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Little Smarties Nursery

Job Title: Administration Supervisor &ndash; School/NurseryJob Summary:The Administration Supervisor in a school or nursery setting is responsible for overseeing and coordinating the administrative operations of the institution. This role ensures smooth day-to-day functioning, compliance with educational policies, effective communication with staff and parents, and proper record-keeping for students and staff.Key Responsibilities:1. Administrative Operations:<ul><li>Supervise day-to-day administrative activities of the school/nursery.</li><li>Maintain organized records of students, staff, attendance, admissions, and fees.</li><li>Ensure smooth office functioning, including reception, correspondence, and office supplies management.</li></ul>2. Staff Supervision:<ul><li>Supervise administrative staff, clerks, and support personnel.</li><li>Assign tasks, monitor performance, and provide guidance and training.</li><li>Support recruitment and onboarding of administrative staff.</li></ul>3. Student and Parent Coordination:<ul><li>Manage inquiries from parents regarding admissions, fees, and schedules.</li><li>Assist in organizing parent-teacher meetings, events, and workshops.</li><li>Ensure timely communication with parents regarding school/nursery policies and notices.</li></ul>4. Compliance and Policy Implementation:<ul><li>Ensure adherence to school/nursery policies and educational regulations.</li><li>Assist in maintaining records for inspections, audits, and regulatory compliance.</li><li>Support implementation of safety, hygiene, and child protection measures.</li></ul>5. Reporting and Documentation:<ul><li>Prepare administrative reports for management regarding admissions, attendance, staff performance, and other relevant metrics.</li><li>Maintain proper documentation of student progress, staff records, and office procedures.</li></ul>6. Event and Facility Support:<ul><li>Coordinate logistics for school/nursery events, workshops, and activities.</li><li>Ensure proper maintenance of office and student facilities.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field.</li><li>Minimum 1&ndash;2 years of administrative experience, preferably in schools, nurseries, or early childhood education centers.</li><li>Knowledge of school/nursery operations, admission procedures, and compliance requirements.</li><li>Strong organizational, time-management, and leadership skills.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in office software and student management systems.</li></ul>Personal Attributes:<ul><li>Professional, approachable, and child-friendly mindset.</li><li>Detail-oriented and proactive.</li><li>Capable of multitasking and handling confidential information.</li><li>Strong problem-solving and decision-making ability.</li></ul>Job Type: Full-time

Administration Supervisor

Target Engineering Construction Co LLC

<div>
 
 
 Senior Administration Officer
 
 
 
 Are you an experienced Administration professional with a strong background supporting EPC (Engineering, Procurement &amp; Construction) projects in the Oil &amp; Gas sector? We are looking for a highly organized, detail‑oriented, and proactive Senior Administration Officer to join our team and play a critical role in ensuring smooth project operations.
 
 
 
 
 
 
 Who We are?
 
 
 
 Target Engineering brings 50 years of experience in EPC and industrial infrastructure. With in-house fabrication, marine expertise, and multidisciplinary capability, we deliver projects with scale, confidence, and care.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 At Target Engineering, you&rsquo;ll work on large-scale energy, marine, and civil infrastructure projects. Join a business with deep technical roots, where your voice is heard, your impact is visible, and your career is part of a legacy of excellence.
 
 
 
 
 
 
 Your Role
 
 
 
 As a
 
 Senior Administration Officer
 
 , you will :
 
 <ul>
 <li>
 Oversee and manage all administrative workflows for EPC project execution.
 </li>
 <li>
 Support project directors, managers, and engineering teams with documentation, scheduling, and coordination.
 </li>
 <li>
 Maintain and control project records, progress reports, correspondence, and official documents.
 </li>
 <li>
 Coordinate with internal departments, subcontractors, and clients to ensure timely flow of information.
 </li>
 <li>
 Handle project logistics, including travel arrangements, site access permits, mobilization schedules, and vendor coordination.
 </li>
 <li>
 Supervise administrative staff and ensure compliance with company policies and project standards.
 </li>
 <li>
 Prepare dashboards, presentations, and consolidated reports for management review.
 </li>
 <li>
 Assist in onboarding project personnel and maintaining updated manpower registers.
 </li>
 <li>
 Ensure HSE, quality, and compliance documents are properly filed and accessible.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 Must have 5 to 8 years of administrative experience with at least 3 years in EPC oil and Gas projects
 </li>
 </ul>
 
