admin assistant

administrative assistant

assistant secretary

executive secretary

office assistant

executive assistant

MEEZA QSTP

<div>
 
 
 Functional Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the Chief Financial Officer, including scheduling meetings, managing calendars and coordinating travel arrangements.
 </li>
 <li>
 Maintain and follow up on Finance&rsquo;s to do list tracker.
 </li>
 <li>
 Manage MEEZA&rsquo;s unfunded credit facility, ensuring that the facility being used is always tracked and reconciled to underlying data. Ensure all bank guarantees are prepared on time and accurately.
 </li>
 <li>
 Support the AR and revenue team on collections and Billing 360. Ensure all SO&rsquo;s in Billing 360 have the appropriate supporting documentation and follow up as required.
 </li>
 <li>
 Prepare and edit correspondence, reports and presentations for internal and external stakeholders, ensuring accuracy, clarity and adherence to company standards.
 </li>
 <li>
 Act as a primary point of contact for internal and external inquiries, screening and directing phone calls and emails and providing timely and professional responses.
 </li>
 <li>
 Maintain confidential and sensitive information with the utmost discretion and professionalism, handling sensitive documents and communications in a secure manner.
 </li>
 <li>
 Assist in the preparation and coordination of board meetings, executive meetings and other finance meetings, including agenda development, document preparation and logistics.
 </li>
 <li>
 Conduct research and gather information to support decision-making and project planning, compiling data and preparing reports as needed.
 </li>
 <li>
 Collaborate with cross-functional teams and departments, facilitating communication and ensuring smooth coordination of activities and initiatives.
 </li>
 <li>
 Manage and prioritize multiple tasks and responsibilities, proactively identifying and addressing potential issues or conflicts to support efficient workflow and time management.
 </li>
 <li>
 Design, organize, and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease.
 </li>
 <li>
 Coordinate the receipt and compilation of information necessary for the production of regular activity and progress reports.
 </li>
 <li>
 Arrange for or personally perform the basic translation of incoming / outgoing correspondence into English/Arabic and vice versa.
 </li>
 <li>
 Oversee ICFOR management testing and ensure testing is completed on time. Review remediation log and follow up as required.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements:
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 5+ years of experience as an Executive Assistant to a C-Level executive for a listed company.
 </li>
 <li>
 2+ years working in a Finance Operations Team.
 </li>
 </ul>
 
 
 
 
 
 Academic &amp; Professional Qualifications
 
 
 <ul>
 <li>
 Diploma/Bachelor's degree in Public Administration or equivalent preferred.
 </li>
 </ul>
 
 
 
 
 
 Skills and Requirements
 
 
 <ul>
 <li>
 High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, etc.
 </li>
 <li>
 Professional level verbal and written communications skills (English and Arabic preferred).
 </li>
 <li>
 Computer literate on all MS Office applications with high-speed typing abilities.
 </li>
 <li>
 Ability to remain organized and meet deadlines in a fast-paced, quickly changing environment.
 </li>
 </ul>
</div>

Finance Executive Assistant

UCC Holding

<div>
 
 
 Job Description:
 
 
 
 We are seeking a highly organized and proactive Executive Personal Assistant to support our executive team. The ideal candidate will manage schedules, coordinate meetings, handle communications, and assist with daily administrative tasks to ensure smooth operations. Strong communication skills, discretion, and the ability to multitask in a fast-paced environment are essential.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage executive calendars and appointments
 </li>
 <li>
 Coordinate travel arrangements and itineraries
 </li>
 <li>
 Handle confidential correspondence and communications
 </li>
 <li>
 Prepare reports, presentations, and documents
 </li>
 <li>
 Liaise with internal teams and external partners
 </li>
 <li>
 Anticipate executive needs and provide proactive support
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Min 4+ years of experience as a personal or executive assistant
 </li>
 <li>
 Excellent organizational and time management skills
 </li>
 <li>
 Strong written and verbal communication
 </li>
 <li>
 Discretion and confidentiality
 </li>
 <li>
 Proficient with MS Office and scheduling tools
 </li>
 <li>
 Arabic language skills preferred but not required
 </li>
 </ul>
 
