project manager

account manager

finance manager

contracts manager

marketing manager

administrative manager

Confidential Careers

<div>
 
 
 Job Summary
 
 
 
 The Office Manager ensures the smooth and efficient operation of the office by overseeing administrative systems, supervising staff, and coordinating daily activities. This role is critical in maintaining organizational effectiveness, supporting cross-departmental collaboration, and providing accurate reporting to assist top management in decision-making.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Office Management
 
 
 <ul>
 <li>
 Maintain office efficiency through strategic planning, system implementation, and workspace organization.
 </li>
 <li>
 Allocate resources effectively to support operational needs.
 </li>
 <li>
 Supervise and coordinate office staff to ensure high productivity.
 </li>
 <li>
 Facilitate seamless communication and coordination across departments.
 </li>
 <li>
 Develop, implement, and monitor office procedures and standards.
 </li>
 <li>
 Manage executive calendars, appointments, and meeting logistics.
 </li>
 <li>
 Promote a positive and collaborative office environment.
 </li>
 </ul>
 
 
 
 
 
 2. Correspondence &amp; Information Management
 
 
 <ul>
 <li>
 Ensure the confidentiality, integrity, and security of all office correspondence and sensitive information.
 </li>
 <li>
 Establish and maintain organized, up-to-date filing and documentation systems.
 </li>
 <li>
 Oversee scheduling and reminders for executive appointments and critical meetings.
 </li>
 </ul>
 
 
 
 
 
 3. Reporting &amp; Documentation
 
 
 <ul>
 <li>
 Prepare professional, accurate reports, memos, and presentations within set deadlines.
 </li>
 <li>
 Ensure timely submission of documents for review and signature (within one business day of instruction).
 </li>
 <li>
 Maintain high standards of accuracy, quality, and presentation in all documentation.
 </li>
 </ul>
 
 
 
 
 
 Job Knowledge &amp; Skills
 
 
 <ul>
 <li>
 Strong knowledge of office management practices and administrative procedures.
 </li>
 <li>
 Proven experience in staff supervision and delegation.
 </li>
 <li>
 Proficiency in data collection, monitoring, and reporting.
 </li>
 <li>
 Excellent command of English (written and spoken).
 </li>
 <li>
 High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
 </li>
 <li>
 Knowledge of Arabic is an advantage.
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 
 Total Experience:
 
 Minimum 9 years
 </li>
 <li>
 
 In-role Experience:
 
 Minimum 5 years in office management
 </li>
 <li>
 
 GCC Experience:
 
 Minimum 4 years
 </li>
 </ul>
 
 
 
 
 
 Education
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration or a related field.
 </li>
 </ul>
</div>

Office Manager (Native Arabic Speaker)

Al Hadhri and Partners Law Firm

About the RoleWe are looking for a proactive and organized Office Manager (Female Only) to support our law firm&rsquo;s operations, HR functions, and business development initiatives. This role is essential to ensuring office efficiency, maintaining strong internal systems, and contributing to the firm's growth.Key ResponsibilitiesOversee day-to-day office operations and maintain efficient office systems and procedures.Supervise administrative staff and coordinate schedules, tasks, and performance follow-up.Recruit, train, and support office staff; maintain employee records and HR documentation.Develop and implement office policies and standards to ensure smooth workflow and compliance.Assist in business development by identifying opportunities, supporting client outreach, and conducting market research.Manage social media accounts by creating content, posting updates, and analyzing engagement metrics.Ensure timely procurement of office supplies and equipment while optimizing space and layout.Provide regular updates to management through reporting and analysis of operational trends.QualificationsBachelor&rsquo;s degree in Business Administration or related field.Fluent in English and Arabic.Experience in office management, HR, or business development.Strong organizational and communication skills.Proficient in MS Office and social media platforms.Job Type: Full-timePay: QAR4,500.00 - QAR6,000.00 per monthApplication Question(s):<ul><li>Are you a female?</li></ul>Language:<ul><li>Arabic? (Required)</li><li>English (Required)</li></ul>

