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administrative services specialist

Majid Al Futtaim

<div>
 
 JOB TITLE
 
 
 
 Admin Specialist | MAF Global Solutions | Facilities Management
 
 
 
 Role Summary
 
 
 
 The Administrative Specialist will provide comprehensive administrative support to the Facility Management department, ensuring the smooth and efficient operation of the facility. This role will involve a wide range of tasks, including office management, communication, and coordination with various departments and vendors.
 
 
 
 ROLE PROFILE
 
 
 
 <ul>
 <li>
 Manages office supply and equipment inventory, coordinates with vendors, and places timely orders to ensure the office runs smoothly.
 </li>
 <li>
 Coordinates and schedules meetings, reserves rooms, and prepares all necessary materials and equipment.
 </li>
 <li>
 Assists with facility maintenance, reports repairs, and ensures compliance with health and safety regulations.
 </li>
 <li>
 Organizes and maintains all physical and electronic files, helping with document retrieval and archiving.
 </li>
 <li>
 Acts as a liaison between departments, providing essential administrative support to the facility management team.
 </li>
 <li>
 Communicates with external vendors and service providers to coordinate facility repairs and maintenance.
 </li>
 <li>
 Provides administrative support for facility management projects, including data entry and general administrative tasks.
 </li>
 <li>
 Assists with planning and coordinating facility-wide events and provides general administrative support as needed.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 4-6 years of work experience as an Admin/CEO Office/Coordinator
 </li>
 <li>
 Very good command of English (Written and spoken) is a must.
 </li>
 <li>
 Administrative Skills: Proficiency in office management tasks, including scheduling, filing, and data presentation.
 </li>
 <li>
 Communication Skills: Ability to effectively communicate both verbally and in writing with colleagues, vendors, and visitors.
 </li>
 <li>
 Problem-Solving Skills: Ability to identify and resolve issues in a timely and efficient manner.
 </li>
 <li>
 Technical Skills: Familiarity with office equipment and software.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
</div>

Admin Specialist

<div>
 
 
 JOB TITLE
 
 
 
 Admin Specialist | MAF Global Solutions | Facilities Management
 
 
 
 
 
 
 ROLE SUMMARY
 
 
 
 The Administrative Specialist will provide comprehensive administrative support to the Facility Management department, ensuring the smooth and efficient operation of the facility. This role will involve a wide range of tasks, including office management, communication, and coordination with various departments and vendors.
 
 
 
 
 
 
 ROLE PROFILE
 
 
 <ul>
 <li>
 Manages office supply and equipment inventory, coordinates with vendors, and places timely orders to ensure the office runs smoothly.
 </li>
 <li>
 Coordinates and schedules meetings, reserves rooms, and prepares all necessary materials and equipment.
 </li>
 <li>
 Assists with facility maintenance, reports repairs, and ensures compliance with health and safety regulations.
 </li>
 <li>
 Organizes and maintains all physical and electronic files, helping with document retrieval and archiving.
 </li>
 <li>
 Acts as a liaison between departments, providing essential administrative support to the facility management team.
 </li>
 <li>
 Communicates with external vendors and service providers to coordinate facility repairs and maintenance.
 </li>
 <li>
 Provides administrative support for facility management projects, including data entry and general administrative tasks.
 </li>
 <li>
 Assists with planning and coordinating facility-wide events and provides general administrative support as needed.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 <ul>
 <li>
 4-6 years of work experience as an Admin/CEO Office/Coordinator
 </li>
 <li>
 Very good command of English (Written and spoken) is a must.
 </li>
 <li>
 Administrative Skills: Proficiency in office management tasks, including scheduling, filing, and data presentation.
 </li>
 <li>
 Communication Skills: Ability to effectively communicate both verbally and in writing with colleagues, vendors, and visitors.
 </li>
 <li>
 Problem-Solving Skills: Ability to identify and resolve issues in a timely and efficient manner.
 </li>
 <li>
 Technical Skills: Familiarity with office equipment and software.
 </li>
 </ul>
 
 
 
 
 
 WHAT WE OFFER
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
 
 
</div>

Electrolux Group

<div>
 <ul>
 <li>
 Manage administrative tasks for R&amp;D teams
 </li>
 <li>
 Facility management and support in 2 sites and 6 laboratories buildings
 </li>
 <li>
 Housekeeping management
 </li>
 <li>
 Mails and samples management with couriers
 </li>
 <li>
 Logistics management for testing samples at different sites
 </li>
 <li>
 interaction with governmental organizations for product certifications
 </li>
 <li>
 events management internal and external hosting
 </li>
 </ul>
</div>

Administrative Specialist

SITA

<div>
 
 Overview
 
 
 
 
 WELCOME TO
 
 
 SITA
 
 
 
 We're the team that keeps airports moving, airlines flying smoothly, and borders open. Our tech and communication innovations are the secret behind the success of the world&rsquo;s air travel industry.
 
