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administrative executive arab

GETP Group

<div><div><b>Administrative Support Executive - Arab</b><br>
<b>Nationality Requirement:</b> Arabic-speaking candidate<br>
<br>
<b>Key Responsibilities:</b></div><div><b>
Administrative &amp; Operational Support:</b></div><ul><li>
Handle daily administrative tasks including documentation, filing, correspondence, and scheduling.</li><li>
Maintain and update internal records, logs, and departmental reports.</li><li>
Coordinate with internal teams to support operational requirements.</li></ul><div><b>
Marine Department Support:</b></div><ul><li>
Assist with vessel documentation, port clearance paperwork, and marine operational coordination.</li><li>
Liaise with external agencies as needed for marine-related documentation and approvals.</li><li>
Track vessel-related deadlines, renewals, and compliance requirements.</li></ul><div><b>
Carbon Credit Support:</b></div><ul><li>
Help maintain project files, registration documents, and carbon credit data logs.</li><li>
Coordinate with analysts and consultants to ensure timely submission of information.</li><li>
Assist in follow-ups, reporting, and basic research related to carbon credit activities.</li></ul><div><b>
Support for New Business Lines:</b></div><ul><li>
Provide general administrative and coordination support as new activities are launched.</li><li>
Prepare basic reports, summaries, and presentations as requested.</li><li>
Assist in vendor coordination, documentation, and task tracking.</li></ul><div><br>
<b>
Qualifications &amp; Skills:</b></div><ul><li>
Arabic-speaking candidate (mandatory); English proficiency preferred.</li><li>
Minimum 1&ndash;2 years of administrative or coordination experience.</li><li>
Good organisational, documentation, and communication skills.</li><li>
Basic understanding of MS Office (Excel, Word, Outlook).</li><li>
Ability to multitask and handle cross-departmental requirements.</li><li>
Familiarity with marine or environmental sectors is an advantage but not required.</li></ul></div>

Administrative Executive (Arab)

Bin Al Sheikh Real Estate Brokerage

<p><b>We&rsquo;re Hiring Immediate Joiners</b><br/>Bin Al Sheikh Real Estate | Doha, Qatar</p><p>Bin Al Sheikh Real Estate is urgently seeking experienced and dynamic professionals to join our expanding team.</p><p><b>Position: Secretary - Female </b></p><p><b>Gender: Female</b><br/><b>Nationality: Arabic</b><br/>Reporting To: CEO &amp; Director<br/>Location: Doha, Qatar</p><p><b>Job Description:</b></p><p>The Secretary will play a vital role in supporting the Executive Office&rsquo;s daily operations. This position requires exceptional organizational skills, a high level of confidentiality, and the ability to manage multiple tasks efficiently in a fast-paced environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide administrative and secretarial support to the CEO and Director</li><li>Manage and coordinate office communications, schedules, and meeting arrangements</li><li>Prepare letters, reports, presentations, and other documents as required</li><li>Maintain organized electronic and physical filing systems</li><li>Arrange travel, appointments, and internal communications</li><li>Coordinate with internal departments and external stakeholders as directed</li><li>Monitor office supplies and handle procurement when needed</li><li>Ensure smooth day-to-day operations and support office coordination across departments</li></ul><p><b>Requirements:</b></p><p><b>&bull; Arabic-speaking female candidates (Arab nationals encouraged to apply)</b></p><ul><li>Proven experience in Secretarial, Administrative, or Office Coordination roles</li><li>Strong written and verbal communication skills in <b>Arabic &amp; English (additional languages are an advantage)</b></li><li>High level of professionalism, confidentiality, and integrity</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); CRM experience preferred</li><li>Excellent organizational, multitasking, and time-management skills</li></ul><p><b>&bull; Immediate availability to join is mandatory</b></p><p><b>How to Apply:</b></p><p>Email: <b>basrecruitment@binalsheikh.com</b><br/>Subject Line: <b>Applying for Secretary &ndash; Female</b></p><p><b>WhatsApp: +974 5067 7069</b></p><p><b>#QatarJobs , #DohaJobs #HiringNow #ImmediateHiring #RealEstateQatar #AdminJobs #SecretaryJobs #OfficeAdministration</b><br/><b>#FemaleHiring #ArabicSpeaking #ExecutiveAssistant #AdministrationJobs #GulfJobs #QatarCareers #JobsInQatar #WeAreHiring</b><br/><b>#JoinOurTeam #Multilanguage #EnglishSpeaking</b></p><p>Job Types: Full-time, Permanent</p><p>Application Question(s):</p><ul><li>if any Other Language?</li><li>Notice Period? </li><li>Nationality?</li><li>Expected Salary?</li><li>Total Work Experience in Real Estate?</li><li>Total Work Experience Qatar?</li><li>Total Work Experience in Secretary?</li></ul><p>Language:</p><ul><li>Arabic (Required)</li><li>Professional English (Required)</li></ul>

