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administrative specialist

Green Umbrella Recruitment

<div><h3 class="jobSectionHeader"><b>Job Information</b></h3>
<ul><div><p>Date Opened</p>
<div>10/21/2025
</div></div><div><p>Job Type</p>
<div>Full time
</div></div><div><p>Industry</p>
<div>Government/Military
</div></div><div><p>Work Experience</p>
<div>Freshers are welcome
</div></div><div><p>City</p>
<div>Muscat
</div></div><div><p>State/Province</p>
<div>Masqat
</div></div><div><p>Country</p>
<div>Sultanate of Oman
</div></div><div><p>Zip/Postal Code</p>
<div>0000</div></div></ul></div>
<br><div></div><div><div><b>Job Description &amp; Responsibilities:</b><br>
</div><ul><li>
Receiving incoming matters directed to all sections of the unit, recording them, preparing them for presentation, and implementing the directives issued regarding them by forwarding to the appropriate administrative divisions within the unit.<br>
</li><li>
Registering outgoing correspondence and ensuring their delivery to the relevant entities through the approved channels.<br>
</li><li>
Preparing a work program to follow up on matters referred from unit sections to other divisions and submitting related reports.<br>
</li><li>
Assisting the immediate supervisor by providing the necessary data and information to support decision-making, in coordination with relevant departments in the unit.<br>
</li><li>
Supervising the internal administration&rsquo;s archive, organizing documents and files in accordance with the Fund&rsquo;s document management system.<br>
</li><li>
Properly organizing and archiving transactions, memos, and letters of the administrative division to ensure easy access when needed.<br>
</li><li>
Carrying out typing and photocopying tasks for subjects related to the administrative division.<br>
</li><li>
Organizing appointments, meetings, visits, and communications for the immediate supervisor, and preparing arrangements for receiving guests and visitors.<br>
</li><li>
Preparing for meetings attended by or chaired by the immediate supervisor, whether inside or outside the unit, and compiling relevant topics ahead of time.<br>
</li><li>
Receiving and handling inquiries and requests directed to the administrative division or the immediate supervisor, and taking appropriate actions in coordination with relevant unit departments.<br>
</li><li>
Preparing letters, memos, and reports related to the administrative division.<br>
</li><li>
Performing any other tasks assigned.<br>
</li></ul><div><b>
Requirements:</b><br>
</div><ul><li>
Academic Qualification and Work Experience:<br>
</li><li>
Bachelor's degree in Business Administration or other related fields.<br>
</li><li>
A professional certificate relevant to the job is considered an added advantage.<br>
</li><li>
Financial Grade: Determined according to the applicable legal rules at the time of appointment.</li></ul><div></div><div><b><br>
Job Level:</b><br>
</div><div>
Entry Level (Graduate Level)</div><div><br>
<b>
Skills and Competencies:</b></div><div><br>
<ul><li>Strong communication, time management, coordination, work scheduling, and meeting organization skills.</li><li>Proficiency in using computers and relevant applications.</li><li>Skills in report writing and drafting official letters and memos.</li><li>Knowledge of relevant laws, regulations, and policies.</li><li>Fluency in Arabic and English.</li><li>Ability to work under pressure.</li></ul><br>
<b>
Summary:</b><br>
</div>
Specialization: Business Administration or any related field<br>
<ul><li>
</li><li>
Job Level: Graduate Level (Entry Level)</li></ul></div><div></div>

