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administrative coordinator

Aldar Academies

<div>Aldar Education is seeking a Temporary Administrative Coordinator to support our Director of Charter Schools, based in our HQ. This is an exciting opportunity for a skilled UAE National to to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi&rsquo;s leading school group. This position is for an immediate start.
Since its inception in 2007 with just 250 students, Aldar Education has grown into a highly sought-after education provider, with more than 25 owned and managed premium and super-premium schools and academies- in partnership with some of the world&rsquo;s most prestigious institutions including Rugby School, King&rsquo;s College Wimbledon, and Cranleigh. The Group now serves over 38,000 students through 5,000 educators from more than 100 nationalities to deliver world-class education across a broad range of curricula and learning pathways from nursery through to K12.
At Aldar Education, our impact goes far beyond the classroom: we are proud to contribute to the UAE&rsquo;s vision for a sustainable, knowledge-based economy through premium education. With this in mind, we hire educators and industry professionals who not only embody our values and cultural ethos but also bring a genuine passion for education&mdash;qualities central to our mission of shaping the leaders of tomorrow.
If you are passionate about excellence and ready to make a meaningful impact, we invite you to apply and be part of our journey.
This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi&rsquo;s leading school group.</div>
 <div>Minimum Qualifications
 <ul><li>High School Certificate or bachelor&rsquo;s degree.
</li></ul>Minimum Experience
 <ul><li>At least 3 years in administration.
</li></ul>Job Specific Knowledge &amp; Skills
<ul><li>Strong English and communication skills, written and oral.
</li><li>Proficient in operating PC, Facsimile, Photocopier, Telex and various office machines, including working knowledge of prevailing popular application software and spreadsheets.
</li><li>Ability to type in English and take shorthand at the required Company rates.
</li><li>Attention to detail with diligent follow up, and able to execute in a timely manner.
</li><li>Skilled in multi-tasking, meeting deadlines and handling pressure.
</li><li>Strong skills with IT and LMS systems.
</li><li>Organizational ability, of self and others.
</li><li>Collaborative team member.
</li><li>Creative skills.
</li><li>Forethought and forward planning.
</li><li>Talented in networking with cultural sensitivity.
</li><li>Excellent interpersonal skills and intercultural awareness.
</li></ul>What We Offer:
Aldar Education is a family of world-class, child-centered, and innovative schools based in the UAE. We educate students across our group of owned and managed schools and as we grow, so does our need for highly skilled, inspirational, and dedicated school and educational leaders. We offer an attractive remuneration package including a range of benefits. Our future-focused learning model includes both students and staff, so we place a special emphasis on professional development, coaching, and training.
Successful candidates will have access to a wide network of professionals and opportunities to both lead and contribute to training others as well as developing themselves.
This job description is not all-inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are dedicated to our national development strategy and encourage UAE Nationals in their application to our company.
Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.</div>
 <div>Main Duties
<ul><li>To embody the values, vision and ethos of Aldar Education and to assist in delivering policy which will ensure high quality and successful outcomes for all teaching programmes.
</li><li>To support the team by taking meeting minutes, collating and filling all documentation including training material.
</li><li>To support with the internal Aldar Education review process by collating, organising and aligning reports
</li><li>To undertake and carry out any other such comparable duties commensurate with the grade of the post, as required by your Line Manager as they occur.
</li><li>To lead by example to maintain a high standard of professionalism at all times.
</li></ul>Specific Duties
<ul><li>Establishes filing system and records for all documentation
</li><li>Compiles or coordinates the compilation of data, and prepares in the form of reports, analysis, tabulations, etc. Distributes data as instructed.
</li><li>Drafts letters/memos and routine correspondence for supervisor&rsquo;s signature. Screens outgoing correspondence before approval.
</li><li>Arranges for meetings as instructed. Includes arranging conferences, visual aids and refreshments. May attend meetings to take minutes.
</li><li>Receives, sorts and distributes all incoming mail. Makes copies as needed and presents to supervisor. Prepares outgoing mail for dispatch. Maintains a proper register for incoming/outgoing mail. Ensures direct delivery of confidential material/mail.
</li><li>Performs other similar or related duties as assigned, such as liaising with concerned personnel on all visa, travel and accommodation matters involving Divisional employees; circulating correspondence and periodicals as instructed; etc.
</li><li>Take minutes for meetings
</li><li>Designs and creates all marketing materials including preparing webinar links for internal and external views.
</li><li>Ensures all marketing and training materials meet brand guidelines and are of a high quality.</li></ul></div>

