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administration coordinator, facility & administration

administrative services specialist

Lafarge Egypt

<div>
 
 
 
 WHO IS LAFARGE?
 
 
 
 
 As a member of Holcim Group, a global leader in innovative and sustainable building solutions, Lafarge is enabling greener cities, smarter infrastructure, and improved living standards all over Egypt. With sustainability at the core of our strategy, we are becoming a net-zero company, thriving with our people and communities. Lafarge Egypt launched one of the largest cement plants in the MENA region which is located in Ain Al-Sokhna, with a plant capacity of 9.5 MT and 5 state-of-the-art production lines. Through its established business operations in Cement, Ready-Mix concrete, Lafarge Egypt has demonstrated its commitment to the provision of sustainable building materials. Lafarge Egypt continuously seeks to meet the needs of a wide range of customers including but not limited to individual homebuilders, large construction companies, architects, or local artisans, powered by 1500 passionate employees.
 
 
 
 
 
 
 
 Overview
 
 
 
 
 Ensure the safety and efficient management of the department by overseeing all head office services to meet quality, cost, and quantity standards. Manage operations related to leased offices, utilities, maintenance, catering, and car rentals. Coordinate renovation projects to achieve high-quality results at optimal cost ensuring effective collaboration across departments.
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 
 
 
 1-Health &amp; Safety:
 
 
 
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 Adhere to, enforce relevant legislation and policies, and ensure that the highest
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 degree of safety and safe working practices are maintained
 
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 Maintain and enhance the Health, Safety, Quality and Environmental standards within the scope of this role.
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 2-Functional:
 
 
 
 
 
 
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 Plan and coordinate installation and maintenance activities for telecommunications, air conditioning, electricity, and other facility systems
 
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 Support refurbishment and renovation projects, ensuring quality execution and adherence to timelines
 
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 Oversee the upkeep of office equipment, supplies, and infrastructure in compliance with health, safety, and environmental standards
 
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 Conduct regular inspections to identify maintenance needs and propose cost-effective solutions
 
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 Monitor utilities consumption and recommend efficiency and cost-reduction initiatives
 
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 Supervise facilities and support staff (coordinators, messengers, office boys, and drivers) as well as external service providers
 
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 Manage catering supplies and control inventory levels according to office requirements
 
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 Oversee general administrative operations such as parking allocation, waste management, building security, reception services, and office cleanliness
 
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 Coordinate distribution of employee gifts, benefits, and materials across company sites
 
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 Ensure timely maintenance and servicing of office equipment (printers, photocopiers, plants, etc.)
 
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 Assist in managing lease agreements for office spaces, including renewals and contract compliance
 
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 Support logistics and administrative arrangements for internal and external events
 
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 Coordinate materials, deliveries, and logistics related to corporate occasions and head-office events
 
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 Follow up on annual lease renewals, utility payments, and related documentation
 
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 Prepare and maintain records for asset disposal and auction processes
 
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 Manage landline service contracts and ensure proper documentation
 
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 Support office layout planning and renovation design activities
 
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 Allocate office space according to departmental and project needs
 
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 Track project progress, coordinate handovers, and ensure delivery documentation is completed
 
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 Manage business card requests for employees
 
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 Handle insurance plans and service contracts related to office operations
 
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 Supervise pest control schedules and ensure follow-up visits are completed
 
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 Coordinate rental, inspection, and maintenance of cars, buses, and other transportation services in compliance with company safety requirements
 
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 Organize transportation arrangements for group visitors
 
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 Assist in preparing and monitoring the administration annual budget while controlling related expenses
 
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 Oversee drivers, schedules, attendance, overtime, and safety training
 
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 Manage the TOTAL system for issuing access cards for administrative and CEO vehicles
 
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 Maintain accurate financial and non-financial records for all administrative operations
 
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 Conduct basic analysis and forecasting to support decision-making in facility and administrative planning
 
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 Education, Qualifications &amp; Experience
 
 
 
 
 
 
 
 Education
 
 :
 
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 Bachelor&rsquo;s degree in Business administration or any related field
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 Professional Skills
 
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 Strong organizational, coordination, and liaison skills, with proficiency in business communication, interpersonal relations, time management, and PC applications. Demonstrated ability to perform effectively under demanding conditions.
 
 
 
 
 
 
 Language Skills
 
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 Fluent English written and spoken
 
 
 
 
 
 
 
 Experience:
 
 Minimum 3 years of experience
 
 
 
 
 
 
 
 
 
 
 WHO ARE LAFARGE PEOPLE?
 
 
 
 
 Lafarge people are passionate about finding better ways to build. They embrace innovation and improvement with a pioneering spirit. They work as trusted partners, creating better solutions and experiences for their customers, communities, and colleagues.
 
