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executive assistant

Lesha Bank

<div>
 <p>
  OVERVIEW
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Executive Assistant (EA) is in charge of managing the Executive's schedules and communications. The EA is responsible for prioritizing emails and phone calls, as well as organizing meetings and business events.
 </p>
 <p>
  <br/>
 </p>
 <p>
  DUTIES &amp; RESPONSIBILITIES:
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Serve as the focal point for communication between Executive's, staff members, clients, and other outside partners.
  </li>
  <li>
   Control the flow of information in a timely and correct manner.
  </li>
  <li>
   Scheduling meetings and managing the schedules of Executive
  </li>
  <li>
   Ensure timely and accurate information flow management.
  </li>
  <li>
   Arrange meetings and manage the Executive's calendars.
  </li>
  <li>
   Make travel and accommodation arrangements.
  </li>
  <li>
   Compile a daily budget and create weekly, monthly, or quarterly reports.
  </li>
  <li>
   Manage the Executive's office by maintaining an inventory of the supplies.
  </li>
  <li>
   Prepare data for memos, emails, presentations, and reports used in internal and external communication.
  </li>
  <li>
   Record minutes of meetings.
  </li>
  <li>
   Distribute correspondence and screen and guide phone calls.
  </li>
  <li>
   Maintain and organize the office filing system.
  </li>
  <li>
   Arranged guest logistics.
  </li>
  <li>
   Support the Admin Department if needed.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  SKILLS
 </p>
 <ul>
  <li>
   Be proactive and use good judgment when dealing with challenging situations.
  </li>
  <li>
   Telephone Skills, Verbal Communication.
  </li>
  <li>
   Microsoft Office Skills.
  </li>
  <li>
   Listening, Customer Focus, Organization, Informing Others, Handles Pressure, and Phone Skills.
  </li>
  <li>
   Supply Management
  </li>
  <li>
   Act with professionalism and integrity.
  </li>
  <li>
   Own mistakes and share your knowledge to prevent repeating the same error within your department or division.
  </li>
  <li>
   Keep sensitive information confidential.
  </li>
  <li>
   Follow through on commitments.
  </li>
  <li>
   Work well both autonomously and within a team.
  </li>
  <li>
   Display a positive, approachable attitude.
  </li>
  <li>
   Support each other; we all work within the same company.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  QUALIFICATION &amp; KNOWLEDGE
 </p>
 <ul>
  <li>
   Minimum 3 years&rsquo; experience in a similar position.
  </li>
  <li>
   Detail-oriented, efficient and organized professional.
  </li>
  <li>
   Proficiency with Microsoft Office applications.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   Preferably holding a diploma in admin /secretarial field.
  </li>
  <li>
   Valid Qatar Driving License
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant

Ernest Talent

<p><b>Executive Assistant Responsibilities:</b></p><ul><li>Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and handling correspondence.</li><li>Arrange travel plans, including booking flights, accommodation, and transportation.</li><li>Conduct research and compile relevant data to aid executive decision-making.</li><li>Serve as a liaison between executives and internal/external stakeholders, responding to emails and inquiries promptly and professionally.</li><li>Prepare expense reports and oversee executive budgeting.</li></ul><p><b>Office Manager Responsibilities:</b></p><ul><li>Oversee daily office operations to ensure a smooth and efficient working environment.</li><li>Manage office equipment and coordinate repairs or replacements as needed.</li><li>Develop and implement office policies and procedures to enhance efficiency and productivity.</li><li>Support the Operations Team as required to ensure compliance across all areas.</li><li>Provide administrative assistance to the wider team.</li><li>Liaise with service providers and negotiate contracts for office-related services.</li><li>Assist the executive team with various HR functions.</li></ul><p>Qualifications:</p><ul><li>Fluency in English is essential.</li><li>Proven experience as an Executive Assistant, Office Manager, or a similar role.</li><li>Excellent organisational and time-management skills.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.</li><li>Ability to multitask, prioritise tasks effectively, and perform well under pressure.</li><li>High level of discretion and confidentiality.</li><li>Strong attention to detail and problem-solving skills.</li></ul><p>Job Type: Full-time</p>

