administrative operations coordinator

Hilton

<div>Groups, Meetings &amp; Events Sales Coordinator - Hilton Istanbul Bomonti
A Groups, Meetings and Events Sales Coordinator will fully support, from administrative, customer service, and sale lead development perspectives, the Sales team to develop future and repeat business. 
What will I be doing?
As a Groups, Meetings and Events Sales Coordinator, you will fully support the GM&amp;E team by successfully organizing office administration and coordination functions, assisting the GM&amp;E team in achieving their objectives, and working in close coordination with the hotel&rsquo;s operations teams. Specifically, a Groups, Meetings and Events Sales Coordinator will perform the following tasks to the highest standards:<ul><li>
Establish effective liaison and communication process with the key operating departments within the hotel to ensure delivery of customer/client requirements.</li><li>
Support the GM&amp;E sales team with contracting, proposals, reporting, and sales systems.</li><li>
Organize and manage the GM&amp;E administration on daily basis, maintaining a productive and effective support service to the GM&amp;E office.</li><li>
Provide accurate and up to date information and alternatives, responding to requests in a timely manner.</li><li>
Become the point of contact to the GM&amp;E team on the internal and external levels.</li><li>
Updates calender accordign to information about events in town.</li><li>
Develop and maintain working knowledge of Hilton&rsquo;s products and services.</li><li>
Follow up on the GM&amp;E Sales team&rsquo;s activities and ensure it is processed.</li><li>
Follows up the signature process of group contracts.</li><li>
Respond on inquiries during GM&amp;E Sales team absence in an effective and timely manner and to report back to the team such inquiries.</li><li>
Be able to answer to operational team&rsquo;s questions and inquiries regarding any confirmed or tentative business.</li><li>
Checkes and coordinates ISG documents for any outsource build up companies with security department.</li><li>
Publishing BEO&rsquo;s on daily basis.</li><li>
Publishing weekly event information on daily basis.</li><li>
Determines office supply needs and creates P.O&rsquo;s.</li><li>
Assist on other administrative responsibilities when required and directed.</li></ul>
What are we looking for? 
 
A Groups, Meetings and Events Sales Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
University graduate (preferably in Tourism, Hospitality, Business Administration, or related fields)</li><li>
Experience in office management and coordination in a similar position</li><li>
Strong communication and organizational skills</li><li>
Proficient in MS Office programs (Word, Excel, PowerPoint, Outlook)</li><li>
Team player with a solution-oriented approach</li><li>
Detail-oriented and responsible</li><li>
English communication skills (both written and verbal)</li><li>
Time management and prioritization skills</li><li>
Committed to confidentiality and professionalism</li><li>
Knowledge of the hotel property management systems
</li></ul>What's in it for me?<ul><li>
Career and development opportunities in Hilton Hotels Worldwide</li><li>
Competitive Salary &amp; Wages</li><li>
Private Health Insurance</li><li>
&ldquo;Go Hilton&rdquo; - discounted room rates in Hilton Hotels Worldwide for yourself and your family members &amp; friends</li><li>
Indoor Parking Privileges
</li><li>Complimentary Dry Cleaning for Business Attire</li><li>
Monthly Transportation Fee</li><li>
Complimentary Shuttle Bus
</li><li>50% discount on personal food &amp; beverage consumption in the sister hotels.
</li><li>Extended nursing hours of 1,5 hours until the baby reaches to 18 months (for newly born mothers)</li><li>
14 days paid paternity leave</li><li>
Opportunity to make a positive impact on environment and community with Travel with Purpose program</li></ul>
Specifically, we look for demonstration of these Hilton Values:<ul><li>
Hospitality - We're passionate about delivering exceptional guest experiences.</li><li>
Integrity - We do the right thing, all the time.</li><li>
Leadership - We're leaders in our industry and in our communities.</li><li>
Teamwork - We're team players in everything we do.</li><li>
Ownership - We're the owners of our actions and decisions.</li><li>
Now - We operate with a sense of urgency and discipline 
 
What will it be like to work for Hilton? 
 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</li></ul></div>

Groups, Meetings & Events Sales Coordinator - Hilton Istanbul Bomonti

Tecnicas Reunidas

<div>
 
 T&eacute;cnicas Reunidas is a world leading international general contractor engaged in the engineering and construction of industrial facilities in the fields of Oil &amp; Gas, Petrochemical, Power Generation, Energy Transition, Infrastructures and industries, etc. Tecnicas Reunidas has worked and built all over the world, in 60 countries of the 5 continents.
 
