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administrative assistant

ALPHA PLUS

Administrative AssistantLocation: Sulai, Riyadh, Saudi Arabia Salary: SAR 2,500 &ndash; 4,000 per month Job Type: Full-timeFull Job DescriptionWe are looking for a motivated and organized Administrative Assistant to join our team in Sulai, Riyadh. This role involves supporting daily office operations and ensuring smooth workflow across departments. Freshers are welcome to apply.Responsibilities<ul><li>Record and monitor daily attendance</li><li>Prepare job orders and maintain related documentation</li><li>Create and manage quotations</li><li>Prepare and update overtime lists</li><li>Handle basic office coordination tasks</li><li>Assist management with day-to-day administrative needs</li></ul>Qualifications<ul><li>Freshers can apply; prior experience is a plus</li><li>Strong organizational and communication skills</li><li>Basic computer skills (MS Word, Excel, etc.)</li><li>Ability to multitask and work efficiently</li></ul>SalarySAR 2,500 &ndash; 4,000 per month, depending on experience and qualifications.Work LocationSulai, Riyadh, KSA (On-site)How to ApplyPlease submit your updated CV through Indeed. Only shortlisted candidates will be contacted.Job Types: Full-time, Permanent, New gradPay: &#65020;2,500.00 - &#65020;4,000.00 per month

Administrative Assistant

Delegación Union Europea en Panama

Overview The deadline for applying is: 14/11/2025 at 12:00 PM (local time).TextAdministrative Assistant in the Administration Section - European Union Delegation to the Kingdom of Saudi ArabiaDeadline: 14/11/2025 at 12:00 PM (local time).We areThe European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.The EU Delegation in Riyadh works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Kingdom of Saudi Arabia, the Kingdom of Bahrain, and the Sultanate of Oman governments in areas that are part of the EU's remit.We offerThe post of Administrative Assistant (Local Agent Group II) in the Delegation's Administration Section. The team consists of five people. There are occasional atypical working hours.Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Administration Section, providing support, expertise and assistance in mainly financial and administrative issues.Following main tasks and duties are currently required:

Mustadem

<div>
 Administrative Assistant
 
 
 Company:
 
 Mustadem (مستديم)
 
 
 
 Location:
 
 Saudi Arabia (On-site / Hybrid as required)
 
 
 
 Employment Type:
 
 Full-time
 
 About Mustadem
 
 Mustadem (مستديم) is a Saudi-based company specializing in
 
 sustainable agriculture and aquaculture solutions
 
 , including greenhouse and fish farm development. We work with farmers, investors, suppliers, and government entities to design, build, and operate efficient food production systems aligned with Saudi Vision 2030.
 
 
 We are seeking a
 
 highly competent, digitally capable, and proactive Administrative Assistant
 
 who can work independently, support management, and contribute to smooth daily operations
 
 without constant supervision or technical assistance
 
 .
 
 Role Overview
 
 The Administrative Assistant plays a
 
 core operational role
 
 in the company. This position requires someone who is
 
 organized, digitally strong, and confident in communication
 
 , capable of handling administrative work, coordination, follow-ups, and negotiations with minimal guidance.
 
 
 This role also requires
 
 flexibility and readiness to travel at any time
 
 , depending on business needs.
 
 Key ResponsibilitiesAdministrative &amp; Operations Support
 <ul>
 <li>
 Manage daily administrative tasks and office coordination
 </li>
 <li>
 Organize and maintain contracts, permits, licenses, and company documentation (digital &amp; physical)
 </li>
 <li>
 Prepare professional emails, letters, reports, and official documents
 </li>
 <li>
 Schedule meetings, calls, site visits, and ensure proper follow-up on action items
 </li>
 </ul>
 Communication, Coordination &amp; Negotiation
 <ul>
 <li>
 Act as a professional point of contact with clients, suppliers, service providers, and government entities
 </li>
 <li>
 Follow up on approvals, permits, quotations, and outstanding requests
 </li>
 <li>
 
 Negotiate with suppliers and service providers
 
 on pricing, timelines, and terms within defined guidelines
 </li>
 <li>
 Coordinate logistics for meetings, travel, and site visits
 </li>
 </ul>
 Digital, Computer &amp; AI Tools (Mandatory)
 
 This role
 
 requires strong digital independence
 
 . The successful candidate must be fully comfortable working with computers and modern tools
 
 without requiring frequent help
 
 .
 
