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admin assistant pro saudization

Fluid Codes

<div>
 
 
 
 About the company:
 
 
 
 
 Fluid Codes is the APEX Channel Partner of ANSYS Inc., authorized with exclusive rights to distribute and provide support for ANSYS Engineering Simulation Solutions in the Middle East and North Africa.
 
 
 Ansys is the global leader in engineering simulation, helping the world&rsquo;s most innovative companies deliver radically better products to their customers. By offering the best and broadest portfolio of engineering simulation software, Ansys helps companies solve the most complex design challenges and engineer products limited only by imagination.
 
 
 
 
 
 
 
 About the Role:
 
 
 
 
 We are seeking a proactive and detail-oriented Administrative Assistant / PRO to support our HR, Finance, and Management teams. This role is vital in ensuring efficient administrative processes and maintaining smooth coordination with various KSA government portals and entities, including but not limited to Etimad, Muqeem, GOSI, Qiwa, and Mudad.
 
 
 The ideal candidate will have 1&ndash;2 years of relevant experience in administration and public relations, particularly within Saudi Arabia, and a proven ability to handle government-facing interactions professionally and effectively.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 PRO tasks:
 
 <ul>
 <li>
 Handle all activities related to government relations (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.).
 </li>
 <li>
 Liaise with government departments including the Ministry of Labor, GOSI, Jawazat, Muqeem, MOL, MOFA, Baladiya, and others as required.
 </li>
 <li>
 Update and maintain records of all legal documents, including CR (Commercial Registration), Saudization reports, and Municipality certificates.
 </li>
 <li>
 Maintain confidentiality and accuracy in all administrative and PRO tasks
 </li>
 <li>
 Handle inquiries and communications from government agencies and ensure timely resolution.
 </li>
 <li>
 Submit and follow up on government tenders
 
 
 through portals such as Etimad.
 </li>
 </ul>
 
 
 
 
 Administrative tasks:
 
 <ul>
 <li>
 Maintain and update employee records, documents, and contracts.
 </li>
 <li>
 Coordinate with HR for onboarding, offboarding, and document submissions.
 </li>
 <li>
 Assist HR for letters for employees (salary, employment, NOC, etc.).
 </li>
 <li>
 Monitor expiry dates of documents (Iqamas, licenses) and ensure timely renewals.
 </li>
 <li>
 Support day-to-day office administration, supplies, and logistics.
 </li>
 <li>
 Assist in administrative tasks across HR, Finance, and Management departments.
 </li>
 </ul>
 
 
 
 
 
 
 Key Requirements:
 
 
 
 <ul>
 <li>
 1&ndash;2 years of experience in administration and PRO roles, preferably within KSA
 </li>
 <li>
 Fluent in Arabic and English &ndash; both written and verbal
 </li>
 <li>
 Strong knowledge and experience with KSA government portals (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.)
 </li>
 <li>
 Ability to handle government correspondence and formal documentation
 </li>
 <li>
 Strong organizational and time management abilities.
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, Outlook) and Google Business Suite
 </li>
 <li>
 Ability to work independently and manage multiple tasks efficiently
 </li>
 <li>
 Understanding of Saudi labor laws and administrative procedures
 </li>
 <li>
 Bachelor&rsquo;s degree or diploma in Business Administration, HR, or a related field (preferred)
 </li>
 </ul>
 
 
</div>

Admin Assistant / PRO (SAUDIZATION)

CSI Global

<div>Position: PMO Assistant
Location: Riyadh<h2 class="jobSectionHeader"> 
Saudization Commitment:</h2>
In alignment with the Kingdom's Vision 2030 and national Saudization initiatives, this position is open exclusively to Saudi nationals who are passionate about building careers in the energy and engineering sectors. 

