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administrative assistant

Marnell Companies

Marnell Howryla Architecture, Marnell Design &amp; Marnell Consulting &ndash; Administrative AssistantMarnell Companies is a vertically-integrated group of architecture, design, consulting, construction management, construction, and turnkey real estate development professionals. From our headquarters in the Hospitality &amp; Entertainment capital of the world, we have delivered projects to the most exclusive &amp; exceptional developers, operators, hoteliers, entertainment leaders, and visionaries for over 40 years.Marnell Howryla Architecture, a business unit of Marnell Companies, is seeking technologically forward, innovative and driven architectural professionals to join our team as we continue to create environments of the future. At Marnell Howryla Architecture we have a passion for creating venues that stand apart, catch the eye, and stir the imagination. We are seeking an Administrative Professional that will complement our team and join us in our Las Vegas Studio to deliver a high level of design excellence.An Administrative Assistant at Marnell will:<ul><li>Provide typing, word processing, dictation, copying, and distribution of all correspondence required by the Architecture, Consulting and Design staff.</li><li>Create and maintain departmental files.</li><li>Process departmental timecards.</li><li>Prepare the necessary prepay request forms for approval.</li><li>Reconcile company credit card statements.</li><li>Coordinate and assist with the procurement of Architecture / Consulting Department office supplies and specialty items as needed.</li><li>Coordinate Architecture / Consulting / Design travel arrangements.</li><li>Expediate Construction Administration for Architecture and Design Team</li><li>Processing of RFI&rsquo;s, submittals and other Construction Administration documents</li><li>Utilize in-house specification writing application to log / track Furniture, Fixture &amp; Equipment (FF&amp;E) submittals.</li><li>Assist design staff with organization and tracking of project documentation and distribution to project team.</li><li>Assist staff with scheduling project meetings.</li><li>Assist and promote a clean and tidy working environment.</li><li>Department and corporate phone coverage, as needed.</li><li>Assist with scheduling Continuing Education Luncheons and Design Vendor presentations, specifically for Architecture and Design.</li><li>Any other services, acts, or things necessary or advisable to manage and conduct the business of the Company.</li></ul>Requirements<ul><li>Must be highly organized and detail orientated.</li><li>Good verbal and written communication skills and work well in a team organization.</li><li>Working knowledge of Current Office 365 applications: Outlook, Word, and Excel.</li><li>Knowledge of web-based meeting platforms: Zoom, Teams, etc.</li><li>Efficient with web-based file sharing and construction applications: OneDrive, Autodesk Construction Cloud, Procore, CMiC, etc.</li><li>Proficient with Adobe Acrobat and/or Bluebeam Revu</li><li>Effective time management skills with ability to prioritize and manage multiple tasks efficiently and effectively.</li><li>Position requires excellent people skills in dealing with company/client relationships.</li><li>Must be able to multitask efficiently and effectively.</li><li>Ability to maintain strict confidentiality.</li><li>Minimum five (5) years Administrative Assistant experience required, preferably from an Architectural background.</li></ul>Job Type: Full-timePay: $50,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have an Architectural background?</li></ul>Experience:<ul><li>Administrative Assistant: 5 years (Required)</li></ul>Work Location: In person

Administrative Assistant

Bianchi Brouillard Sousa & O'Connell, P.C.

We are looking for an administrative assistant to join our team. Our lawfirm specializes in civil litigation and business law. The ideal candidate must have strong attention to detail and organizational skills. The position is 25-30 hours per week with paid parking.Responsibilities:Provide administrative support to attorneys and legal staff.Draft, proofread, and format legal documents, reports and client communications.Maintain and organize physical and electronic files.Answer and direct incoming calls and emails in a professional manner.Perform general office duties such as processing mail, scanning, copying, and faxing.Qualifications:Experience in an office support role.Proficiency in Microsoft Office Suite (Word, Excel, Outlook).Attention to detail and written/verbal communication skills.Please submit resumes to mcaverio@bbsolaw.comJob Type: Part-timePay: $18.00 - $23.00 per hourWork Location: In person