 
 You are expected to:
 
 
 1- Work confidently with:
 
 <ul>
 <li>
 Email systems (professional inbox management, attachments, folders)
 </li>
 <li>
 Microsoft Word / Google Docs (advanced formatting, tables, official letters)
 </li>
 <li>
 Excel / Google Sheets (organized data entry, filters, basic formulas)
 </li>
 <li>
 File management systems (cloud storage, naming conventions, structured folders)
 </li>
 </ul>
 
 2- Use
 
 AI tools
 
 (such as ChatGPT or similar) to:
 
 <ul>
 <li>
 Draft and improve emails, reports, and documents
 </li>
 <li>
 Summarize information and meeting notes
 </li>
 <li>
 Assist in research and preparation tasks
 </li>
 <li>
 Learn new digital systems and portals independently
 </li>
 <li>
 Troubleshoot
 
 basic computer and software issues
 
 without management involvement
 </li>
 </ul>
 
 
 
 ⚠️ This role is not suitable for candidates who struggle with computers or rely on others to solve basic digital or software problems.
 
 Travel Requirement
 
 
 
 <ul>
 <li>
 
 Ability and willingness to travel at any time, including on short notice
 
 , to support meetings, site visits, or company operations
 </li>
 </ul>
 
 
 
 Required Skills &amp; Qualifications
 
 
 
 Core Requirements
 
 
 
 <ul>
 <li>
 Proven experience in an administrative, operations, or coordination role
 </li>
 <li>
 Strong computer literacy and digital independence
 </li>
 <li>
 Comfortable using AI tools as part of daily work
 </li>
 <li>
 Excellent organizational and follow-up skills
 </li>
 <li>
 Strong communication and
 
 negotiation skills
 
 </li>
 <li>
 
 Ability to manage multiple tasks and priorities under minimal supervision
 
 </li>
 <li>
 
 High level of professionalism, confidentiality, and reliability
 
 </li>
 </ul>
 
 
 
 Preferred
 
 
 
 <ul>
 <li>
 Experience dealing with suppliers, contractors, or government entities
 </li>
 <li>
 Familiarity with project-based, engineering, agriculture, or industrial companies
 </li>
 <li>
 Experience in the Saudi business and regulatory environment
 </li>
 </ul>
 Languages
 
 
 
 <ul>
 <li>
 
 Arabic:
 
 Fluent (required)
 </li>
 <li>
 
 English:
 
 Very good to fluent (required)
 </li>
 </ul>
 Personal &amp; Soft Skills
 
 
 
 <ul>
 <li>
 Proactive and solution-oriented
 </li>
 <li>
 Confident but respectful communicator
 </li>
 <li>
 Able to negotiate calmly and professionally
 </li>
 <li>
 Detail-oriented with strong accountability
 </li>
 <li>
 Adaptable, flexible, and able to handle changing priorities
 </li>
 <li>
 Comfortable working directly with management
 </li>
 </ul>
 What We Offer
 
 
 
 <ul>
 <li>
 A trusted role with real responsibility and visibility
 </li>
 <li>
 Exposure to strategic projects and senior decision-making
 </li>
 <li>
 Opportunity to grow into a senior administrative or operations role
 </li>
 <li>
 Competitive salary based on experience
 </li>
 </ul>
 
 
 
</div>

اسس | OSUS

<div>
 
 
 
 About OSUS:
 
 
 
 
 
 
 
 Our journey began in 2006 in the city of Riyadh, driven by an ambitious vision to lead the next generation of commercial, residential, and mixed-use real estate projects. Since then, we have continued to establish our presence as a developer redefining the concept of real estate development through projects rooted in integration, innovation, thoughtful design, and modern technological solutions that elevate the end-user experience, whether individuals or businesses. We believe that mixed-use developments represent the future of urban planning. Guided by this vision, we create projects that merge urban functions into a single space, reshaping daily life in a more efficient and flexible way. We design vibrant destinations where living and working intersect, and where commercial and entertainment facilities harmonize within an integrated environment, fulfilling individual aspirations and supporting the growth of modern communities. At OSUS, we continue to build on this approach, inspired by Saudi Arabia&rsquo;s Vision 2030 and committed to developing real estate solutions that elevate the urban landscape, meet the ambitions of individuals and investors, and align with the evolving nature of cities and future lifestyles.
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 
 The Administrative Assistant is a practical position responsible for carrying out human resources operations and activities, and providing administrative and operational support to the human resources department through performing daily tasks related to organizing files, entering data, tracking appointments, and preparing documents. The role contributes to improving workflow efficiency and enhancing the quality of services provided to employees, within a work environment that respects and adapts to the employee's capabilities, and is suitable for persons with disabilities.
 
