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administrative coordinator

Beautyhomes Real Estate

<p>Responsibilities include Calling clients, acting as the main point of contact for the broker, screening and delivering incoming messages, and planning meetings and appointments for the broker. Additionally, real estate executive assistants organize office records, buy office supplies, and assist other team members as necessary.</p><p>Job Type: Full-time</p><p>Pay: From AED2,000.00 per month</p><p>Application Question(s):</p><ul><li>Are you willing to be available to answer or reply to clients when they contact you after working hours?</li></ul><p>What is your current visa status?</p><p>Our Office is located in Abu Dhabi Are you able to work in Abu Dhabi ?</p><p>Work Location: In person</p>

Administrative Coordinator

Masrouji

<p><b>Role Description</b></p><ul><li>The Administrative Assistant will be responsible for providing assistance for professional team in our Abu Dhabi Office.</li><li>The candidate (Female) will be responsible for providing seamless, professional support to enable the smooth running of the team, the office and the business.</li><li>The person in this role must be a self-starter, take initiative and demonstrate excellent follow-up skills as well as be able to handle a large workload in a fast-paced environment.</li></ul><p><b>Key Responsibilities:</b></p><p><b>Administrative Assistance :</b></p><ul><li>Provide comprehensive secretarial assistance the departmental senior leadership.</li><li>Prepares presentations, meeting agendas &amp; takes the minutes of meetings.</li><li>Handle document management, filing systems, and record maintenance.</li><li>Update spreadsheets, dashboards, and trackers with high accuracy.</li></ul><p><b>Sales &amp; Marketing Coordination:</b></p><ul><li>Coordinate between Sales, Marketing, and Operations.</li><li>Follow up sales pipeline, CRM reporting, marketing execution, social posts / enquiries, proposals, events, and internal communication.</li><li>Generate commercial department monthly reports in addition to any ad hoc reports requested by the Commercial Head.</li></ul><p><b>External Affairs: </b></p><ul><li>Act as the main point of contact with Municipalities, Tender Authorities, ADNOC, ISO, ICV and other government and non-governmental entities.</li><li>Manage online portal uploads, handle all submissions, applications, and registrations related to company projects for all government platforms.</li><li>Build strong professional relationships with government officials and departments.</li><li>Coordinate internally with departments to gather required documentation for government submissions.</li></ul><p><b>Office Correspondence</b>:</p><ul><li>Act as a key point of contact for internal and external communication.</li><li>Screen calls, emails, compose and prepare all related correspondence.</li><li>Meet &amp; Greet visitors &amp; handle their inquiries or direct them to the appropriate manager.</li><li>Track all projects &amp; correspondence in both internal &amp; external stakeholders.</li></ul><p><b>Office Management:</b></p><ul><li>Key contact for Building management with regards to maintenance issues.</li><li>Arranging Building Access Cards and managing all security requirements for the office</li><li>Managing Health and Safety and Fire Safety protocols.</li><li>Setting up and managing Office Supply contracts and dealing with all invoicing and accounts with relation to these.</li></ul><p><b>General Administrative:</b></p><ul><li>Renewal of different companies' licences.</li><li>Maintains personnel files and maintains confidentiality of all personnel data.</li><li>Ordering Groceries and supplies for the office.</li></ul><p><b>Requirements:</b></p><ul><li>Previous experience as an Executive Assistant, Coordinator, or Secretarial role.</li><li>Proven experience with online government portals and submission platforms.</li><li>Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools</li><li>Excellent written and verbal English communication skills.</li><li>Strong organisational and multitasking abilities</li><li>Detail-oriented with strong follow-through</li><li>Well-presented &amp; Service-oriented mindset</li><li>Female</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree, diploma, a relevant degree in Hospitality or a related field.</li></ul><p><b>About Landscape Arabia:</b></p><ul><li>Landscape Arabia: has worked on numerous residential architecture projects giving a view of your dream house</li><li>Landscape Arabia: Your landscape will increase the value of your residence, by providing an integrated landscaping plan</li><li>Landscape Arabia: We have one of the biggest and competitive nurseries in UAE (Pheladelfia) that supplied a high quality of unique and specimen trees from worldwide countries.</li></ul><p><b>About Pheladelfia Agriculture:</b></p><ul><li>Pheladelfia: Our expert landscaping services are designed to transform spaces into lush and inviting environments, ranging from residential gardens to large commercial projects.</li><li>Pheladelfia: We take great pride in offering a wide range of high-quality horticultural products to cater to all your landscaping and gardening needs.</li><li>Pheladelfia: Our tree collection features a diverse array of species, including both native and exotic varieties.</li></ul><p><b>How to Apply:</b></p><p>Please send your CV along with Cover Letter to:</p><ul><li>Email: HR@Pheladelfia.com</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED3,500.00 - AED5,000.00 per month</p><p>Experience:</p><ul><li>Government / External Affairs : 1 year (Required)</li><li>Administrative assistant / Coordinator: 3 years (Required)</li></ul><p>Location:</p><ul><li>Abu Dhabi (Required)</li></ul>

