administrative assistant & personal assistant

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administrative assistant

administrative assistant & personal assistant Jobs in Doha

executive assistant

Ulster University Qatar

Job description:The Executive Assistant (EA) will provide high-level executive, administrative, and operational support to the Executive management. This role requires excellent organizational, communication, and coordination skills to ensure seamless management of priorities across the two institutions. The EA will serve as a trusted point of contact, ensuring discretion, efficiency, and professionalism in all matters.Executive Support<ul><li>Manage calendars, coordinate meetings, and oversee appointments for Executive Management</li><li>Prepare meeting agendas, take accurate minutes, and ensure timely follow-up on action items.</li><li>Arranging travel, visas and accommodation and, where required, travelling with the EM to take notes at meetings or to provide general assistance during presentations, planning itineraries, developing agendas and meeting materials, etc</li><li>Draft, review, and proofread correspondence, reports, and presentations for leadership approval.</li><li>Handle highly confidential information with discretion and professionalism.</li><li>Liaise with ministries, vendors, and partner institutions on behalf of leadership.</li><li>Support the coordination of internal and external communications to ensure consistent messaging across both entities.</li><li>Coordinate domestic and international travel, including visas, itineraries, and logistics.</li><li>Organize and manage events, workshops, board meetings, and official functions.</li><li>Process invoices, purchase orders, and expense claims in coordination with Finance.</li><li>Maintain structured filing systems (digital and physical) for accessible record-keeping and compliance.</li></ul>Skills<ul><li>Exceptional organizational and multitasking abilities.</li><li>Strong interpersonal and stakeholder management skills.</li><li>High integrity and ability to maintain strict confidentiality.</li><li>Proactive problem-solving and initiative-taking.</li><li>Ability to work under pressure and to tight deadlines</li><li>Ability to thrive in a fast-paced and dynamic academic environment.</li><li>Full-time role based in Doha, Qatar.</li><li>Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines</li><li>Highly organized self-starter, able to work unsupervised or as part of a team</li></ul>Specialized Training / Knowledge Required<ul><li>Strong IT proficiency (MS Office Suite, digital collaboration tools, and presentation software).</li><li>Excellent command of written and spoken English</li></ul>Education &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Accounting, Hospitality Management, Education Administration, or related field.</li></ul>Experience<ul><li>5+ years of progressive experience as an Executive Assistant, Secretary, or Personal Assistant to Leadership</li><li>Experience in Accounting is a plus</li></ul>Job Types: Full-time, PermanentExperience:<ul><li>Executive Assistant to CEO: 5 years (Required)</li><li>Accounting: 3 years (Preferred)</li></ul>

Executive Assistant

Confidential

<div>
 
 We are looking for a highly organized and proactive Executive Assistant to support a senior official in Finance division. The role requires someone with a strong administrative background along with sound financial understanding to assist in reviewing payment requests, coordinating financial documentation, and managing daily schedule.
 
 
 
 
 
 The ideal candidate should be detail-oriented, trustworthy, and capable of handling sensitive financial information while ensuring smooth coordination between the finance team and senior management.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 Executive Support
 
 <ul>
 <li>
 Manage and maintain the calendar, including scheduling meetings, appointments, and travel arrangements.
 </li>
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 Coordinate internal and external meetings, prepare agendas, and ensure all required documents are available in advance.
 </li>
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 Handle confidential correspondence, reports, and communications on behalf of the Senior official.
 </li>
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 Act as a point of coordination between the Senior official and internal departments.
 </li>
 </ul>
 
 
 
 
 Financial Coordination
 
 <ul>
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 Review and verify payment requests, invoices, and financial documentation before submission to the Senior official for approval.
 </li>
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 Ensure all supporting documents and approvals are in place prior to financial authorization.
 </li>
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 Assist in tracking payment approvals and maintaining proper documentation records.
 </li>
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 Coordinate with the finance team regarding financial submissions, vendor payments, and related documentation.
 </li>
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 Support the Senior Official with preparation of financial reports, summaries, and presentations when required.
 </li>
 </ul>
 
 
 
 
 Administrative Support
 
 <ul>
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 Maintain organized records of financial and administrative documents.
 </li>
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 Assist with preparing reports, presentations, and briefing materials for meetings.
 </li>
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 Monitor follow-ups on key actions, approvals, and deadlines.
 </li>
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 Support special projects and tasks assigned by the Senior official.
 </li>
 </ul>
 
 
 