 
</div>

Executive Personal Assistant

GovCIO

<div>Overview:
<div>
GovCIO is currently hiring an Executive Administrator Assistant to support the SOJTF-C Commanding General, Deputy Commander, the Chief of Staff, and Command Sergeant Major. This position is located in Doha, Qatar, and will be an on-site position.</div>
Responsibilities:
<ul><li>Serves as the Executive Assistant to the Chief of Staff for the Command Group and provides executive support to the Commanding General, Deputy Commander, the Chief of Staff, and Command Sergeant Major.</li><li>
Facilitates coordination, communication, planning and execution across the area of responsibility and special staff.</li><li>
Synchronizes the Command Group and advises the staff and subordinate units on administrative procedures for Command Group correspondence and ensures its accuracy and timeliness.</li><li>
Maintains a positive rapport and facilitates communication between higher, adjacent, and subordinate units, as well as assisting these commands in interactions with the Command Group.</li><li>
Provides the Commanding Generals Aide with administrative support for a deployed C2 Advising Structure.</li><li>
Prepares correspondence, routes memorandums, and maintains personnel records.</li><li>
Coordinates requests for evaluations, and monitors requests for personnel actions, information management, orders for temporary duty and travel, personnel processing, personnel security clearances, process recommendations for awards and decorations and initiates actions for passport &amp; visas.</li><li>
Receives and processes higher headquarters and other unit/organization requests to visit the Command and/or staff.</li><li>
Plans and executes all aspects of visits to include coordination across staff functions, and with other co-located commands, in order to ensure visitor&rsquo;s objectives are met. Shall remain flexible to assist as mission dictates.</li><li>
Duties do include living in a combat zone under austere conditions.</li></ul>
Qualifications:

Required Skills and Experience<ul><li>
High school diploma with 6-9 yrs experience</li><li>
Clearance Level: Top Secret/SCI c</li><li>
Applicants must possess ten years of executive support experience OR four years of education above the high school level OR equivalent combinations of education and experience. Experience as an executive assistant at a O-6 Command or higher</li><li>
Must be able to qualify for a Government Purchase Card for the purpose of procuring own travel requirements in support of government-directed travel</li><li>
Possess a current and active U.S. Passport</li><li>
Possess a current and active U.S. Driver's License</li><li>
Must have the ability to wear personal protective equipment, including a protective mask, ballistic helmet, body armor, and chemical/biological protective garments</li><li>
Must be medically/physically fit for deployment with U.S. Military Forces Outside the Continental United States (OCONUS) under the provisions of USCENTCOM Medical</li><li>
Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.</li><li>
Able to accept a written assignment and produce releasable work within prescribed deadlines.</li><li>
Communicating in cross-cultural and multi-cultural environments both in written and oral formats</li></ul><div> 
Preferred Skills and Experience</div><ul><li>
Experience supporting HUMINT operations</li><li>
Experience supporting U.S. Military Special Operations</li></ul>
Company Overview:
<div>
GovCIO is a team of transformers-people who are passionate about transforming government IT. Every day, we make a positive impact by delivering innovative IT services and solutions that improve how government agencies operate and serve our citizens. 
 
