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operations manager

administrative officer

Al Ghurair Asset Management LLC

<div>
 
 Position: Administrative Officer &ndash; Facilities Management
 
 
 Location: UAE
 
 
 
 
 
 We are looking for a
 
 detail-oriented Administrative Officer
 
 with experience in the
 
 Facilities Management (FM) division
 
 to join our growing team.
 
 
 
 
 
 🔹 Key Responsibilities:
 
 <ul>
 <li>
 Preparation and verification of
 
 timesheets
 
 for site staff
 </li>
 <li>
 Handling
 
 client invoicing
 
 and supporting monthly billing cycles
 </li>
 <li>
 Managing and maintaining
 
 supplier contracts
 
 and documentation
 </li>
 <li>
 Coordinating with operations and finance teams
 </li>
 <li>
 Maintaining accurate records of manpower allocation and site reports
 </li>
 <li>
 Supporting payroll inputs related to attendance and overtime
 </li>
 </ul>
 
 
 
 
 🔹 Requirements:
 
 <ul>
 <li>
 Minimum 3&ndash;5 years of experience in a
 
 Facilities Management company (UAE experience preferred)
 
 </li>
 <li>
 Strong experience in
 
 timesheet management, invoicing, and supplier contract handling
 
 </li>
 <li>
 Good knowledge of FM operations (soft &amp; hard services preferred)
 </li>
 <li>
 Strong MS Office skills (Excel proficiency is a must)
 </li>
 <li>
 Good communication and coordination skills
 </li>
 </ul>
 
 
</div>

Administrative Officer

AIRAS TECHNICAL SERVICES LLC

We are looking for a female Administrative Officer to manage office operations and documentation tasks. The candidate should have prior UAE experience in a similar role, preferably within a contracting or technical company.Key Responsibilities<ul><li>Handle all office administrative and documentation work.</li><li>Prepare, file, and maintain company documents (letters, quotations, invoices, etc.).</li><li>Assist with project documentation and submissions to clients.</li><li>Coordinate with site teams, suppliers, and clients.</li><li>Manage correspondence, emails, and courier dispatches.</li><li>Maintain records of attendance, leave, and office supplies.</li><li>Support management with reports and data entry.</li></ul>Requirements<ul><li>Minimum 2 years of UAE experience in administration/documentation.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Excellent communication skills in English.</li><li>Well-organized and capable of multitasking.</li><li>Own visa preferred.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Do you have own visa ?</li></ul>Experience:<ul><li>UAE: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

HEI UAE

<div>
 HEI UAE is an exclusive partnership with HEI Schools (Helsinki International Schools) which brings Finland&rsquo;s globally acclaimed, award-winning Early Childhood Education model to the UAE market. Research-based methodology provides a high-quality child-centred approach which focuses on the holistic development and well-being of children (social, emotional, physical, cognitive growth, and character). HEI curriculum encourages children to exercise the type of curiosity and creativity which keeps adults thriving and is brought to life through comprehensive teacher training by HEI mentors from Finland.
 
 
 
 Job Description
 
 
 
 The administrative officer is responsible for customer relationships in the nursery. She ensures that all administration-related documentation and files are updated and stored safely. She is responsible for invoicing and collecting fees in a timely manner as well as maintaining accurate financial records for audits. She oversees service requests and resource ordering and ensures that the invoices are processed on time. She supports the principal in her duties and in the absence of the principal will oversee the operations of the centre.
 
 
 
 Centre Operations
 
 
 
 <ul>
 <li>
 Develop and maintain positive working relationships with parents, staff, and service providers.
 </li>
 <li>
 Meet and greet parents and handle their queries, concerns, and complaints.
 </li>
 <li>
 Carry out tours of the Centre when needed.
 </li>
 <li>
 Ensure all operation and compliance related documents are updated and recorded accurately.
 </li>
 <li>
 Update Classroom Allocations regularly.
 </li>
 <li>
 Maintain and update child records.
 </li>
 <li>
 Create schedules where needed.
 </li>
 <li>
 Oversee that all required maintenance/repair work is done in a timely manner.
 </li>
 <li>
 Oversee centre operations in the absence of the principal.
 