 
 Requirements
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Finance, Accounting, Business Administration, or a related field.
 </li>
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 Minimum 5+ years of experience as an Executive Assistant or Personal Assistant in a corporate environment, preferably supporting senior leadership.
 </li>
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 Prior exposure to finance-related documentation, payment verification, or accounting processes is essential.
 </li>
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 Strong organizational skills with high attention to detail.
 </li>
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 Ability to handle confidential information with discretion.
 </li>
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 Proficiency in Microsoft Office (Excel, PowerPoint, Outlook).
 </li>
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 Excellent communication and coordination skills.
 </li>
 </ul>
 
 
 
 
 Preferred Profile
 
 <ul>
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 Experience supporting C-level executives in a corporate environment.
 </li>
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 Familiarity with finance workflows, payment approvals, and vendor documentation.
 </li>
 <li>
 Strong ability to manage multiple priorities in a fast-paced environment.
 </li>
 </ul>
 
 
</div>

TRANSIND HOLDING

Please share your CV to careertran@gmail.com Job Description: The Executive Assistant is responsible for providing high-level administrative and coordination support to the Executive Director. This role ensures efficient management of the Executive Director&rsquo;s schedule, meetings, communications, and follow-ups with various divisions and departments. The Executive Assistant acts as a liaison between the Executive Director and internal departments to ensure timely execution of directives, smooth coordination of daily transactions, and monitoring of assigned tasks and initiatives.Responsibilities:1. Executive Schedule Management<ul><li>Manage and maintain the Executive Director&rsquo;s daily calendar including meetings, appointments, and internal discussions.</li><li>Coordinate meeting schedules with department heads, managers, and external stakeholders.</li><li>Ensure meeting invitations, agendas, and supporting documents are prepared and circulated in advance.</li><li>Arrange and confirm meeting venues, logistics, and required resources.</li></ul>2. Meeting Coordination &amp; Documentation<ul><li>Prepare meeting agendas in coordination with the Executive Director.</li><li>Attend meetings when required and record minutes of meetings (MoM).</li><li>Distribute MoM to relevant departments and follow up on action points.</li><li>Track progress of assigned tasks and update the Executive Director regularly.</li></ul>3. Coordination with Divisions / Departments<ul><li>Act as a bridge between the Executive Director and all divisions and departments.</li><li>Communicate the Executive Director&rsquo;s instructions, directives, and decisions to relevant teams.</li><li>Monitor and follow up on tasks assigned by the Executive Director to ensure timely completion.</li><li>Collect updates, reports, and feedback from departments for review by the Executive Director.</li></ul>4. Executive Communication Management<ul><li>Manage incoming and outgoing communications on behalf of the Executive Director.</li><li>Draft professional emails, memos, and internal communications as required.</li><li>Ensure proper documentation and filing of correspondence.</li><li>Handle confidential information with discretion and professionalism.</li></ul>5. Follow-up &amp; Task Monitoring<ul><li>Maintain a tracker of tasks and initiatives assigned by the Executive Director.</li><li>Follow up with responsible departments on progress updates.</li><li>Prepare periodic status reports on pending and completed tasks.</li><li>Ensure deadlines and commitments are met across departments.</li></ul>6. Reporting &amp; Documentation Support<ul><li>Compile reports, presentations, and summaries for review by the Executive Director.</li><li>Collect operational updates and performance information from departments.</li><li>Maintain organized documentation of reports, meeting records, and executive directives.</li></ul>7. Administrative Support<ul><li>Coordinate travel arrangements, accommodation, and logistics for the Executive Director when required.</li><li>Organize internal executive meetings, leadership discussions, and strategic sessions.</li><li>Manage documentation, filing systems, and executive records.</li></ul>8. Confidential &amp; Strategic Support<ul><li>Handle sensitive and confidential matters with high integrity.</li><li>Support the Executive Director in coordinating strategic initiatives and special projects.</li><li>Assist in preparing presentations and documents for executive or board-level meetings.</li></ul>9. Miscellaneous Tasks<ul><li>Support administrative and coordination activities of the Executive Office.</li><li>Assist in organizing corporate meetings, executive visits, or internal events as directed.</li><li>Perform other duties as assigned by the Executive Director.</li></ul>Job Types: Full-time, PermanentPay: QAR3,000.00 - QAR4,000.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>ADMIN: 3 years (Required)</li></ul>Language:<ul><li>ENGLISH (Required)</li></ul>

EXECUTIVE ASSISTANT

Tawreed Middle East LLC

<div>
 
 
 
 # Company Description
 
 
 
 
 Tawreed Middle East LLC is a trusted district cooling service provider specializing in the servicing of chillers, cooling towers, and other HVAC equipment. The company is headquartered in Qatar and operates a Sales Office in Dubai covering the United Arab Emirates.
 