Administrative Specialist

Al-Futtaim

<div>
 <strong>
  Job Requisition ID:
 </strong>
 173881
 <br/>
 <br/>
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A&rdquo;rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 <br/>
 <br/>
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.
 <br/>
 <br/>
 <strong>
  Overview Of The Role:
  <br/>
  <br/>
 </strong>
 The Government Services and Administration specialist will expertly navigate a broad range of activities, including facility evaluations, medical insurance management, office administration, visa management, work permits, sponsorship transfers, and Labor relations. By ensuring seamless processes and strict compliance with regulations, this role will foster strong relationships with relevant authorities and provide exceptional support for the organization
 <br/>
 <br/>
 <strong>
  What You Will Do:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage the day-to-day operations of office services to ensure that the organization&rsquo;s current and future administrative and facilities management needs are met efficiently and economically. This includes overseeing office supplies, equipment, mail distribution, records management, and other related services.
  </li>
  <li>
   Efficiently manage and oversee government services such as visa issuance, work permits, sponsorship transfers, and labor relations, ensuring compliance with relevant laws and regulations.
  </li>
  <li>
   Coordinate facility evaluations, medical insurance management, and other vital administrative tasks, ensuring timely submission of all staff-related insurance details.
  </li>
  <li>
   Cultivate and maintain relationships with key government authorities, embassies, and other stakeholders to ensure positive working relationships and timely resolution of issues.
  </li>
  <li>
   Act as the primary point of contact for management on government services and administration, providing expert guidance and prompt responses to inquiries.
  </li>
  <li>
   Proactively identify and implement opportunities for process improvement, optimization, and enhancement of processes, reducing risks and errors.
  </li>
  <li>
   Stay informed on government services, administration trends, and relevant regulations, integrating updates seamlessly and sharing knowledge with the team.
  </li>
  <li>
   Manage and support HR operations activities, adhering to SLAs and sourcing timelines, and participate in business structure reorganization and consolidation.
  </li>
  <li>
   Monitor and participate in team and facility budgets, preparing finance reports and maintaining consistent metric reporting for management teams.
  </li>
  <li>
   Plan, prioritize, and manage maintenance activities and upgrades to minimize disruptions to business activities and ensure effective resource use.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Skills To Be Successful:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Exceptional analytical skills for evaluating and improving processes and procedures.
  </li>
  <li>
   Excellent communication skills for managing relationships with government authorities and stakeholders.
  </li>
  <li>
   Strong organizational skills to manage multiple tasks and priorities efficiently.
  </li>
  <li>
   Knowledge of legal and regulatory compliance related to labor laws and government services.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What Qualifies You For The Role:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in Public Relations, Human Resources, or a related field.
  </li>
  <li>
   8+ years of experience in HR administration, government services, and administration.
  </li>
  <li>
   In-depth knowledge of Labor Law, employment regulations, and governmental procedures.
  </li>
  <li>
   Familiarity with HR software and Microsoft applications.
   <br/>
   <br/>
  </li>
 </ul>
 We&rsquo;re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.
 <br/>
 <br/>
 Before you click &ldquo;apply&rdquo;: Please read the job description carefully to ensure you can confidently demonstrate
 <strong>
  why
 </strong>
 this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.
 <br/>
 <br/>
 As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.
</div>


Govt. Services and admin Specialist | Corporate Services | Oman (Muscat)

LIYAQAT RESIDENCE GROUP

<p>Job Vacancy: IT Programmer &amp; Administrative Support</p><p>We are looking for a qualified IT Programmer with Administrative Support skills to join our team.</p><p>Job Responsibilities:</p><p>IT programming and system support ( we have own software ERP)</p><p>Computer maintenance, software installation, and troubleshooting</p><p>Administrative support (data entry, reports, emails, office coordination)</p><p>IT support for daily office operations</p><p>Requirements:</p><p>Relevant qualification in IT / Computer Science or related field</p><p>Practical work experience preferred</p><p>Good computer skills (MS Office, basic networking, software handling)</p><p>Responsible, efficient, and able to work independently</p><p>Salary:</p><p>RO 200 &ndash; 250, based on qualification and work efficiency</p><p>Location: Oman, Muscat</p><p>Availability: Immediate / As required</p><p>Send Your CV : Shabab@liaqat.om</p><p>Job Type: Full-time</p><p>Pay: RO200.000 - RO250.000 per month</p>

IT Programmer & Administrative Support

PREMIUM MIDDLE EAST TRADE

<p>Looking for a Senior Procurement Specialist to manage the end-to-end procurement of oilfield supplies, including pipes, flanges, valves, and fittings. This role is responsible for sourcing materials, negotiating with global suppliers, and ensuring the timely and cost-effective delivery of goods. The position reports to the Procurement or Supply Chain Manager.</p><p><b>Key Responsibilities:</b></p><ul><li>Source and procure materials such as pipes, flanges, fittings, valves, gaskets, and stud bolts from international and local suppliers.</li><li>Analyze purchase requisitions, request quotes, and prepare comparative statements for supplier selection.</li><li>Negotiate terms and conditions with suppliers, including pricing, payment terms, and delivery schedules.</li><li>Place purchase orders and manage the order-through-delivery process, including tracking and expediting.</li><li>Evaluate supplier performance based on quality, delivery, and compliance with contractual terms.</li><li>Maintain accurate records of procurement activities, including purchase orders and contracts.</li><li>Coordinate with the logistics team to manage inbound shipments and customs clearance.</li><li>Resolve issues related to late deliveries, material quality, or invoice discrepancies.</li><li>Ensure all procurement activities comply with company policies and procedures.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor's degree in Supply Chain Management, Business Administration, Engineering, or a related field.</li><li>Proven work experience as a Procurement Specialist, Senior Buyer, or a similar role, preferably within the oilfield supply, industrial, or metals sector.</li><li>Demonstrable experience in sourcing and procuring technical industrial products (pipes, valves, fittings, etc.).</li><li>Strong negotiation and supplier management skills.</li><li>Proficiency with procurement software and ERP systems.</li><li>Understanding of international trade and import/export processes is required.</li><li>Ability to analyze technical specifications and material test certificates is preferred.</li></ul><p>&#1606;&#1608;&#1593; &#1575;&#1604;&#1608;&#1592;&#1610;&#1601;&#1577;: &#1583;&#1608;&#1575;&#1605; &#1603;&#1575;&#1605;&#1604;</p>