About CSI Global 
CSI Global is a multi-disciplinary engineering and contracting group delivering advanced electromechanical, building MEP systems, testing and commissioning, contracting and construction solutions across the GCC and beyond. Through our group companies, we serve the power, utilities, and infrastructure sectors with full lifecycle capabilities&mdash;from tendering and design review to execution, commissioning, and handover. We combine engineering precision with commercial excellence to power progress across complex projects in the region. 
Position Overview: 
We are seeking a PMO Assistant to support the Project Management Office in planning, tracking, and coordinating project activities. The ideal candidate will assist in ensuring projects are delivered on time, within scope, and in line with organizational standards.
Key Responsibilities:
<ul><li>Support PMO in project planning, scheduling, and progress tracking</li>
<li>Prepare project reports, dashboards, and documentation</li>
<li>Coordinate with project managers and stakeholders to collect updates</li>
<li>Maintain project records, logs, and compliance documentation</li>
<li>Assist in monitoring risks, issues, and action items</li>
<li>Strong Organizational skills with attention to detail and ability to manage multiple tasks.</li>
<li>Ability to work under pressure and meet deadlines with minimal supervision.</li>
<li>Proficient in MS Office (Excel, Word, PowerPoint); strong reporting and tracking skills</li>
<li>Ability to coordinate with multiple departments and handle office tasks efficiently.
</li><li>Basic knowledge of procurement processes, contracts, and project lifecycles is an advantage.</li>
<li>Strong ability to create, maintain, and manage structured filling systems.
</li><li>Good working knowledge of PDF editing tools.</li>
</ul>Required Qualifications:
<ul><li>Bachelor's degree in Business Administration, Engineering, or a related field</li>
<li>3&ndash;5 years of experience in PMO or project support roles</li>
<li>Strong organizational and documentation skills</li>
<li>Proficiency in MS Office (Excel, PowerPoint, Word); Project Management tools are a plus</li>
<li>Good communication skills in English
</li><li>Project management certifications and familiarity with project management tools such as (MS Project, Primavera P6, Jira, or similar) is a plus.</li></ul></div>

PMO Assistant

Medtel WN WLL

Job SummaryThe Public Relations Officer (PRO) is responsible for handling all government-related documentation, processes, and formalities in compliance with Saudi Arabian laws and regulations. The PRO will manage visa procedures, employee onboarding documentation, legal renewals, government portal activities, and ensure smooth communication between the company and government authorities.⸻Key Responsibilities1. Government Relations<ul><li>Process and manage all government-related transactions with MOI, MOL, GOSI, Mudad, Qiwa, Absher, ZATCA, and other relevant authorities.</li><li>Handle Iqama issuance, renewal, transfer, and other residency-related procedures.</li><li>Manage Exit/Re-entry visas, Final exit visas, and related documentation.</li><li>Maintain updated knowledge of Saudi labor laws, visa regulations, and government compliance requirements.</li></ul>2. Visa &amp; Work Permit Management<ul><li>Process new visas, work permits, and residency permits for new employees.</li><li>Coordinate medical tests, fingerprints, bio-metrics, and related onboarding formalities.</li><li>Submit and follow up on block visas, visa endorsements, and embassy procedures.</li></ul>3. Company Documentation &amp; Licensing<ul><li>Manage renewal and updates of company documents such as CR, Municipality License, Chamber of Commerce, Saudization certificates, etc.</li><li>Handle all official letters, attestations, and approvals required from government offices.</li></ul>4. Employee Onboarding &amp; Offboarding<ul><li>Assist in preparing employee documentation for onboarding and government file creation.</li><li>Ensure smooth offboarding including final exit, clearance, and cancellation formalities.</li></ul>5. Government Portal Management<ul><li>Maintain and update company records on:</li><li>Qiwa (contracts, work permit issuance, profession changes)</li><li>Mudad (wage protection system updates)</li><li>GOSI (employee registrations and deletions)</li><li>Absher (approvals, exit-reentry visa issuance)</li><li>ZATCA (if applicable &ndash; VAT, tax correspondence)</li></ul>6. Compliance &amp; Reporting<ul><li>Ensure company compliance with Saudi labor and immigration laws.</li><li>Prepare daily/weekly reports of government transactions.</li><li>Maintain detailed, organized records of all processed documents.</li></ul>⸻Required Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2&ndash;5 years of proven experience as a PRO in Saudi Arabia.</li><li>Excellent understanding of Saudi labor and immigration laws.</li><li>Strong communication skills in Arabic &amp; English.</li><li>Valid Saudi driving license (preferred).</li><li>Strong knowledge of government portals (Qiwa, GOSI, Mudad, Absher, etc.).</li></ul>⸻Key Skills<ul><li>Strong interpersonal and negotiation skills.</li><li>Ability to handle multiple tasks and meet deadlines.</li><li>Professional attitude and strong follow-up skills.</li><li>High level of confidentiality and accuracy.</li></ul>⸻Work Environment<ul><li>Office-based with frequent visits to government offices.</li><li>Working hours as per Saudi labor law.</li></ul>Job Type: Full-timePay: ﷼6,000.00 - ﷼8,000.00 per month