Office Manager

Inspire Management Training Center

We are looking for a highly organized and professional Executive Administrative Assistant (Female) to provide direct support to the General Manager of a prestigious luxury hotel. This position plays a key role in ensuring the seamless operation of the Executive Office, including managing schedules, handling administrative tasks, coordinating interdepartmental communication, and maintaining confidentiality. The ideal candidate will have strong organizational and interpersonal skills, along with experience in luxury hospitality settings.Key Responsibilities:Operational Support:<ul><li>Oversee the General Manager&rsquo;s calendar, meetings, and priorities.</li><li>Coordinate communication between the Executive Office and department heads.</li><li>Assist in creating reports, presentations, and business planning documents.</li><li>Follow up on pending documentation or tasks as directed by the GM.</li><li>Support implementation of updates following guest audits or internal reviews.</li><li>Utilize technology to enhance workflow and productivity.</li></ul>Administrative Duties:<ul><li>Provide full administrative support to the General Manager.</li><li>Maintain confidential files, correspondence, and reports.</li><li>Draft correspondence, prepare meeting materials, take minutes, and track action items.</li><li>Organize and maintain both digital and physical filing systems.</li><li>Manage incoming and outgoing communication (calls, emails, mail).</li><li>Handle office requisitions and support travel approvals.</li><li>Ensure the Executive Office environment is professional and well-maintained.</li></ul>Customer Service &amp; Communication:<ul><li>Maintain professional interactions with guests, colleagues, and visitors.</li><li>Address inquiries professionally and with discretion.</li><li>Build and sustain strong working relationships across departments.</li></ul>Additional Responsibilities:<ul><li>Attend meetings and training sessions as required.</li><li>Maintain professional appearance and conduct at all times.</li><li>Adapt to evolving administrative needs and perform additional duties as assigned.</li></ul>Qualifications, Experience, and Skills:<ul><li>Bachelor&rsquo;s degree in Business Administration, Hospitality Management, or related field.</li><li>5-6 years of experience supporting a General Manager in a luxury hotel setting.</li><li>Excellent organizational, multitasking, and time-management skills.</li><li>High attention to detail and ability to maintain confidentiality.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office and other relevant administrative software.</li><li>Ability to work under pressure and prioritize multiple tasks.</li><li>Professional demeanor and appearance.</li></ul>&bull; Female candidates with valid visa and QID preferred.Benefits:<ul><li>Competitive salary package</li><li>Accommodation, meals, and transportation provided</li></ul>Job Types: Full-time, PermanentPay: QAR7,000.00 - QAR7,500.00 per monthEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Executive Assistant To GM (Luxury Hotels): 5 years (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Administrative Assistant To GM (Luxury Hotel Sector)

Confidential

Responsibilities * Develop and implement comprehensive test strategies and plans for the referral and booking management system. * Lead and execute various testing activities, including functional testing, performance testing, and user acceptance testing. * Identify, document, and track system defects and work closely with development teams to ensure timely resolution. * Collaborate with business stakeholders to understand their requirements and ensure the system meets their needs. * Monitor system performance and identify areas for improvement. * Contribute to the development and maintenance of quality assurance processes and documentation. * Provide regular reports on testing progress and system quality metrics. * Stay up-to-date with industry best practices and emerging technologies in quality assurance. Qualifications * Bachelor's degree in Hospitality/Business Management/Customer Service/healthcare or related discipline with 5 years of related professional experience. * Minimum 3 years of Administrative experience managing a team of over 25 people. RBMS or call Centre experience is a distinct advantage. *English is essential, and Arabic is preferred. * Familiar with MS office product and Intranet. * Manage difficult or emotional customer situations; responds promptly to customer needs; solicits patient feedback to improve service; responds to requests for service and assistance. * Speak clearly and persuasively in positive or negative situations; listens and gets clarification. * Experience with referral and booking management systems is highly desirable. * Familiarity with the healthcare industry in Qatar is advantageous. &nbsp;

Referral and Booking Management System Quality Manager

Beyond Lighting

About UsAre you a seasoned administrative professional with a knack for organization and efficiency? Our established lighting manufacturing company is looking for an experienced Senior Administrator. If you have 6&ndash;8 years of relevant experience and a proven ability to handle diverse administrative tasks in a fast-paced environment, we want to hear from you!Key Responsibilities<ul><li>Reporting: Prepare, compile, and present daily, weekly, and monthly reports to the General Manager, ensuring accuracy, detail, and timely delivery.</li><li>Administrative Support: Manage day-to-day office operations, schedule appointments, and coordinate meetings.</li><li>Documentation &amp; Reporting: Draft detailed reports and professional presentations for senior management.</li><li>Tendering Coordination: Assist in tender preparation and submission processes, liaising with vendors and stakeholders.</li><li>Office Management: Utilize MS Office (Word, Excel, PowerPoint, Outlook) to create, update, and maintain essential documents.</li><li>Communication: Serve as the primary point of contact for internal and external communications, ensuring professionalism at all times.</li></ul>Qualifications &amp; Experience<ul><li>Experience: 6&ndash;8 years in administration, with proven experience reporting directly to senior management, particularly the General Manager.</li><li>Technical Skills: Advanced knowledge of MS Office suite; strong proficiency in document management, reporting, and ISO standards.</li><li>Tendering Expertise: Familiarity with tender processes and documentation.</li><li>Organizational Skills: Excellent time management, multitasking, and prioritization abilities.</li><li>Communication: Strong written and verbal communication skills.</li><li>Attention to Detail: High accuracy in managing data and preparing reports.</li></ul>Job Type: Full-time