Senior Procurement Specialist

Tadafur Consulting & Training

<p>Tafadur is seeking a talented and analytical <b>GIS and Data Specialist</b> to join our team, focusing on analyzing and evaluating geographic data to support the Department of Information Governance. This critical role involves working with various GIS platforms and diverse datasets (including government and national sources) to produce accurate geographical analysis, maps, and reports that directly inform organizational decision-making.</p><p>If you are passionate about geospatial data, have experience in data governance, and can translate complex data into actionable insights, we want to hear from you.</p><p><b>Key Responsibilities</b></p><p><b>Data Collection &amp; Analysis:</b></p><p>The GIS and Data Specialist will be responsible for:</p><ul><li>Collecting, analyzing, and evaluating geographic data from various sources (government, national, and internal datasets).</li><li>Handling and managing various types of national and government data to ensure accuracy and integrity.</li></ul><p><b>GIS Platform Utilization:</b></p><ul><li>Working effectively with different <b>GIS platforms</b> to manage geospatial information.</li><li>Applying strong analytical skills to various types of geospatial data to produce high-quality maps and reports.</li></ul><p><b>Reporting &amp; Decision Support:</b></p><ul><li>Producing final analytical reports based on comprehensive geographic analysis.</li><li>Supporting decision-making across the department by providing accurate, timely information derived from geographic analysis.</li></ul><p><b>Required Qualifications</b></p><ul><li><b>Education:</b> Bachelor&rsquo;s degree in <b>Computer Science, GIS, Data Science</b>, or a related technical field.</li><li><b>Experience:</b></li><li>Proven experience working with and utilizing different <b>GIS platforms</b> (e.g., ArcGIS, QGIS).</li><li>Experience handling and integrating different data sources, including government and national datasets.</li><li><b>Skills &amp; Abilities:</b></li><li>Exceptional ability to analyze various types of geospatial data and produce professional maps and reports.</li><li>Strong analytical and problem-solving skills with a focus on data accuracy.</li><li>Excellent communication skills to present complex findings clearly to non-technical stakeholders.</li></ul><p>Job Type: Contract<br/>Contract length: 12 months</p>

GIS and Data Specialist (Information Governance Support)

<div><h3 class="jobSectionHeader"><b>Job Information</b></h3>
<ul><div><p>Date Opened</p>
<div>08/25/2025
</div></div><div><p>Job Type</p>
<div>Full time
</div></div><div><p>Industry</p>
<div>Retail
</div></div><div><p>Work Experience</p>
<div>Minimum 3&ndash;5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
</div></div><div><p>City</p>
<div>Muscat
</div></div><div><p>State/Province</p>
<div>Masqat
</div></div><div><p>Country</p>
<div>Sultanate of Oman
</div></div><div><p>Zip/Postal Code</p>
<div>0000</div></div></ul></div>
<br><div>The Personal Assistant (PA) to the CEO provides high-level administrative support to ensure the smooth operation of the CEO&rsquo;s office. This role involves managing schedules, coordinating meetings, handling confidential information, preparing reports, and serving as a primary point of contact for internal and external stakeholders.<p><b><br>
Key Responsibilities:</b></p><p><b><br>
1. Administrative Support</b></p><p><br>
o Manage and maintain the CEO&rsquo;s calendar, appointments, and travel arrangements.</p><p><br>
o Prepare correspondence, reports, and presentations on behalf of the CEO.</p><p><br>
o Handle incoming and outgoing communications (emails, calls, letters).</p><p><b><br>
2. Meeting Coordination</b></p><p><br>
o Schedule and organize meetings, conferences, and board sessions.</p><p><br>
o Prepare agendas, meeting minutes, and follow-up on action items.</p><p><b><br>
3. Information Management</b></p><p><br>
o Maintain accurate and up-to-date records and filing systems.</p><p><br>
o Handle sensitive and confidential information with discretion.</p><p><b><br>
4. Project Assistance</b></p><p><br>
o Support the CEO in strategic initiatives and special projects.</p><p><br>
o Conduct research and compile data for decision-making.</p><p><b><br>
5. Stakeholder Liaison</b></p><p><br>
o Act as a point of contact between the CEO and internal teams or external partners.</p><p><br>
o Maintain professional relationships with clients, partners, and board members.</p><p><b><br>
6. Travel and Event Management</b></p><p><br>
o Organize domestic and international travel arrangements.</p><p><br>
o Coordinate company events or CEO-related functions.</p><br>
<div></div><br>
<br>
<h3 class="jobSectionHeader"><b>Requirements</b></h3><p><b>
Education:</b></p><p><br>
o Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field.</p><p><br>
o MBA or equivalent is an advantage but not mandatory.</p><div><b><br>
Experience:</b></div><p><br>
o Minimum 3&ndash;5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.</p><p><br>
o Experience supporting C-level executives preferred.</p><div><b><br>
Technical Skills:</b></div><p><br>
o Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</p><p><br>
o Familiarity with project management and scheduling tools (e.g., Trello, Asana, Google Workspace).</p><p><b><br>
Core Competencies:</b></p><p><br>
o Excellent verbal and written communication skills.</p><p><br>
o Strong organizational and time management abilities.</p><p><br>
o Ability to prioritize tasks and work under pressure in a fast-paced environment.</p><p><br>
o High degree of professionalism, integrity, and discretion.</p><p><br>
o Strong interpersonal skills and problem-solving ability.</p><p><b><br>
Other Requirements:</b></p><p><br>
o Flexibility to travel or work outside regular hours if required.</p><p><br>
o Multitasking capability and adaptability in dynamic environments.</p></div><div></div>

