managing tasks.
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 </ul>
 
 
 
 
 
 Personal Attributes:
 
 
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 <li>
 
 Proactive:
 
 Ability to anticipate the Director&rsquo;s needs and take action without constant direction.
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 Reliable &amp; Trustworthy:
 
 Dependable in managing both personal and professional tasks, handling sensitive matters with integrity.
 </li>
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 Adaptable:
 
 Flexible and able to adjust to changing priorities and demands.
 </li>
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 Discreet &amp; Professional:
 
 Able to maintain confidentiality and professionalism in all interactions.
 </li>
 <li>
 
 Tech-Savvy:
 
 Comfortable using technology to streamline processes and enhance productivity.
 </li>
 <li>
 
 Problem-Solver:
 
 Resourceful in handling unexpected situations and resolving issues as they arise.
 </li>
 </ul>
 
 
</div>

Reliance Industries Limited

<div>
 
 Job Accountabilities
 
 
 
 <ul>
 <li>
 Provide analytical support on strategic, operational and financial areas such as annual business plans, budgets, internal audits, CAPEX etc.
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 Tracking of business reviews , status reports and action plans
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 Monitor and track progress on actions through continuous communication with all levels of management. Identify and escalate critical areas to the relevant stakeholders.
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 Facilitate and support corrective action as required.
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 Facilitate and conduct reviews among various departments
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 Plan and structure reviews with clear agenda.
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 Ensure linkage between reviews and subsequent operational actions
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 Do special studies e.g. position papers responding to enquiries and questions from Chairman and Executive Directors
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 Responsible for special project delivery reports
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 Facilitate conflict management by bringing together relevant stakeholders with divergent objectives and work towards achieving common organizational goals
 
 
 </li>
 </ul>
 
 Skill &amp; Competencies
 
 
 
 <ul>
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 Analytical skills
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 Communication skills (written &amp; verbal)
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 Should be adept in MS Excel, PowerPoint &amp; Word
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 Should be a team player (comfortable with working as part of a team/multiple teams, and prioritising team goals)
 
 
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 </ul>
 
 Education Required
 
 
 
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 <li>
 Bachelor#s Degree in Engineering or related discipline from a recognized university
 </li>
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 MBA from a renowned institution or Post-graduate certificates in areas like: financial management, leadership, capital/asset management and strategic planning would be preferred
 </li>
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 Minimum 6 years of relevant experience
 
 
 </li>
 </ul>
 
 Experience Required
 
 
 
 <ul>
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 Minimum 6 years of relevant experience
 </li>
 </ul>
</div>

Executive Assistant - E&P

BDO India

<div>
 
 We are seeking a mid-level legal professional to join the Corporate Counsel team, with a strong focus on employment and labour laws, governance, and dispute-related matters. The role will involve hands-on drafting, reviewing, and negotiation of governance, HR, and partner-related agreements and policies, along with managing employment-related issues, contentious matters, and legal risk.
 
 
 
 
 
 Designation: Senior Executive/Assistant Manager
 
 
 Reporting Manager: General Counsel
 
 
 Experience: 4-8 years PQE
 
 
 Qualification: LLB mandatory. CS, LLM and related courses additionally preferred
 
 
 Function: Corporate Counsel
 
 
 Location: Mumbai - Dadar
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 In-depth knowledge and experience in employment and labour laws
 </li>
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 Knowledge of LLP Act, Partnership Act, Companies Act, Trust laws, conveyancing, employment laws. Combination preferred.
 </li>
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 Experience in drafting, reviewing and negotiating LLP Agreements, Partnership Agreements, AoA review, governance policies, HR contracts, partner contracts, employment agreements, code of conduct, whistleblower policies, grievance policies, POSH policies etc.
 </li>
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 Working closely with the partner and leadership team on strategic risk management
 </li>
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 Working with BDO International
 </li>
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 Experience in handling HR and partner legal affair matters such as terminations and contentious issues as well as problem solving
 </li>
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 Assist in managing litigation, disputes, and contentious matters by reviewing pleadings, tracking matters, and advising internal stakeholders on risk and strategy.
 </li>
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 Understanding of legal risk and governance of large groups such as BDO
 </li>
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 Ability to draft a contract from scratch and creation/ maintenance of standard templates
 </li>
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 Negotiating contracts with relevant stakeholders
 </li>
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 Internal stakeholder management in relation to the above contracts
 </li>
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 Training junior resources and working with juniors
 </li>
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 Research on relevant matters concerning the above laws
 </li>
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 Other matters to give effect to the above mentioned scope
 </li>
 </ul>
 
 
 
 
 
 Key Requirements:
 
 
 <ul>
 <li>
 4-8 years PQE with an LLB degree (CS, LLM, and related courses additionally preferred).
 </li>
 <li>
 Focused, with high analytical thinking and detail orientation.
 </li>
 <li>
 High proficiency in English (verbal and written).
 </li>
 <li>
 Strategic thinking and ability to navigate complex projects.
 </li>
 <li>
 Proficiency in Word, Excel, and PowerPoint.
 </li>
 <li>
 Strong organizational skills.
 </li>
 </ul>
 
 
</div>

Governance & Employment Legal Executive

Arcadis

<div>
 Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
 
 
 We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world&rsquo;s most complex challenges and deliver more impact together.
 
 
 
 Role description:
 
 
 
 We are looking for a dependable and detail-oriented Executive Administrator to support leaders and provide administrative assistance to the broader team. This role combines executive support with team coordination, inbox and calendar management, tracker maintenance, and preparation of reports and documentation. The ideal candidate is proactive, organized, and able to manage multiple priorities efficiently.
 