 
 </li>
 </ul>
 
 Staff Management
 
 
 
 <ul>
 <li>
 Manage daily related staff issues, requests and concerns and take appropriate actions.
 </li>
 <li>
 Support the principal in the monthly payroll process.
 </li>
 <li>
 Support staff onboarding and offboarding.
 </li>
 <li>
 Ensure all staff-related documents are updated and stored safely and shared with relevant departments.
 </li>
 <li>
 Maintain records on the expiry date on staff related documents and inform the relevant department one month prior to the expiry.
 </li>
 <li>
 Communicate the attendance to finance and HR for the payroll.
 </li>
 <li>
 Maintain confidentiality.
 
 
 </li>
 </ul>
 
 Financial Management
 
 
 
 <ul>
 <li>
 Monitor Centre's expenses and implement cost-effective measures.
 </li>
 <li>
 Collaborate with the finance team to ensure accurate and timely financial reporting when applicable.
 </li>
 <li>
 Sign off deliveries &ndash; groceries, art/craft deliveries etc.
 </li>
 <li>
 Prepare the invoices and send them to parents in a timely manner.
 </li>
 <li>
 Monitor the fee payments and remind the parents of the payment.
 </li>
 <li>
 Flag any discrepancies or delays in the payments to the principal and the finance team
 </li>
 <li>
 Ensure all payments for the services and resources are made in a timely manner.
 
 
 </li>
 </ul>
 
 Regulatory Compliance
 
 
 
 <ul>
 <li>
 Ensure compliance with licensing requirements, health and safety regulations, and educational standards.
 </li>
 <li>
 Coordinate inspections, maintaining accurate records, and addressing compliance issues promptly.
 </li>
 <li>
 Maintain records of the expiry date on licenses, contracts and approvals, and inform the relevant department one month prior to the expiry.
 
 
 </li>
 </ul>
 
 Parent And Community Engagement
 
 
 
 <ul>
 <li>
 Foster strong relationships with parents, addressing their concerns, and maintaining regular communication.
 </li>
 <li>
 Act as an advocate for the centre and demonstrate open and polite customer service.
 </li>
 <li>
 Be friendly and welcoming to all external or internal visitors.
 </li>
 <li>
 Maintain confidentiality.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's in BA or Accounting
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 Experience Requirements:
 
 
 
 <ul>
 <li>
 Minimum: 3 years in an accountancy or administration position
 </li>
 <li>
 Desired: 5+ years in accountancy or administration in a school or nursery setting
 
 
 </li>
 </ul>
 
 Skills And Abilities
 
 
 
 <ul>
 <li>
 Knowledge of best practices in early childhood education, curriculum development, and pedagogy.
 </li>
 <li>
 Strong leadership and organizational skills, with the ability to inspire and motivate teams.
 </li>
 <li>
 Excellent communication and interpersonal skills to build relationships with stakeholders, parents, and community partners.
 </li>
 <li>
 Understanding financial management principles and experience in budgeting and resource allocation.
 </li>
 <li>
 Familiarity with licensing requirements, regulations, and compliance standards in early childhood education.
 </li>
 </ul>
</div>

Lionheart Real Estate L.L.C

23+ Years of British-Managed Experience in DubaiLionheart Real Estate, a trusted name in the Dubai property market, is seeking a dedicated Administrative Officer to help run our office and support our sales agents.Key Responsibilities<ul><li>Prepare and manage all Dubai property paperwork, including Forms A, B, F, and MOUs.</li><li>Ensure compliance with RERA rules and handle Trakheesi submissions accurately.</li><li>Update property listings on portals like Bayut, Dubizzle, Property Finder, and maintain our internal database.</li><li>Communicate with clients, schedule meetings, and coordinate property viewings.</li><li>Assist the team with social media content and general office tasks.</li></ul>Requirements<ul><li>Minimum of 2 years&rsquo; experience in a Dubai real estate office.</li><li>Strong knowledge of Dubai property laws and documentation.</li><li>Proficient with computers, including email, Google Workspace, Word, and Excel.</li><li>Highly organized, reliable, and attentive to detail.</li></ul>What We Offer<ul><li>A friendly, professional, and supportive work environment.</li><li>Training and development opportunities to advance your career.</li><li>Competitive salary based on experience.</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED6,000.00 per monthExperience:<ul><li>Dubai Real Estate Admin: 2 years (Required)</li></ul>