Secretary - Female (Arab Nationals only)

Management Solutions International (MSI)

<p></p><div><div><div><div><div><div><div><div><div>Location</div></div>
<div><div>Lusail, Qatar</div></div>
</div></div></div><div></div><div><div><div><div><div>Experience</div></div>
<div><div>7-13</div></div>
</div></div></div><div></div><div><div><div><div><div>Job Type</div></div>
<div><div>Recruitment</div></div></div></div></div></div></div></div></div>
<br><div><div><div>Job Description
</div></div><div><div><div><p><b>Summary
</b></p><p>The Senior Marketing Executive reflects the mission, vision, and values of the organization adheres to the organization&rsquo;s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards. The Senior Marketing Executive is responsible for supporting the Marketing, Communication &amp; Business Development Manager&rsquo;s administrative and budget management needs, general office management and oversight of select tools and resources used across the department. Skilled in project management and supports prioritized projects. Knowledgeable about the scope of the Marketing team and the key principles of brand and marketing.</p>
<p><b>Responsibilities</b></p>
<ul><li>Keeps updated calendar of events, merchandise, supplies, contact information in database, tracking reports for campaign and event revenue and expenses</li>
<li>To promote AMNM in promotional kiosks, mall activations and other promotional activities.</li>
<li>To supervise the execution of campaigns.</li>
<li>To assist in conducting/executing medical camps and other promotional activities</li>
<li>To do lead generation activities to find out prospective clients</li>
<li>To develop data base and continuously update the same</li>
<li>To analyse data, and generate reports, letters &amp; news bulletins of or for the department</li>
<li>To coordinate meetings, conferences, CME programmes, workshops, press conferences, health camps etc</li>
<li>To assist in enhancing the online presence of AMNM including the website</li>
<li>To maintain records of advertisements and other such media related activities of AMNM</li>
<li>To establish inter department co-ordination and communication with all departments and get information, collect data and analyse the same Performs miscellaneous job-related duties as requested</li>
<li>Provide administrative support and budget / accounting maintenance o Assist with processing marketing budget and liaison with finance department.</li>
<li>Working with third parties such as with suppliers, asking for quotations and sourcing competitive prices.</li></ul></div><br>
</div>
<p></p><div><div><ul><li>Responsible for general office management o Provide office management such as:</li>
<li>Conference room support &ndash; scheduling and daily calendars Printers - paper and toner, troubleshooting Office Supplies &ndash; maintain baseline inventory, order supplies on regular basis, organize supply cupboards Maintain organization of closets/storage spaces</li>
<li>Manage and develop tools and resources to benefit the team</li>
 <li>Manage items such as reprint requests</li>
<li>Create templates and guidelines as needed for core processes</li>
<li>Share best practices with the group and keep documentation for office</li>
<li>Well versed on project management software</li>
 <li>Oversee the Digital Media calendar or other similar resources o Utilize strong project management capabilities</li>
<li>Support the Marketing and Brand Specialists with assignments as needed o Resource allocation requests submitted to the Manager (s) for approval</li>
<li>Utilize project management skills and capabilities</li>
 <li>Develop work plans and manage projects to completion, on time, on budget</li>
 <li>Identify steps involved in executing on a project, asking clarifying questions to ensure alignment</li>
<li>Creating Roadmaps</li>
</ul>
<p><b>Experience required</b>:</p>
<ul><li>Minimum of 7-10 years of experience in Marketing (operational) support or project management within Marketing Team</li>
</ul>
<p><b>Preferred Experience:
</b></p><ul><li>Understanding of healthcare industry preferred. (understating operational execution marketing standards)</li>
</ul>
<p><b>Skills required:
</b></p><ul><li>Excellent project management and organizational skills with strong attention to detail.</li>
<li>Supervision skills (content and creation)</li>
<li>Project Ownership skills (shootings /Branding /Campaigns)</li>
<li>Must have exceptional interpersonal skills with a strong customer service orientation.</li>
<li>Highly motivated and proactive, with a can-do attitude.</li>
<li>Proven experience working in a team-oriented environment.</li>
<li>Strong computer skills with strong knowledge of Microsoft Office suite</li>
<li>Works well in a fast-paced environment.</li>
<li>Customer Service orientation</li>
<li>Ability to organize and manage multiple assignments</li>
<li>Strong organizational, communication and interpersonal skills.</li>
</ul></div></div><div><ul><li>Ability to follow directions independently.</li>
<li>Ability to communicate to a variety of internal and external sources in a direct and professional manner.</li>
<li>Ability to participate and collaborate as a team player, working in a time-pressured environment.</li>
<li><b>Fluent in English &amp; Arabic speaking reading &amp; writing is essential.</b></li>
</ul>
<p><b>Qualification&rsquo;s</b></p>
<p>BA Degree in Marketing or related field preferred (preferably Marketing)</p>
<p><b>Core Competencies
</b></p><p><b>Results Driven:</b> Consistently delivers concrete, relevant results.</p>
<p><b>Collaborative:</b> Demonstrates ability to work across functions and projects in a spirit of</p>
<p>candor, trust and respect<b>
</b></p><p><b>Energizing Others:</b> Openly shares and communicates enthusiasm and commitment to</p>
<p>our mission.</p><br>
<p></p>
<p><b>Nationality &ndash; Arab Speaker</b></p></div></div><br>
<p></p>
<br>
<br>
<br>
<br>
<div><div>Skills
</div></div><div>Cco, Proactive, Clo, Coo, Cro, Marketing, Service Orientation, Computer Skills, Lead Generation, Results Driven, Vat, Erp, Visio, Team Player, Management Skill, Promotional Activities, Administrative Support, Interpersonal Skill, Customer Service, Compliance, Microsoft Office, Accounting, Quotation, Microsoft Office Suite, Branding, Organizational Skills, Excel, Healthcare, Organizational Skill, Business Development, Documentation, Project Management Skill, Supervision, Project Management, Interpersonal Skills, Strong Attention</div></div><p></p>