 
 
 
 
 
 
 Responsibilities are not limited to:
 
 
 
 
 
 
 <ul>
 <li>
 Organizing paper and electronic documents and files and storing them according to the approved archiving system.
 </li>
 <li>
 Monitoring the administration's email and classifying messages according to priority
 </li>
 <li>
 Entering employee data into approved systems (such as attendance, leave, employment information).
 </li>
 <li>
 Monitoring updates to the employee database in coordination with HR specialists.
 </li>
 <li>
 Organizing the management's meeting schedules.
 </li>
 <li>
 Preparing simple meeting minutes and distributing them to the concerned parties.
 </li>
 <li>
 Following up on the implementation of administrative procedures required from various departments.
 </li>
 <li>
 Receiving simple inquiries from employees and forwarding them to the specialists.
 </li>
 <li>
 Assisting in preparing recruitment files.
 </li>
 <li>
 Perform any other tasks assigned to him by the line manager within the scope of work.
 </li>
 </ul>
 
 
 
 
 
 
 Non-Core Responsibilities:
 
 
 
 
 
 
 <ul>
 <li>
 Receiving correspondence and forwarding it to the relevant departments within the administration.
 </li>
 <li>
 Assisting in preparing basic HR letters (introduction letters &ndash; attendance certificates &ndash; notifications).
 </li>
 <li>
 Providing support during company events and HR programs.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree or a 3-year diploma in Administrative Sciences or a similar field.
 </li>
 <li>
 At least 1 year of experience in the field.
 </li>
 <li>
 Knowledge of Excel and Word.
 </li>
 <li>
 Experience in preparing and presenting reports.
 </li>
 <li>
 Ability to handle multiple tasks.
 </li>
 <li>
 teamwork.
 </li>
 <li>
 This position is suitable for persons with disabilities.
 </li>
 </ul>
 
 
</div>

Huda Vision

Job Description: Administrative Assistant - Saudi only Location: Riyadh, Saudi ArabiaSalary Range: SAR 6,000 - SAR 7,000 per monthAbout the RoleWe are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our team in Riyadh. The successful candidate will be the backbone of our office operations, providing comprehensive administrative and clerical support to ensure the efficient running of the office. This role requires strong proficiency in Microsoft Office, excellent communication skills in English and Arabic, and a professional demeanor.Key Responsibilities<ul><li>Office Management:</li><li>Maintain and organize office filing systems, both physical and electronic.</li><li>Manage and procure office supplies, ensuring adequate stock levels and cost-effective purchasing.</li><li>Handle incoming and outgoing mail, couriers, and deliveries.</li><li>Ensure the office common areas are tidy, professional, and well-maintained.</li><li>Administrative Support:</li><li>Answer and direct phone calls and manage professional correspondence (emails, letters, memos).</li><li>Schedule and coordinate meetings, appointments, and conferences, including booking rooms and preparing materials.</li><li>Manage and maintain executive calendars.</li><li>Assist in the preparation of regularly scheduled reports, presentations, and documents.</li><li>Financial/HR Support (as needed):</li><li>Process and track expense reports, invoices, and basic bookkeeping tasks.</li><li>Assist with onboarding paperwork for new employees and maintaining employee records.</li><li>Coordinate travel arrangements, including flight, accommodation, and visa processing.</li><li>Documentation and Data:</li><li>Maintain confidential company and client records with the utmost discretion.</li><li>Create and update databases and spreadsheets with accuracy.</li></ul>Qualifications &amp; SkillsRequired<ul><li>Education: High school diploma or equivalent; a Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field is a plus.</li><li>Experience: Minimum of 2-3 years of proven experience as an Administrative Assistant, Virtual Assistant, or in a similar clerical role.</li><li>Language: Fluent in both English and Arabic (written and spoken) is mandatory.</li><li>Technical: Expert-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Residency: preferred for Saudis .</li></ul>Preferred<ul><li>Prior experience working in a fast-paced corporate environment in Riyadh.</li><li>Familiarity with office equipment (e.g., printers, scanners, video conferencing systems).</li></ul>Send your Cv to hnavid.ng@gmail.comLinkedin: https://www.linkedin.com/in/navid-nadiaksa/Job Type: Full-timePay: ﷼5,500.00 - ﷼6,000.00 per monthLanguage:<ul><li>English (Required)</li></ul>Work Location: Remote

Administrative Assistant - Female

Confidential Government

<div>
 
 
 Job Title:
 
 Administrative Assistant / Office Manager
 
 
 
 
 
 
 
 
 
 Job Purpose
 
 
 
 We are seeking a highly organized and proactive Administrative Assistant / Office Manager to support daily office operations and ensure smooth administrative processes. The role plays a key part in coordinating internal activities, supporting management, and maintaining an efficient and professional office environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 &bull; Manage daily office operations and administrative tasks.
 
