analyst, product & technician services (remote)

administrative assistant

MYND PR

Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. Your energy and enthusiasm will help create a welcoming environment while ensuring all administrative functions run smoothly. This paid position is perfect for someone eager to grow their office management skills in a fast-paced, supportive setting.Duties<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems to handle incoming calls efficiently and courteously</li><li>Maintain organized filing systems, both physical and digital, including data entry and document proofreading</li><li>Utilize Microsoft Office Suite and Google Workspace tools for correspondence, reports, and scheduling</li><li>Assist with calendar management, appointment setting, and meeting coordination for staff and executives</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking</li><li>Provide customer support via phone or email, addressing inquiries promptly and professionally</li><li>Perform clerical duties such as photocopying, scanning, faxing, and mailing documents</li><li>Manage office supplies inventory and coordinate office management activities to ensure a productive work environment</li></ul>Experience<ul><li>Proven office experience or administrative background with demonstrated organizational skills</li><li>Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools</li><li>Experience with QuickBooks or similar bookkeeping software is highly desirable</li><li>Excellent typing skills with attention to detail for proofreading and document accuracy</li><li>Bilingual abilities are a plus to serve diverse clients and team members effectively</li><li>Prior experience in customer service or as a receptionist in medical or dental settings is advantageous</li><li>Familiarity with multi-line phone systems, calendar management, and general office procedures</li><li>Strong time management skills to prioritize tasks efficiently in a fast-paced environment</li></ul>Join us as an Administrative Assistant and become an essential part of our team! Bring your organizational talent, positive attitude, and dedication to excellence&mdash;helping us deliver outstanding support every day!Job Type: Full-timePay: $10.50 - $15.00 per hourWork Location: In person

Administrative Assistant

PR Concierge & Internal Medicine

<ul><li>Provides administrative support to ensure efficient operation of office.</li><li>Answers phone calls, schedules meetings and supports visitors.</li><li>Carries out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Completes operational requirements by scheduling and assigning administrative projects and expediting work results.</li><li>Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.</li><li>Exhibits polite and professional communication via phone, e-mail, and mail.</li><li>Supports team by performing tasks related to organization and strong communication.</li><li>Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.</li><li>Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.</li><li>Provides information by answering questions and requests.</li><li>Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.</li><li>Contributes to team effort by accomplishing related results as needed.</li></ul>Requirements:<ul><li>Associate's Degree in Business Administration or High School diploma with at least one year of experience.</li><li>Availability to work from Monday to Friday/ 8:00 AM to 5:00 PM.</li><li>Bilingual</li></ul>Tipo de puesto: Tiempo completoSueldo: $10.50 - $11.00 la horaIdioma:<ul><li>Ingl&eacute;s (Obligatorio)</li></ul>Disponibilidad de turnos:<ul><li>Turno diurno (Obligatorio)</li></ul>Lugar de trabajo: Empleo presencial

Constructores Gilmar

Job OverviewWe are seeking a detail-oriented Data Entry professional to support our accounting and administrative operations. This role focuses on accurate data entry within accounting systems (SAGE), spreadsheets, and internal databases.This position offers growth into an Accounting Assistant role for candidates who demonstrate discipline, accuracy, and strong system management skills.Key Responsibilities<ul><li>Enter invoices, expenses, and financial data into SAGE and internal systems</li><li>Maintain organized digital and physical accounting records</li><li>Update spreadsheets and assist with data tracking</li><li>Verify numerical data for accuracy before submission</li><li>Assist with document organization related to accounts payable and receivable</li><li>Support reporting and internal documentation processes</li></ul>Requirements<ul><li>Strong computer skills (Excel required)</li><li>Experience working with databases or ERP systems preferred</li><li>High attention to detail and numerical accuracy</li><li>Basic understanding of accounting concepts (preferred, not required)</li><li>Strong organizational skills</li><li>Ability to work independently and meet deadlines</li></ul>What This Role Is<ul><li>A system-focused data and documentation support role</li><li>An entry path into accounting operations</li><li>A growth opportunity for disciplined individuals</li></ul>What This Role Is NOT<ul><li>A remote position</li><li>A bookkeeping or senior accounting role</li><li>A purely clerical filing job</li></ul>Job Type: Full-timePay: $13.98 - $17.45 per hourExpected hours: 40 per weekEducation:<ul><li>Associate (Required)</li></ul>Experience:<ul><li>Data entry: 2 years (Required)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Work Location: In person

