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administrative assistant

Pen & Voice

<p>Job Vacancy: Administrative Assistant</p><p>Pen &amp; Voice LLC &ndash; Doha, Qatar (QFC Registered)</p><p><b>Pen &amp; Voice LLC</b>, a leading Public Relations and Media Production agency based in Media City Qatar, is seeking a <b>highly organized and proactive Administrative Assistant</b> to join our team.</p><p><b>Key Responsibilities</b></p><ul><li>Provide day-to-day administrative and office support</li><li>Manage schedules, coordinate meetings, and handle internal communication</li><li>Assist with documentation, filing, data entry, and basic reporting</li><li>Support PR and media operations with logistical tasks when needed</li><li>Maintain a professional and welcoming office environment</li></ul><p><b>Requirements</b></p><ul><li>Strong communication skills (English required; Arabic is a plus)</li><li>Excellent organizational skills and attention to detail</li><li>Proficiency in Microsoft Office and standard admin tools</li><li>Positive attitude, reliability, and ability to multitask</li><li>Previous experience in admin or office support roles preferred</li></ul><p><b>Salary &amp; Benefits</b></p><ul><li><b>Monthly Salary: QAR 3,000</b></li><li>Supportive work environment</li><li>Growth and development opportunities</li><li>Chance to be part of an international PR &amp; media team</li></ul><p><b>How to Apply</b></p><p>Interested candidates may send their CV to:</p><p><b>careers@penandvoice.net </b><br/>Subject: <i>Administrative Assistant Application</i></p><p>Job Types: Full-time, Permanent</p><p>Pay: Up to QAR3,000.00 per month</p>

Administrative Assistant

Nakilat

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</div></li></ul></div></div></div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Administrative Assistant (QFAB)
</b></h1></div></div></div></div><div><div><div><div>Job Requisition No.: 22335
</div></div></div></div><div><div><div><div>Category: Shipyard
</div></div></div></div><div></div><div><div><div><div><p><b>Reports To:</b> HSE Manager</p>
<p><b>
Company</b> : Qatar Fabrication Company</p>
<p><b>
Location</b> : Ras Laffan / Qatar</p><br>
<p></p>
<p><b>
**PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES**</b></p><br>
<p></p>
<p><b>
Primary Functions</b></p>
<ul>
<li>Responsible for maintaining and organizing HSES documentation, including incident reports, safety audits, training records, and compliance documentation, ensuring all necessary records are up to date and accessible for inspections and audits.</li>
<li>Assist in coordinating HSE sessions and workshops, scheduling HSE meetings, and facilitating communication between HSE teams and other departments.</li>
<li>Assist in monitoring regulatory changes, assisting in the preparation of compliance reports, and supporting the implementation of safety policies and procedures throughout the organization.</li></ul><br>
<p></p>
<p><b>
Tasks and Responsibilities</b></p>
<ul>
<li>Organize and maintain HSE-related documents, records, and files (both electronic and physical).</li>
<li>Input HSE data into databases, spreadsheets, and management systems.</li>
<li>Assist in developing, revising, and implementing HSE policies and procedures.</li>
<li>Analyze incident data to identify trends and recommend corrective actions.</li>
<li>Maintain accurate records of safety inspections, audits, incidents, and follow-up with HSE officers for pending records.</li>
<li>Ensure that appropriate safety equipment and gear for HSE team are available and maintained.</li>
<li>Maintain up-to-date HSES folders and follow-up reports from HSE personnel.</li>
<li>Manage and maintain Intelex Incident Management System.</li>
<li>Perform an audit on the quality of HSE inspection and incident data.</li>
<li>Assist the HSES Manager in day-to-day HSE activities.</li>
<li>Seek guidance from the Principal HSE Advisor as appropriate for tasks and decisions.</li>
<li>Monitor the HSES Activity plan and ensure activities are completed as scheduled.</li>
<li>Assist in the preparation of HSE reports, presentations, and summaries for management and stakeholders.</li>
<li>Act as a point of contact between HSE teams and other departments, clients, and external partners.</li>
<li>Arrange and coordinate HSE meetings, training sessions, and workshops.</li>
<li>Disseminate HSE policies, procedures, and updates to staff.</li>
<li>Help with the tracking and documenting of incidents, near misses, and accidents, ensuring proper reporting protocols are followed.</li>
<li>Prepare materials for HSE audits and reviews, ensuring documentation is in order.</li>
<li>Monitor and manage the inventory of HSE supplies (e.g., personal protective equipment, safety materials) and place orders as needed.</li>
<li>Maintain records of HSE equipment and ensure proper maintenance and calibration where necessary.</li>
<li>Conduct research on new HSE regulations, trends, and best practices to support the HSE team in staying updated.</li>
<li>Manage travel arrangements for HSE staff attending training, conferences, or site visits.</li>
<li>Help track HSE budgets and expenditures, providing administrative support for financial processes.</li></ul><br>
<p></p>
<p><b>
Qualifications, Experience and Skills</b></p>
<p><b>
Qualifications:</b></p>
<ul>
<li>Preferred Diploma/Degree in Business Administration or a related field is preferred.</li>
<li>Relevant certifications such IOSH Managing Safely may be preferred</li></ul><br>
<p></p>
<p><b>
Experience:</b></p>
<ul>
<li><p>Required 2 years of experience as an administrative role or similar</p>
</li>
</ul></div></div></div></div><div></div><div><div><div><div><h1 class="jobSectionHeader"><b>Administrative Assistant (QFAB)
</b></h1></div></div></div></div><div></div><div><div><div><div>Department:
</div></div></div></div><div><div><div><div>City:<br>
</div></div></div></div><div></div><p><br>
<b>Job Segment: </b>Secretary, Administrative Assistant, Inspector, QA, Quality Assurance, Administrative, Quality, Technology
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Administrative Assistant (QFAB)