Office Manager

Inspire Management Training Center

<p>We are seeking a mature, highly professional, and proactive Secretary to provide comprehensive support to the General Manager. This role goes beyond traditional administrative duties, requiring someone who can anticipate needs, make independent decisions, and represent the GM with confidence. The ideal candidate will demonstrate excellent organizational and interpersonal skills and handle confidential information with the utmost discretion.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage the General Manager&rsquo;s calendar, appointments, and meetings efficiently.</li><li>Coordinate internal and external communications on behalf of the GM.</li><li>Handle sensitive and confidential information with the highest level of discretion.</li><li>Prepare correspondence, reports, presentations, memos, and other documents as required.</li><li>Arrange domestic and international travel, accommodations, and related logistics.</li><li>Organize meetings, prepare agendas, take minutes, and follow up on action items.</li><li>Serve as the primary point of contact for the GM&rsquo;s office, including screening calls, emails, and visitors.</li><li>Maintain well-organized digital and physical filing systems.</li><li>Liaise professionally with department heads, clients, and external stakeholders.</li><li>Provide general administrative support and assist with executive-level projects as needed.</li></ul><p><b>Qualifications &amp; Requirements:</b></p><p><b>Education:</b></p><ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Secretarial Studies, or a related field.</li></ul><p><b>Experience:</b></p><ul><li>7&ndash;10 years in a senior administrative or executive assistant role, ideally supporting C-level or senior leadership.</li><li>Demonstrated ability to work independently, take initiative, and make informed decisions.</li></ul><p><b>Skills &amp; Competencies:</b></p><ul><li>Exceptional written and verbal communication skills.</li><li>High level of integrity, discretion, and professionalism.</li><li>Strong organizational, time management, and multitasking abilities.</li><li>Ability to perform under pressure, meet tight deadlines, and manage confidential matters.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint); knowledge of ERP systems or SharePoint is a plus.</li><li>Calm, diplomatic, and assertive professional demeanor.</li></ul><p><b>Why Join Us:</b></p><ul><li>Opportunities for career growth and professional development.</li><li>Collaborative, dynamic, and supportive work environment.</li></ul><p>Job Type: Full-time</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Senior admin/ Executive Assistant to C -level Executives: 6 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Location:</p><ul><li>Doha (Required)</li></ul>

Executive Secretary to General Manager

Hot n cool

<p><b>Job Summary</b></p><p>Administrative Secretary to the General Manager provides high-level administrative and secretarial support to ensure the efficient operation of the GM&rsquo;s office. This role requires discretion, strong organizational skills, and the ability to manage confidential information while coordinating communication between management, staff, and external parties.</p><p><b>Key ResponsibilitiesAdministrative Support</b></p><ul><li>Manage the General Manager&rsquo;s calendar, appointments, and meeting schedules</li><li>Prepare correspondence, reports, memos, presentations, and other documents</li><li>Organize and maintain files, records, and confidential documents</li><li>Screen calls, emails, and visitors, prioritizing matters requiring the GM&rsquo;s attention</li><li>Handle travel arrangements, itineraries, and expense reports</li></ul><p><b>Communication &amp; Coordination</b></p><ul><li>Act as a liaison between the GM and internal departments</li><li>Coordinate meetings, prepare agendas, and record minutes</li><li>Follow up on action points and ensure deadlines are met</li><li>Communicate directives, instructions, and updates from the GM</li></ul><p><b>Office &amp; Operational Support</b></p><ul><li>Monitor office supplies and coordinate procurement when needed</li><li>Assist in preparing budgets, reports, and departmental documentation</li><li>Support company events, meetings, and management activities</li><li>Maintain professional relationships with clients, suppliers, and partners</li></ul><p><b>Confidentiality &amp; Compliance</b></p><ul><li>Handle sensitive and confidential information with discretion</li><li>Ensure company policies and procedures are followed in documentation and communication</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor&rsquo;s degree or Diploma in Business Administration, Office Management, or related field</li><li>Minimum <b>3&ndash;5 years</b> of experience in an executive or administrative secretary role</li><li>Experience supporting senior management or executives is preferred</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>High level of professionalism and confidentiality</li><li>Proficiency in <b>MS Office (Word, Excel, PowerPoint, Outlook)</b></li><li>Ability to multitask and work under pressure</li><li>Attention to detail and problem-solving skills</li><li>Strong interpersonal skills</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>total work of experience as a admin?</li><li>total work of experience as a Secretary?</li><li>What is your Nationality?</li><li>you can join immediately?</li><li>how much is your expected salary?</li></ul>