 
 Education:
 
 
 <ul>
 <li>
 Bachelor Degree in Business Administration, Management, or related field
 </li>
 </ul>
 
 
 Expertise/Skills/Competencies
 
 
 <ul>
 <li>
 Strong background in document control, project coordination, and office administration.
 </li>
 <li>
 Excellent communication, multitasking, and stakeholder‑management skills.
 </li>
 <li>
 Proficient in MS Office Suite (Excel, PowerPoint, Word) and project documentation systems.
 </li>
 <li>
 Ability to work in a fast‑paced, deadline-driven environment.
 </li>
 <li>
 Strong attention to detail, professionalism, and problem‑solving abilities.
 </li>
 </ul>
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of UAE&rsquo;s Oil and Gas EPC Mega projects.
 </li>
 <li>
 A collaborative, supportive environment that values innovation and excellence.
 </li>
 <li>
 Opportunities for professional growth and career progression.
 </li>
 <li>
 Competitive salary and benefits package.
 </li>
 </ul>
 
 
 
 
 
 Ready to be part of our team?
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 
 
 
 Join Target Engineering and Construction Co. LLC and play a pivotal role in shaping a high-performing team that drives our success.
 
 
 
 
 
 Apply today and be part of something excellent!
 
 
 
 
 
 Note : Immediate joiner and candidates available in the UAE will be preferred.
 
 
 
 
 
 Candidates are encouraged to apply directly to our careers portal : https://apps.target.ae/ords/f?p=149:6
 
 
 
</div>

Senior Administrative Officer

LIFE LINE HUMAN RESOURCE

Office ManagerBachelor&rsquo;s degree in business administration, Management, or a related fieldpreferred.3+ years of experience as an Office Manager Assistant, preferablysupporting C-level executives.<ul><li>Experience with managing multiple projects</li><li>High level of emotional intelligence required.</li></ul>AED 15,000 &ndash; AED 20,000 DOE<ul><li>1 economy flight provided PA</li><li>30 days paid vacation</li><li>Health insurance</li><li>External accommodation provided by company</li></ul>Job Type: Full-timePay: AED15,000.00 - AED20,000.00 per monthApplication Question(s):<ul><li>your nationality? </li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Office Manager Assistant, supporting C-level executives.: 5 years (Required)</li><li>managing multiple projects: 4 years (Required)</li><li>High level of emotional intelligence required.: 3 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

She Office Manager

Wasael Property Management

<div>
 
 Job Purpose
 
 
 
 To provide pro-active administrative support within the business to all relevant stakeholders to ensure that full administrative needs are met within the business for a smooth daily operation.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Maintain records of attendance, gate pass information access, leave applications, incoming and outgoing transmittals related to the department.
 </li>
 <li>
 Provide general administrative and clerical support to the Operations department employees (e.g. annual leave applications, time sheets, correspondence etc.).
 </li>
 <li>
 Follow up with different departments to ensure the effective processing of business requirements to meet the department and Head of Department needs.
 </li>
 <li>
 Generating monthly, quarterly and annual reporting on all aspects of the operation in additional to any ad hoc reports as required by the Head of Department by using the information entered in the system.
 </li>
 <li>
 Maintain and update all necessary records and database that includes but not limited to services provided, supplier&rsquo;s list etc.
 </li>
 <li>
 Ensure that the office facilities are well always presented and professional.
 </li>
 <li>
 Improves programming and service quality by suggesting new applications, updating procedures as evaluated by Line Manager.
 </li>
 <li>
 Serves as a point of contact for contractors for receiving invoices, service reports, and other submittals from the suppliers, service providers, etc. for Line Manager&rsquo;s approval.
 </li>
 <li>
 Create Purchase Requisitions and submit them to Line Manager for approval, when required.
 </li>
 <li>
 Responsible for raising concerns, issues, delays, complaints to Line Manager for appropriate intervention in relation to business activities.
 </li>
 <li>
 Perform other duties as assigned by the Direct Manager.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s degree or Diploma with equivalent experience.
 </li>
 <li>
 Experience: Minimum 2 years&rsquo; professional experience in Administration.
 