 
 You'll find us at 95% of international hubs. We partner closely with over 2,500 transportation and government clients, each with their own unique needs and challenges. Our goal is to find fresh solutions and cutting-edge tech to make their operations run like clockwork. Want to be a part of something big?
 
 
 Are you ready to love your job? The adventure begins right here, with you, at SITA.
 
 
 
 About The Role &amp; Team
 
 
 
 As Associate Specialist, you will be one of the Technical members within the Common Use Team which ensures all our customers&rsquo; (Airports, Airlines, and their customers) day-to-day operations run smoothly. Whether it is a passenger check-in via CUTE or CUSS or Web, or the Airlines&rsquo; operation itself - you are responsible for keeping them satisfied with our services.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 To ensure the Service Operations team adheres to the highest working standards for all incidents and problems by providing guidance, support, and direct management.
 </li>
 <li>
 Provide Service Operations support to internal and external customers in accordance with the terms of the customer contract and Service Level Agreements (SLAs)
 </li>
 <li>
 Ensure the correct functioning and maintenance of all internal and external systems and products serviced by Service Operations.
 </li>
 <li>
 When required, act as the customer SPOC and coordinate the scheduling of intervention with Customer, internal resolver groups, and the Service Desk ensuring the highest level of customer service and communications are maintained to resolve the fault and incident within the prescribed SLA.
 </li>
 <li>
 Carry out incident and problem management support to the highest standards and co-ordinate the resolution with the appropriate resolver groups.
 </li>
 <li>
 Ensure the shortest restoral times possible, initiating the timely escalations to specialized resolver groups inside and outside SITA, according to the customer contracts, SLAs, and monitoring requirements.
 </li>
 <li>
 Proactively detect problems related to service and infrastructure operations and delivery services, conduct diagnostics, and provide service request ownership to ensure resolution of customer problems.
 </li>
 <li>
 Adhere to installation guidelines and industry best practices in order to deliver quality service and infrastructure operations.
 </li>
 <li>
 Use the appropriate tools and equipment to perform the installation, intervention, and repairs in accordance with Service Operations and Delivery guidelines and instructions where provided.
 </li>
 <li>
 Report and escalate to the next level those problems which cannot be fixed.
 </li>
 <li>
 Carry out preventive and proactive maintenance of equipment and monitoring of systems and services in accordance with agreed schedules and customer expectations.
 </li>
 <li>
 Perform Change Management, Configurations, Design, and Implementation of the supported Products &amp; Systems.
 </li>
 <li>
 Continuously identify and document lessons learned, known errors, and operational knowledge for improved services
 </li>
 <li>
 When/where required, be contactable for escalations and support, on and on-call standby basis.
 </li>
 <li>
 When/where required, perform assigned tasks on a 24 x 7 shift basis.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 ABOUT YOUR SKILLS
 
 
 
 <ul>
 <li>
 Degree in Computer Science in Electronic Engineering or equivalent.
 </li>
 <li>
 1-2 years of experience in Windows System Administration
 </li>
 <li>
 Experience and knowledge of database technologies, especially Microsoft SQL Server.
 </li>
 <li>
 Working experience on Azure Services, especially ARM templates, as well as AWS.
 </li>
 <li>
 Proven experience of operating and supporting mission-critical applications (e.g. incident and outage management)
 </li>
 <li>
 Proven experience in problem-solving issues on globally distributed systems and critical product service environment
 </li>
 <li>
 Experience in organizing activities with other stakeholders while maintaining the ownership of issues till resolution.
 </li>
 <li>
 Exemplify improvement of procedures, and tools to reduce efforts and improve quality using SITA&rsquo;s Continuous Improvement methodology.
 
 
 
 </li>
 </ul>
 
 NICE-TO-HAVE
 
 
 
 <ul>
 <li>
 Knowledge of ITIL frameworks and best practices
 </li>
 <li>
 Experience in the airline industry
 
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 We&rsquo;re all about diversity. We operate in 200 countries and speak 60 different languages and cultures. We&rsquo;re really proud of our inclusive environment. Our offices are comfortable and fun places to work, and we make sure you get to work from home too. Find out what it's like to join our team and take a step closer to your best life ever.
 