Senior Marketing Executive

Al Jazeera Manpower

<p>Good day, we are looking for a highly organized and proactive <b>female</b> <b>Executive Secretary</b> to provide administrative and executive-level support to senior management. The ideal candidate will handle confidential information, manage schedules, prepare reports, and ensure smooth daily operations within the office.</p><p><b>Responsibilities</b></p><ul><li>Manage the CEO&rsquo;s calendar, schedule meetings, and coordinate appointments efficiently</li></ul><ul><li>Prepare, organize, and maintain executive-level documents, reports, presentations, and correspondence</li></ul><ul><li>Handle confidential information with discretion and maintain secure filing systems</li></ul><ul><li>Coordinate internal and external communication on behalf of the CEO</li></ul><ul><li>Screen calls, emails, and inquiries; prioritize and respond on behalf of the CEO when appropriate</li></ul><ul><li>Arrange travel itineraries, hotel bookings, transportation, and meeting logistics</li></ul><ul><li>Prepare meeting agendas, take minutes, and track follow-up actions</li></ul><ul><li>Coordinate with department heads, clients, suppliers, and external partners as required</li></ul><ul><li>Assist in project tracking, deadlines, and administrative follow-ups</li></ul><ul><li>Ensure the CEO is well-prepared for all meetings, presentations, and official activities</li></ul><ul><li>Draft letters, memos, and formal business communications in professional formats</li></ul><ul><li>Organize and support company events, board meetings, and executive activities</li></ul><ul><li>Manage document circulation, approvals, and signature workflows</li></ul><ul><li>Maintain office supplies and ensure the CEO&rsquo;s office environment is organized and presentable</li></ul><ul><li>Track important dates, deadlines, and deliverables for the CEO</li></ul><ul><li>Prepare expense reports and manage reimbursement submissions</li></ul><ul><li>Conduct basic research, compile data, and prepare summaries when required</li></ul><ul><li>Maintain a high level of professionalism, confidentiality, and reliability</li></ul><ul><li>Represent the CEO in a polished and professional manner at all times</li></ul><ul><li>Demonstrate initiative by anticipating the CEO&rsquo;s needs and proactively addressing requirements</li></ul><p><b>Qualifications</b></p><ul><li>3&ndash;5 years of experience as an Executive Secretary / Executive Assistant supporting senior leadership or C-level executives</li></ul><ul><li>Exceptional communication skills (written and verbal) with strong professional etiquette</li></ul><ul><li>Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document management</li></ul><ul><li>Strong organizational skills with the ability to prioritize, multitask, and manage tight schedules</li></ul><ul><li>High level of discretion, confidentiality, and integrity when handling sensitive information</li></ul><ul><li>Strong calendar management, meeting coordination, and travel arrangement skills</li></ul><ul><li>Ability to draft reports, letters, presentations, and executive documents</li></ul><ul><li>Excellent time-management and ability to work under pressure</li></ul><ul><li>Professional appearance, strong interpersonal skills, and client-facing confidence</li></ul><ul><li>Experience working directly with CEOs, Managing Directors, or Board-level executives</li></ul><ul><li>Knowledge of corporate protocols, executive communication styles, and business correspondence</li></ul><ul><li>Strong problem-solving ability and initiative in anticipating the CEO&rsquo;s needs</li></ul><ul><li>Experience in project coordination, follow-ups, and cross-department communication</li></ul><ul><li>Ability to handle office protocols, vendor coordination, and administrative workflows</li></ul><ul><li>Multilingual abilities (advantage depending on organization needs)</li></ul><ul><li>Experience in event coordination, minutes-taking, and preparing executive-level presentations</li></ul><ul><li><b>Arabic speaker. </b></li></ul><p><b>How to apply</b></p><p>Interested candidate can apply direct through Indeed.</p><p>Job Type: Full-time</p><p>Pay: From QAR6,000.00 per month</p>