 
 &bull; Provide administrative and executive support to management and project teams.
 
 
 &bull; Coordinate meetings, schedules, calendars, and business travel arrangements.
 
 
 &bull; Prepare correspondence, reports, presentations, and official documents.
 
 
 &bull; Act as a point of contact for internal staff, clients, and external partners.
 
 
 &bull; Maintain office records, filing systems, and documentation.
 
 
 &bull; Coordinate with vendors, service providers, and facility management.
 
 
 &bull; Support HR and finance functions such as onboarding, attendance records, and invoicing coordination.
 
 
 &bull; Ensure confidentiality and proper handling of sensitive information.
 
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 &bull; Bachelor&rsquo;s degree or diploma in Business Administration or a related field.
 
 
 &bull; 2&ndash;4 years of experience in an administrative or office management role.
 
 
 &bull; Strong organizational and multitasking skills.
 
 
 &bull; Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 
 
 &bull; Excellent written and verbal communication skills in English (Arabic is a plus).
 
 
 
 
 
 
 Skills &amp; Competencies
 
 
 
 &bull; Attention to detail and time management
 
 
 &bull; Professional communication and interpersonal skills
 
 
 &bull; Ability to work independently and prioritize tasks
 
 
 &bull; Problem-solving and adaptability
 
</div>

Administrative Assistant Office Manager

Elite Events

Job Title: Female Administrative Assistant - ReceptionistLocation: North Riyadh (Al Malqa), Kingdom of Saudi ArabiaDepartment: Front OfficeAbout the CompanyA growing firm in interior fit-out turnkey project management space, delivering high-quality projects from concept to execution. We are specialized in renovating, designing, managing residential and commercial spaces, with a strong focus on design excellence and project execution.Role Overview: We are seeking a professional, organized, and friendly Receptionist to be the welcoming face of our Project Management firm. This role is ideal for someone who thrives in a dynamic environment, enjoys supporting both office and field teams, and can juggle multiple responsibilities with confidence.Key Responsibilities: 1. Front Desk &amp; Client Interaction<ul><li>Greet clients, vendors, and guests with a warm and professional demeanor</li><li>Answer, screen, and direct phone calls and emails</li><li>Manage the reception area to ensure it is clean, tidy, and representative of our brand</li><li>Provide refreshments and hospitality during client visits</li></ul>2. Administrative Support<ul><li>Schedule meetings, site visits, and project-related appointments</li><li>Noting down Minutes of Meetings held at the office for important projects</li><li>Assist with calendar management for project managers and executives</li><li>Prepare and organize project documents, files, invoices, and correspondence</li><li>Support HR and operations with onboarding documents, timesheets, and recordkeeping</li><li>Maintain office supplies, order materials, and coordinate deliveries</li></ul>3. Project &amp; Team Coordination<ul><li>Assist project managers with document tracking, submittals, and RFI/log updates</li><li>Coordinate with vendors, subcontractors, and suppliers for document pickup/drop-off</li><li>Support the team with general workflow tasks and communication needs</li></ul>4. Office Operations<ul><li>Handle incoming/outgoing mail and package management</li><li>Coordinate maintenance for office equipment and facility needs</li><li>Assist with expense reports, purchase orders, and basic bookkeeping tasks</li></ul>Requirements /Qualifications: <ul><li>1&ndash;3 years of receptionist or administrative experience (construction/fit-out or design industry is a plus)</li><li>Excellent written and verbal communication skills (English and Arabic)</li><li>Strong organization skills and ability to multitask effectively</li><li>Friendly, professional, and customer-service oriented</li><li>Comfortable working in a fast-paced environment</li><li>Proficiency in MS Office (Word, Excel, Outlook);</li></ul>What We Offer:<ul><li>Competitive salary</li><li>Health benefits</li><li>Growth opportunities within the company</li><li>Supportive, creative, and team-oriented culture</li><li>Exposure to construction, architecture, and interior design projects</li></ul>Job Type: Full-time

Female Administrative Assistant - Receptionist

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Administrative Assistant

Administrative Assistant

Administrative Assistant

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Administrative Assistant - Female

Administrative Assistant Office Manager

Female Administrative Assistant - Receptionist