 
 </li>
 </ul>
 
 Skills &amp; Competencies
 
 
 
 <ul>
 <li>
 Knowledge in MS Office, Oracle
 </li>
 <li>
 Experience in procurement administration (Purchase Order / Purchase request) an advantage
 
 
 </li>
 </ul>
 
 KPIs
 
 
 
 <ul>
 <li>
 Ensure weekly completion of review and forwarding of all invoice to Finance.
 </li>
 <li>
 Distribute and file relevant documents such as service reports, correspondences within 2 working days after receipt.
 </li>
 <li>
 Organize and monitor the project documentation to ensure that all documents are available in the correct file for reference. This should be reviewed on a weekly / monthly basis.
 </li>
 </ul>
</div>

Administration Officer

YoSH

<div><h5 class="jobSectionHeader">Job Purpose</h5>
The role is responsible for establishing and maintaining positive relationships with customers, welcoming visitors, and and providing assistance as required. The role also provides support in basic administrative duties to ensure smooth daily operations.<h4 class="jobSectionHeader">
Key Responsibilities
</h4><h5 class="jobSectionHeader">Customer Service &amp; Front Desk</h5><ul><li>
Greet all students, members, and potential members when they enter the lobby and assist visitors in a timely manner.</li><li>
Manage telephone calls professionally, take and relay messages, redirect calls to appropriate staff, and respond to enquiries about the company and its services.</li><li>
Manage WhatsApp messages and enquiries efficiently, document requests, confirm orders, and respond to customer questions.</li><li>
Maintain a visitor registry and ensure accurate records.</li><li>
Respond to customer enquiries regarding products, services, special offers, billing policies, and other customer service-related matters in person, via phone, email, or messaging platforms.</li><li>
Effectively communicate member or operational issues to the appropriate staff.</li></ul><h5 class="jobSectionHeader">
Administrative &amp; Operational Support</h5><ul><li>
Organize and maintain files, records, and updated documents including guest and external instructor profiles.</li><li>
Oversee sorting and distribution of incoming mail and prepare outgoing mail, packages, and envelopes.</li><li>
Maintain records of staff movement within the premises to ensure calls and visitors are directed appropriately.</li><li>
Manage meeting rooms including scheduling, preparation, and ensuring cleanliness and readiness.</li><li>
Maintain office inventories including stationery, consumables, and front desk supplies.</li><li>
Perform clerical and administrative support such as photocopying, filing, typing, and data entry as directed by the Line Manager.</li><li>
Record meeting minutes when required.</li></ul><h5 class="jobSectionHeader">
Membership, Sales &amp; System Management</h5><ul><li>
Process payments for memberships, classes, and retail sales.</li><li>
Organize bookkeeping documentation and issue invoices to customers.</li><li>
Manage equipment reservations for members.</li><li>
Maintain accurate membership and class records in the Customer Relationship Management (CRM) system.</li><li>
Oversee sales of on-site storage and office rentals.</li></ul><h5 class="jobSectionHeader">
Facilities &amp; Operations Support</h5><ul><li>
Ensure a safe environment by understanding and enforcing makerspace rules and policies.</li><li>
Prepare class materials for instructors and support them during classes when required.</li><li>
Maintain a clean and organized front desk, retail lobby, kitchen, and break areas.</li><li>
Manage retail area operations including inventory, ordering, and merchandising.</li><li>
Assist facilities staff with shop tours when required.</li><li>
Complete daily shift checklists and end-of-shift reports.</li><li>
Support operations at third-party premises when required.</li><li>
Operate office equipment such as printers, photocopiers, POS machines, and lamination machines.</li><li>
Perform any other duties assigned by the Direct Manager.</li></ul><h4 class="jobSectionHeader">
Qualifications</h4><h5 class="jobSectionHeader">
Education</h5><ul><li>
Minimum High School Diploma required.</li><li>
Diploma or Bachelor&rsquo;s Degree in any discipline with relevant experience preferred.</li></ul><h5 class="jobSectionHeader">
Work Experience</h5><ul><li>
Minimum 1 year of experience as a Receptionist or in a customer service-related role.</li><li>
Experience in administrative, retail, hospitality, or restaurant environments preferred.</li><li>
Experience in health club, salon, or hospitality services is strongly preferred.</li><li>
Familiarity with the maker or creative community is an advantage.</li></ul><h5 class="jobSectionHeader">
Knowledge &amp; Skills</h5><ul><li>
Sound knowledge of reception-related duties and administrative support functions.</li><li>
Strong customer service skills with the ability to identify and meet customer needs.</li><li>
Proficiency in Microsoft Office, Google tools, and Customer Management software.</li><li>
Exceptional verbal and written communication skills.</li><li>
Fluency in English and Arabic (spoken and written) preferred.</li><li>
Excellent organizational, multitasking, and time management abilities.</li><li>
Professional appearance with a positive and friendly attitude.</li><li>
Ability to build relationships easily and create a welcoming environment.</li><li>
Strong problem-solving skills and adaptability to change.</li></ul></div>

