administrative clerk /secretary Jobs in Al Ayn

administrative clerk /secretary

patient admin executive

receptionist

administrative clerk secretary

Comolounge

Job Title: Administrative Clerk and SecretaryLocation: Al Ain, Abu DhabiSalary: AED 1,800 per monthJob Type: Full-time, PermanentRole SummaryWe are seeking a structured, professional, and well-spoken Administrative Clerk &amp; Secretary to manage office operations and support our team. This role requires an organized individual who can handle front-desk coordination, administrative documentation, and executive support.As a key point of contact for our office, fluency in Arabic is highly preferred to effectively handle communication, documentation, and client relations.Key Responsibilities:<ul><li>Office Administration: Manage daily office schedules, organize digital and physical filing systems, and maintain administrative records.</li><li>Secretarial Support: Draft professional emails, letters, and internal memos; assist management with scheduling and routine paperwork.</li><li>Communication: Handle incoming phone calls, WhatsApp messages, and emails in both English and Arabic.</li><li>Data Entry: Accurately input data, update spreadsheets, and assist in preparing weekly or monthly reports.</li><li>Coordination: Greet visitors, coordinate office supplies, and ensure smooth day-to-day workplace operations.</li></ul>Requirements &amp; Qualifications:<ul><li>Language: Good command of English is required. Fluency in Arabic (speaking and reading/writing) is highly preferred.</li><li>Experience: Proven experience as an Admin Clerk, Secretary, Office Assistant, or similar role.</li><li>Skills: Strong proficiency in MS Office (Word, Excel) and professional email etiquette.</li><li>Attributes: Exceptional organizational skills, high attention to detail, and a professional demeanor.</li><li>Availability: Immediate joiners preferred.</li></ul>Job Type: Full-timePay: AED1,800.00 per monthApplication Question(s):<ul><li>Do you have Attested Diploma?</li><li>When you join with us ?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Location:<ul><li>Al-Ayn (Required)</li></ul>Willingness to travel:<ul><li>75% (Preferred)</li></ul>Work Location: In person

Administrative Clerk /Secretary

La myan beauty salon

Job post summaryDate posted: June 2026Pay: From 2,500.00 (AED) per monthJob description:Requirements:<ul><li>Previous experience as a receptionist (preferably in fitness/wellness studios)</li><li>Strong experience using Mindbody</li><li>Strong sales skills with the ability to convince clients to purchase packages and memberships</li><li>Excellent communication and customer service skills</li><li>Confident, presentable, and able to build strong client relationships</li><li>Ability to achieve sales targets and increase bookings</li><li>Experience in handling daily expenses and administrative tasks</li><li>Highly organized and detail-oriented</li></ul>Responsibilities:<ul><li>Manage bookings and client schedules</li><li>Handle front desk operations and client inquiries</li><li>Promote and sell studio packages and services</li><li>Support daily administrative and financial tasks</li><li>Ensure an excellent client experience</li></ul>Location: Al Ain Full-time positionWork Location: In personWork Location: In person

Front Desk Receptionist

ALI MEZAINI GENERAL MAINTENANCE EST

We are looking for a smart, energetic, and motivated Project Operations Coordinator to support day-to-day office and project activities. This role is also ideal for a fresher who is eager to learn, organized, proactive, and capable of handling administrative and project coordination tasks efficiently.The selected candidate will assist in project operation activities, office administration activities , preparation of quotations and invoices, document preparation and submissions, coordination with suppliers/clients, and general operational support to ensure smooth business activities.Key Responsibilities<ul><li>Manage day-to-day Project and office administrative activities.</li><li>Prepare quotations, invoices, purchase requests, and other project documents.</li><li>Maintain proper filing and documentation records (physical and electronic).</li><li>Coordinate document submissions to clients, vendors, and authorities.</li><li>Support operational activities and follow up on pending tasks.</li><li>Handle office correspondence.</li><li>Assist in scheduling meetings and maintaining calendars.</li><li>Coordinate with clients, suppliers, and internal teams.</li><li>Monitor supplies and maintain inventory records.</li><li>Ensure smooth functioning of office activities.</li><li>Perform data entry and maintain accurate records and reports.</li><li>Support management with ad-hoc administrative and operational tasks.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Engineering</li><li>Freshers are encouraged to apply.</li><li>Experience with Autocad and engineering drawings.</li><li>Good communication skills in English</li><li>Proficiency in AutoCad, and Microsoft Office (Word, Excel, Outlook).</li><li>Basic knowledge of quotations, invoicing, and project documentation is an advantage.</li><li>Smart, energetic, well-organized, and willing to learn.</li><li>Ability to multitask and work independently.</li><li>Positive attitude and professional behavior.</li></ul>Job Type: Full-timePay: From AED1,500.00 per monthApplication Question(s):<ul><li>How good is your AutoCad Knowledge?</li><li>What is your current Role?</li></ul>Education:<ul><li>Diploma (Required)</li></ul>Location:<ul><li>Al-Ayn (Preferred)</li></ul>Work Location: In person