ADMIN SECRETARY

<p>Job Summary:</p><p>Secretary to the General Manager provides high-level administrative and organizational support, ensuring the GM&rsquo;s office operates efficiently and effectively. This role requires discretion, professionalism, and strong communication skills.</p><p>Key Responsibilities</p><ul><li>Manage the General Manager&rsquo;s calendar, appointments, and meetings, prioritizing and organizing schedules efficiently</li><li>Prepare, proofread, and manage correspondence, reports, presentations, and confidential documents</li><li>Coordinate internal and external communications, including emails, calls, and meetings with stakeholders</li><li>Arrange travel, accommodation, and itineraries for the General Manager</li><li>Take accurate minutes during meetings and follow up on action items</li><li>Maintain confidential records, files, and office systems (both digital and physical)</li><li>Liaise with department heads, staff, and external parties on behalf of the GM</li><li>Assist with administrative tasks, reports, and documentation as required</li><li>Handle sensitive information with discretion and maintain confidentiality at all times</li></ul><p>Qualifications &amp; Requirements</p><ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field</li><li>Minimum <b>3 years of experience</b> in executive secretarial or administrative roles</li><li>Strong organizational, planning, and multitasking skills</li><li>Excellent written and verbal communication skills</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Professional demeanor, attention to detail, and ability to work under pressure</li><li>Ability to maintain confidentiality and exercise discretion at all times</li></ul><p>Preferred Skills</p><ul><li>Prior experience supporting senior executives in corporate, F&amp;B, or hospitality sectors</li><li>Familiarity with company operations, reporting, and correspondence standards</li><li>Knowledge of Qatar labor laws and office practices</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>what is your nationality?</li><li>how much is your expected salary?</li><li>You can join immediately?</li><li>total years of experience as secretary?</li></ul>

SECRETARY

Qatar National Bank

<div></div><div><div><ul><li><div><b>Business Unit</b>
</div><div>QNB - Qatar
</div></li><li><div><b>Division</b>
</div><div>General Services
</div></li><li><div><b>Department</b>
</div><div>General Services
</div></li><li><div><b>Location</b>
</div><div>Doha, Qatar
</div></li><li><div><b>Closing Date</b>
</div><div>31-Dec-2026
</div></li></ul></div><div><div><h5 class="jobSectionHeader"><b>About QNB</b></h5>
<p>Established in 1964 as the country&rsquo;s first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region.</p>
<p>QNB Group&rsquo;s presence through its subsidiaries and associate companies extends to more than 31 countries across three continents providing a comprehensive range of advanced products and services. The total number of employees is more than 28,000 serving up to 20 million customers operating through 1,000 locations, with an ATM network of 4,300 machines.</p>
<p>QNB has maintained its position as one of the highest rated regional banks from leading credit rating agencies including Standard &amp; Poor&rsquo;s (A), Moody&rsquo;s (Aa3) and Fitch (A+). The Bank has also been the recipient of many awards from leading international specialised financial publications.</p>
<p>Based on the Group&rsquo;s consistent strong financial performance and its expanding international presence, QNB currently ranks as the most valuable bank brand in the Middle East and Africa, according to Brand Finance Magazine.</p>
<p>QNB Group has an active community support program and sponsors various social, educational and sporting events.</p>
</div></div><div><div><div><h5 class="jobSectionHeader"><b>Role Summary</b></h5>
</div><div><p>The role of the Secretary is primarily to support the Senior Leadership Team in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Secretary is to ensure that the good image of QNB is enhanced through efficient and timely actions.</p><p>
The successful candidate will be highly efficient &amp; well organized, with attention to detail and the capability of anticipating needs, taking the initiative to resolve issues/implement improvements. will demonstrate an engaging, positive personality with good interpersonal skills - a proven team player. will be able to evidence good judgement and adaptability in managing the day-to-day workflow and prioritizing various projects. will be proficient in using quality, professional oral and written skills to project a positive image of the business, to interact professionally with clients and associates at all times and to promptly respond to requests with accuracy and a courteous demeanour.</p>
</div></div><div><div><h5 class="jobSectionHeader"><b>Role Decription</b></h5>
</div><div><ul><li><p>Provide support to the Senior Leadership Team in their day to day tasks, organising agendas, trips, writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general Branch administration matters</p></li><li><p>
Interact proactively with the various departments within the Branch and the Head Office to ensure smooth communication.</p></li><li><p>
Arrange regular travel itineraries &ndash; flights, hotels, cars etc., and prepare materials and itineraries for those trips.</p></li><li><p>
Manage complex diaries and organize internal and external meetings, including client meetings, senior management functions, and video/conferences calls. In addition, you will handle incoming and outgoing correspondence.</p></li><li><p>
Provide support to senior VIP visits to Head Office including travel logistics and schedules etc.</p></li></ul>
</div></div><div><div><h5 class="jobSectionHeader"><b>Qualifications</b></h5>
</div><div><ul><li><p>Bachelor Degree</p></li><li><p>
5+ years of experience out of which a minimum of 2 years at a similar executive level</p></li><li><p>
Demonstrate Secretarial / PA experience within a service oriented organization, preferably in the financial services industry.</p></li><li><p>
Evidence having supported a busy personal and professional schedule of a senior manager who is travelling, as well as managing the demanding needs of a team.</p></li></ul>
</div></div><div><div><h5 class="jobSectionHeader"><b>Note: you will be required to attach the following:</b></h5>
</div><div><div><ul><li>Resume/CV</li></ul>
<ul><li>Copy of Passport or QID
</li></ul><ul><li>Copy of Education Certificate</li></ul></div></div></div></div></div><div></div>