But we can't do it alone. We need great people to help us do great things - for our customers, our culture, and our ability to attract other great people. We are changing the face of government IT and building a workforce that fuels this mission. Are you ready to be a transformer?</div><div></div><div> 
What You Can Expect</div><div></div><div> 
Interview &amp; Hiring Process</div><div>
If you are selected to move forward through the process, here&rsquo;s what you can expect:</div><ul><li>
During the Interview Process</li><li><ul><li>
Virtual video interview conducted via video with the hiring manager and/or team</li><li>
Camera must be on</li><li>
A valid photo ID must be presented during each interview</li></ul></li></ul><ul><li>
During the Hiring Process</li><li><ul><li>
Enhanced Biometrics ID verification screening</li><li>
Background check, to include:</li><li><ul><li>
Criminal history (past 7 years)</li><li>
Verification of your highest level of education</li><li>
Verification of your employment history (past 7 years), based on information provided in your application</li></ul></li></ul></li></ul><div>
Employee Perks</div><div>
At GovCIO, we consistently hear that meaningful work and a collaborative team environment are two of the top reasons our employees enjoy working here. In addition, our employees have access to a range of perks and benefits to support their personal and professional well-being, beyond the standard company offered health benefits, including:</div><ul><li>
Employee Assistance Program (EAP)</li><li>
Corporate Discounts</li><li>
Learning &amp; Development platform, to include certification preparation content</li><li>
Training, Education and Certification Assistance*</li><li>
Referral Bonus Program</li><li>
Internal Mobility Program</li><li>
Pet Insurance</li><li>
Flexible Work Environment</li><li>Available to full-time employees</li></ul><div></div><div> 
Our employees&rsquo; unique talents and contributions are the driving force behind our success in supporting our customers, which ultimately fuels the success of our company. Join us and be a part of a culture that invests in its people and prioritizes continuous enhancement of the employee experience.</div><div></div><div> 
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, disability, or status as a protected veteran. EOE, including disability/vets.</div><div></div><div> 
Posted Pay Range</div><div>
The posted pay range, if referenced, reflects the range expected for this position at the commencement of employment, however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, education, experience, and internal equity. The total compensation package for this position may also include other compensation elements, to be discussed during the hiring process. If hired, employee will be in an &ldquo;at-will position&rdquo; and the GovCIO reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, GovCIO or individual department/team performance, and market factors.</div>
Posted Salary Range: USD $70,000.00 - USD $75,000.00 /Yr.</div>

Executive Administrator Assistant

Volume FNB Management

Job Purpose:To provide high-level executive, administrative, and strategic support to the Managing Director (MD), ensuring smooth management of day-to-day operations, efficient coordination with internal and external stakeholders, and professional handling of confidential matters.Key Responsibilities:Executive Support<ul><li>Manage the MD&rsquo;s daily schedule, appointments, meetings, and travel arrangements with efficiency and confidentiality.</li><li>Screen, prioritize, and manage all communications (emails, calls, correspondence) directed to the MD&rsquo;s office.</li><li>Draft, review, and prepare confidential documents, letters, reports, and presentations.</li><li>Coordinate executive meetings, prepare agendas, record accurate minutes, and follow up on key action items.</li><li>Maintain an updated filing system (digital and physical) for sensitive and strategic documents.</li></ul>Administrative &amp; Strategic Coordination<ul><li>Support the MD in planning, decision-making, and implementation of strategic initiatives.</li><li>Liaise with senior management, department heads, clients, and external partners on behalf of the MD.</li><li>Track and monitor ongoing projects, reports, and deliverables to ensure deadlines are met.</li><li>Handle confidential business and personnel information with the utmost discretion.</li><li>Prepare executive summaries, briefs, and reports as required.</li></ul>Office &amp; Communication Management<ul><li>Ensure the MD&rsquo;s office operates with professionalism, efficiency, and confidentiality.</li><li>Organize corporate events, business meetings, and VIP visits when required.</li><li>Manage and prioritize multiple administrative requests under tight deadlines.</li><li>Coordinate with HR, Finance, and Admin teams on matters requiring the MD&rsquo;s input or approval.</li></ul>Qualifications &amp; Requirements:<ul><li>Education: Bachelor&rsquo;s Degree in Business Administration, Management, or related field (Master&rsquo;s degree is an advantage).</li><li>Experience: Minimum 5&ndash;10 years in a senior executive or personal assistant role supporting top management, preferably in a corporate or multinational environment.</li><li>Language: Excellent command of English (Arabic is an advantage).</li><li>Technical Skills:</li><li>Advanced MS Office proficiency (Word, Excel, PowerPoint, Outlook).</li><li>Familiarity with digital filing and communication tools (Teams, Zoom, SharePoint).</li></ul>Job Types: Full-time, PermanentPay: QAR4,000.00 - QAR4,500.00 per month