LEBANESE_FEMALE EXECUTIVE SECRETARY

Hot n cool

<p><b>Job Summary</b></p><p>Senior Executive Assistant will provide high-level administrative support to the Managing Director, ensuring efficient operation of the executive office. Role requires exceptional organizational, communication, and time-management skills, with the ability to handle confidential information with discretion. Acts as a key liaison between the Managing Director, internal teams, clients, and external stakeholders.</p><p><b>Key Responsibilities</b></p><p>1. Manage the Managing Director&rsquo;s calendar, scheduling meetings, appointments, and travel arrangements efficiently.</p><p>2. Screen calls, emails, and correspondence, prioritizing urgent matters and drafting responses when appropriate.</p><p>3. Prepare and review reports, presentations, and other documents to ensure accuracy and consistency.</p><p>4. Organize and coordinate meetings, including agendas, minutes, follow-ups, and action items.</p><p>5. Maintain a filing system and ensure documents, contracts, and confidential information are stored securely.</p><p>6. Serve as the primary point of contact for internal and external stakeholders on behalf of the Managing Director.</p><p>7. Draft and edit emails, letters, reports, and presentations with a professional tone.</p><p>8. Coordinate and communicate effectively with board members, senior management, clients, and partners.</p><p>9. Represent the Managing Director in meetings and correspondence as required.</p><p>10. Assist in strategic projects, tracking progress, deadlines, and deliverables.</p><p>11. Conduct research, compile data, and prepare briefing notes to support decision-making.</p><p>12. Support HR, operations, and other departments as needed for executive initiatives.</p><p>13. Facilitate internal communication between the Managing Director and other departments.</p><p>14. Coordinate team events, executive retreats, and important corporate meetings.</p><p>15. Ensure smooth office operations, including administrative workflows, travel logistics, and vendor coordination.</p><p>16. Handle sensitive information with absolute discretion and maintain the highest ethical standards.</p><p>17. Exercise sound judgment and anticipate the needs of the Managing Director and the organization.</p><p>18. Performs other duties assigned.</p><p><b>Qualification, Experience &amp; Knowledge</b></p><p>&middot; Bachelor's degree in business administration, or a related field.</p><p>&middot; Minimum 5 years proven experience as an Executive Assistant or Senior Executive Assistant supporting senior leadership.</p><p>&middot; Proven track record of managing complex schedules and high-volume administrative tasks.</p><p>&middot; Excellent written and verbal communication skills.</p><p>&middot; Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.</p><p>&middot; Strong interpersonal skills and the ability to manage relationships at all organizational levels.</p><p>&middot; Exceptional organizational, multitasking, and problem-solving abilities.</p><p>&middot; Demonstrated ability to maintain confidentiality and handle sensitive information.</p><p>&middot; Highly proactive, resourceful, and self-motivated.</p><p>&middot; Strong analytical and strategic thinking skills.</p><p>&middot; Ability to work under pressure and manage multiple priorities.</p><p>&middot; Professional, approachable, and adaptable demeanor.</p><p>&middot; Strong attention to detail and commitment to excellence.</p><p>Job Types: Full-time, Permanent</p><p>Application Question(s):</p><ul><li>What is your Nationality?</li><li>How much is your Expected Salary?</li><li>You can join Immediately?</li></ul>

