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Confidential

<div>
 
 
 About the Organization:
 
 
 
 
 
 
 We are a newly established government organization based in Abu Dhabi, committed to improving education through innovation, high standards of excellence, and strong community involvement. As we build our dynamic team, we are looking for passionate and creative individuals who are ready to shape the future of education in the UAE.
 
 
 
 
 
 
 About the Role:
 
 
 
 
 
 
 We are seeking a talented and detail-oriented Administration Assistant to join our growing team. The ideal candidate will be responsible for coordinating all activities and tasks related to academic affairs, including scheduling courses and the necessary resources for their effective and organized delivery, preparing classrooms (for teaching and administering exams), and communicating and coordinating with suppliers of textbooks and reference materials&mdash;whether print or digital&mdash;as well as other related activities, in accordance with the policies and procedures followed by the department and the organization.
 
 
 
 
 
 
 Tasks and Responsibilities:
 
 
 <ul>
 <li>
 Oversee academic activities in compliance with organizational policies.
 </li>
 <li>
 Provide administrative support for curriculum delivery, student projects, and examinations.
 </li>
 <li>
 Coordinate faculty scheduling, class planning, and exam logistics.
 </li>
 <li>
 Manage student attendance, respond to inquiries, and support educational needs.
 </li>
 <li>
 Collaborate with departments, HR, and external partners to support faculty, staffing, and onboarding.
 </li>
 <li>
 Maintain academic records and assist with accreditation processes and review visits.
 </li>
 <li>
 Ensure effective use of resources, including textbooks, library systems, and facilities.
 </li>
 <li>
 Perform additional duties as assigned by management.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications and Experience:
 
 
 <ul>
 <li>
 Diploma or Bachelor's degree in Educational Administration, Human Resources Management, or a related field.
 </li>
 <li>
 Professional experience from 0 to 2 years in coordinating academic affairs within the academic or educational sector, or a related field.
 </li>
 <li>
 Prior experience in coordinating academic affairs within reputable academic or educational institutions is preferred.
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Confidential Jobs

<div>
 
 The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
 
 
 
 
 
 Operations Support
 
 
 
 Serve as &lsquo;coordinator,&rsquo; improving internal functions, processes, knowledge management, department awareness, etc.
 
 
 Liaise with the all the departments and other functions within the entity so the department is fully informed of needs, requirements, company policy &amp; procedures while boosting team morale.
 
 
 Keep track of CSO expenses and department roster whilst ensuring operations are within company policy and procedures.
 
 
 Maintain Corporate Credit Card tracker and organization of use.
 
 
 Support in arranging department meetings, external meetings, and working groups called by the CEO.
 
 
 Arrange the relevant local and international bookings for venues, accommodations, company events, and important meetings for CSO and stakeholder Leadership.
 
 
 Offering on hand assistance at flagship events.
 
 
 
 Administrative Support
 
 
 
 Establish and update an electronic filing system so that all documents are properly filed and easily retrieved, when required.
 
 
 Organize the CSO&rsquo;s schedule of meetings and visits, business travel, ensuring that the diary is kept current.
 
 
 Organize travel and accommodation arrangements related to visitors, when required, through coordination with the relevant departments.
 
 
 Prepare and update office spreadsheets and presentations in line with requirements.
 
 
 
 
 
 
 Qualifications
 
 
 
 University Degree in a relevant discipline
 
 
 
 
 
 
 Experience
 
 
 
 4+ years of related experience in managing a similar position.
 
 
 Experience working in a multi-cultural environment.
 
 
 
 
 
 
 Knowledge and Skills
 
 
 
 Good organizing and coordination skills
 
 
 Good people skills
 
 
 Good interpersonal skills
 
 
 Ability to handle administrative tasks and requests
 
</div>

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
Administrative Assistant (UAE NATIONAL)
Abu Dhabi, UAE 
Parsons is looking for an amazingly talented Administrative Assistant to join our team!
What You'll Be Doing: 
Responsibilities:<ul><li>
Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative style.</li><li>
May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.</li><li>
Originates correspondence and reports not requiring the personal attention of immediate supervisor.</li><li>
Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.</li><li>
May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.</li><li>
May obtain basic data for completion of the unit's overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.</li><li>
May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.</li><li>
May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.</li><li>
Performs other responsibilities associated with this position as may be appropriate.</li></ul> 
What Required Skills You'll Bring:<ul><li>
Degree or diploma from a recognized institution</li><li>
Ideally 3 years&rsquo; experience as an Administrative roles</li><li>
Experience with office software programs such as email, word processing, spreadsheets, graphics, and databases (i.e. MS Office suite of software)</li><li>
Possess and demonstrate strong organizational skills, attention to detail, and written and verbal communication skills</li><li>
Possess and demonstrate the ability to self-start, set priorities, and work both independently and within a team environment under deadlines</li></ul>
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!<div>
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.</div></div>
 <div><div><div>COMPETITIVE BENEFIT OFFERINGS</div></div><div><div><div> 
Financial Wellness</div><div> 
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.</div></div><div><div>
Work Life Harmony</div><div> 
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.</div></div><div><div>
Career Development</div><div> 
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.</div></div><div><div> 
Veteran Support</div><div> 
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.</div></div><div><div>
Mind &amp; Body</div><div> 
At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.</div></div><div><div>
Health</div><div> 
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.</div></div></div></div>