 
 
 
 
 
 
 YOUR LAFARGE EXPERIENCE
 
 
 
 
 At Lafarge, there is endless opportunity for you to play your part. Whether you&rsquo;re in a technical, managerial, or frontline role, you can shape a career that works for you. With us you&rsquo;ll have the chance to embrace the passion we share for our planet. You&rsquo;ll be encouraged to seek out diverse perspectives, share your ideas, and build the skills and connections you need to perform at your best. Because it&rsquo;s only when we work together in a culture where everyone thrives, that we can build the world we all want to live in.
 
</div>

Admin Specialist

Expleo Group

<div>
 We are seeking a detail-oriented and efficient HR Operations Specialist to join our Human Resources team. This role is essential in ensuring the smooth and effective operation of HR processes and systems. The HR Operations Specialist will handle a variety of administrative and operational tasks, supporting the HR department in delivering high-quality services to employees.
 
 
 
 Responsibilities
 
 
 
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 HR Administration: Manage employee records, ensuring all information is accurate, up-to-date, and compliant with legal requirements.
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 Onboarding and Offboarding: Coordinate the onboarding process for new hires, including preparing offer letters, conducting orientation sessions, and ensuring all necessary paperwork is completed. Manage the offboarding process for departing employees.
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 HR Systems Management: Maintain and update HR systems and databases, ensuring data integrity and confidentiality.
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 Compliance: Ensure HR practices comply with local, state, and federal regulations. Assist with audits and reporting requirements.
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 Employee Relations: Serve as a point of contact for employee inquiries and issues, providing guidance and support as needed.
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 HR Reporting: Generate and analyze HR reports, providing insights and recommendations to HR leadership.
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 Process Improvement: Identify opportunities to streamline and improve HR processes, contributing to the overall efficiency of the HR function.
 
 
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 Qualifications
 
 
 
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 Education: Bachelor&rsquo;s degree
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 Experience: Previous experience in HR operations or a similar administrative role is preferred.
 
 
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 Essential Skills
 
 
 
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 Strong organizational and time management skills.
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 Excellent attention to detail and accuracy.
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 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
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 Familiarity with HR software and systems (e.g., HRIS, payroll systems).
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 Excellent communication skill in German and English and good interpersonal skills.
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 Ability to handle sensitive and confidential information with discretion.
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 Problem-solving skills and a proactive approach to tasks.
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HR Operations Specialist (German speaker)

Majid Al Futtaim

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 JOB TITLE
 
 
 
 People and Organization Specialist | MAF LifeStyle | People &amp; Organization
 
 
 
 Role Summary
 
 
 
 The People and Organization Specialist is responsible for providing seamless employee experience to all Majid Al Futtaim Lifestyle employees throughout their life cycle, from onboarding to offboarding in addition to monitoring the services provided by the different Global Solutions towers. The role is also responsible for the implementation of people and organization related policies and procedures and companywide people and organization initiatives.
 
 
 
 ROLE PROFILE
 
 
 
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 Responsible for ensuring a smooth onboarding is delivered to Majid Al Futtaim Lifestyle new joiners through coordinating and managing the global solutions onboarding team.
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 Responsible for ensuring all visa related matters are completed by liaising with government relations.
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 Responsible for ensuring offboarding process is seamlessly completed for all leavers through continuous coordination with the global solutions offboarding team.
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 Responsible for maintaining an updated org structure in compliance with the budget and forecast.
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 Responsible for accuracy of all employee information and complete documentation through the employee life cycle.
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 Ensure employee issues are dealt with in a prompt time frame.
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 Build strong professional relationships across Majid Al Futtaim Lifestyle business by providing excellent administrative services and being the point of contact for people and organization process related queries.
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 Responsible for the medical insurance enrollment and deletion through coordinating with the Employee Life Cycle team.
 
 
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 Requirements
 
 
 
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 Bachelor's degree in Business or Human Resources Management.
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 2- 4 years&rsquo; experience in a Human Resources role.
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 Strong command of Microsoft Excel is a must.
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 Excellent communication skills.
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 Retail experience is a plus.
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 Fluency in English &mdash; both written and verbal.
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People & Organisation Specialist

مجموعة خليفة القابضة - Khalifa Holding Group

<div>
 
 
 Work
 
 
 Location:
 
 Benghazi, Libya (On-site)
 
 
 
 Industry:
 
 Construction ( Road &amp; Bridge )
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 
 
 We are seeking a highly skilled
 
 Shared Services Senior Specialist
 
 to join our Human Resources Department at Khalifa Holding Group, a leading name in the construction and industrial sectors, as we continue to expand across global markets.
 