 
 
 
 
 
 
 # Role Description
 
 
 
 
 This is a full-time, on-site role based in Qatar for an HR &amp; Executive Assistant. The role combines human resources responsibilities with executive-level administrative support, the Key Responsibilities are:
 
 
 
 
 
 
 Managing HR Operations:
 
 
 <ul>
 <li>
 Maintain employee records and ensure compliance with company policies and applicable labor regulations.
 </li>
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 Handle employee relations and support day-to-day HR matters.
 </li>
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 Assist with recruitment activities including job postings, candidate coordination, and onboarding processes.
 </li>
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 Support HR initiatives such as training programs, performance management, and employee engagement activities.
 </li>
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 Serve as a liaison between management, employees, external partners, and the PRO for government-related matters.
 </li>
 <li>
 Prepare the monthly salary sheet and employee payslips.
 </li>
 </ul>
 
 
 
 
 
 Executive-Level Administrative Support:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to senior executives.
 </li>
 <li>
 Coordinate meetings, appointments, and travel arrangements for executives.
 </li>
 <li>
 Prepare reports, presentations, and internal communications as required.
 </li>
 </ul>
 
 
 
 
 
 
 # Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.
 </li>
 <li>
 Minimum 7 years of experience in HR management, HR operations, and HR policy implementation.
 </li>
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 Strong understanding of Qatar and UAE labor laws.
 </li>
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 Strong skills in employee relations and overall HR functions.
 </li>
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 Exceptional organizational, time management, and multitasking abilities.
 </li>
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 Proficiency in HR software and Microsoft Office Suite.
 </li>
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 Excellent written and verbal communication skills in English.
 </li>
 <li>
 High level of discretion and confidentiality when handling sensitive information.
 </li>
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 Previous experience in an Executive Assistant role is an advantage.
 </li>
 <li>
 Currently based in Qatar with a valid NOC.
 </li>
 </ul>
</div>

HR & Executive Assistant

Re-Lytic

<div>
 
 Join our international organization as a
 
 Virtual Executive Assistant
 
 supporting senior leadership remotely. This position requires exceptional organizational abilities, discretion, and the capacity to anticipate needs while working independently from your home office.
 
 
 &nbsp;
 
 
 
 Responsibilities Overview:
 
 
 
 &nbsp;
 
 <ul>
 <li>
 Provide high-level administrative support to executives including&nbsp;alendar management with strategic scheduling of priorities.
 </li>
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 Screening and responding to emails on behalf of leadership.
 </li>
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 Preparing briefing materials and executive summaries.
 </li>
 <li>
 Coordinating board meetings and stakeholder communications.
 </li>
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 Managing confidential documents and contracts.
 </li>
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 Liaising with internal teams and external partners.
 </li>
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 Booking complex travel itineraries and accommodations.
 </li>
 <li>
 Processing invoices and maintaining budget tracking.
 </li>
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 Creating polished presentations and reports.
 </li>
 <li>
 Handling special projects and research assignments.
 </li>
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 Maintaining CRM records and contact management, and ensuring smooth information flow
 </li>
 <li>
 across the organization.
 </li>
 
 </ul>
 
 
 Your role demands proactive thinking,
 
 
 excellent judgment, and ability to work with minimal supervision
 
 
 while representing leadership professionally.
 
 
 
 &nbsp;
 
 
 
 Essential Qualifications:
 
 
 <ul>
 <li>
 Minimum three years of executive or senior administrative support&nbsp;experience.
 </li>
 <li>
 Exceptional written and verbal English communication
 </li>
 <li>
 Advanced proficiency in productivity software and cloud-based tools.
 </li>
 <li>
 Proven track record of handling confidential information.
 </li>
 <li>
 Strong interpersonal skills for interacting with stakeholders at all levels.
 </li>
 <li>
 Ability to work independently with minimal guidance.
 </li>
 <li>
 Flexibility to accommodate different time zones occasionally.
 </li>
 <li>
 Detail-oriented approach with commitment to accuracy.
 </li>
 <li>
 Multilingual capabilities are advantageous for
 </li>
 <li>
 our diverse stakeholder base.
 
 </li>
 
 </ul>
 
 
 Work Environment:
 
 
 
 This fully remote position allows you to design your ideal workspace
 
 
 while staying seamlessly connected to our leadership team through
 
 
 digital channels. You'll use video conferencing for face-to-face
 
 
 interactions, instant messaging for quick coordination, email for
 
 
 formal communications, and project management platforms for task
 
 
 tracking. Asynchronous communication is standard, with occasional
 
 
 real-time meetings scheduled with advance notice.
 