Color Lab Salon

<p>*URGENT HIRING*<br/>*Only apply if you can join immediately (LADIES ONLY)*</p><p>As the Administrative Assistant, you will play a pivotal role in managing the salon's finances, HR tasks, inventory, purchasing, and other administrative duties. The successful candidate will demonstrate strong organizational skills, an understanding of accounting, and a proactive approach to problem-solving.</p><p><b>Key Responsibilities:</b></p><p><b>Finances/Accounting:</b></p><ul><li>Process and request all payments, including utilities and vendor invoices.</li><li>Record all expenses in the accounting sheet accurately and timely.</li><li>Manage cash flow and handle daily cash transactions.</li><li>Request invoices and create receipts for all expenses, maintaining organized monthly files.</li><li>Support payroll processing, ensuring timely and accurate payments to staff.</li></ul><p><b>HR/Admin:</b></p><ul><li>Regularly update and maintain staff files and records.</li><li>Draft various internal documents including warning letters, offer letters, end-of-service letters, salary certificates, etc...</li><li>Monitor the operations email daily, promptly forwarding and addressing emails.</li><li>Track staff leave and manage leave records.</li><li>Apply for Medical Commission appointments, government contracts, visas, ID renewals, and other government-related tasks.</li><li>Update staff schedules monthly</li><li>Add new services and retail products to the Salon System</li></ul><p><b>Inventory/Purchasing:</b></p><ul><li>Handle inquiries from suppliers and maintain strong vendor relationships.</li><li>Create purchase orders based on management-approved requisitions.</li><li>Update the inventory sheet regularly</li><li>Input any new retail products into the Salon's System</li></ul><p><b>Other Duties:</b></p><ul><li>Coordinate with maintenance personnel for necessary repairs and oversee work when required.</li><li>Prepare accommodation for new team members.</li><li>Collaborate with marketing personnel to post on Instagram, Tik Tok, Facebook, etc...</li><li>Support the reception team whenever needed.</li></ul><p><b>Qualifications:</b></p><ul><li>Previous experience as an Administrative Assistant or in a similar role</li><li>Strong organizational and multitasking abilities with a keen attention to detail.</li><li>Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).</li><li>Excellent communication skills, both written and verbal.</li><li>Ability to work independently while being part of a team-focused environment.</li></ul><p>Job Type: Full-time</p><p>Pay: From QAR3,000.00 per month</p><p>Language:</p><ul><li>English (Required)</li></ul>

Administrative Assistant (LADIES ONLY)

NUMERIC TRADING and CONTRACTING

<p><b>Job description</b></p><p>We are looking for a proactive and organized Administrative Assistant to join our team. The ideal candidate will handle day-to-day administrative tasks, support different departments, and ensure smooth office operations.</p><p>Key Responsibilities:</p><ul><li>Manage office correspondence, phone calls, and emails.</li></ul><ul><li>Prepare reports, documents, and meeting notes.</li></ul><ul><li>Organize and maintain files and records.</li></ul><ul><li>Arrange meetings, appointments, and travel schedules.</li></ul><ul><li>Assist HR and accounts departments with documentation and data entry.</li></ul><ul><li>coordinate sales and delivery</li></ul><ul><li>Provide general administrative support to management and staff.</li></ul><p>Requirements:</p><ul><li>Minimum of a diploma or degree in administration or business preferred.</li></ul><ul><li>1&ndash;3 years of experience in an administrative or office assistant role.</li></ul><ul><li>Good communication and interpersonal skills.</li></ul><ul><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li></ul><ul><li>Organized, reliable, and able to multitask effectively.</li></ul><p>Job Type: Full-time</p>