Project Operations Coordinator (male)

SOFT CARE MEDICAL CENTER LLC

<ul><li>Greet and check in patients in a friendly and timely manner</li><li>Answer phone calls, schedule appointments, and manage calendars</li><li>Verify patient insurance information and collect co-pays as necessary</li><li>Maintain and update patient records, ensuring confidentiality (HIPAA compliance)</li><li>Prepare necessary forms and documentation for patient visits</li><li>Coordinate communication between patients, physicians, and medical staff</li><li>Handle incoming and outgoing mail and emails</li><li>Maintain a clean, organized, and welcoming front desk area</li><li>Provide patients with information regarding procedures, wait times, and office policies</li><li>billing Procedures and basic administrative tasks as needed</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

ARABIC FRONT DESK OFFICER WITH MEDICAL CENTER EXPERIENCE

Alsham Dental Clinic, ALAIN

<ul><li>Patient Care: Assist dentists during procedures by handing them instruments, ensuring patient comfort, and providing post-treatment care instructions.</li><li>Administrative Duties: Schedule patient appointments, maintain patient records, handle billing inquiries, and manage inventory of dental supplies.</li><li>Sterilization and Preparation: Sterilize dental instruments, prepare treatment rooms, and ensure all necessary materials are ready for procedures.</li><li>Patient Interaction: Greet patients, explain procedures, and calm anxious patients to create a welcoming environment</li></ul>Job Type: Full-timePay: on interviewApplication Question(s):<ul><li>Are you Immediate Joiner?</li><li>Do you have experience in Dental? Which Specialty?</li></ul>License/Certification:<ul><li>DOH License (Required)</li></ul>Pay: AED1.00 - AED1,111.00 per hourWork Location: In person

Dental Assistant

Ultra Medical Center

Dental Assistant is responsible to work with dentists and other oral hygiene professionals providing care to patients and providing the administrative support to the organization. Her duty of caring for the patients coming into UMC include tasks like creating and maintaining accurate patient records, administering medication and monitoring for side effects, recording vital signs, and reporting symptoms and changes in patient conditions.Qualification: DOH License Bachelor's Degree Minimum 2 years experience in UAE Hospital/Medical Center FemalePay: From AED1.00 per hourAbility to commute/relocate:<ul><li>Al-Ayn: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>UAE Healthcare : 2 years (Required)</li></ul>License/Certification:<ul><li>DOH License (Required)</li></ul>Work Location: In person