Oxford Grillehouse

About the Role: We are seeking a highly organized, tech-savvy Administrative Assistant to work directly with the owner of a high-end steakhouse, yacht brokerage, and marine school. This position is ideal for a driven professional who thrives in a fast-paced environment, can manage diverse business interests, and brings both administrative precision and creative problem-solving.Key Responsibilities<ul><li>Manage scheduling, travel arrangements, and communications for the owner across multiple businesses.</li><li>Handle confidential correspondence, contracts, and operational documents.</li><li>Coordinate meetings, events, and travel logistics between Florida, Mississippi, Maryland and partner locations.</li><li>Assist with marketing and communications, including social media management and AI-powered tools (ChatGPT, Canva, Google Workspace, CRM systems, etc.).</li><li>Conduct research and reporting related to hospitality, marine operations, and business development.</li><li>Oversee vendor coordination, client communications, and project timelines.</li><li>Support day-to-day operations across restaurant, brokerage, and school divisions.</li></ul>Qualifications<ul><li>Proven administrative or executive assistant experience (3+ years preferred).</li><li>Excellent organizational and multitasking skills; ability to prioritize and meet deadlines.</li><li>Strong working knowledge of Google Workspace, Microsoft Office, and AI tools (automation, transcription, or CRM systems).</li><li>Experience managing social media and content creation is highly valued.</li><li>Professional written and verbal communication skills.</li><li>Ability to travel frequently within Florida and occasionally out of state.</li><li>Discretion, reliability, and professionalism are essential.</li><li>Marine industry or yachting experience is a strong plus.</li></ul>Job Type: Full-timePay: $60,000.00 - $70,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: On the road

COGENT Infotech

<div>
 
 
 About Cogent Infotech
 
 
 
 At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.
 
 
 
 
 
 
 Title: Administrative Assistant
 
 
 
 
 Location: Richmond VA 23219
 
 
 
 
 Shift Timings: Monday-Thursday, 8:30am-5pm; Friday, 8:30am-12:30pm
 
 
 
 
 
 
 
 Summary:
 
 
 
 The Administrative Assistant will handle daily deliveries between 2&ndash;3 nearby buildings and collect bills from an additional location about a half mile away. The role includes daily data entry and general administrative support such as copying and filing.
 
 
 
 
 
 
 Position Description:
 
 
 
 
 
 
 
 
 
 
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 The selected candidate is responsible for delivering between 2-3 nearby buildings, usually daily, regardless of weather, and picking up bills 1-2 times per day from a building about a half mile down the street.
 </li>
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 Performs data entry tasks daily.
 </li>
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 Supports staff with general administrative duties, such as copying and filing.
 </li>
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 Candidate must be somewhat flexible on hours, occasionally work beyond 5:00 p.m. and holidays, and be available to remain on the job for the full 6-week period (January 12 &ndash; March 14). Required hours . Parking can be arranged if needed.
 </li>
 </ul>
 
 
 
 
 Cogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If you&rsquo;re excited about this role but don&rsquo;t meet every requirement, we still encourage you to apply
 
 
 
 Join Us
 
 
 
 At Cogent Infotech, your ideas matter. Join a purpose-driven organization that celebrates diversity, encourages collaboration, and invests in your future.
 
 
 
</div>

Almstead Tree, Shrub & Lawn Care Company

<div>
 Almstead Tree and Shrub Care Co. is a second-generation, family-owned firm established in 1964 that services commercial and residential clients throughout the NY, NJ, and CT tri-state area. We are looking for a friendly and organized Administrative Assistant to join our team and assist our CEO and top Sales Arborist. As an Administrative Assistant, you will play a crucial role in ensuring a positive experience for both our clients and employees.
 
 
 In this position, you will be responsible for managing client proposals, handling information requests and e-mail correspondence, scheduling meetings and conference calls, and providing customer service support. To succeed in this role, you should have excellent communication and writing skills, attention to detail, and the ability to thrive in a fast-paced environment.
 
 
 Your responsibilities will include:
 
 
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 Creating detailed client-specific proposals in collaboration with the sales arborists
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 Handling information requests and e-mail correspondence
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 Arranging conference calls and scheduling meetings
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 Providing customer service support and scheduling appointments
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 Maintaining sales calendar and creating work orders
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 Managing customer database and files
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 Processing payments
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 Ensuring a superior client experience through efficient and timely service
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 Coordinating work schedules and appointments
 </li>
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 Adhering to company policies and standards for excellent customer service
 </li>
 <li>
 Providing office updates and addressing customer concerns during daily meetings with the CEO
 
 
 </li>
 </ul>
 Requirements:
 
 
 <ul>
 <li>
 Minimum five years' experience as an Administrative Assistant
 </li>
 <li>
 Four-year degree in Business, Business Management, English, Communications, Literature, Journalism, or related field
 </li>
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 Prior experience creating proposals, reports, and/or presentations
 </li>
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 Experience providing exceptional customer service
 </li>
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 Experience in the service industry is a plus
 </li>
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 Highly proficient in Microsoft Word, Excel, and Outlook
 </li>
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 Strong written and verbal communication skills
 </li>
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 Excellent multitasking and time management abilities
 </li>
 <li>
 Attention to detail and organizational skills
 </li>
 <li>
 Professionalism and phone etiquette
 
 
 </li>
 </ul>
 We are seeking an individual who possesses high skill level and demonstrates exceptional customer service, approachability, and teamwork abilities. The ideal candidate will be able to infuse positive energy into our team and cultivate an inclusive and cooperative work environment. If you derive satisfaction from developing meaningful professional relationships and believe in the power of a friendly and supportive demeanor to augment productivity and collaboration, then this opportunity is tailored for you! If you are also organized and ready to make valuable contributions to our team, we encourage you to apply now and become an integral part of Almstead Tree and Shrub Care's continued success.
 