Secretary - Group Projects and General Services

QNB Group

<div>
 <strong>
  About QNB
  <br/>
  <br/>
 </strong>
 Established in 1964 as the country&rsquo;s first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region.
 <br/>
 <br/>
 QNB Group&rsquo;s presence through its subsidiaries and associate companies extends to more than 31 countries across three continents providing a comprehensive range of advanced products and services. The total number of employees is more than 28,000 serving up to 20 million customers operating through 1,000 locations, with an ATM network of 4,300 machines.
 <br/>
 <br/>
 QNB has maintained its position as one of the highest rated regional banks from leading credit rating agencies including Standard &amp; Poor&rsquo;s (A), Moody&rsquo;s (Aa3) and Fitch (A+). The Bank has also been the recipient of many awards from leading international specialised financial publications.
 <br/>
 <br/>
 Based on the Group&rsquo;s consistent strong financial performance and its expanding international presence, QNB currently ranks as the most valuable bank brand in the Middle East and Africa, according to Brand Finance Magazine.
 <br/>
 <br/>
 QNB Group has an active community support program and sponsors various social, educational and sporting events.
 <br/>
 <br/>
 <strong>
  Summary
  <br/>
  <br/>
 </strong>
 The role of the Secretary is primarily to support the Senior Leadership Team in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Secretary is to ensure that the good image of QNB is enhanced through efficient and timely actions.
 <br/>
 <br/>
 The successful candidate will be highly efficient &amp; well organized, with attention to detail and the capability of anticipating needs, taking the initiative to resolve issues/implement improvements. will demonstrate an engaging, positive personality with good interpersonal skills - a proven team player. will be able to evidence good judgement and adaptability in managing the day-to-day workflow and prioritizing various projects. will be proficient in using quality, professional oral and written skills to project a positive image of the business, to interact professionally with clients and associates at all times and to promptly respond to requests with accuracy and a courteous demeanour.
 <br/>
 <br/>
 <strong>
  Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide support to the Senior Leadership Team in their day to day tasks, organising agendas, trips, writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general Branch administration matters
  </li>
  <li>
   Interact proactively with the various departments within the Branch and the Head Office to ensure smooth communication.
  </li>
  <li>
   Arrange regular travel itineraries &ndash; flights, hotels, cars etc., and prepare materials and itineraries for those trips.
  </li>
  <li>
   Manage complex diaries and organize internal and external meetings, including client meetings, senior management functions, and video/conferences calls. In addition, you will handle incoming and outgoing correspondence.
  </li>
  <li>
   Provide support to senior VIP visits to Head Office including travel logistics and schedules etc.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor Degree
  </li>
  <li>
   5+ years of experience out of which a minimum of 2 years at a similar executive level
  </li>
  <li>
   Demonstrate Secretarial / PA experience within a service oriented organization, preferably in the financial services industry.
  </li>
  <li>
   Evidence having supported a busy personal and professional schedule of a senior manager who is travelling, as well as managing the demanding needs of a team.
   <br/>
   <br/>
  </li>
 </ul>
 Note: you will be required to attach the following:
 <br/>
 <br/>
 <ul>
  <li>
   Resume/CV
  </li>
  <li>
   Copy of Passport or QID
  </li>
  <li>
   Copy of Education Certificate
  </li>
 </ul>
</div>


QNB3397 - Secretary

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