Administrative Coordinator (Temporary) - Aldar Education

Kids Academy

Admin Coordinator Preferable1. Admin coordinator experience in any educational sector2. Cold calls making &amp; Taking admissions in any educational sector3. Marketing activities follow-ups4. Parents and teachers Coordinator5. Students Counseling Experience in any schools or InstituteFemale onlyPreferable dependent visaJob Types: Full-time, Permanent, Contract Contract length: 6 monthsPay: From AED2,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Admin Coordinator

Terracotta medical services

We are looking for a highly efficient, detail-oriented, and proactive Executive Secretary who can operate in a fast-paced professional environment and provide top-tier administrative and coordination support to senior management.The ideal candidate is extremely organized, responsive, and capable of handling multiple priorities simultaneously with minimal supervision. This role requires someone who is resourceful, sharp, and able to manage operations seamlessly &mdash; a true multitasker who can &ldquo;own&rdquo; the role end-to-end.Key Responsibilities:<ul><li>Manage complex calendars, appointments, and scheduling with high accuracy</li><li>Handle all incoming and outgoing emails professionally and promptly</li><li>Prepare accurate Minutes of Meeting (MOM) and track all action points</li><li>Follow up on reports, tasks, and pending items with internal teams and stakeholders</li><li>Coordinate efficiently with suppliers, vendors, and external partners</li><li>Organize meetings, agendas, and documentation</li><li>Prepare reports, summaries, and administrative documents as required</li><li>Maintain confidential records, filing systems, and documentation</li><li>Ensure smooth day-to-day administrative and operational coordination</li><li>Monitor deadlines and proactively follow up to ensure timely completion of tasks</li><li>Support management with administrative, operational, and coordination requirements</li><li>Handle internal communication and cross-department coordination</li><li>Manage office documentation, correspondence, and tracking systems</li></ul>Requirements:<ul><li>Minimum 5+ years of experience in the same role as a Secretary / Executive Secretary (mandatory)</li><li>Excellent command of English (spoken and written) &ndash; mandatory</li><li>Strong administrative and organizational skills</li><li>Advanced email and calendar management experience</li><li>Proven experience in preparing professional MOM and reports</li><li>Strong follow-up skills with high attention to detail</li><li>Ability to work under pressure in a fast-paced environment</li><li>High level of professionalism and confidentiality</li><li>Strong coordination and stakeholder management skills</li><li>Excellent time management and multitasking abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to prioritize tasks and meet tight deadlines</li><li>Strong communication and problem-solving skills</li><li>Tech-savvy and highly responsive</li></ul>Preferred Profile:<ul><li>Male candidate</li><li>Highly proactive and dependable personality</li><li>Extremely organized and detail-focused</li><li>Fast learner with a strong sense of ownership</li><li>Able to work independently with minimal supervision</li><li>Professional, presentable, and disciplined</li><li>Someone who can handle pressure and deliver consistently</li></ul>What We&rsquo;re Looking For:A smart, reliable, and high-performance Executive Secretary who can take full ownership of administrative operations, ensure smooth coordination across teams, and maintain a high standard of professionalism in all communications and documentation.Job Type: Full-timePay: AED36,000.00 - AED72,000.00 per yearApplication Question(s):<ul><li>You must be based in UAE, Are you currently in UAE?</li><li>What is your monthly current salary in AED?</li><li>How many days you have for the notice period?</li><li>You must be flexible to have some tasks to submit during the weekends if needed, Are you okay with that?</li></ul>