 
 &nbsp;
 
 
 
 Compensation Package:
 
 
 <ul>
 <li>
 Competitive salary reflecting experience level.
 </li>
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 Performance bonuses tied to individual and company goals
 </li>
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 Professional development allowances.
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 Flexible scheduling within agreed availability windows
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 Paid time off, and long-term career growth potential within the&nbsp;organization.
 </li>
 <li>
 High performers may advance to chief of staff or&nbsp;operations management roles.
 </li>
 
 </ul>
 
 &nbsp;
 
</div>

Virtual Executive Assistant (Remote)

confi

Employment Type: Full-time (Salaried)Location: Doha, Qatar (with extensive domestic and international travel)Schedule: Highly flexible; non-traditional hours required based on travel and executive needs.About the Role: We are seeking a highly adaptable, discreet, and deeply organized Executive Personal Assistant to support a Senior Executive. This is not a traditional corporate desk job. This role is highly dynamic, blending high-level professional assistance with comprehensive personal, domestic, and travel support.The ideal candidate is someone who thrives on the road, possesses exceptional household management skills, and can seamlessly transition between assisting with a corporate project, organizing a private event, and handling day-to-day household chores. You will serve as the executive&rsquo;s right hand, ensuring their personal and professional life runs smoothly at all times.Key Responsibilities:<ul><li>Professional Support: Assist with ad-hoc corporate projects, manage complex calendars, and handle communications on behalf of the executive.</li><li>Extensive Travel: Accompany the executive on both business and leisure trips worldwide, managing all logistics, itineraries, and on-the-ground needs.</li><li>Household &amp; Domestic Management: Take full ownership of daily personal affairs, including housekeeping, laundry, running errands, and maintaining the executive&rsquo;s residence(s).</li><li>Event Coordination: Plan, organize, and execute private parties, dinners, and social events with friends and colleagues.</li><li>Lifestyle Support: Provide day-to-day companionship and support, acting as a reliable and trusted presence in the executive's daily routine, both at home and on the road.</li></ul>Requirements:<ul><li>Proven experience as a Personal Assistant, Executive Assistant, Estate Manager, or in a similar high-level support role.</li><li>Total flexibility and willingness to work non-traditional hours, including evenings, weekends, and holidays as required by the executive's schedule.</li><li>Valid passport and the ability to travel extensively on short notice.</li><li>A hands-on approach: no task is too big or too small, from managing executive projects to handling daily household laundry.</li><li>Exceptional discretion, trustworthiness, and understanding of boundaries and confidentiality.</li><li>Strong organizational skills and the ability to anticipate the needs of a busy executive.</li></ul>Compensation &amp; Benefits:<ul><li>Competitive full-time salary (payroll)</li><li>All travel and accommodation expenses covered while on duty</li></ul>Job Type: Full-timePay: QAR1,000.00 - QAR4,000.00 per monthApplication Question(s):<ul><li>What is your nationality?</li><li>What is your gender?</li></ul>

Executive Personal Assistant & Lifestyle Manager

OISSG Consultancy

Job Summary:Managing communications, coordinating meetings and corporate travel itineraries, and preparing documents and presentations.Key Responsibilities:&middot; Managing Directors' calendars and schedules&middot; Answering or screening emails, calls, and in-person appointments&middot; Coordinating travel and logistics for business trips, including booking travel, preparing itineraries, and supporting executives in completing expense reports&middot; Managing documents and confidential information with appropriate discretion&middot; Overseeing general office processes, such as ordering office supplies for departments or leading administrative support staff&middot; Serving as the liaison between executives and internal/external partners&middot; Assisting with special projects by coordinating resources and tracking progress.Qualifications:&middot; Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in another secretarial position&middot; Full comprehension of office management systems and procedures&middot; Excellent knowledge of MS Office&middot; Proficiency in English, preferably from the Philippines&middot; Exemplary planning and time management skills&middot; Up-to-date with advancements in office gadgets and applications&middot; Ability to multitask and prioritize daily workload&middot; High-level verbal and written communication skills&middot; Discretion and confidentiality&middot; Additional qualification as a personal assistant would be considered an advantage&middot; Ability to work independently and collaboratively in a team environment&middot; Willing to Join ImmediatelyJob Type: Full-timePay: QAR3,000.00 - QAR4,000.00 per month

Female Admin Coordinator

Explore 240+ Executive assistant in Doha this March. Find roles across top companies and apply now to boost your career.

240 executive assistant jobs In Doha

Executive Assistant

Executive Assistant

EXECUTIVE ASSISTANT

HR & Executive Assistant

Virtual Executive Assistant (Remote)

Executive Personal Assistant & Lifestyle Manager

Female Admin Coordinator