 
 
 Requirements
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum five years' experience as an Administrative Assistant
 </li>
 <li>
 Four-year degree in Business, Business Management, English, Communications, Literature, Journalism, or related field
 </li>
 <li>
 Prior experience creating proposals, reports, and/or presentations
 </li>
 <li>
 Experience providing exceptional customer service
 </li>
 <li>
 Experience in the service industry is a plus
 </li>
 <li>
 Highly proficient in Microsoft Word, Excel, and Outlook
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Excellent multitasking and time management abilities
 </li>
 <li>
 Attention to detail and organizational skills
 </li>
 <li>
 Professionalism and phone etiquette
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 We offer a competitive compensation package, $60,000 - $75,000 based upon experience. Medical and dental plans with employer contribution, 401K retirement savings plan, paid time off, and more!
 
 
 
 Almstead Tree &amp; Shrub Care Company, LLC provides equal employment opportunities to all employees and applicants for employment.
 
</div>

Thompson Hine LLP

Project Management Consultants (PMC), a wholly owned subsidiary of Thompson Hine, is seeking a highly organized and tech-savvy Administrative Assistant to join our Cleveland office. The Administrative Assistant will oversee Project Management Consultants (PMC) billing and serve as a liaison between PMC and the Billing Department.In this role, you will provide comprehensive administrative and operational support to the Managing Director and Project Management Consultants (PMC) team. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced professional environment supporting senior-level executives. Candidates with experience as an Administrative Assistant within a construction, engineering, or architectural firm are especially encouraged to apply, as this background aligns closely with the nature of the PMC team&rsquo;s work.ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES<ul><li>Provide telephone service for PMC Consultants, including but not limited to, answering incoming calls, maintaining phone logs of incoming calls, communicating telephone messages, scheduling conference calls and reconciling long-distance telephone calls.</li><li>Establish and maintain the calendar for PMC Consultants. Monitor all incoming communications for PMC Consultants.</li><li>Coordinate travel arrangements and travel folder for PMC/Consultants and process business travel expenses.</li><li>Provide administrative support for PMC facilitations. This may include local travel. Draft and edit notes from facilitations.</li><li>Enter time into the timekeeping system.</li><li>Prepare and process invoices to PMC clients. Receive and log PMC checks and deliver to finance for deposit. Meet with Finance Department regarding PMC accounting issues and accounts receivable.</li><li>Receive and process invoices from PMC subconsultants, enter time into timekeeping system, and prepare check requisitions for payment of subconsultant services.</li><li>Communicate with Business Intake regarding potential Firm clients that may present a conflict of interest with PMC.</li><li>Prepare and process all new PMC billable and nonbillable client matters and Firm billable and nonbillable client matters initiated by Managing Director of PMC, including but not limited to, initiating conflict searches, completing Business Intake forms, monitoring Business Intake List for matters requiring Managing Director approval and provide follow-up on any conflict issues.</li><li>Receive, process, and respond appropriately to requests to PMC for certificates of insurance, tax forms and other government issued forms. Receive and respond to audit inquiry letters.</li><li>Respond to Construction Group Attorneys and PMC Consultants request for information and/or written materials. Review and edit proposals and other written materials prepared by PMC staff.</li></ul>ADDITIONAL DUTIES AND RESPONSIBILITIES<ul><li>Plan and coordinate all aspects of multi-party conferences and facilitations, including but not limited to, scheduling location, catering, attendee communication, and compiling documentation.</li><li>Other duties as assigned.</li></ul>QUALIFICATIONSEducation, Training and/or Experience<ul><li>High school diploma or equivalent required.</li><li>Bachelor&rsquo;s degree, preferred but not required.</li><li>Five + years of Administrative Assistant experience within a construction, engineering or architectural firm is highly desirable.</li></ul>Knowledge, Skills, and Abilities <ul><li>Proficient in software and terminology relevant to practice group area.</li><li>MS Office application -- Excel, Word, Windows, PowerPoint, Outlook, etc.</li><li>Knowledge of 10-key and ability to verify calculations on forms and documents.</li><li>Ability to work independently.</li><li>Ability to meet deadlines and adhere to time constraints.</li><li>Ability to organize and prioritize numerous tasks.</li><li>Possess interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, lawyers, and staff.</li><li>Excellent grammar, proofreading, and editing skills.</li><li>Ability to adjust work schedule, if required.</li><li>Ability to operate computer, typewriter, transcriber, and other office equipment.</li><li>Ability to type 75 words per minute.</li><li>Knowledge of drafting and typing correspondence, memoranda, and other legal documents.</li><li>The ability to screen telephone calls in a professional manner; the ability to effectively record and communicate messages.</li><li>The ability to be a team player and effectively work closely with administrative support staff (word processing, receptionists, Office Services, accounting and billing, etc.).</li><li>The position may require the ability to adapt to new technologies and/or add new job duties as directed.</li><li>Excellent customer service skills and telephone etiquette are mandatory.</li><li>Regular attendance and punctuality are essential functions of this job.</li><li>Ability to handle tasks under pressure.</li><li>Ability to adjust work schedule to work other hours, as required.</li><li>This position requires the employee to work onsite at a specified Thompson Hine office location based on a schedule determined by the Manager for the benefit of the department and firm. Changes to the location and/or schedule must be approved by the Manager and Human Resources. The incumbent in this position is not eligible for remote work for the first 90 days of employment, absent the employee&rsquo;s office working in business continuity mode.</li><li>Preferred background in legal, construction, and billing</li></ul>Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience and skills of the applicant, and other job-related factors. The estimated salary range for this Cleveland position is $55,000 to $85,000.Thompson Hine LLP is an Equal Opportunity Employer that offers competitive wages, and a robust benefit package. Benefits offerings include, but are not limited to, medical, dental, and vision insurance as well as Paid Time Off (PTO). This position requires the employee to work on-site at the Cleveland office on a schedule determined by the Manager for the benefit of the department and Firm.Thompson Hine EEO PolicyJob Type: Full-timePay: $55,000.00 - $85,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have five+ years of Administrative Assistant experience within a construction, engineering or architectural firm?</li></ul>Work Location: In person

