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Qatar Airways

<div><div><div><div><div><div><div><div>Job title
</div><div>Administration Coordinator
</div></div><div><div>Ref #
</div><div>226192
</div></div><div><div>Location
</div><div>Qatar - Doha
</div></div><div><div>Job family
</div><div>Corporate &amp; Commercial
</div></div><div><div><ul><li>Closing date: 17-Sep-2025</li></ul> 
</div></div></div></div></div><div><div><div><div><div>About the role:
Qatar Airways are pleased to announce an incredibly exciting opportunity to join our Group Risk, Safety &amp; Security (GRS&amp;S) team as an Administration Coordinator to be based in Doha, Qatar.
As an Administration Coordinator, you will responsible for providing administration support for the smooth functioning of the department on a daily basis and perform secretarial duties, which require handling of confidential and sensitive information. In this role, you will also represent the department through the management of correspondence, telephone and personal contacts as well as undertaking projects as directed by the line manager in order to support departmental initiatives.
Specific responsibilities for the role include:<ul><li>
Perform various administrative duties to support requirements and maintain the department's functions smoothly on a daily basis. Handle a wide variety of situations and tasks involving the administrative function of the office. Tactfully handle enquiries and/or refer to appropriate personnel/department.</li><li>
Manage, coordinate, and maintain a calendar of appointments, travel arrangements, and communication records (documents, faxes, mail) to meet the requirements of the line manager, to record, filter, disseminate, and communicate all incoming and outgoing matters.</li><li>
Provide business documentation support, including minutes of meetings, report writing, presentation creation, spreadsheet preparation, and distribution of such materials. Compile reports as directed and ensure that all files are complete and properly maintained.</li><li>
Independently manage multiple tasks and assigned projects such as raising Purchase Orders, Purchase Requests, etc., whilst respecting the deadlines and simultaneously ensuring the integrity of all information and data.</li><li>
Support the department with data entry and database management.</li><li>
Prepare departmental staff duty travel logistics (tickets, hotels and visas), to assist with the timely completion of the audit schedule.</li><li>
Organize required office equipment for new and existing staff, arrange departmental events, meetings, or training sessions, including logistics and materials preparation.</li><li>
Establish a confidential filing system for all correspondence generated to and from the Compliance Monitoring - Operations Department, categorizes and maintains industry manuals, sensitive correspondence and other source material.</li><li>
Promote high standards of corporate values through correspondence, telephone and personal contact.</li></ul>
Be part of an extraordinary story 
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You&rsquo;ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what&rsquo;s never been done before. 
Together, everything is possible.
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader">Qualifications
</h3></div></div><div><div><div><div>About you
The successful candidate will have the following skills and qualifications:<ul><li>
High School qualifications or equivalent with a minimum of 3 year of job-related experience.</li><li>
Proven experience as an administrative assistant or in a similar role.</li><li>
Prior experience in an office setting is preferred, preferably in administrative support.</li><li>
Familiarity with ERP-related software and e-filing systems.</li><li>
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.</li><li>
Understanding of the importance of handling sensitive information with discretion.</li><li>
Ability to priorities tasks and manage multiple responsibilities efficiently.</li><li>
Strong organizational skills with the ability to multitask and prioritize effectively.</li><li>
Attention to detail and problem-solving abilities.</li><li>
Excellent verbal and written communication skills.</li></ul>
About Qatar Airways Group 
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We&rsquo;ve grown fast, broken records and set trends that others follow. We don&rsquo;t slow down by the fear of failure. Instead, we dare to achieve what&rsquo;s never been done before. So, whether you&rsquo;re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.
How to apply 
If you&rsquo;re ready to join a progressive team and have a challenging and rewarding career, then apply now by uploading your CV and completing our quick application form. 
</div></div><div></div><div><div> 
<div>About Qatar Airways Group
</div> 
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We&rsquo;ve grown fast, broken records and set trends that others follow. We don&rsquo;t slow down by the fear of failure. Instead, we dare to achieve what&rsquo;s never been done before. 
 