Kanad Hospital

<div><h3 class="jobSectionHeader">Description</h3>
The Clinic Manager provides operational and administrative leadership for Surgery and Dental Clinics, supporting a high‑volume, multidisciplinary ambulatory service. The role is accountable for patient flow, access, service quality, financial performance, and compliance with regulatory and accreditation standards (including JCI and DOH Abu Dhabi). 
The Clinic Manager works in close partnership with Head of Department and Charge Nurses, who retain full responsibility for clinical decision‑making and nursing practice. This role is explicitly non‑clinical and focused on operational excellence, access, and patient experience across multiple care models (scheduled, walk‑in, and semi‑urgent care). 
Key Responsibilities 
1. Operational Leadership 
Ensure 95% of continuity clinic patients are seen within 40 minutes of the later of scheduled appointment time or arrival (or triage completion for urgent care) through effective room allocation, staffing coordination, and provider schedule management. Ensure<ul><li> 95% of UCC patients are seen within 30 minutes (per JAWDA standards).</li><li>
Monitor real‑time patient flow dashboards and resolve same‑day bottlenecks.</li><li>
Coordinate with Patient Access Services to ensure front‑desk, call centre, scheduling, and registration workflows support seamless check‑in, triage, and check‑out across primary care, urgent care, and specialty clinics.</li><li>
Oversee provider documentation workflows, including standardized templates and approved AI tools, ensuring operational efficiency and regulatory (JCI, DOH, RCM) compliance.
</li>Publish provider schedules for clinics and inpatient coverage at least 3 months in advance, achieving<li> 95% schedule stability.
</li><li>Coordinate diagnostic and procedure workflows (e.g. ECG, stress testing, EEG, infusions, minor procedures) with relevant departmental leads to meet agreed turnaround times.</li></ul>
 2. Patient Experience &amp; Service Excellence 
<ul><li>Review patient experience data (complaints, compliments, PREMs, PROMs) monthly, identify trends, and implement corrective actions within 30 days.</li><li>
Resolve non‑clinical patient complaints within 2 business days, documenting outcomes and learning points.</li><li>
Maintain Net Promoter Score and patient satisfaction metrics at agreed targets across all clinic types. Review WhatsApp and google feedback on a monthly basis, following up on and addressing issues leading to dissatisfaction.</li><li>
Ensure clear wayfinding, communication, and escalation pathways for urgent care and specialty patients.</li></ul>
3. Quality, Safety &amp; Compliance (Non‑Clinical) 
<ul><li>Conduct daily administrative and environment‑of‑care (EOC) rounds, ensuring action items are closed within 14 days.</li><li>
Maintain continuous readiness for JCI and DOH inspections, focusing on access to care, patient rights, documentation, scheduling, and operational standards.</li><li>
Monitor provider documentation completeness and ensure 100% of encounters are correctly documented within 72 hours.
</li><li>Coordinate monthly operational, multidisciplinary meetings, tracking risks, incidents, trends, and improvement actions.</li></ul>
 4. Staff Leadership &amp; Development (Non‑Nursing) 
<ul><li>Directly manage administrative staff, CMAs, technicians, and allied non‑nursing personnel across clinics.</li><li>
Lead recruitment, onboarding, orientation, and annual performance reviews for all non‑clinical staff.</li><li>
Maintain 100% compliance with mandatory training requirements for non‑nursing staff.
</li><li>Implement monthly coaching and development plans to improve service quality, productivity, and staff engagement.
</li><li>Manage staff rosters, leave, and coverage to ensure unplanned overtime remains</li></ul>
 5. Financial &amp; Resource Management 
<ul><li>Support Heads of Department in developing, submitting, and tracking Operating and Capital Expenditure requests.</li>
Monitor coding and billing workflows to achieve<li> 95% clean‑claim submission rate, working with revenue cycle teams to close operational gaps.</li>
Lead initiatives to reduce patient no‑show and walk‑out rates by<li> 10% within 12 months.
</li><li>Track clinic productivity, visit volumes, and cost drivers, escalating risks to financial performance proactively.</li></ul>
 6. Scheduling &amp; Capacity Optimization 
<ul><li>Review and optimize provider templates and clinic schedules quarterly to maintain access targets:</li><li>
Routine primary care:</li></ul>
7. Communication &amp; Collaboration 
<ul><li>Organize monthly multidisciplinary clinic meetings, circulate minutes, and track actions to closure.</li><li>
Provide weekly performance reports to the Clinical Operations Director, covering volumes, access, KPIs, staffing risks, incidents, and improvement initiatives.</li><li>
Maintain and update clinic SOPs, operational workflows, escalation pathways, and business continuity plans.
</li><li>Partner closely with Clinical Leads and Charge Nurses, ensuring clear boundaries between clinical and operational accountability.</li></ul>
 8. Project &amp; Change Management 
<ul><li>Lead at least two operational improvement projects per year, with measurable outcomes (e.g. reduced waiting times, improved access, documentation efficiency).</li><li>
Manage operational readiness for new services, extended hours, pathway redesigns, and clinic expansions.</li><li>
Complete post‑implementation reviews within 30 days of major changes, documenting lessons learned and performance impact.</li></ul> 
 
<h3 class="jobSectionHeader">Qualification</h3> 
<ul><li>Hands-on leadership, and high competency with tech systems (MS365, SAP, etc.).</li><li>
Must Have Worked In: Healthcare or hospital supply chain settings&mdash;priority given to UAE experience.</li><li>
With UAE experience a plus</li><li>
Arabic language preferred</li><li>
Must Know:<ul><li>
Vendor and contract management (especially for medical consumables and capex)</li><li>
Strategic sourcing, RFP/Tender processes, and cost containment</li><li>
ERP systems (SAP preferred)</li><li>
Excel</li><li>
Stakeholder coordination across clinical, finance, and regulatory functions</li></ul></li></ul><h3 class="jobSectionHeader">
Experience</h3>
At least 3- 5 years in a managerial role specifically within supply chain with empirical evidence of continuous improvement outcomes</div>

Clinic Manager - Surgery and Dental Clinics

Explore 11+ Administrative clerk secretary in Al Ayn this June. Find roles across top companies and apply now to boost your career.

11 administrative clerk secretary jobs In Al Ayn

Administrative Clerk /Secretary

Front Desk Receptionist

Project Operations Coordinator (male)

ARABIC FRONT DESK OFFICER WITH MEDICAL CENTER EXPERIENCE

Dental Assistant

Dental Assistant

Clinic Manager - Surgery and Dental Clinics