 
 
 
 
 Now, you have the opportunity to JOIN US IN ISTANBUL.
 
 
 
 
 
 With already more than 250 Employees, T&eacute;cnicas Reunidas has set a permanent Operations Office in Istanbul from which it will not only develop engineering activities for projects inside Turkey but also for projects worldwide in collaboration with main headquarters in Madrid (Spain). In fact, in the first 5 months since T&eacute;cnicas Reunidas &Idot;stanbul started, Engineering Activities have been developed from referred office for more than 40 different projects and proposals worldwide from 20 different countries, which stands as remarkable sign of work and workload stability.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Prepare preliminary list of equipments and materials with as much detail as possible (dimensions, weights, loading ports, delivery dates...)
 </li>
 <li>
 Assist Logistics Coordinator in the creation of RFIs for tender process.
 </li>
 <li>
 Evaluate all commercial and technical bids after clarifying and needed negotiations.
 </li>
 <li>
 Revise, when possible , Purchase Orders issued by logistics department analyzing implications of the agreed INCOTERM.
 </li>
 <li>
 Mantain direct contact with all suppliers since Kick Off Meeting.
 </li>
 <li>
 Notify and confirm to all parties involved in the supply chain (Project Management, Client, Customs Agent, Site material receiving department...etc) all shipments that take place with their departure and estimated arrival at detination port dates.
 </li>
 <li>
 Coordinate alongside vendor and 3PL, the correct compliance of the agreed delivery INCOTERMS, and the correct delivery of equipments and materiales so they can be shipped on the first availbale departure option.
 </li>
 <li>
 Gather all documents required for customs clearance formalities in country of destination (Invoice, Certificate of Origin, Packing lists, Insurance...) and request the 3PL the correct import documentse (B/L, AWB, CMR).
 </li>
 <li>
 Update information degardingall shipments in all tracking documents and tools.
 </li>
 <li>
 Support Customs Team to arrange the disposition of funds for payment of taxes and duties, if so is stablished in the contract with our client.
 </li>
 <li>
 Become aware of characteristics of the assigned project.
 </li>
 <li>
 Become aware and apply Logistis Department Work procedures, and all others issued by related departments which may be of application to logistics endeavours.
 </li>
 <li>
 Become aware of the established strategy for the transportation of materials and equipments.
 </li>
 <li>
 Support Logistics Coordinator in the process of tabulation and awarding of Purchase Orders.
 </li>
 <li>
 AssistLogistics Coordinator in Kick off meetings with vendors to assure that correct procedures are strictly followed and communication channel is established between Logsitics departmen and Vendor.
 </li>
 <li>
 Revise, comment and ultimately appove against Logistics department standards Packing procedures received from vendors making sure project packing and Marking instructions are strictly observed.
 </li>
 <li>
 Support Logistics Coordinator and Heavy transport Engineer in drawing revisions.
 </li>
 <li>
 Takes care of the adaptation, control and supervision of 3PLs making special emphasis on achievement of KPIs
 </li>
 <li>
 Responsible for creation and follow up of Shipments and their documents from release of materials by vendor upto delivery at destination.
 </li>
 <li>
 Follow up of arrival of materials to delivery point, be it assembly, warehouse , subcontractor workshop, etc... and under strict communication and coordination with Material Control &amp; Warehouse and Construction department personnel.
 </li>
 <li>
 Control of returns of empty containers already unloaded at destination.
 </li>
 <li>
 Responsible of keeping all reports ans department databases and control apps, all reporting updated (Logistics control software, SPMaterials, Invoicng controls...Etc.) and distribution in a timely manner if so is established.
 </li>
 <li>
 In charge of emission, revision, register and control of proforma invoicng from 3PL prior to monthly invoice.
 </li>
 <li>
 Take care of notification of incidents to Transport insurance following agreed procedure with Insurance company and legal department.
 </li>
 <li>
 Verify with 3PL that shipment takes place and is organized in the most cost efficient and timely manner, having in mind transit times and project needs.
 </li>
 <li>
 Notify transport insurance company of new shipments adn verify no shipmet runs unassured.
 </li>
 <li>
 Provide if necessary BL instructions to 3PL.
 </li>
 <li>
 Receive from 3PL notification of Departure and set of shipping BLs.
 </li>
 <li>
 Make sure with Logisitics Administrative, if available, or personally if not, that all necessary documents for import customs formalities for each shipment has been issued correctly and in due time to facilitate those sutoms formalities without any delay.
 </li>
 <li>
 If required by Logistics Manager, assist physically to suppliers workshops or departure ports to witness loading ops for a particular material or equipment.
 </li>
 <li>
 Aid Purchasing department in purchasing stages provideing them with budgetary quotations that will enable them to properly award.
 </li>
 <li>
 Make sure relations with other departments in the project task force run smoothly.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 Analytical and problem solving skills,
 </li>
 <li>
 Very Good teamwork skills.
 </li>
 <li>
 Ability to work under pressure.
 </li>
 <li>
 High knowledge regarding International multimodal transport (sea, air, road &amp; rail).
 </li>
 <li>
 High Knowledge of types of industrial equipments and materials is important.
 </li>
 <li>
 Very Good communication and interlocution skills, assertiveness and resilience.
 </li>
 <li>
 C1 level of spoken and written English.
 </li>
 <li>
 Knowledge in control and management tools required (SAP...).
 </li>
 <li>
 Knowledge of office suite tools and programs required.
 </li>
 <li>
 Availability to travel.
 </li>
 </ul>
</div>