So whether you&rsquo;re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community. 
</div></div><div><div>https://aa115.taleo.net/careersection/QA_External_CS/jobapply.ftl?lang=en&amp;job=226192</div></div></div></div></div></div></div></div>

Administration Coordinator

ENERGYX

Reporting to: Head of Global Operations Department: Global Operations Team, of the Management Division, of the Administration Group Location: Doha, Qatar (Prestigious location with top quality accommodations) Salary: Monthly QAR 1,500 &ndash; QAR 2,000 (US$ 410 &ndash; US$ 550) Employment Type: Full-time (Live-in or Live-out) Starting Date: Early September 2025 Visa: Complete visa sponsorship provided Preferred Candidate Ethnicity: Female, preferably AsianA rare opportunity to grow professionally beyond a typical maid roleAbout the Company We are a unique, world-class company from South Korea with highly innovative artificial intelligence (AI) technologies&mdash;now rapidly expanding into Qatar. With proven leadership in South Korea and backed by top-tier world-class corporate shareholders, we are establishing Qatar as a key base.You will be working directly with the company&rsquo;s chief executive leadership&mdash;top-tier world-class intelligent and international talents&mdash;at both a private residence and an executive office.This is a rare opportunity to step into a role that goes far beyond traditional housekeeping or maid work. You will be supporting one of the most dynamic work environments and working closely with respected international professionals and masterminds.Job Description We are hiring an Administrative Support Staff / Office Manager to take care of day-to-day organizing, cooking, cleaning, and admin support work at a small private residence and an executive office. The role includes full upkeep of both spaces and basic assistance in daily routines. This includes:<ul><li>Daily cleaning, tidying, and organization of all rooms and spaces</li><li>Laundry, ironing, and wardrobe management</li><li>Cooking or meal preparation, managing groceries, inventory, and light errands</li><li>Ensuring the home and office are always spotless, organized, and ready for guests or work</li><li>Serving light refreshments or supporting meetings as needed</li><li>Handling deliveries or supervising occasional maintenance visits</li><li>May be assigned additional corporate administrative duties based on demonstrated proficiency in basic English communication and computer skills.</li></ul>This is a discreet, high-trust position where precision, cleanliness, and dedication are essential.Requirements<ul><li>Previous experience as a maid, cleaner, or housekeeper</li><li>High personal standards for cleanliness, reliability, and discretion</li><li>Hardworking, detail-focused, and perfectionist personality</li><li>Earnest character with respectful, conservative values</li><li>English communication skills (basic conversational level or higher)</li></ul>Preferred (but not required)<ul><li>Female candidate, preferably Asian</li><li>Holds a driver&rsquo;s license</li><li>Basic computer skills (e.g., email, internet browsing, Microsoft Office tools)</li><li>Ability to prepare both Asian and Western meals</li></ul>What We Offer<ul><li>Monthly salary of QAR 1,500 &ndash; QAR 2,000 (US$ 410 &ndash; US$ 550), depending on experience</li><li>Complete visa sponsorship provided</li><li>Full coverage of basic insurance needs</li><li>Annual round-trip airfare to home country for vacation</li><li>Option for live-in or live-out arrangement</li><li>A rare opportunity to grow professionally beyond a typical maid role</li><li>Exposure to high standards, global leadership, and trusted responsibilities</li><li>Stable, long-term opportunity in a safe and respectful work environment</li></ul>To Apply No CV required. To apply, please send a simple confirmation note to hr@energyx.co.kr stating which of the above requirements and preferred qualifications you meet. Shortlisted candidates will be contacted for interviews.This is not a role for just anyone&mdash;it is for someone who is serious about leveling up her career, ready to work hard, and who takes pride in doing every task perfectly.Job Type: Full-timePay: QAR1,500.00 - QAR2,000.00 per month

Administration Support Staff / Office Manager (House & Office Support)

Olivera Landscape 

Position: Admin Assistant (Female) Location: Doha, Qatar Employment Type: Full-timeJob Responsibilities:&middot; Provide administrative support to management and staff.&middot; Handle phone calls, emails, and correspondence professionally.&middot; Maintain office records, files, and documentation.&middot; Prepare reports, letters, and presentations as needed.&middot; Assist in scheduling meetings, appointments, and travel arrangements.&middot; Coordinate with internal departments to ensure smooth office operations.&middot; Manage office supplies and general administrative tasks.Requirements:&middot; Female candidates only.&middot; Valid QID with transferable visa (mandatory).&middot; Bachelor&rsquo;s degree or diploma in Business Administration or related field preferred.&middot; Minimum 4-5 years of experience in administrative/secretarial role.&middot; Proficient in MS Office (Word, Excel, PowerPoint, Outlook).&middot; Strong communication and organizational skills.&middot; Ability to multitask and work under pressure.&middot; Presentable, professional, and positive attitude.How to Apply: Send your updated CV gir.basnet_hr@oliveraqa.com WhatsApp +97455573043, mentioning &ldquo;Application &ndash; Admin Assistant (Female)&rdquo; in the subject line.Job Type: Full-timePay: QAR4,000.00 - QAR4,500.00 per monthApplication Question(s):<ul><li>How many years you have experience in Landscape industry?</li><li>How soon you can join?</li><li>How much your expected salary?</li></ul>