EXECUTIVE ASSISTANT

Wataniya Water

<p>Job title and summary</p><ul><li>Job title: Arabic Speaking Executive Secretary &ndash; Qatar</li><li>Summary: Provides high&#8209;level bilingual (Arabic and English) administrative and secretarial support to senior management, ensuring efficient office operations, professional communication, and effective coordination of meetings, travel, and confidential documents.&#8203;</li></ul><p>Key responsibilities</p><ul><li>Manage the executive&rsquo;s calendar, schedule meetings, and coordinate internal and external appointments, ensuring priorities are respected.&#8203;</li><li>Prepare meeting agendas, take minutes in Arabic and English, and follow up on action items with relevant departments.&#8203;</li><li>Draft, translate, and format correspondence, emails, reports, and presentations in Arabic and English, ensuring accuracy and professionalism.&#8203;</li><li>Receive and screen phone calls, visitors, and emails; handle inquiries in Arabic and English and route them appropriately.&#8203;</li><li>Organize travel arrangements (flights, hotels, visas) and prepare detailed itineraries and expense reports for the executive.&#8203;</li><li>Maintain organized filing systems (electronic and hard copy), including confidential records, contracts, and legal or HR documents.&#8203;</li><li>Coordinate with internal departments and external stakeholders (clients, suppliers, government entities) to support executive decisions and projects.&#8203;</li><li>Handle basic office administration tasks such as preparing forms, following up on approvals, and supporting HR or finance documentation as needed.&#8203;</li></ul><p>Qualifications and skills</p><ul><li>Bachelor&rsquo;s degree in Business Administration, Office Management, Languages, or a related field (or equivalent experience).&#8203;</li><li>Minimum 3&ndash;5 years&rsquo; experience as Executive Secretary, Executive Assistant, or Senior Administrative Assistant, preferably in Qatar or the GCC.&#8203;</li><li>Native or fluent Arabic, with strong written and spoken English.&#8203;</li><li>Excellent MS Office skills (Word, Excel, PowerPoint, Outlook) and good familiarity with office equipment and digital filing systems.&#8203;</li><li>Strong organizational skills, attention to detail, and ability to manage multiple priorities under pressure.&#8203;</li><li>High level of confidentiality, professionalism, and discretion when handling sensitive information.&#8203;</li></ul><p>Preferred/Qatar&#8209;specific requirements</p><ul><li>Good knowledge of local business culture, government procedures, and basic document types used in Qatar (letters to ministries, NOCs, etc.).</li></ul><p>Job Type: Full-time</p>

ARABIC SPEAKING EXECUTIVE SECRTARY

Prego Italian Restaurant 

<p><b>Overview</b><br/>We are seeking a highly organized and proactive Arab Office Administrator to oversee daily office operations and support various administrative functions. This role is vital in ensuring the smooth functioning of our office environment, coordinating with team members, managing vendor relationships, and supporting event planning and human resources activities. The ideal candidate will possess strong communication and organizational skills, with experience in office management, bookkeeping, and team supervision. This position offers an excellent opportunity for professional growth within a dynamic organization.</p><p><b>Duties</b></p><ul><li>Manage calendar schedules, appointments, and meetings to ensure efficient time management for staff and leadership</li><li>Oversee front desk operations, including multi-line phone systems, greeting visitors, and maintaining a professional reception area</li><li>Coordinate event planning activities, including logistics, vendor management, and preparation of materials</li><li>Supervise administrative staff and provide training &amp; development to enhance team performance</li><li>Handle bookkeeping tasks such as invoicing, filing, and maintaining financial records using QuickBooks or similar software</li><li>Manage human resources functions including payroll processing, employee record keeping, and assisting with onboarding procedures</li><li>Oversee office supply inventory and coordinate vendor relationships for supplies and services</li><li>Maintain filing systems, ensure document accuracy, and support general clerical tasks such as data entry and correspondence</li><li>Assist with budgeting processes and monitor expenses to stay within financial guidelines</li><li>Ensure adherence to office policies and procedures while promoting a positive work environment</li></ul><p><b>Experience</b></p><ul><li>Proven experience in office administration or office management roles</li><li>Supervising experience preferred, with demonstrated ability to lead a team effectively</li><li>Proficiency in QuickBooks or comparable bookkeeping software</li><li>Strong skills in schedule management, calendar coordination, and multi-line phone systems</li><li>Experience with vendor management, event planning, and human resources functions such as payroll and onboarding</li><li>Excellent communication skills&mdash;both verbal and written&mdash;and professional phone etiquette</li><li>Strong organizational skills with attention to detail in clerical tasks such as filing and record keeping</li><li>Background in medical office management or related fields is a plus but not required</li><li>Prior experience in training &amp; development within an office setting is advantageous</li><li>Proficient in both English and Arabic</li></ul><p>This position is integral to maintaining an efficient office environment while supporting the organization&rsquo;s growth objectives. We welcome candidates who are detail-oriented, communicative, organized, and eager to contribute to a collaborative team.</p><p>Job Type: Full-time</p>

Office Administrator

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