Logistics Specialist

IMPETUS EXECUTIVE

<div>
 
 We are looking for a proactive and experienced
 
 Administrative Affairs Manager
 
 to oversee all general services and office operations within our holding structure. Reporting directly to the CFO, this role will ensure the smooth functioning of administrative processes, facility services, vendor management, and workplace efficiency across our group headquarters and relevant subsidiaries.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Manage and supervise all administrative operations including office management, facility services, reception, security, cleaning, catering, and logistics,
 </li>
 <li>
 Ensure proper functioning and maintenance of office infrastructure and building services,
 </li>
 <li>
 Oversee vendor management, service contracts, and procurement processes related to administrative needs,
 </li>
 <li>
 Support executive management with protocol services, meeting arrangements, and company-wide coordination efforts,
 </li>
 <li>
 Lead cost control and budget planning for general administrative expenses,
 </li>
 <li>
 Ensure compliance with local regulations, health &amp; safety standards, and internal company policies,
 </li>
 <li>
 Coordinate with HR, Finance, and IT departments to ensure crossfunctional operational efficiency,
 </li>
 <li>
 Manage office renovation, relocation, and workplace improvement projects as needed,
 </li>
 <li>
 Act as the main point of contact for outsourced service providers and corporate building management.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Facility Management, or a related field,
 </li>
 <li>
 Minimum 7&ndash;10 years of experience in administrative affairs or office management, preferably in a holding, multinational, or corporate environment,
 </li>
 <li>
 Strong understanding of general services, procurement, contract management, and workplace operations,
 </li>
 <li>
 Experience managing third-party vendors and service providers,
 </li>
 <li>
 Good knowledge of local legal requirements and occupational health &amp; safety standards,
 </li>
 <li>
 Excellent organizational, negotiation, and communication skills,
 </li>
 <li>
 Proficiency in MS Office applications and administrative systems,
 </li>
 <li>
 Fluency in English (written and spoken),
 </li>
 <li>
 Strong sense of ownership, service mindset, and attention to detail.
 </li>
 </ul>
 