Public Relation Officer (PRO)

Slimstock

<div>
 
 
 About Slimstock
 
 
 
 Slimstock is a global leader in inventory optimization and supply chain planning. With our cutting-edge Slim4 platform, we help companies around the world improve forecasting accuracy, boost availability, and reduce waste. As we continue to expand our presence internationally, we are looking for an experienced Public Relations Officer (PRO) to manage all government-related processes and ensure compliance with Saudi laws and regulations, supporting our regional operations and growth.
 
 
 
 
 
 
 Role Overview
 
 
 
 As the PRO at Slimstock in KSA, you will be responsible for handling all official documentation and liaising with government authorities to ensure smooth business operations. This includes managing visa and immigration procedures, labor and employment compliance, and maintaining strong relationships with relevant government entities. The role requires a proactive professional with excellent organizational skills and a deep understanding of Saudi regulations and platforms such as QIWA, GOSI, Absher, and Mudad.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 Government Liaison &amp; Compliance
 
 
  Act as the primary point of contact between Slimstock and Saudi government entities (e.g.,
 
 
 Ministry of Human Resources &amp; Social Development, Jawazat, GOSI, Chamber of Commerce).
 
 
  Ensure timely renewal of company licenses, permits, and registrations.
 
 
  Monitor regulatory changes and advise management on compliance requirements.
 
 
 Visa &amp; Immigration Services
 
 
  Process employee work visas, Iqamas, and residency permits, including issuance, renewal,
 
 
 transfers, and cancellations.
 
 
  Handle exit/re-entry and final exit visa formalities for employees.
 
 
  Facilitate onboarding processes including medical tests, fingerprinting, and other required
 
 
 procedures.
 
 
  Labor &amp; Employment Compliance
 
 
  Manage all processes on Saudi government platforms (QIWA, GOSI, Mudad) for labor contracts
 
 
 and Saudization compliance.
 
 
  Ensure adherence to Saudi labor laws and assist with employee-related legal matters.
 
 
  Document Management
 
 
  Maintain accurate records of all official documents (Iqamas, trade licenses, labor cards).
 
 
  Submit and track government applications and renewals.
 
 
 Relationship Management
 
 
  Build and maintain strong relationships with government officials and key stakeholders.
 
 
  Represent Slimstock professionally in all government interactions.
 
 
 Qualifications
 
 
  Education:
 
 
 bachelor&rsquo;s degree in business administration or related field
 
 
 
 
 
 
 Experience:
 
 
 
 o Minimum 3 years of experience as a PRO in Saudi Arabia.
 
 
 o In-depth knowledge of Saudi immigration, labor laws, and government procedures.
 
 
 o Familiarity with QIWA, GOSI, Absher, and other KSA digital platforms.
 
 
 
 
 
 
 Skills:
 
 
 
 o Strong organizational and time management abilities.
 
 
 o Excellent communication skills in Arabic and English.
 
 
 o Proficiency in Microsoft Office Suite.
 
 
 o Valid KSA driving license preferred.
 
 
 
 
 
 
 Why Join Slimstock?
 
 
 
 At Slimstock, you&rsquo;ll be part of a dynamic and collaborative team that&rsquo;s shaping the future of supply chain excellence. We value innovation, teamwork, and continuous improvement. You&rsquo;ll have the opportunity to make a real impact, working with global brands while contributing to more sustainable and efficient supply chains.
 
 
 
 
 
 
 How to Apply:
 
 
 
 Interested candidates are invited to submit their resume and cover letter to k.weber@slimstock.com.
 