Administrative Assistant / Government Affairs (Female)

Confidential Jobs

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  The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
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   Operations Support
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  Serve as &lsquo;coordinator,&rsquo; improving internal functions, processes, knowledge management, department awareness, etc.
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  Liaise with the all the departments and other functions within the entity so the department is fully informed of needs, requirements, company policy &amp; procedures while boosting team morale.
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  Keep track of CSO expenses and department roster whilst ensuring operations are within company policy and procedures.
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  Maintain Corporate Credit Card tracker and organization of use.
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  Support in arranging department meetings, external meetings, and working groups called by the CEO.
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  Arrange the relevant local and international bookings for venues, accommodations, company events, and important meetings for CSO and stakeholder Leadership.
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  Offering on hand assistance at flagship events.
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   Administrative Support
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  Establish and update an electronic filing system so that all documents are properly filed and easily retrieved, when required.
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  Organize the CSO&rsquo;s schedule of meetings and visits, business travel, ensuring that the diary is kept current.
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  Organize travel and accommodation arrangements related to visitors, when required, through coordination with the relevant departments.
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  Prepare and update office spreadsheets and presentations in line with requirements.
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   Qualifications
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  University Degree in a relevant discipline
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   Experience
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  Related experience in managing a similar position.
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  Experience working in a multi-cultural environment.
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   Knowledge and Skills
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  Good organizing and coordination skills
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  Good people skills
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  Good interpersonal skills
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  Ability to handle administrative tasks and requests
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Administrative Assistant

First Abu Dhabi Bank (FAB)

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   Provide comprehensive administrative and operational support to FAB Asset Management teams and executives, ensuring smooth day-to-day functioning across departments
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   Coordinate and manage office logistics, documentation, and communication workflows, supporting efficient delivery of business objectives
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   Support vendor management, travel coordination, and procurement activities related to offices and premises in line with FAB AM operational procedures
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  Key Accountabilities
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   Strong organizational skills with attention to detail and accuracy in timely delivery milestones by engaging with multiple internal and external stakeholders
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   Ability to manage administrative processes in a structured, compliant, and timely manner
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   Excellent communication and coordination skills to support cross-functional teams
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   Manage daily administrative activities including scheduling, filing, and correspondence
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   Support procurement, vendor onboarding, and payment requests
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   Coordinate travel, expense management, and executive support activities
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   Maintain accurate records
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  Qualifications &amp; Experience
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   Administrative coordination
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   Office management logistics
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   Reporting and internal communication
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   Vendor and facilities coordination
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   Years of experience: 7+ years
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AVP, Administration Services - Asset Management

AECOM

<div><b>Company Description</b><p><b><br>
Work with Us. Change the World.</b></p><p>
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.</p><p>
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.</p><p>
We're one global team driven by our common purpose to deliver a better world. Join us.</p><p><b>
As part of AECOM&rsquo;s commitment to Emiratisation and in accordance with UAE labour law, only UAE Nationals with a family book will be considered for this role.</b></p><b><br>
Job Description</b><ul><li><br>
Provides administrative support to one or more managers within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies.</li><li>Familiar with standard concepts, practices, and procedures within a particular field.</li><li>Relies on experience and judgment to plan and accomplish goals.</li><li>Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.</li><li>Works under general supervision.</li></ul><b><br>
Qualifications</b><ul><li><p><br>
Diploma in Business Administration, Office Management, or a related field is preferred.</p></li><li><p>
Minimum of 2 years of administrative experience, preferably in a professional services or engineering environment.</p></li><li><p>
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</p></li><li><p>
Excellent organizational and multitasking abilities with a keen eye for detail.</p></li><li><p>
Strong communication skills, both written and verbal.</p></li><li><p>
Ability to maintain confidentiality and handle sensitive information with discretion.</p></li><li><p>
A proactive and positive attitude, with the ability to work both independently and collaboratively in a team.</p></li></ul><b><br>
Additional Information</b><div></div><p><b><br>
About AECOM</b></p><p>
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.</p><p>
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.</p><p><b>
What makes AECOM a great place to work</b></p><p>
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.</p><p>
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</p></div>

Administrative Assistant إماراتيين (خلاصة القيد)