Customer Service Officer

Joys Facilities Management

Facility Management ReceptionistWe are seeking a professional and friendly Facility Management Receptionist to join our team. As the first point of contact for our clients, visitors, and staff, you will play a key role in creating a welcoming and organized environment. Your responsibilities will include managing front desk operations, providing administrative support, and assisting with day-to-day facility management tasks.In this role, you will greet visitors, answer phone calls and emails, schedule appointments, and maintain office records. You will also support the Facility Manager in coordinating maintenance, liaising with vendors, and preparing reports, ensuring smooth operations across the office. Strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment are essential.The ideal candidate will have prior experience as a receptionist or in administrative support, be proficient in Microsoft Office, and demonstrate professionalism and reliability at all times.Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

FACILITY MANAGEMENT RECEPTIONIST

Confidential

<div>
 
 
 JOB OBJECTIVE:
 
 
 <ul>
 <li>
 Provides support to including diary management, travel arrangement, telephone calls, correspondence, information updates, and records management.
 </li>
 <li>
 Act as the focal point for the Department in terms of internal/external communications. Performs various activities related to the companies requirements for managing records, and issuing requisitions as per the SAP Account allocation.
 </li>
 </ul>
 
 
 Secretarial Support
 
 :
 
 <ul>
 <li>
 Provide a complete secretarial and administrative service to departmental head to facilitate company processes and allow him to concentrate on mainstream activities.
 </li>
 </ul>
 
 
 Correspondence:
 
 
 <ul>
 <li>
 Provide a complete correspondence service, routing correspondence as necessary and drafting replies where appropriate to ensure that all mail is dealt with efficiently.
 </li>
 </ul>
 
 
 Diary Management:
 
 
 <ul>
 <li>
 Provide time management/diary service for the line manager to ensure he is able to attend all key meetings at the appointed times with all relevant document needed for the meeting.
 </li>
 </ul>
 
 
 Department Communications:
 
 
 <ul>
 <li>
 Screen and respond to incoming calls and take appropriate action to handle the situation.
 </li>
 <li>
 Make routine telephone calls to follow up actions on behalf of the department.
 </li>
 </ul>
 
 
 Records Management
 
 :
 
 <ul>
 <li>
 Establish and maintain records and filing systems and arrange for the efficient operation of office equipment to ensure the department or manager can function effectively and efficiently.
 </li>
 </ul>
 
 
 Administration:
 
 
 <ul>
 <li>
 Receives, evaluates the requisition receives from different departments for office services and materials. Insure appropriate authorizations are received (subject to SAP account allocation as per approved by the line manager).
 </li>
 <li>
 Reports to manager and follows up with suppliers with clarification. Checking all received invoices.
 </li>
 </ul>
 
 
 JOB REQUIREMENTS
 
 :
 
 
 
 Minimum Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Administration / Business Management
 </li>
 </ul>
 
 
 Minimum Experience:
 
 
 <ul>
 <li>
 Minimum of 5 yrs. experience in a similar role in a medium to large organization
 </li>
 </ul>
 
 
</div>

Executive Assistant

Explore 393+ Administrative manager in Abu Dhabi United Arab Emirates this March. Find roles across top companies and apply now to boost your career.