ADMIN ASSISTANT FEMALE

University of Doha for Science & Technology

<div>
 
 Overview
 
 
 
 University of Doha for Science and Technology (UDST) was officially established by the Emiri Decision No13 of 2022, and it is the first national university specializing in academic applied, technical, and professional education in the State of Qatar. UDST has over 70 bachelor's and master's degree programs, diplomas, and certificates. The university houses 5 colleges: The College of Business, the College of Computing and Information Technology, the College of Engineering and Technology, the College of Health Sciences, and the College of General Education, in addition to specialized training centers for individuals and companies. UDST is recognized for its student-centered learning and state-of-the-art facilities. Its world-renowned faculty and researchers work on developing the students&rsquo; skills and help raise well-equipped graduates who proudly serve different sectors of the economy and contribute to achieving human, social, and economic development goals nationally and internationally.
 
 
 With more than 700 staff and over 8,000 students, UDST is the destination of choice for applied and experiential learning. The University is recognized for its student-centered learning and state-of-the-art facilities. Our faculty are committed to delivering pedagogically-sound learning experiences that incorporate innovative learning technologies. Our aim is to enhance students&rsquo; skills and help develop talented graduates who can effectively contribute to a knowledge-based economy and make Qatar&rsquo;s National Vision 2030 a reality.
 
 
 
 Responsibilities
 
 
 
 This position requires a proactive and organized individual who can provide administrative and office support to the overall team to facilitate day-to-day operations smoothly and efficiently.
 
 
 The successful candidate will understand and adhere to the Values, Mission and Vision of UDST and provide administrative and secretarial support.
 
 
 The successful candidate will serve as a primary point of direct administrative contact and liaison with other offices, individuals, external institutions and agencies on a range of issues; utilize knowledge and understanding of underlying operational issues to assist in administrative problem solving.
 
 
 The successful candidate will provide support for associated activities that includes managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors and dealing with administrative problems/inquiries as appropriate.
 
 
 The incumbent will organize and facilitate meetings, conferences, and special events as requested; schedule and coordinate date and time, venue, attendance, agenda and facilities, take minutes/notes and provide administrative support along with follow-up on matters arising from meetings.
 
 
 The successful candidate will establish and maintain files/records; gather, enter, and/or update data to maintain records, files and database, as appropriate in addition to being responsible for the administration, security, confidentiality, and retention of office files.
 
 
 The successful candidate will create, compose, and edit technical and/or administrative correspondence and documentation; prepare a variety of technical, statistical, financial and narrative report, letter, memo, and other written correspondence and screen/evaluate incoming and outgoing correspondence and prepare response as appropriate.
 
 
 The incumbent will serve as front desk receptionist/admin assistant during meal breaks, rest periods, and at other times when needed.
 
 
 The successful candidate will assist in the coordination, control, and completion of special projects; prepare presentations, assist other administrative assistants and perform assigned tasks specific to the respective Business Unit.
 
 
 The successful candidate will serve as an integral component in staff, faculty and student activities as directed by the line manager.
 
 
 The incumbent will enhance professional growth and development through participation in educational programs, current literature, in-service meetings and workshops.
 
 
 
 Qualifications
 
 
 
 
 Education and Certifications:
 
 
 
 Diploma is required in Administration Management or related field is required
 
 
 
 Experience:
 
 
 
 
 Minimum 3 Years Of Experience In Administrative Support Preferred.
 
 
 
 
 Language:
 
 
 
 Fluency in written and spoken English language required
 
 
 Fluency in written and spoken Arabic language required
 
 
 
 Other Required Skills:
 
 
 
 Highly organized and detail-oriented individual with analytical thinking and problem-solving skills. An expert in written/verbal correspondence along with excellent time management preferred. Adaptable, maintaining confidentiality and service excellence should be the strong attributes.
</div>

Temp Administrative Assistant

Moka & Co.