Admin Assistant

Taalum Group

<p>-The Personal Assistant to the concerned Head/Line Manager provides secretarial and administrative support across the range of activities for which the concerned Head/Line Manager is responsible in the Dept/Division/School.<br/>-Closely supporting the Line Manager , work alongside him/her in providing assistance with his/her busy schedule, anticipating documents, support and correspondence that may be required for upcoming meetings and events.<br/>-Supporting the Line Manager by providing a comprehensive, fully confidential and efficient administrative and personal assistance service.<br/>In going about all duties and communications uphold the vision, values and high standards of Ta&rsquo;allum -Group by demonstrating unfailing integrity and professionalism at all times.<br/>This position entails working with information, much of which is held in confidence. Under no circumstances is this confidentiality to be compromised.</p><p>Skills requirements:</p><p>- Excellent communication skills both written and verbal in English and Arabic, including strong grammar and spelling and minute-taking skills<br/>- Strong interpersonal and relationship building skills and a customer service focus<br/>- Excellent time management skills with an ability to prioritize tasks and meet deadlines<br/>- Demonstrate initiative and strong problem-solving skills with an ability to improve processes and practices<br/>- Actively support the company&rsquo;s Mission, Values and Goals in all dealings with members of the School family and wider community<br/>- Ability to function effectively as both an individual and a member of a team.<br/>- High level computing skills including(but not limited to) the ability to utilize MS Office at an expert level.<br/>- Excellent interpersonal and relationship management skills.<br/>- Demonstrated ability and preparedness to deal with confidential documentation and information in the strictest confidence.<br/>- A first rate customer service focus within an administrative and clerical context.<br/>- Thorough understanding of meeting procedures, agendas and minute taking.<br/>- Demonstrated ability to succeed in all aspects of an executive personal assistant role.</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Are you locally available in Qatar and can join immediately?</li></ul>

Personal Assistant to Head of School (Bilingual- Arabic and English)

SYSTRA

<div>:
<div>
SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.</div><div>
For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.</div>
Context:
<div>
Technical / Executive Assistant</div>
Missions/Main Duties:
<ul><li>Assist one of the Company&rsquo;s Executive in various tasks including:
<ul><li>Administrative including coordination with other Company&rsquo;s department.</li><li>
Correspondences follow-up with internal and external stakeholders, including maintaining all required correspondences and logs registers.
</li><li>Attending meetings with preparation of minutes of meetings.
</li><li>Executive&rsquo;s schedule management</li><li>
Etc.</li></ul></li></ul><ul><li>
Provide ad-hoc support for projects related matters including preparation of presentations and dashboards for meetings at Executive level.</li><li>
Able to prepare formal correspondences and presentations in both English and Arabic.</li><li>
The Technical / Executive Assistant will report directly to the Company&rsquo;s Executive.</li></ul>
Profile/Skills:
<ul><li>Bachelor&rsquo;s Degree or similar with a minimum of 8 years of experience.
</li><li>Fluent in Arabic both oral and written is a must.</li><li>
Excellent communication skills in English both oral and written.</li><li>
Previous experience in communicating with Government Entities.</li><li>
Previous experience in assisting Company&rsquo;s Executives.</li><li>
Excellent knowledge of all the latest Microsoft Office applications including Word, Excel, Outlook, PowerPoint, Power BI, etc.</li><li>
Experience in utilizing Aconex is a plus.</li><li>
Ability to work in a very dynamic environment with challenging milestones and diverse duties.</li></ul>
:
<div>
Systra is an equal opportunities company; this position is open to all applicants.</div></div>

Technical/ Executive Assistant

Gulf Falcon Contracting Co.

<p><b>Receptionist cum Admin Assistant</b></p><p><b>Location:</b> Doha, Qatar</p><p><b>Requirements:</b></p><ul><li>Minimum 2&ndash;3 years of experience in a similar role</li><li>Proficient in <b>Microsoft Office (Word, Excel, Outlook)</b></li><li>Excellent communication and organizational skills</li><li>Presentable, professional, and detail-oriented</li><li>Ability to multitask and handle office correspondence efficiently</li></ul><p><b>Responsibilities:</b></p><ul><li>Greet and assist visitors in a professional manner</li><li>Handle incoming calls, emails, and correspondence</li><li>Maintain and organize office documents and records</li><li>Assist in daily administrative operations and coordination between departments</li><li>Support HR and management with documentation and scheduling tasks</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Nationality is?</li></ul>

Receptionist cum Admin Assistant

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