Secretary to MD

Inspire Management Training Center

We are looking for a highly professional and experienced Executive Secretary to support the General Manager. The ideal candidate will have prior experience working directly with senior or top management, excellent organizational and communication skills, and a good understanding of government processes related to construction project approvals.Key Responsibilities:<ul><li>Provide high-level administrative support to the General Manager</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare reports, presentations, and correspondence as required</li><li>Handle confidential documents and maintain strict confidentiality</li><li>Liaise with internal departments, clients, and external stakeholders</li><li>Assist in coordinating tasks related to project documentation and approvals</li><li>Communicate with government departments for approvals or related processes</li><li>Track deadlines, follow up on pending actions, and ensure timely completion of tasks</li></ul>Requirements:<ul><li>Proven experience as an Executive Secretary to senior/top-level management</li><li>Strong understanding or experience with government approvals and construction project approval processes is highly preferred</li><li>Excellent verbal and written communication skills in English and Arabic (advantage)</li><li>Highly organized, detail-oriented, and proactive</li><li>Ability to handle multiple tasks with discretion and professionalism</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul>Preferred Qualifications:<ul><li>Previous experience in the construction or engineering industry is an advantage</li><li>Knowledge of local government regulations and approval procedures</li></ul>Job Type: Full-timePay: QAR7,000.00 - QAR10,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>executive assistant: 5 years (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Secretary to General Manager

Raffles Hotels & Resorts

<div>
 
 Company Description
 
 
 
 #BeLimitless
 
 
 We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities.
 
 
 By joining an Accor brand, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality.
 
 
 Do what you love; care for the world; dare to challenge the status quo! #BELIMITLESS
 
 
 
 Job Description
 
 
 
 The Assistant Director of Food &amp; Beverage supports the Executive Assistant Manager &ndash; F&amp;B in leading the Food &amp; Beverage division to achieve world-class service and operational excellence. This role plays a key part in executing strategic initiatives and driving the day-to-day performance of all F&amp;B outlets, ensuring alignment with the department&rsquo;s long-term vision.
 