Job Title: Female Administrative Assistant Location: Doha, Qatar Job Type: Full-TimeAbout Us:We are a leading company specializing in coffee and ice cream ingredients distribution, dedicated to delivering the finest products and exceptional service to our clients. We are currently seeking a motivated and skilled Female Administrative Assistant to join our dynamic team in Doha.Job Responsibilities:<ul><li>Provide administrative support to ensure efficient operation of the office.</li><li>Handle by phone calls from clients and respond to inquiries professionally.</li><li>Prepare and manage quotations for clients by phone/written and coordinate with the sales team.</li><li>Assist with ordering processes by coordinating with suppliers.</li><li>Maintain accurate stock records</li><li>Perform regular inventory checks to ensure data accuracy and stock availability.</li><li>Generate and manage invoices, reports, and documentation to support the sales process.</li><li>Organize and maintain office filing systems, ensuring confidentiality and efficiency.</li><li>Support the team in streamlining office procedures and improving overall workflow.</li></ul>Requirements:<ul><li>Proven work experience as an Administrative Assistant.</li><li>Proven minimum of 4 years of experience in a related field.</li><li>Knowledge and hands-on experience in handling the following areas:</li></ul>- Quotations preparation and client communication- Ordering and supplier coordination- Stock record management- Inventory control and reporting<ul><li>Proficiency in MS Office applications and familiarity with office equipment.</li><li>Strong organizational skills with attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Ability to multitask and manage time effectively.</li><li>Arabic speaking is a plus.</li><li>Residency in Doha is mandatory; candidates must be available to join upon request.</li></ul>If you meet the above qualifications and are interested in joining our team, please submit your updated CV to admin@mokadoha.com. Be sure to specify your salary expectation in your application.Job Type: Full-timeApplication Question(s):<ul><li>Can you join immediately?</li></ul>Experience:<ul><li>Admin Assistant: 4 years (Required)</li><li>Inventory Management: 1 year (Required)</li></ul>Expected Start Date: 01/10/2025

Admin Assistant

Gulf Overseas HR Consultancy

We are seeking a highly organized and detail-oriented Administrative Assistant with a background in Chemistry to support our scientific and operational teams. The successful candidate will provide comprehensive administrative support in a laboratory or technical setting, ensuring smooth daily operations and effective coordination between departments.Key Responsibilities:<ul><li>Provide day-to-day administrative support to lab and office staff</li><li>Organize and maintain records of laboratory data, chemical inventories, MSDS, and safety documentation</li><li>Prepare and format technical documents, lab reports, and correspondence</li><li>Manage procurement and inventory of laboratory supplies, chemicals, and equipment</li><li>Coordinate meetings, manage calendars, and arrange travel logistics as needed</li><li>Assist in maintaining compliance with safety and regulatory standards (e.g., GHS, OSHA, local regulations)</li><li>Maintain digital and physical filing systems for laboratory and administrative documents</li><li>Support communication between scientific and administrative teams</li><li>Perform general clerical duties such as answering phone calls, responding to emails, and managing documentation</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree or diploma in Chemistry or a related scientific discipline</li><li>Minimum 1 year of experience in an administrative or clerical role (preferably in a scientific or technical environment)</li><li>Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)</li><li>Strong understanding of laboratory terminology and chemical safety procedures</li><li>Excellent communication and interpersonal skills</li><li>Strong organizational and multitasking abilities</li><li>High level of professionalism and confidentiality</li></ul>Preferred Skills:<ul><li>Experience working in a lab or research environment</li><li>Familiarity with chemical inventory systems or LIMS (Laboratory Information Management Systems)</li><li>Knowledge of local and international laboratory safety standards</li></ul>Job Type: Full-timePay: QAR2,500.00 - QAR2,800.00 per month

Administrative Assistant(Female)

Mission Technologies, a division of HII

<div>
 Requisition Number: 24697
 
 
 Required Travel: 0 - 10%
 
 
 Employment Type: Full Time/Salaried/Exempt
 
 
 Anticipated Salary Range: $61,116.00 - $85,000.00
 
 
 Security Clearance: TS/SCI
 
 
 Level of Experience: Mid HI
 
 
 This opportunity resides with
 
 All-Domain Operations (ADO)
 
 , a business group within HII&rsquo;s Mission Technologies division. All-Domain Operations comprises multi-domain operations, platforms and logistics, and intelligence operations.
 
 
 HII designs, develops, integrates and manages the sensors, systems and other assets necessary to support integrated ISR operations and accelerated decision-making. With data fusion and mission management capabilities for the Department of Defense, the combatant commands and the intelligence community, HII advances the mission around the globe.
 
 
 
 Meet HII&rsquo;s Mission Technologies Division
 
 
 
 Our team of more than 7,000 professionals worldwide delivers all-domain expertise and advanced technologies in service of mission partners across the globe. Mission Technologies is leading the next evolution of national defense &ndash; the data evolution - by accelerating a breadth of national security solutions for government and commercial customers. Our capabilities range from C5ISR, AI and Big Data, cyber operations and synthetic training environments to fleet sustainment, environmental remediation and the largest family of unmanned underwater vehicles in every class. Find the role that&rsquo;s right for you. Apply today. We look forward to meeting you.
 