 
</div>

Administrative Manager

Fiberhome Turkey Branch

Logistics &amp; warehousing: Introduce and liaise with logistics providers, follow up on customs clearance and deliveries, maintain logistics documents and reconcile expense claims.Administrative affairs: Manage office/dormitory/vehicle leases and maintenance, procure office supplies, register and maintain fixed assets, handle visitor reception, and ensure normal office operations.Visa &amp; foreign affairs: Assist/guide employees in handling Turkish visas, invitation letters, work permits, etc.Compliance &amp; records: Manage contracts, company seals, authorizations/certifications and administrative records.HR support: Post job openings; handle onboarding/offboarding, employment contracts and attendance; assist with payroll reconciliation; liaise with HQ HR/Finance/Logistics departments.Finance liaison: Reconcile and submit payment requests for salaries, rent and lease fees, utilities/internet/parking and other routine expenses, and accounting service fees.External liaison: Coordinate with accounting firms, banks and government agencies (tax office, trade registry, immigration, etc.) to support compliant operations.Corporate culture: Assist in planning and organizing company events and team-building activities.Other: Complete other administrative/operations tasks assigned by supervisors.Job Type: Full-timePay: 40,000.00TRY - 50,000.00TRY per month

Administrative and Financial Affairs Assistant

Decathlon

<div>
 
 Decathlon is the world's largest sports retailer which was founded in 1976, in France. Our Mission is
 
 &lsquo;&rsquo;to sustainably make the pleasure and benefits of sports accessible to the many&rsquo;&rsquo;
 
 across the globe.
 
 
 
 
 
 As Decathlon Turkey, aligned with our global mission, we keep on growing with our 50 stores and online businesses.
 
 
 
 
 
 In the high-paced dynamic environment of Decathlon Turkey, we are now looking for an
 
 Import and Export Coordinator!
 
 
 
 
 
 
 You will join our
 
 Transport &amp; Customs Team
 
 and will be responsible for optimizing and managing the import &amp; export process for worldwide trades respecting on-time availability at the best costs.
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 
 A teammate who;
 
 <ul>
 <li>
 Is passionate about International Trade and Logistics
 </li>
 <li>
 Has a Bachelor's Degree from related international trade, business management, etc. departments
 </li>
 <li>
 Has an excellent command of written and spoken English
 </li>
 <li>
 Has had
 
 1-3 years
 
 of previous experience in global trade, logistics, importation business or international transportation
 </li>
 <li>
 Has a strong sense of organization, priority management
 </li>
 <li>
 Is good at data analysis and able to use ERP Systems
 </li>
 <li>
 Is proactive, practical and challenge-oriented
 </li>
 <li>
 Has team spirit and likes to play within a worldwide network
 </li>
 <li>
 Has excellent communication skills
 </li>
 </ul>
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Manage international transport and customs operations
 </li>
 <li>
 Forecast, organize and debrief the import &amp; export activity
 </li>
 <li>
 Follow up on customs clearance administrative procedures in the customs zone of origin/destination
 </li>
 <li>
 Manage and measure the performance of the logistics service providers
 </li>
 <li>
 Guarantee the local charges of purchase and sales prices
 </li>
 <li>
 Give technical advice to the supply and production teams and suggest new actions to improve economic performance
 </li>
 <li>
 Manage import zones and local export
 </li>
 <li>
 Prepare &amp; follow up monthly KPIs
 </li>
 </ul>
 
 
 
 
 
 What Awaits You at DECATHLON?
 
 
 
 🌏We love what we do, design unique products, create hands-on experiences, and see sustainability as an integral part of our mission to protect the planet.
 
 
 🏃 &male;️ A supportive work environment with flat management where you have a voice and can take initiative.
 
 
 🎓 We support the training and development of our teammates at Decathlon.
 
 
 💪 Monthly team meetings where we try new sports, strengthen team spirit, and gain new experiences.
 
 
 🎯 Career opportunities through internal promotion and zig-zag career paths.
 
 
 💻 A fair and enjoyable work environment with a range of benefits, because success is inevitable where you feel your best!
 
 
 
 
 
 
 Our Benefits Include:
 
 
 <ul>
 <li>
 A hybrid working model; you&rsquo;ll be working 2 days at the office and 3 days remotely.
 </li>
 <li>
 Shuttle access to key locations on both Asian and European sides.
 </li>
 <li>
 Meal card
 </li>
 <li>
 Complementary health insurance &amp; life insurance
 </li>
 <li>
 Monthly bonus system
 </li>
 <li>
 Annual sports support for allowing you to try a new sport!
 </li>
 <li>
 Decathlon employee card, so you can get your sports needs with special discounts.
 </li>
 <li>
 Marriage &amp; birth gifts
 </li>
 <li>
 Parental leave
 </li>
 <li>
 Daycare support
 </li>
 <li>
 Shareholding opportunities
 </li>
 </ul>
 
 
 
 
 
 
 
 
 *Under the Personal Data Protection Law,
 
 
 
 
 You can access the Employee Candidate Privacy Notice from the link below.
 