</div>

Public Relations Officer

Namma Int'l Digitec FZ LLC

&middot; Assisting with day to day operations of the HR and Admin functions and duties&middot; Providing clerical and administrative support to HR and Admin&middot; Compiling and updating employee records&middot; Deal with employee requests regarding human resources issues&middot; Assist in payroll preparation by providing relevant data.&middot; Communicate with public services when necessary&middot; Properly handle complaints and grievance procedures&middot; Coordinate and communicate with candidates and schedule interviews&middot; Process employees&rsquo; requests and provide relevant information&middot; Assisting and preparing documents of employee for employment, residence, renewal, amendment and cancellation process&middot; Handling utility services but not limited to application/ cancellationHR &amp; Admin Assistant Skills &amp; Qualifications&middot; Reporting Skills&middot; Maintaining Employee Files&middot; Dependability&middot; Organization&middot; Scheduling&middot; Confidentiality&middot; Independence&middot; Verbal Communication&middot; Teamwork&middot; Microsoft Office Skills&middot; Research skills&middot; Detail attentionJob Type: Full-timePay: ﷼3,000.00 - ﷼5,000.00 per month

HR Secretary

<div>Position: Technician
Location: Riyadh 
<h2 class="jobSectionHeader">Saudization Commitment:</h2>
In alignment with the Kingdom's Vision 2030 and national Saudization initiatives, this position is open exclusively to Saudi nationals who are passionate about building careers in the energy and engineering sectors. 
 
About CSI Global 
CSI Global is a multi-disciplinary engineering and contracting group delivering advanced electromechanical, building MEP systems, testing and commissioning, contracting and construction solutions across the GCC and beyond. Through our group companies, we serve the power, utilities, and infrastructure sectors with full lifecycle capabilities&mdash;from tendering and design review to execution, commissioning, and handover. We combine engineering precision with commercial excellence to power progress across complex projects in the region. 
Position Overview: 
This is a full-time, on-site role for a Technicians (Electrical, Mechanical, Architectural), based in Riyadh. The Technician will be responsible for performing system installations, troubleshooting, and maintenance for various projects. Daily responsibilities include testing equipment, resolving technical issues, adhering to safety protocols, and collaborating with project teams to ensure efficient workflow. The role requires technical expertise, attention to detail, and a solutions-oriented mindset to meet project deadlines effectively.
Required Qualifications:
<ul><li>Diploma or degree in Engineering, Technology, or a related field</li><li>
Technical skills in troubleshooting, equipment installation, and system maintenance</li><li>
Knowledge of safety protocols and industry standards</li><li>
Ability to read and interpret technical drawings and schematics</li><li>
Strong problem-solving, analytical thinking, and organizational skills</li><li>
Effective communication and collaboration abilities for team-oriented projects</li><li>
Flexibility to adapt to fast-paced work environments</li><li>
Experience in testing &amp; commissioning projects is a plus</li></ul></div>

Technician

Hosuk Travel

<div>Hosuk Travels, a fast-growing and customer-focused travel solutions provider based in Riyadh, is seeking an organized and proactive Admin Assistant to support daily office operations. This role is ideal for someone who enjoys multitasking, coordinating activities, and ensuring smooth workflow within a dynamic travel industry environment.

Key Responsibilities:
<ul>
<li>Manage day-to-day administrative tasks, including filing, documentation, and data entry</li>
<li>Assist in handling phone calls, emails, and customer inquiries</li>
<li>Coordinate appointments, meetings, and travel-related arrangements</li>
<li>Maintain office supplies and ensure proper functioning of office equipment</li>
<li>Support finance and operations teams with documentation and basic reports</li>
<li>Organize and update company records, databases, and filing systems</li>
<li>Assist in preparing invoices, receipts, and travel documents when required</li>
<li>Coordinate with vendors and service providers for office-related needs</li>
<li>Ensure a clean and professional office environment at all times</li>
</ul>
Requirements:
<ul>
<li>Diploma or Bachelor&rsquo;s degree in Business Administration or a related field</li>
<li>1&ndash;3 years of administrative experience, preferably in travel, hospitality, or service industries</li>
<li>Strong organizational and multitasking abilities</li>
<li>Excellent communication skills in English; Arabic is an advantage</li>
<li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li>
<li>Attention to detail and ability to manage time effectively</li>
<li>Professional, friendly, and customer-oriented attitude</li>
</ul>
At Hosuk Travels in Riyadh, the Admin Assistant plays a vital role in supporting office operations and ensuring seamless coordination across teams. If you are reliable, efficient, and eager to contribute to a dynamic travel company, this position offers a great opportunity to grow your administrative career.</div>

Admin Assistant

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