Data Entry & Accounting Support Specialist

Tax Law Solutions

Relocation assistance is not available for this position.Job SummaryThis role will serve as the company liaison, ensuring the Client Support department&rsquo;s clear and timely communication with both prospective and existing clients. The Client Support Supervisor (CS Supervisor) is responsible for supporting and overseeing the TLS Sales and Implementation process. The CS Supervisor will oversee all staff and support of TLS sales representatives while also managing the Client Support function throughout the entire PRS implementation process. This position will also work closely with all departments to ensure a smooth onboarding and implementation of TLS products and strategies. The CS Supervisor will support the TLS Operations Manager, TLS Manager, and team in the day-to-day operations of the department.As a CSS the primary duty will be to assume ownership and a leadership role so that both operations and sales representatives work in a team-like manner to ensure client relationships are managed effectively.Duties and ResponsibilitiesAs a Client Support Supervisor, your responsibilities will include, but are not limited to:<ul><li>Lead the PRS Implementation team by comparing and evaluating the best course of action in ensuring the accuracy of client data and maintaining updated information on all client support reports daily.</li><li>Supervise and support Client Support Specialist in their endeavors to support sales, onboarding, and implementation.</li><li>Ensure client acquisition, retention, and continuous service satisfaction, which directly impacts TLS revenue and sustainability.</li><li>Maintain continuous and effective communication with the PRS Implementation team and TLS Management to ensure ongoing client satisfaction.</li><li>Become familiar with all TLS processes, products, and cross-functional operations.</li><li>Proactively follow up with clients and/or all TLS departments throughout the implementation process and continue after the client has been fully implemented.</li><li>Assist in updating and maintaining manuals, procedures, and/or SOPs for all sales support and PRS products and services, as needed.</li><li>Advise and suggest improvements to ensure the completion of the implementation process on time.</li><li>Responsible for daily follow-up emails while replying to clients&rsquo; inquiries within a 24-hour time frame, and/or acknowledging receipt of an email, notifying them when the information will be provided. Manage the PRS Client Report, Implementation Log Report, PRS consulting project master reports, and notes in Zoho CRM as needed to ensure excellent internal and external communications. Notify and coordinate client meetings or presentations with the PRS Implementation team, as needed.</li><li>Participate in internal prospect/client meetings to make suggestions and document next steps, including client or management responsibilities to be stored electronically in Box.</li><li>Ensure documentation, such as service agreements, amendments, or invoices are sent right after the presentation to prospects, clients, consultants, and/or other individuals involved in the PRS implementation process using Box Sign, or any other company-approved tools.</li><li>Manage and track documents sent via Box Sign to prospects, clients, consultants, and/or other individuals involved in the implementation process.</li><li>Assist the Operations Manager and PRS Implementation Team in maintaining strong client relationships while supporting TLS&rsquo;s revenue objectives.</li><li>Maintaining accurate client files and filing system in Box for all client documents, including, but not limited to: executed agreements, reports, business financials, presentations, meeting recaps, and some other relevant communication, etc.</li><li>Work closely with the legal and finance team to ensure that implemented PRS clients have sufficient economic substance and that company profitability is maximized.</li><li>Operate office machines, such as photocopiers and scanners, voice mail systems, and personal computers.Support all departments while updating and/or managing documentation for PowerPoint presentations or any other documents required for client meetings.</li><li>Provide support to the consulting services implementation team as required.</li><li>Work independently and as a problem solver with minimum supervision.</li><li>Collaborate with marketing strategies to promote business and support the corporate marketing efforts.</li><li>Assist the TLS Executive Administrative in welcoming guests and clients by greeting them in person or on the telephone, answering or directing inquiries, as needed.