Real Estate Administrative Officer

Kimans Inc

Administration &amp; HR officer Roles &amp; ResponsibilitiesAn Administration &amp; HR Officer role is focused on, but not limited to,various exciting and challenging tasks that is surely to develop one&rsquo;s skill and understanding of the business environment.Job description and roles:- Handle foreign vendors documentation and follow up on dispatch of goods on time- Receiving, checking and dispatching goods to customers and providing updates- Ensuring customs documentation is done correctly for inbound/outbound shipments and company records are kept up to date- Assisting the accountant with attendance reports from company system- Assisting with preparation of project handing over documentation- Check and update status of cases on CRM- Receive customer calls and route them to sales or sale support- Research potential customers, making introductory calls and passing it on to the sales team- Assisting HR in filtering and hiring of potential candidates, employee contracts review and visa with the FZ authority- Assisting the GM with various meeting requests, trip arrangements and filtering of messagesJob requirement and qualifications:- Bachelor's degree in Commerce, Law or equivalent HR certifications- Excellent command of EnglishExcellent literacy with using computers and basic Microsoft packagesJob Type: Full-timeLanguage:<ul><li>English (Required)</li></ul>

Administrative Logistic Officer

GHP Quality Consultants

Looking for Administrative Officer he/she will be responsible for managing daily office operations, ensuring smooth administrative support, maintaining records, coordinating office activities, and supporting management and staff to improve efficiency and productivity.Key Responsibilities<ul><li>Oversee day-to-day office operations and administrative activities</li><li>Manage office supplies inventory and place orders when necessary</li><li>Maintain physical and digital filing systems</li><li>Handle correspondence, emails, phone calls, and official documents</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare reports, presentations, and official letters</li><li>Ensure compliance with company policies and procedures</li><li>Support HR functions such as onboarding, attendance tracking, and employee records</li><li>Liaise with vendors, service providers, and external stakeholders</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Admin Officer

HOSS Kitchen LLC

Company Name - NAAS Properties Location - Mirdif Dubai Join a trusted team. Lionheart Real Estate is looking for a hard-working Administrative Officer to help run our office and support our agents.Key Responsibilities<ul><li>Fill out and manage all Dubai property paperwork (Forms A, B, F, and MOUs).</li><li>Use Trakheesi and follow RERA rules to keep everything legal.</li><li>Update property listings on the portals (Bayut, Dubizzle, Property Finder etc) and keep our database organized.</li><li>Talk to clients, book meetings, and help organize property viewings.</li><li>During your downtime, you are responsible for calling through our database of previous leads/data.</li><li>Welcome clients and visitors while maintaining a clean, presentable reception area</li><li>Assist with staff onboarding and maintain attendance records</li><li>Keep administrative CRM, trackers, lead sheets, and deal documents updated</li><li>Support agents with listing uploads, documentation, and coordination tasks</li><li>Organize invoices, manage expense logs, and maintain proper filing systems</li></ul>Requirements<ul><li>You must have at least 2 years of experience working in a Dubai real estate office.</li><li>You need to understand how Dubai property laws and paperwork work.</li><li>Strong communication skills with a pleasant and professional demeanor</li><li>Presentable, confident, and comfortable interacting with clients</li><li>Skilled in Real Estate Administration Tasks (Contracts, Forms &amp; Listing )</li><li>Highly organised, dependable, and detail-focused</li><li>Fluent in English</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED6,000.00 per month

Real Estate Office Admin

Explore 510+ Administrative officer in Training Jobs In Dubai this February. Find roles across top companies and apply now to boost your career.

510 administrative officer jobs In Training Jobs In Dubai

Administrative Officer

Administrative Officer

Administrative Officer

Real Estate Administrative Officer

Administrative Logistic Officer

Admin Officer

Real Estate Office Admin