 
 
 Role accountabilities:
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to assigned leaders, including calendar management, scheduling meetings, and coordinating with internal and external stakeholders.
 </li>
 <li>
 Monitor and manage shared inboxes, flagging priority items, responding where appropriate, and ensuring timely follow-ups.
 </li>
 <li>
 Prepare and format reports, presentations, and documents in line with company standards; assist with data entry and basic analysis in Excel.
 </li>
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 Maintain and update team trackers, dashboards, and documentation to support project tracking and business reporting.
 </li>
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 Organize and manage documents and resources using SharePoint or other internal systems, ensuring accuracy and accessibility.
 </li>
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 Support meeting coordination including agenda creation, minutes, follow-ups, and action tracking.
 </li>
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 Assist with the coordination of team activities, stakeholder meetings, engagement events, and onboarding logistics.
 </li>
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 Raise purchase orders and support documentation for finance and procurement processes as needed.
 </li>
 <li>
 Provide general administrative support to the broader team and contribute to the smooth execution of day-to-day operations.
 </li>
 <li>
 Complete any other administrative tasks as assigned by leadership.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience:
 
 
 
 <ul>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word); experience with SharePoint is an advantage
 </li>
 <li>
 High level of discretion and professionalism when handling sensitive information
 </li>
 <li>
 Ability to work independently, manage time effectively, and adapt to changing priorities
 
 
 </li>
 </ul>
 Why Arcadis?
 
 
 We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It&rsquo;s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
 
 
 You&rsquo;ll do meaningful work, and no matter what role, you&rsquo;ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.
 
 
 Together, we can create a lasting legacy.
 
 
 Join Arcadis. Create a Legacy.
 
 
 Our Commitment to Equality, Diversity, Inclusion &amp; Belonging
 
 
 We want you to be able to bring your best self to work every day which is why equality and inclusion is at the forefront of all our activities. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer; women, minorities, and people with disabilities are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, caste, creed, colour, religion, sex, age, disability, marital status, sexual orientation, and gender identity.
 
 
</div>

Executive Administration

Cara Clinic

<div>
 
 
 Job Title: Front Desk Executive
 
 
 
 
 Department:
 
 Sales
 
 
 
 Working Days:
 
 6 Days a Week
 
 
 
 Working Hours:
 
 11:00 am to 8 .00 pm
 
 
 
 
 
 
 Role Overview:
 
 
 
 The Assistant Sales Manager supports overall sales growth by converting leads, managing client relations, and overseeing front desk operations to ensure a premium client experience.
 
 
 
 
 
 Key Responsibilities
 
 
 Sales &amp; Client Conversion
 
 <ul>
 <li>
 Counsel clients on aesthetic treatments, packages, and services.
 </li>
 <li>
 Convert walk-ins, leads, and enquiries into confirmed appointments and procedures.
 </li>
 <li>
 Achieve monthly sales and revenue targets set by management.
 </li>
 <li>
 Conduct timely follow-ups for pending clients, missed appointments, and repeat clients.
 </li>
 <li>
 Maintain updated sales tracking sheets, CRM entries, and daily sales reports.
 </li>
 </ul>
 
 Front Desk &amp; Reception Management
 
 <ul>
 <li>
 Welcome clients warmly and manage check-in/check-out smoothly.
 </li>
 <li>
 Schedule appointments and manage the doctor/therapist calendar efficiently.
 </li>
 <li>
 Handle billing, invoices, payment entries, and receipt issuance.
 </li>
 <li>
 Maintain client records, consent forms, and ensure proper documentation.
 </li>
 <li>
 Manage clinic communication channels: calls, WhatsApp, emails, and walk-ins.
 </li>
 <li>
 Ensure the reception area is clean, organised, and client-friendly at all times.
 </li>
 </ul>
 
 Customer Service Excellence
 
 <ul>
 <li>
 Provide personalised assistance and ensure a high-quality service experience.
 </li>
 <li>
 Address client questions and concerns professionally.
 </li>
 <li>
 Support client retention, follow-ups, and feedback processes.
 </li>
 </ul>
 
 Operational &amp; Administrative Support
 
 <ul>
 <li>
 Coordinate with doctors, therapists, and staff for smooth client flow.
 </li>
 <li>
 Assist with daily reports: footfall, sales, conversions, and collections.
 </li>
 <li>
 Support basic inventory checks for front desk materials and forms.
 </li>
 <li>
 Ensure compliance with clinic protocols and client service standards.
 </li>
 </ul>
 
 Required Skills &amp; Qualifications
 
 <ul>
 <li>
 1&ndash;3 years&rsquo; experience in sales/front desk in the aesthetic, beauty, or healthcare industry.
 </li>
 <li>
 Strong communication, sales closing, and customer service skills.
 </li>
 <li>
 Good knowledge of aesthetic treatments (training will be provided).
 </li>
 <li>
 Proficiency in MS Office, CRM, and handling client communication.
 </li>
 </ul>
 
 
 
</div>

Assistant Sales Manager

Explore 45+ Executive assistant in Mumbai this January. Find roles across top companies and apply now to boost your career.

45 executive assistant jobs IN Mumbai

Executive Assistant

Executive Assistant

Executive Assistant - E&P

Executive Assistant - E&P

Governance & Employment Legal Executive

Executive Administration

Assistant Sales Manager