 
 To learn more about Mission Technologies, click here for a short video: https://vimeo.com/732533072
 
 
 
 Summary
 
 
 
 HII-Mission Technolgoies is seeking a Executive Administrative Specialist to deliver high-impact support to senior leadership and staff at Al Udeid Air Base, Qatar. This role requires coordination across internal and external stakeholders, up to the Top Secret/SCI level, ensuring efficient task execution, seamless communication, and alignment of strategic priorities. The specialist will manage critical administrative workflows, facilitate operational readiness for high-level engagements, and maintain compliance within secure environments.
 
 
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Coordinate meetings, schedules, and task execution among SPACECENT leadership, external agencies, and classified networks.
 </li>
 <li>
 Track task progress using the Task Management Tool (TMT) on NIPRnet and SIPRnet.
 </li>
 <li>
 Prepare, edit, and manage high-level correspondence, presentations, and infographics.
 </li>
 <li>
 Administer executive calendars, organize secure meetings, and manage security clearance logistics.
 </li>
 <li>
 Maintain accurate databases and SharePoint lists for accessibility and reporting.
 </li>
 <li>
 Support processing of awards, decorations, and evaluations.
 </li>
 <li>
 Evaluate and enhance administrative processes through quality assurance and procedure optimization.
 </li>
 <li>
 Serve as liaison for SPACECENT and partner organizations to ensure continuity of administrative operations.
 </li>
 <li>
 Advise leadership on administrative best practices and respond promptly to government inquiries.
 </li>
 <li>
 Attend in-person and virtual meetings with short notice and assist with off-site coordination.
 </li>
 <li>
 Prepare weekly reports, calendars, and visual task trackers using Microsoft Office Suite.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 3 years relevant experience with Bachelors in related field; 1 year relevant experience with Masters in related field; or High School Diploma or equivalent and 7 years relevant experience.
 </li>
 <li>
 4+ years of senior-level administrative support experience.
 </li>
 <li>
 Hands-on experience using Task Management Tools (TMT).
 </li>
 <li>
 High proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, Access, and SharePoint).
 </li>
 <li>
 Ability to perform duties independently with precision and efficiency.
 </li>
 <li>
 Clearance: Must posses and maintain a Top Secret with SCI elgibility.
 </li>
 <li>
 Valid driver&rsquo;s license required to operate mission vehicles.
 
 
 </li>
 </ul>
 
 Preferred: Bonus Points For...
 
 
 
 <ul>
 <li>
 Proven discretion and experience supporting senior leadership (e.g., general/flag officers, senior executives).
 </li>
 <li>
 Strong written and verbal communication skills; capable of engaging stakeholders at all levels.
 </li>
 <li>
 Expertise in handling sensitive communications within classified environments.
 </li>
 <li>
 Strong organizational and multitasking abilities under time constraints and minimal supervision.
 </li>
 <li>
 Exceptional customer service and stakeholder coordination skills.
 </li>
 <li>
 Previously supported O-6 leadership.
 </li>
 <li>
 Prior military service.
 
 
 </li>
 </ul>
 
 Physical Requirements
 
 
 
 Job performance will normally require only minor lifting and carrying of boxes of records or equipment.
 
 
 HII is more than a job - it&rsquo;s an opportunity to build a new future. We offer competitive benefits such as best-in-class medical, dental and vision plan choices; wellness resources; employee assistance programs; Savings Plan Options (401(k)); financial planning tools, life insurance; employee discounts; paid holidays and paid time off; tuition reimbursement; as well as early childhood and post-secondary education scholarships. Bonus/other non-recurrent compensation is occasionally offered for qualified positions, and if applicable to this role will be addressed by the recruiter at the screening phase of application.
 
 
 
 Why HII
 
 
 
 We build the world&rsquo;s most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. Our workforce includes skilled tradespeople; artificial intelligence, machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals.
 
 
 Recognized as one of America&rsquo;s top large company employers, we are a values and ethics driven organization that puts people&rsquo;s safety and well-being first. Regardless of your role or where you serve, at HII, you&rsquo;ll find a supportive and welcoming environment, competitive benefits, and valuable educational and training programs for continual career growth at every stage of your career.
 
 
 
 Together we are working to ensure a future where everyone can be free and thrive.
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law.
 
 
 
 Do You Need Assistance?
 
 
 
 If you need a reasonable accommodation for any part of the employment process, please send an e-mail to
 
 buildyourcareer@hii-co.com
 
 and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this email address. Additionally, you may also call
 
 1-844-849-8463
 
 for assistance. Press #3 for HII Mission Technologies.
 
 
</div>

Executive Administrative Specialist (Administration Generalist 2) - 24697

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