Personal Assistant - CEO

<p><b>Job Summary</b></p><p>Tadafur is seeking a dedicated and experienced <b>Cybersecurity Specialist</b> , You will be responsible for ensuring the confidentiality, integrity, and availability of our systems through active threat analysis, policy management, and compliance adherence. If you have a solid foundation in cybersecurity fundamentals and compliance standards like <b>NIST</b>, <b>ISO 27001</b>, <b>HIPAA</b>, and <b>GDPR</b>, we encourage you to apply.</p><p><b>Key Responsibilities</b></p><p>The Cybersecurity Specialist will focus on the following core areas:</p><ul><li>Monitor security events and analyze alerts according to approved systems.</li><li>Study incidents and analyze breaches or suspected intrusions, preparing detailed cybersecurity incident reports.</li><li>Conduct risk analysis and threat assessments to identify and prepare risk points for enhanced data protection.</li></ul><p><b>Vulnerability Management &amp; Testing:</b></p><ul><li>Conduct <b>penetration tests</b> and review internal system settings for cybersecurity compliance.</li><li>Identify security vulnerabilities and develop implementation plans to address them.</li><li>Prepare specialized technical reports and providing recommendations to improve security performance.</li><li><b>Policy &amp; Compliance:</b></li><li>Prepare and maintain cybersecurity policies and procedures in line with approved standards (e.g., <b>NIST, ISO 27001</b>).</li><li>Ensure compliance with all applicable policies and laws, including <b>HIPAA</b> and <b>GDPR</b>.</li><li>Prepare and submit reports regarding security recommendations and compliance.</li><li>Prepare periodic cybersecurity audit reports and conduct security audits.</li><li><b>Infrastructure Management:</b></li><li>Monitor and manage cybersecurity certificates and encryption technologies, such as <b>SSL</b>.</li><li>Ensure that <b>VPN</b> communication channels are secure.</li><li>Monitor the security of users&rsquo; access to systems and networks.</li></ul><p><b>Required Qualifications</b></p><ul><li><b>Education:</b> Bachelor&rsquo;s degree in Computer Science or Information Security, or equivalent practical experience.</li></ul><p><b>Knowledge Base:</b></p><ul><li>Strong understanding of <b>cybersecurity fundamentals and concepts</b>.</li><li>Knowledge of cybersecurity standards such as <b>NIST</b> and <b>ISO 27001</b>.</li><li>Knowledge of <b>encryption technologies</b> (e.g., SSL) and <b>VPN</b> security communication methods.</li><li>Knowledge of compliance standards such as <b>HIPAA</b> and <b>GDPR</b>.</li></ul><p><b>Technical Skills:</b></p><ul><li>Ability to analyze threats and evaluate vulnerabilities.</li><li>Experience conducting <b>penetration tests</b> and preparing risk assessments.</li><li>Experience preparing security audits.</li></ul><p><b>Soft Skills:</b></p><ul><li>Good communication and teamwork skills.</li><li>Ability to prepare clear technical reports and recommendations.</li></ul><p>Job Type: Contract<br/>Contract length: 12 months</p>

Information Security Specialist / Security Analyst

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