Administrative Assistant (UAE National)

Abul Hashem Group

Job Title: Administrative AssistantLocation: Mussafah, Abu DhabiCompany: Red Square Contracting &amp; General Maintenance LLCJob Type: Full-TimeSalary: AED 1,500-2,000 per monthJob Summary:We are looking for a professional and organized Administrative Assistant to join our team. The ideal candidate will support daily office operations, manage administrative tasks, and ensure smooth workflow across departments. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently.Key Responsibilities:<ul><li>Handle daily administrative tasks to support office operations.</li><li>Manage phone calls, emails, and general correspondence professionally.</li><li>Maintain and update company records, files, and databases.</li><li>Prepare documents, reports, letters, and presentations as required.</li><li>Coordinate meetings, appointments, and schedules for management.</li><li>Assist in preparing invoices, purchase orders, and basic accounting tasks.</li><li>Maintain office supplies inventory and place orders when needed.</li><li>Support HR department with documentation, filing, and onboarding tasks.</li><li>Ensure office cleanliness, organization, and smooth workflow.</li><li>Liaise with vendors, suppliers, and service providers.</li><li>Assist in arranging travel bookings, accommodations, and staff logistics.</li><li>Follow company policies and maintain confidentiality at all times.</li></ul>Requirements:<ul><li>Previous experience as a Admin or in a similar role is preferred.</li><li>Good communication and interpersonal skills.</li><li>Basic computer knowledge.</li><li>Ability to handle multiple tasks efficiently.</li></ul>How to Apply:Interested candidates can apply through Indeed with their updated CV. or E-mail us: hr@abulhashemgroup.comJob Types: Full-time, PermanentPay: AED1,500.00 - AED2,000.00 per monthExperience:<ul><li>Receptionist : 1 year (Preferred)</li></ul>

Admin Assistant

Tadweer Group

<div>
 
 We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. The ideal candidate will act as the primary point of contact for internal and external stakeholders, manage complex schedules, and ensure seamless coordination across the executive&rsquo;s office.
 
 
 This role requires exceptional communication skills, attention to detail, and the ability to handle confidential information with discretion.
 
 
 
 
 
 Key Responsibilities:
 
 <ul>
 <li>
 Manage the executive&rsquo;s calendar, appointments, and travel arrangements with a high degree of efficiency and accuracy.
 </li>
 <li>
 Coordinate and prepare materials for meetings, presentations, and reports.
 </li>
 <li>
 Act as a liaison between the executive office and internal departments, government entities, and external partners.
 </li>
 <li>
 Handle correspondence, emails, and document flow, ensuring timely follow-up and professional communication.
 </li>
 <li>
 Draft, review, and edit documents, memos, and official communications in English (Arabic is an advantage).
 </li>
 <li>
 Organize and coordinate meetings, conferences, and events, including logistics and briefing notes.
 </li>
 <li>
 Maintain and manage confidential files, records, and data securely.
 </li>
 <li>
 Monitor and prioritize incoming requests, ensuring timely responses and alignment with business priorities.
 </li>
 <li>
 Support in the preparation of board materials, executive summaries, and departmental reports.
 </li>
 <li>
 Manage expense reports, procurement requests, and other administrative documentation.
 </li>
 <li>
 Proactively identify opportunities to enhance efficiency and streamline office operations.
 </li>
 </ul>
 
 
</div>

Executive Assistant (UAEN)