Male Executive Secretary to the Director

IIQAF

<div>Company: IIQAF Group 
Location: Abu Dhabi, United Arab Emirates 
Industry: Hospital / Healthcare 
Salary: AED 5,500 &ndash; AED 7,000 per month 
Job Type: Full-Time
<h2 class="jobSectionHeader">Job Overview</h2>
IIQAF Group is seeking a highly organized and detail-oriented Administrative Assistant in Abu Dhabi to support our hospital and healthcare operations. The ideal candidate will have experience in medical administration, office coordination, healthcare documentation, and front desk support.
This role is suitable for candidates searching for Administrative Assistant jobs in Abu Dhabi, Hospital Admin jobs UAE, Healthcare Office Assistant roles, or Medical Administrative positions.
<h2 class="jobSectionHeader">Key Responsibilities</h2>
<ul><li>Provide administrative support to hospital management and healthcare teams</li><li>
Manage daily office operations and coordinate departmental activities</li><li>
Handle medical records, documentation, filing, and data entry</li><li>
Assist with appointment scheduling and patient coordination</li><li>
Prepare reports, letters, and internal communications</li><li>
Maintain confidential healthcare information securely</li><li>
Support HR and finance departments when required</li><li>
Manage phone calls, emails, and front desk inquiries</li><li>
Ensure smooth workflow in hospital administrative processes</li></ul>
<h2 class="jobSectionHeader">Requirements</h2>
<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field</li><li>
Strong knowledge of Microsoft Office (Word, Excel, Outlook)</li><li>
Excellent organizational and communication skills</li><li>
Experience in medical documentation preferred</li><li>
Ability to work in a fast-paced hospital environment</li><li>
Immediate joiners preferred</li></ul></div>

Administrative Assistant

First Abu Dhabi Bank (FAB)

<div>
 
 Job Purpose
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative and operational support to FAB Asset Management teams and executives, ensuring smooth day-to-day functioning across departments
 </li>
 <li>
 Coordinate and manage office logistics, documentation, and communication workflows, supporting efficient delivery of business objectives
 </li>
 <li>
 Support vendor management, travel coordination, and procurement activities related to offices and premises in line with FAB AM operational procedures
 
 
 </li>
 </ul>
 
 Key Accountabilities
 
 
 
 <ul>
 <li>
 Strong organizational skills with attention to detail and accuracy in timely delivery milestones by engaging with multiple internal and external stakeholders
 </li>
 <li>
 Ability to manage administrative processes in a structured, compliant, and timely manner
 </li>
 <li>
 Excellent communication and coordination skills to support cross-functional teams
 </li>
 <li>
 Manage daily administrative activities including scheduling, filing, and correspondence
 </li>
 <li>
 Support procurement, vendor onboarding, and payment requests
 </li>
 <li>
 Coordinate travel, expense management, and executive support activities
 </li>
 <li>
 Maintain accurate records
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Administrative coordination
 </li>
 <li>
 Office management logistics
 </li>
 <li>
 Reporting and internal communication
 </li>
 <li>
 Vendor and facilities coordination
 </li>
 <li>
 Years of experience: 7+ years
 </li>
 </ul>
</div>