LuxySpace

Administrative Assistant / Office CoordinatorLocation: Mission Viejo, CA (In-Person) Job Type: Full-Time | Temporary with Opportunity for Permanent PositionAbout UsLUXYSPACE is a fast-growing architectural interior design firm specializing in high-end residential and commercial projects. Known for our timeless aesthetic and hands-on project execution, we work closely with builders, vendors, and clients to bring complex designs to life.We&rsquo;re looking for an organized, proactive Administrative Assistant / Office Coordinator to support daily operations and help keep projects moving smoothly. This role is ideal for someone who enjoys structure, multitasking, and being at the center of a creative, fast-paced environment and who wants to grow within the design industry.What You&rsquo;ll Do<ul><li>Provide administrative and operational support to the design team</li><li>Coordinate communication between designers, vendors, contractors, and clients</li><li>Manage samples, product orders, tracking, and deliveries for active projects</li><li>Maintain project timelines and follow up on deliverables</li><li>Schedule and confirm meetings, site visits, and appointments</li><li>Conduct targeted research for materials, vendors, and project resources</li><li>Handle data entry, document organization, and file management</li><li>Oversee inventory for the design library, warehouse items, and office supplies</li><li>Assist with shipments, errands, and opening/closing studio procedures</li><li>Answer phones, greet visitors, and support overall studio operations</li></ul>What We&rsquo;re Looking For<ul><li>Highly organized, detail-oriented, and dependable</li><li>Strong multitasking and time-management skills</li><li>Excellent written and verbal communication</li><li>Proficient with Microsoft Office (Excel experience is important)</li><li>Comfortable working in a collaborative team environment</li><li>Ability to manage multiple priorities and shifting deadlines</li><li>Interest in interior design, architecture, or creative industries</li></ul>Preferred Qualifications<ul><li>Associate or Bachelor&rsquo;s degree (or equivalent professional experience)</li><li>Prior experience in administrative support, office coordination, or design-related fields</li><li>Experience working with vendors, orders, or project tracking is a plus</li></ul>What We Offer<ul><li>Full-time, in-person position starting as a temporary role</li><li>Strong opportunity for a permanent position upon successful completion of the temporary period</li><li>Opportunity to work closely with a skilled design team on exciting projects</li><li>Hands-on exposure to procurement, operations, and project coordination</li><li>Creative, supportive, and professional work environment</li></ul>Work Location: Mission Viejo, CA (In-Person Only) Note: Applications that do not meet the minimum requirements may not be considered.Pay: $22.00 - $25.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Work Location: In person

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