 
 
 
 Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu kapsam&inodot;nda,
 
 
 
 
 &Ccedil;al&inodot;&scedil;an Aday&inodot; Ayd&inodot;nlatma Metni&rsquo;ne a&scedil;a&gbreve;&inodot;daki linkten ula&scedil;abilirsiniz.
 
 
 
 
 
 https://www.decathlon.com.tr/calisan-aydinlatma-metni.html
 
 
 
 
 
</div>

Import & Export Coordinator

Gizli

<div>
 
 We are seeking a highly organized and proactive
 
 Administrative Affairs Executive
 
 who will effectively manage the administrative and operational processes of our sports facility and work closely with senior management.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Coordinating cleaning teams and related service operations
 </li>
 <li>
 Planning and coordinating executive-level meetings, events, and travel arrangements
 </li>
 <li>
 Preparing agendas, reports, presentations, and meeting minutes for management meetings
 </li>
 <li>
 Managing the senior management&rsquo;s email and written correspondence, including providing necessary responses
 </li>
 <li>
 Ensuring effective communication and coordination between senior management, facility teams, internal departments, and external stakeholders
 </li>
 <li>
 Managing urgent schedule changes and processes requiring intensive time management in an efficient and timely manner
 </li>
 <li>
 Preparing regular reports related to facility operations and management
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Minimum 5 years of experience in administrative affairs, office management, or executive assistant roles
 </li>
 <li>
 Bachelor&rsquo;s degree from a relevant field
 </li>
 <li>
 Advanced proficiency in both written and spoken English
 </li>
 <li>
 Strong planning, organizational, and prioritization skills
 </li>
 <li>
 Excellent communication skills with strong representation abilities
 </li>
 <li>
 Strong analytical thinking and problem-solving skills
 </li>
 <li>
 High level of confidentiality, responsibility, and professional integrity
 </li>
 <li>
 Ability to adapt to a fast-paced and dynamic work environment
 </li>
 <li>
 Proactive, results-oriented, and a strong team player
 </li>
 </ul>
 
 
</div>

Administrative Affairs Executive

<div>Learning &amp; Development Coordinator - Conrad Istanbul Bosphorus
A Learning &amp; Development Coordinator is responsible for identifying and providing training to internal customers to deliver an excellent staff experience while working with and ensuring that all departments are achieving their training objectives.
What will I be doing? 
 
As a Learning &amp; Development Coordinator, you are responsible for identifying and providing training to internal customers to deliver an excellent staff experience. A Learning &amp; Development Coordinator will also be required to assist departments in achieving training objectives. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul><li>
Provide quality training to internal customers</li><li>
Assist in coordinating and administering Vocational Qualification</li><li>
Scheduling and coordination of training classes including maintenance of training calendar</li><li>
Adhere to in-house training plan</li><li>
Prepare and distribute reports measuring trainings results. Maintenance of inventory of all training supplies, stationary, and office equipment</li><li>
Identify training and development needs systematically throughout the hotel in conjunction with Line Managers/Head of Department, HR Manager, and L&amp;D Manager</li><li>
Assist Line Manager/Head of Department in achieving training objectives and review on a monthly basis</li><li>
Prepare, organise, administer and conduct in-house training courses ie. Recruitment and Selection, Discipline and Grievance</li><li>
Ensure new employees have received departmental and legal training</li><li>
Hold monthly Departmental meetings with trainers to ensure training needs are being covered</li></ul>
What are we looking for? 
A Learning &amp; Development Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
Previous experience in HR/training</li><li>
Positive attitude</li><li>
Good communication and people skills</li><li>
Committed to delivering a high level of customer service, both internally and externally
</li><li>Flexibility to respond to a range of different work situations
</li><li>Ability to work on their own or in teams</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul><li>
CIPD qualified</li><li>
Knowledge of hospitality</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Learning & Development Coordinator - Conrad Istanbul Bosphorus

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