EHC Investment

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  The ideal candidate will be responsible for a range of activities which will assist EHC's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary.&nbsp;Provide high-level administrative and organizational support to ensure the management's effectiveness and efficiency in leading the company
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   General Responsibilities:
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   Adhere to Company Mission, Vision, and Values by ensuring that all actions, decisions, and initiatives align with the company&rsquo;s mission, vision, and core values, contributing to the overall success and ethical standards of the organization.
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   Comply with Company Policies and Procedures by performing duties in strict accordance with established company policies, guidelines, and standard operating procedures, maintaining professionalism and consistency in all tasks.
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   Understand and respect the official organizational chart, following the proper chain of command and collaborating effectively with team members and leadership, fostering a cohesive and respectful work environment.
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   Performs any other duties as required.
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   Departmental Responsibilities:
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   Schedule and prioritize the management&rsquo;s appointments and meetings with internal and external stakeholders.
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   Draft, review, and organize reports, presentations, and correspondence for various departments.
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   Assist in investment performance analysis, and investor communications if required.
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   Track and manage ongoing projects, ensuring deadlines and deliverables are met.
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   Coordinate communication and meetings with investors, clients, and partners.
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   Help manage contracts, legal documents, and regulatory compliance materials.
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   Organize board meetings, prepare agendas, and ensure corporate governance standards are maintained.
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   Any other responsibilities as assigned by the management executive.&nbsp;
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   Qualifications:
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   Bachelor's degree or equivalent
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   Ability to handle multiple tasks while staying organized
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   Ability to travel
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PA to Management

CHANEL

<div><div>Part-time basis with 6-months fixed contract.</div><div></div><div>
Position based in Watches &amp; Fine Jewelry Boutique in Galleria Mall, Abu Dhabi.</div><div></div><div>
CONTEXT &amp; ENVIRONMENT</div><div></div><div>
As the Watches &amp; Fine Jewelry Operations Coordinator, you will be responsible for the boutique stock management and logistics - inventory control, shipment coordination, reporting, and quality control - while also handling administrative tasks - permits, scheduling and supplier coordination - ensuring efficient operations in line with CHANEL's standards and procedures.</div><div></div><div>
KEY PARTNERS:</div><div></div><div>
Reporting to the Watches &amp; Fine Jewelry Sales Manager, the Operations Coordinator has several key partners:</div><div></div><div>
Internally: Sales Assistants, Fashion Operations Manager, WFJ Business Development, Administration and Operation.</div><div></div><div>
Externally: WFJ Boutiques in UAE, suppliers and vendors.</div><div></div><div>
IN THIS METIER, WE ARE ENERGISED BY:</div><div></div><div>
Stock Management:</div><ul><li>
Manage the stock flow within the boutique (deliveries, transfers, special orders, stock rebalancing, reserved products).</li><li>
Coordinate WFJ logistics with Brinks, including high-value shipments and validation.</li><li>
Plan rolling inventories in compliance with the House&rsquo;s strategy and events.</li><li>
Analyze inventory results and follow up on subsequent processes.</li><li>
Share stock inventory report to finance on monthly basis.</li><li>
Conduct stock quality control and report and coordinate pieces in aftersales care.</li><li>
Manage PLV and aftersales care tools stock inventory (boxes, bags, ribbons, aftersales tools).</li></ul><div></div><div>
Administration:</div><ul><li>
Coordinate ordering of boutique supplies and reception of invoices in Coupa.</li><li>
Processing and application of police and mall permits.</li><li>
Prepare and maintain the monthly schedule in My Schedule App, including planning and managing team leaves.</li><li>
Coordinate new joiner arrivals and support induction preparation.</li><li>
Act as the main point of contact for maintenance and facility-related matters, liaising with the Store Planning team.</li></ul><div></div><div>
Boutique Operations:</div><ul><li>
Managing the safe and back of house organization in line with CHANEL's standards.</li><li>
Ensure that all procedures are respected and followed.</li><li>
Propose and implement proactively new procedures if needed.</li><li>
Follow best practices and process in the interest of the boutique efficiency.</li></ul><div></div><div>
KEY COMPETENCIES &amp; REQUIREMENTS:</div><ul><li>
You have excellent organizational and planning skills, with strong analytics skills.</li><li>
You are proficient in using computer systems and digital tools.</li><li>
Your ability to react quickly together with your excellent interpersonal skills will be real assets to succeed in this position.</li><li>
Excellent spoken and written English skills is requested.</li></ul></div>

Operations Coordinator - Abu Dhabi

Explore 32+ Administrative coordinator in Abu Dhabi United Arab Emirates this April. Find roles across top companies and apply now to boost your career.