Green Line Electromechanical LLC

We, MEP Company, are currently looking for a HR Assistant to undertake a variety of HR administrative duties.Responsibilities:<ul><li>Assist with day to day operations of the HR functions and duties.</li><li>Provide clerical and administrative support to HR executives.</li><li>Compile and update employee records (hard and soft copies).</li><li>Coordinate with Project Managers and Document Controllers at projects sites.</li><li>Deal with employee requests regarding leave application, leave salaries, and other HR related works.</li><li>Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)</li><li>Communicate with public services when necessary</li><li>Properly handle complaints and grievance procedures</li><li>Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process.</li><li>Coordinate and communicate with candidates and schedule interviews.</li><li>Knowledgeable with medical insurance renewal, addition and deletion.</li></ul>Requirements and skills<ul><li>At least 2 years of proven experience as an HR Assistant, or relevant human resources/administrative position.</li><li>Fast computer typing skills (MS Office, in particular).</li><li>Familiarity with MS Office (Outlook, Excel, Word, Powerpoint).</li><li>Basic knowledge of UAE Labor Law.</li><li>Excellent organizational skills.</li><li>Strong communications skills.</li><li>Preferably Arabic</li><li>Can join immediately</li></ul>Note: Please don't send your CV if your don't meet the above requirements.Job Types: Full-time, PermanentApplication Question(s):<ul><li>Can join immediately</li></ul>

HR Assistant

Fulkrum

<div>Fulkrum is a global leader in inspection, expediting, auditing, and technical staffing services, delivering exceptional solutions to the energy, engineering, and construction industries for over 14 years. Headquartered in the UK, we have established a strong presence across six continents, serving more than 300 clients worldwide.

Our commitment to excellence has been recognised with prestigious awards, including the King's Award for Enterprise in International Trade (2023), the People and Competency Award at the EIC Awards (2023), and the Scale-Up Award at the WESCA North America Awards (2024). Most recently, Fulkrum was named the 2025 winner in the People, Culture &amp; Optimisation category at the EIC North &amp; Central America Regional Awards. 


Our Abu Dhabi office is currently seeking a highly motivated and experienced Coordination Assistant to join our dynamic team. 
Role Overview:

The role will be to directly support the coordination team in your regional office with all administration and coordination matters. The role will be varied and fast-paced. 
Key Responsibilities and Duties
<ul>
<li>Support the Coordination team with all administrative and coordination tasks.</li>
<li>Handle internal and external office enquiries efficiently.</li>
<li>Regularly update our database with client and inspector data and reports</li>
<li>Research on behalf of managers as needed.</li>
<li>You will be expected to ensure that the database is up to date, and to input client/inspector data and reports into the system regularly.</li>
<li>Source candidates in line with client requirements.</li>
<li>Prepare and manage client timesheets for the QCC.</li>
<li>Review and approve inspectors&rsquo; invoices promptly.</li>
<li>Provide backup coordination support during urgent or emergency situations when assistance is required by the lead QC coordinator. 
</li>
<li>Contact Technical Personnel for up-to-date certificates and CVs.</li>
<li>Formatting inspector CVs to maintain professional standards.</li>
<li>Book meetings for managers and colleagues, ensuring smooth scheduling.</li>
<li>Manage incoming calls and draft correspondence.</li>
<li>Taking minutes during meetings and handling various day-to-day administrative tasks</li>
<li>Plan and arrange social events and team-building activities with local managers</li>
<li>Support the Accounts team with AP/AR enquiries</li></ul> 


Skills and Qualifications:
<ul>
<li>Excellent time management and efficiency</li>
<li>Ability to meet deadlines and keen eye for detail.</li>
<li>Must be able to read and interpret instructions carefully</li>
<li>Extensive working knowledge of MS Office programs</li>
<li>Strong Administration skills</li></ul> 


Personal Skills:
<ul>
<li>Organisational skills and ability to multitask</li>
<li>Excellent communication skills</li>
<li>Strong team ethics</li>
<li>Working flexibly, providing continued support to the Fulkrum team where required</li></ul> 


HSE Awareness:

All personnel are made aware of Fulkrum&rsquo;s Health and Safety policy and procedures during the Onboarding process. 
Why Join Us?

This is an exciting opportunity for a driven Coordination Assistant to showcase their expertise in a supportive and collaborative environment. At Fulkrum, you&rsquo;ll make a tangible impact while advancing your career in the thriving global business sector. 
We offer a fantastic working environment with a highly engaged team and consistently high eNPS scores. Fulkrum's success in attracting new clients and expanding our global footprint is a testament to our excellence and dedication. We have regular reward and recognition initiatives, a social budget, and a refer-a-friend scheme to ensure our team feels valued and motivated. 
Join us to be part of a high-performing team with ample opportunities for skill enhancement and development. Be a part of our success story and contribute to our continued growth and innovation. 
Apply now and become a valued part of our growing team! 


Fulkrum</div>

Coordination Assistant

Explore 362+ Administrative assistant in Abu Dhabi United Arab Emirates this December. Find roles across top companies and apply now to boost your career.

362 administrative assistant jobs IN Abu Dhabi United Arab Emirates

Administrative Assistant

Administrative Assistant

Administrative Assistant (UAE National)

Admin Assistant

Executive Assistant (UAEN)

HR Assistant

Coordination Assistant