 
 
 
 
 
 Job Description
 
 
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 Oversee and coordinate the delivery of shared services, ensuring efficient delivery of HR, procurement, and administrative support across multiple business units.
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 Analyze, streamline, and optimize shared service processes to enhance efficiency and reduce operational costs.
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 Serve as the primary point of contact for internal stakeholders regarding shared services inquiries and issue resolution.
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 Lead cross-functional projects aimed at improving shared services operations and driving continuous improvement initiatives.
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 Prepare and present regular reports on shared services performance, trends, and recommendations to senior management.
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 Support the integration of new technologies and digital solutions to enhance shared services capabilities.
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 Facilitate training and knowledge-sharing sessions for shared services staff to foster professional development.
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 Ensure compliance with company policies, legal regulations, and industry standards in all shared services activities.
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 Job Requirements
 
 
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 Bachelor&rsquo;s degree in Business Administration, Management, Human Resources, Finance, or a related field.
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 5 to 8 years of progressive experience in shared services, business operations, or a related area.
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 Demonstrated expertise in process optimization, service delivery, and stakeholder management.
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 Strong analytical and problem-solving skills with a proven ability to drive operational improvements.
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 Excellent communication and interpersonal skills to collaborate effectively with diverse teams.
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 Experience working in a fast-paced, large-scale organization or conglomerate environment.
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 Proficiency in using enterprise resource planning (ERP) systems and shared services management tools.
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 Ability to manage multiple priorities and projects simultaneously with attention to detail.
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 Strong organizational skills and a proactive approach to identifying and resolving issues.
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 Why Join Us?
 
 
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 Be part of a leading holding group driving large-scale construction initiatives in Libya.
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 Thrive in a dynamic and growth-oriented environment.
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 Enjoy a competitive salary, benefits, and accommodation.
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 Take advantage of 30 days of paid annual vacation for a balanced lifestyle.
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 ( Salary Is Paid In US Dollars )
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Shared Services Senior Specialist

Egygate Marketing Agency

<div>
 
 
 Company Description
 
 
 
 
 
 Egygate Marketing Agency is a marketing and advertising agency specializing in a wide range of marketing services, including printing and social media marketing. We help businesses enhance their brand presence and reach their target audiences. In addition to our services, we provide valuable content for marketers and business owners looking to grow and thrive in a competitive market. Our goal is to empower our clients with innovative strategies and impactful marketing solutions.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 This is a full-time on-site role for a Sales Specialist, located in Qesm 1st Nasser City. The Sales Specialist will be responsible for identifying and developing potential clients, building strong relationships, and effectively promoting the agency's marketing services. Daily tasks will include client outreach, handling inquiries, delivering high-quality customer service, and meeting sales targets. The role may also involve collaborating with the team to develop proposals and assist in sales strategy development.
 
 
 
 
 
 
 Qualifications
 
 
 
 
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 Proficient communication and customer service skills to effectively interact with clients and address their needs.
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 Strong sales and sales management skills to achieve targets and contribute to the growth of the agency.
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 Ability to train and educate clients or team members on services, processes, or best practices as needed.
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 Proven organizational and time management skills to handle multiple clients and priorities efficiently.
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 Proficiency in using CRM tools is a plus.
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 Relevant sales or marketing experience in a professional setting is highly desirable.
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 Adaptability and a goal-driven mindset are essential for success in this role.
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Sales Specialist

PaxeraHealth

<div>
 
 Job Summary:
 
 
 
 The admin assistant is responsible for overseeing administrative, procurement, marketing and activities, while ensuring smooth daily operations and providing strong support to the projects and operations departments. This role includes managing office resources, coordinating cross-departmental communication, attending and documenting meetings, and ensuring efficient execution of administrative, procurement, and operational tasks.
 
 
 
 Key Responsibilities:
 
 
 
 
 Office &amp; Administrative Management
 
 
 
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 Oversee day-to-day office operations, ensuring a well-organized and professional work environment
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 Provide comprehensive administrative support, including calendar management, correspondence, and document preparation
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 Organize and maintain records, databases, and filing systems
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 Supervise office supplies and equipment, ensuring they are stocked, serviced, and fully functional
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 Manage vendor relationships related to office administration and services
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 Lead procurement activities, including vendor sourcing, purchase orders, contract management, and budget tracking. Attend meetings, prepare agendas, record accurate minutes, and ensure timely follow-up on action items
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 Schedule, organize, and facilitate internal and external meetings and workshops
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 Arrange business travel and accommodation for staff when required
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 Assist in planning and executing projects, monitoring progress, and preparing reports for management
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 Support onboarding and orientation of new team members, ensuring smooth integration
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 Process expense reports, invoices, and other financial documentation
 
 
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 Qualifications:
 
 
 
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 Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field (preferred)
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 3&ndash;5 years of progressive experience in office management, administration, or procurement, ideally within a technical or project-based environment
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 Proficiency in Salesforce (required)
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 Strong leadership, organizational, and time management skills
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 Excellent written and verbal communication skills in English
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 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools
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 Proven ability to capture and distribute accurate meeting minutes and follow up on action points
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 High level of discretion, professionalism, and adaptability in a fast-paced environment
 
 
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Admin Assistant

Explore 473+ Administrative services specialist in Cairo this December. Find roles across top companies and apply now to boost your career.

473 administrative services specialist jobs IN Cairo

Admin Specialist

Admin Specialist

HR Operations Specialist (German speaker)

People & Organisation Specialist

Shared Services Senior Specialist

Sales Specialist

Admin Assistant