 
 Key responsibilities include assisting in the achievement of revenue and profitability targets, maintaining high standards of quality and service, supporting cost control and expense management efforts, and fostering a strong, motivated team culture. The Assistant Director actively contributes to recruitment, development, and retention of top local and international talent, while promoting innovation and creativity across the division. This position ensures operational consistency, guest satisfaction, and a continued reputation for excellence in all aspects of the Food &amp; Beverage experience.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Sets and clearly communicates the strategic direction for the Food &amp; Beverage department in coordination with the Managing Director, Hotel Manager, Executive Assistant Manager &ndash; F&amp;B, and Executive Chef
 </li>
 <li>
 Clearly describes and assigns responsibility and authority for the operation of the various food and beverage outlets
 </li>
 <li>
 Consistently improves the financial profitability, productivity and efficiency of the food and beverage department
 </li>
 <li>
 Prepares and monitors annual budget revenue goals and expenses for the Food and Beverage department and makes recommendations for adjustments if needed
 </li>
 <li>
 Reviews and analyses various financial results/reports to monitor overall Food and Beverage performance and takes any corrective actions that may be needed
 </li>
 <li>
 Monitors international and local market conditions/trends that impact menu offerings, business volume, and profitability.
 </li>
 <li>
 Executes inventory control and calculation for monthly analysis and reconciliation.
 </li>
 <li>
 With the Executive Assistant Manager &ndash; F&amp;B and Executive Chef, identifies opportunities to control food cost and other expenses
 </li>
 <li>
 Works closely with the Finance Department on policies, procedures, compliance and the monthly inventory processes
 </li>
 <li>
 Ensures that quality of service provided in all Food &amp; Beverage Outlets is maintained to the highest level
 </li>
 <li>
 Walks all Food &amp; Beverage front and back of the house areas on daily basis and notes any shortcomings and takes appropriate action immediately
 </li>
 <li>
 Ensures consistency of quality, taste, presentation, temperature of beverage served in all Food &amp; Beverage Outlets
 </li>
 <li>
 Ensures maximum creativity and consistency in all Food &amp; Beverage presentations
 </li>
 <li>
 Ensures application of procedure and regulation to colleagues concerning hygiene (HACCP or Food Safety) / Fire Safety / emergency procedures
 </li>
 <li>
 Reviews daily financial reports
 </li>
 <li>
 Shares information from Executive Committee with Food &amp; Beverage team
 </li>
 <li>
 Conducts daily Food &amp; Beverage Briefing, monthly Food &amp; Beverage Meeting and other scheduled meetings for Food &amp; Beverage department.
 </li>
 <li>
 Attends Department Head Morning Operations Briefing, Executive Committee Meeting, Business Review Meeting (P&amp;L) and other scheduled meetings
 </li>
 <li>
 Maintains proper and adequate control over purchase orders and requisitions
 </li>
 <li>
 Reviews Food &amp; Beverage Cost and ensures it is in line with budget and forecast
 </li>
 <li>
 Converses with guests in restaurants and bars to solicit comments and establish a loyal following and repeat business from the local market
 </li>
 <li>
 Controls casual labor &amp; overtime requisitions submitted by Managers
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Hospitality Management or a related field
 </li>
 <li>
 Minimum of 10 years&rsquo; progressive leadership experience in luxury hotels or resorts, with a focus on complex, multi-outlet food &amp; beverage operations
 </li>
 <li>
 Proven track record in high-volume, large-scale environments
 </li>
 <li>
 Previous professional experience in the Middle East is essential
 </li>
 <li>
 Strong proficiency in Microsoft Office and operational systems
 </li>
 <li>
 Fluent in English; proficiency in additional languages is a distinct advantage
 </li>
 <li>
 Solid understanding of reservations systems and revenue management strategies
 </li>
 <li>
 Naturally thrives in a dynamic, multicultural workplace
 </li>
 </ul>
</div>

Assistant Director of Food & Beverage

Olivera Landscape 

Answer and direct phone calls&middot; Organize and schedule appointments&middot; Plan meetings and take detailed minutes&middot; Write and distribute email, correspondence memos, letters, faxes and forms&middot; Assist in the preparation of regularly scheduled reports&middot; Develop and maintain a filing system&middot; Update and maintain office policies and procedures&middot; Order office supplies and research new deals and suppliers&middot; Maintain contact lists&middot; Book travel arrangements&middot; Submit and reconcile expense reports&middot; Provide general support to visitors&middot; Act as the point of contact for internal and external clients&middot; Liaise with executive and senior administrative assistants to handle requests and queries from senior managersRequirements and skills&middot; Proven experience in Landscape industry must&middot; Knowledge of office management systems and procedures&middot; Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)&middot; Excellent time management skills and the ability to prioritize work&middot; Attention to detail and problem solving skills&middot; Excellent written and verbal communication skills&middot; Strong organizational skills with the ability to multi-task&middot; High School degree; additional qualification as an Administrative assistant or Secretary will be a plusQualified candidates who are currently in Qatar are encouraged to send their resume and cover letter to gir.basnet_hr@oliveraqa.com / WhatsApp +974 55573043Job Type: Full-timePay: QAR3,000.00 - QAR4,000.00 per monthApplication Question(s):<ul><li>Do you have a valid QID &amp; NOC?</li><li>How soon you can join?</li><li>How many years you have experience in Landscape industry ?</li></ul>

Admin Assistant (Female)

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