AVP, Administration Services - Asset Management

Archers Global LLC FZ

We are hiring an organized and detail-oriented Office Assistant to support daily administrative and accounts-related operations for a medical equipment company in the UAE.The ideal candidate should have 2&ndash;3 years of relevant experience, strong MS Office skills, and basic knowledge of invoicing and documentation processes. Candidates must have their own visa.Key Responsibilities:<ul><li>Prepare and process invoices accurately</li><li>Maintain proper records of sales, purchases, and documentation</li><li>Handle day-to-day administrative and office coordination tasks</li><li>Prepare reports using MS Excel</li><li>Manage filing systems (physical and digital)</li><li>Coordinate with suppliers and internal teams for documentation</li><li>Support VAT documentation and filing coordination</li><li>Support accounts team with data entry and reconciliation tasks</li><li>Ensure compliance with company documentation standards</li></ul>Requirements:<ul><li>2&ndash;3 years of experience in an administrative or accounts support role</li><li>Proficient in MS Office (Excel, Word, Outlook)</li><li>Strong documentation and organizational skills</li><li>Good communication skills in English</li><li>Ability to multitask and work independently</li><li>Own visa is mandatory</li></ul>Salary &amp; Benefits<ul><li>AED 2000 - AED 2500 monthly + transport+Insurance</li><li>6 days working, office timing 9am to 6pm</li></ul>Job Types: Full-time, ContractPay: AED2,000.00 - AED2,500.00 per monthApplication Question(s):<ul><li>What is your current visa type and expiry date</li><li>How soon can you join ?</li></ul>Experience:<ul><li>Office admin: 1 year (Required)</li></ul>

Office Assistant (Own Visa)

United Arab Emirates University, Department of Family Medicine

<div>
 
 Job Description
 
 
 
 To provide administrative and organizational support to ensure the smooth execution of the accreditation process. This role involves coordinating meetings, managing documentation, communicating with stakeholders, and ensuring compliance with accreditation standards and deadlines. General Tasks  Assist the Office of the Secretary General with daily administrative tasks, ensuring seamless communication and documentation flow.  Manage the scheduling, preparation, and follow-up of meetings, including preparing agendas, taking minutes, and distributing relevant materials.  Handle incoming and outgoing correspondence related to the accreditation process.  Other duties as assigned by the Secretary General and the NIHS Office. Specialized Tasks - Accreditation Process Coordination:  Organize, collect, and compile all necessary data and documentation from various stakeholders required for accreditation.  Track and ensure that all accreditation-related documents meet the necessary standards and are submitted in a timely manner.  Maintain accurate records of accreditation activities and ensure proper filing and documentation. - Committee Support:  Provide administrative support to scientific committees and councils involved in the accreditation process.  Coordinate meetings, prepare agendas, take minutes, and follow up on actions and decisions made by the committees. - Additional Responsibilities:  Perform other duties related to accreditation as assigned by the Secretary General or the National Institute for Health Specialties (NIHS) Office.  Assist in special projects or initiatives related to accreditation, as needed.  Other tasks as assigned by the Secretary General
 
 
 Minimum Qualification
 
 
 Bachelor&rsquo;s degree in a related field (e.g., administration, health sciences, education).
 
 
 
 Preferred Qualification
 
 
 
 Bachelor&rsquo;s degree in a related field (e.g., administration, health sciences, education).
 
 
 Expected Skills
 
 
  2 years of continuous administrative work experience  Previous experience in an administrative or accreditation role is preferred  Experience preferably in Postgraduate Medical Education Administration  IT skills to manage and maintain the accreditation system, ensuring smooth functionality and addressing any technical issues efficiently.  Strong organizational skills with attention to detail and accuracy.  Excellent written and verbal communication skills.  Ability to manage multiple tasks and meet deadlines.  Proficiency in Microsoft Office Suite and familiarity with document management systems.  Ability to work in a fast-paced, dynamic environment.  Familiarity with agile development methodologies and tools.  Strong problem-solving skills and ability to work independently.  Excellent interpersonal skills to interact with various stakeholders.  Ability to handle confidential information with discretion.  A proactive and flexible approach to managing workload and responsibilities.
 
 
 Close Date Kindly apply
 
 before
 
 the closing date.
 
 
 30/04/2026
 
 
 Apply
 
 
 Department
 
 
 Division
 
 
 Grade
 
 
 Posting Number
 
 
 Position Number
</div>

Administrator I

Explore 222+ Administrative coordinator in Abu Dhabi United Arab Emirates this March. Find roles across top companies and apply now to boost your career.