Senior Adminstrator

Qatar Electricity and Water Company

<div><div><div><div>Organization</div><div> Business Development</div></div> 
<div><div>Preferred Age </div><div>Between 30 and 55</div></div> 
<div><div>Preferred Gender </div><div>Male</div></div> 
<div><div>Minimum Experience</div><div> 8 years of experience in similar roles in large companies, in positions of progressively increasing managerial responsibilities, demonstrating a strong need for effective leadership skills. years
</div></div> 
<div><div>Qualifications </div><div>Bachelor's degree in Business Administration from a reputable university is required.</div></div> 
<div><div>Responsibilities </div><div>JOB PURPOSE: Identify, record, and distribute documents, set targets and track progress, review and consolidate inputs, all in a timely and efficient manner, and adopting the system for any future developments to maintain an efficient document control system. Prepare and manage correspondances with external parties, agendas, organize new meetings and appointments, minutes of meeting, record and maintain contact details, develop and maintain a record filing system, make travel arrangement, and handle invoice processing. Description Document Control Manage the document control process, including the creation, revision, approval, distribution, and archiving of documents. Track transmittals from external parties, record the references of the transmittals, and keep a copy of the documents transmitted. Transmit transmittals to external parties, record the references of the transmittals, and keep a copy of the documents transmitted. Review and distribute documents received from external parties to the appropriate team members in the organization, track progress and follow-up with the relevant individual to ensure a timely response within the set deadline. In a timely manner, review and distribute documents to external parties, prepare letter of correspondance, and keep a record of the transmitted letters. Review and consolidate feedback from multiple team members while ensuring consistency, absence of errors/duplication in the consolidated feedback. Track progress and pending actions, and report the status to the Line Manager Develop record-keeping processes, and continuously review and update the processes to enhance the efficiency and accuracy of document control systems. Secretary Provide secretarial support to management and staff, including scheduling meetings, managing calendars, and handling correspondence. Prepare and edit documents, reports, presentations, and other materials as required Prepare entry and Ministry of Interior passes for visitors to ensure authorized access. Make travel arrangements including organizing flight tickets and travel visas Make new meetings and appointments, correspond with external and internal parties for making arrangements, prepare agenda for the meeting, and prepare and disseminate minutes of meeting Prepare daily agenda and updates for the Line Manager on upcoming meeting, pending actions, and matters that requires the Line Manager&rsquo;s attention Develop and maintain a record filing and archieving system, ensure all documents are well stored and preserved in a secure manner, and locate and retrieve documents as required Track invoices and process them in a timely manner Policies, Systems, Processes &amp; Procedures Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner. Continuous Improvement Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction. Reporting Assist in the preparation of timely and accurate statements and reports to meet department requirements, policies and quality standards. Context, Work environment &amp; DECISION MAKING AUTHORITY: The role operates within a dynamic corporate environment where key decisions significantly impact the project. Such decisions require consultation with and approval from the direct Line Manager before implementation. Operates under the mandates authorized by the responsible Line Manager, ensuring all functional and operational activities are managed with high standards of quality and reporting, thus upholding accountability and transparency. Participates in execution of comprehensive business and operational strategy. Responsible for contributing in meeting business and operational goals within functional area. Provides the leadership team with insightful information and data with regards to handled functional areas.</div></div></div></div>

Document Controller & Secretary

Al wakeel group

Job Opening: Executive Secretary Location: Doha Qatar Industry: ConstructionWe are looking for a highly organized and detail-oriented Executive Secretary to support our General Manager. If you are proactive, efficient, and able to handle a wide range of administrative tasks, we would love to hear from you!Key Responsibilities:<ul><li>Provide administrative support to the General Manager in daily operations.</li><li>Manage and coordinate meetings, appointments, and travel arrangements.</li><li>Draft, format, and proofread correspondence, reports, and presentations.</li><li>Handle phone calls, emails, and official communications on behalf of the General Manager.</li><li>Organize and prioritize tasks and documents effectively.</li><li>Maintain confidentiality of sensitive information.</li><li>Coordinate with various departments to ensure smooth workflow.</li></ul>Qualifications:<ul><li>Bachelor's degree in Business Administration or related field.</li><li>Minimum five (5) years&rsquo; experience as an executive secretary, with at least three (3) years of experience supporting higher management.</li><li>Arabic is required.</li><li>Proficiency in English is an advantage.</li><li>Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Excellent organizational and multitasking skills.</li><li>Professional demeanor with strong communication skills.</li><li>Must be in Qatar with valid Qatar Id.</li></ul>Job Type: Full-timePay: QAR2.00 - QAR3.00 per month

Executive secretary

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