 
 🏡
 
 Flex Week:
 
 Work from home up to 2 days/week (depending on your team&rsquo;s needs)
 
 
 ⏰
 
 Flex Day:
 
 Make your workday suit your life and plans.
 
 
 🌎
 
 Flex Location:
 
 Take up to 30 days a year to work from any location in the world.
 
 
 🌿
 
 Employee Wellbeing:
 
 We&rsquo;ve got you covered with our Employee Assistance Program (EAP), for you and your dependents 24/7, 365 days/year. We also offer Champion Health - a personalized platform that supports a range of wellbeing needs.
 
 
 🚀
 
 Professional Development
 
 : Level up your skills with our training platforms, including LinkedIn Learning!
 
 
 
 🙌🏽 Competitive Benefits
 
 : Competitive benefits that make sense with both your local market and employment status.
 
 
 
 SITA is an Equal Opportunity Employer. We value a diverse workforce. In support of our Employment Equity Program, we encourage women, aboriginal people, members of visible minorities, and/or persons with disabilities to apply and self-identify in the application process.
 
 
 
</div>

Associate Specialist Service Operations

Expleo Group

<div>
 We are seeking a detail-oriented and efficient HR Operations Specialist to join our Human Resources team. This role is essential in ensuring the smooth and effective operation of HR processes and systems. The HR Operations Specialist will handle a variety of administrative and operational tasks, supporting the HR department in delivering high-quality services to employees.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 HR Administration: Manage employee records, ensuring all information is accurate, up-to-date, and compliant with legal requirements.
 </li>
 <li>
 Onboarding and Offboarding: Coordinate the onboarding process for new hires, including preparing offer letters, conducting orientation sessions, and ensuring all necessary paperwork is completed. Manage the offboarding process for departing employees.
 </li>
 <li>
 HR Systems Management: Maintain and update HR systems and databases, ensuring data integrity and confidentiality.
 </li>
 <li>
 Compliance: Ensure HR practices comply with local, state, and federal regulations. Assist with audits and reporting requirements.
 </li>
 <li>
 Employee Relations: Serve as a point of contact for employee inquiries and issues, providing guidance and support as needed.
 </li>
 <li>
 HR Reporting: Generate and analyze HR reports, providing insights and recommendations to HR leadership.
 </li>
 <li>
 Process Improvement: Identify opportunities to streamline and improve HR processes, contributing to the overall efficiency of the HR function.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s degree
 </li>
 <li>
 Experience: Previous experience in HR operations or a similar administrative role is preferred.
 
 
 </li>
 </ul>
 
 Essential Skills
 
 
 
 <ul>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent attention to detail and accuracy.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
 </li>
 <li>
 Familiarity with HR software and systems (e.g., HRIS, payroll systems).
 </li>
 <li>
 Excellent communication skill in French and English and good interpersonal skills.
 </li>
 <li>
 Ability to handle sensitive and confidential information with discretion.
 </li>
 <li>
 Problem-solving skills and a proactive approach to tasks.
 </li>
 </ul>
</div>

HR Operation - French Speaking (Canada Working hours)

<div>
 We are seeking a detail-oriented and proactive HR Operations Specialist fluent in French and English to support our growing team.
 
 
 This role is essential in ensuring smooth HR administrative processes, compliance with employment regulations, and a positive employee experience across various HR functions.
 
 
 The ideal candidate will have strong organizational skills, a service-oriented mindset, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Recruitment Support: Manage job and employment application requests, ensuring smooth coordination with hiring teams.
 </li>
 <li>
 Onboarding &amp; Compliance: Oversee pre-employment declarations, occupational health check-ups, and follow-up on missing documents.
 </li>
 <li>
 Employee Lifecycle Management: Maintain accurate records for exits, secondments, and special leave types.
 </li>
 <li>
 International Workforce Monitoring: Track and follow up on documentation for foreign nationals.
 </li>
 <li>
 Administrative Coordination: Handle billing for work-study students and ensure timely reminders and documentation across HR processes.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in human resources, Business Administration, or a related field.
 </li>
 <li>
 2-5 years of experience in HR operations or a similar administrative HR role.
 </li>
 <li>
 Fluency in French and English (written and spoken) is mandatory.
 </li>
 <li>
 Strong knowledge of HR processes and employment regulations.
 </li>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Proficiency in HRIS systems and Microsoft Office Suite.
 </li>
 <li>
 Strong interpersonal and communication skills.
 </li>
 </ul>
</div>

HR Operations Specialist (French Speaker)

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713 administrative services specialist jobs IN Cairo

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HR Operation - French Speaking (Canada Working hours)

HR Operations Specialist (French Speaker)