</li><li>Assist with the supervision of Divisional employees and maintain the Division Employees Time Schedule Report, ensuring all information is current and accurate.</li><li>Collaborate and assist other TLS team members, such as TLS Executive Administrative and Client Support Specialist - Sales, as needed.</li><li>Other projects as assigned by the TLS Operations Manager, and/or TLS Management.</li></ul>Qualifications and Requirements<ul><li>Bachelor&rsquo;s Degree in Marketing, Communications, Business Administration, Advertising, or a related field and a minimum of five (5) years of progressively responsible experience, including supervisory experience leading or guiding staff or workflows, as well as experience in project coordination, service or activity management, and office administration, or an Associate Degree with a minimum of eight (8) years of relevant experience, preferably involving project coordination, service or activity management, office administration, and demonstrated supervisory or team‑lead responsibilities.</li><li>Extensive knowledge of computer software, such as Windows, Microsoft Office, Outlook, and the Internet, with vast experience in Excel and PowerPoint.</li><li>High level of interpersonal skills with an ability to handle sensitive and confidential situations and documentation.</li><li>Attention to detail in composing, typing, and proofing materials; establishing priorities and meeting deadlines.</li><li>Communication skills to positively engage customers and retain their loyalty.</li><li>Excellent spelling, grammar, and written communication skills in English and Spanish.</li><li>Excellent telephone and oral communication skills in English and Spanish.</li><li>Organized, able to multitask, to work with a high volume of workload, and handle a fast-paced environment.</li><li>Committed to working within a team environment and providing excellent customer service.</li><li>Ability to multitask and work on complex projects simultaneously and see them to completion with limited supervision.</li><li>Ability to serve clients and coworkers with understanding, respect, care, ethics, and integrity.</li></ul>Qualifications and Requirements<ul><li>Bachelor&rsquo;s Degree in Marketing, Communications, Business Administration, Advertising, or a related field and a minimum of five (5) years of progressively responsible experience, including supervisory experience leading or guiding staff or workflows, as well as experience in project coordination, service or activity management, and office administration, or an Associate Degree with a minimum of eight (8) years of relevant experience, preferably involving project coordination, service or activity management, office administration, and demonstrated supervisory or team‑lead responsibilities.</li><li>Attention to detail in composing, typing, and proofing materials; establishing priorities and meeting deadlines.Extensive knowledge of computer software, such as Windows, Microsoft Office, Outlook, and the Internet, with vast experience in Excel and PowerPoint.</li><li>High level of interpersonal skills with an ability to handle sensitive and confidential situations and documentation.</li><li>Organized, able to multitask, to work with a high volume of workload, and handle a fast-paced environment.</li><li>Committed to working within a team environment and providing excellent customer serviceCommunication skills to positively engage customers and retain their loyalty.</li><li>Excellent spelling, grammar, and written communication skills in English and Spanish.</li><li>Excellent telephone and oral communication skills in English and Spanish.</li><li>Ability to multitask and work on complex projects simultaneously and see them to completion with limited supervision.</li><li>Ability to serve clients and coworkers with understanding, respect, care, ethics, and integrity.</li></ul>Salary range posted is based on candidates with a Bachelor's Degree and 5-8 years of experience.Job Type: Full-timePay: $38,400.00 - $46,800.00 per hourExpected hours: No less than 40 per weekBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you willing to undergo a pre-employment drug screening if required?</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: Hybrid remote in San Juan, PR 00918

Client Support Supervior (CSS) - TLS

Explore 4+ Administrative assistant in San Juan this March. Find roles across top companies and apply now to boost your career.

4 administrative assistant jobs In San Juan

Administrative Assistant

Administrative Assistant

Data Entry & Accounting Support Specialist

Client Support Supervior (CSS) - TLS