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QNB Group

<div>
 
 About QNB
 
 
 
 Established in 1964 as the country&rsquo;s first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region.
 
 
 QNB Group&rsquo;s presence through its subsidiaries and associate companies extends to more than 31 countries across three continents providing a comprehensive range of advanced products and services. The total number of employees is more than 28,000 serving up to 20 million customers operating through 1,000 locations, with an ATM network of 4,300 machines.
 
 
 QNB has maintained its position as one of the highest rated regional banks from leading credit rating agencies including Standard &amp; Poor&rsquo;s (A), Moody&rsquo;s (Aa3) and Fitch (A+). The Bank has also been the recipient of many awards from leading international specialised financial publications.
 
 
 Based on the Group&rsquo;s consistent strong financial performance and its expanding international presence, QNB currently ranks as the most valuable bank brand in the Middle East and Africa, according to Brand Finance Magazine.
 
 
 QNB Group has an active community support program and sponsors various social, educational and sporting events.
 
 
 Role Summary
 
 
 The role of the Secretary is primarily to support the Senior Leadership Team in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Secretary is to ensure that the good image of QNB is enhanced through efficient and timely actions.
 
 
 The successful candidate will be highly efficient &amp; well organized, with attention to detail and the capability of anticipating needs, taking the initiative to resolve issues/implement improvements. will demonstrate an engaging, positive personality with good interpersonal skills - a proven team player. will be able to evidence good judgement and adaptability in managing the day-to-day workflow and prioritizing various projects. will be proficient in using quality, professional oral and written skills to project a positive image of the business, to interact professionally with clients and associates at all times and to promptly respond to requests with accuracy and a courteous demeanour.
 
 
 Role Decription
 
 
 <ul>
 <li>
 Provide support to the Senior Leadership Team in their day to day tasks, organising agendas, trips, writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general Branch administration matters
 </li>
 <li>
 Interact proactively with the various departments within the Branch and the Head Office to ensure smooth communication.
 </li>
 <li>
 Arrange regular travel itineraries &ndash; flights, hotels, cars etc., and prepare materials and itineraries for those trips.
 </li>
 <li>
 Manage complex diaries and organize internal and external meetings, including client meetings, senior management functions, and video/conferences calls. In addition, you will handle incoming and outgoing correspondence.
 </li>
 <li>
 Provide support to senior VIP visits to Head Office including travel logistics and schedules etc.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor Degree
 </li>
 <li>
 5+ years of experience out of which a minimum of 2 years at a similar executive level
 </li>
 <li>
 Demonstrate Secretarial / PA experience within a service oriented organization, preferably in the financial services industry.
 </li>
 <li>
 Evidence having supported a busy personal and professional schedule of a senior manager who is travelling, as well as managing the demanding needs of a team.
 
 
 </li>
 </ul>
 Note: you will be required to attach the following:
 
 
 <ul>
 <li>
 Resume/CV
 </li>
 <li>
 Copy of Passport or QID
 </li>
 <li>
 Copy of Education Certificate
 </li>
 </ul>
</div>

QNB3638 - Executive Secretary

BPO PLUS

<ul><li>Manage and maintain executive calendars, appointments, meetings, and travel arrangements</li><li>Act as the primary point of contact between executives, internal teams, and external stakeholders</li><li>Prepare, review, and edit correspondence, reports, presentations, and confidential documents</li><li>Organize and coordinate meetings, agendas, minutes, and follow-up actions</li><li>Handle phone calls, emails, and inquiries with professionalism and discretion</li><li>Maintain filing systems (physical and digital) ensuring accuracy and confidentiality</li><li>Monitor deadlines, priorities, and task progress on behalf of the executive</li><li>Assist in preparing budgets, expense reports, and reimbursement claims</li><li>Coordinate domestic and international travel, visas, accommodation, and itineraries</li><li>Support senior management in day-to-day administrative and operational tasks</li><li>Screen visitors and manage executive office protocols</li><li>Liaise with vendors, clients, and government authorities when required</li><li>Maintain records of contracts, agreements, and official documents</li><li>Ensure compliance with company policies and administrative procedures</li><li>Handle sensitive information with high levels of confidentiality and integrity</li><li>Assist in event planning, board meetings, and corporate functions</li><li>Conduct basic research and compile data for decision-making support</li><li>Track office supplies and coordinate administrative support services</li><li>Follow up on action items and ensure timely completion of assigned tasks</li></ul>Job Type: Full-timePay: QAR6,000.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>

Executive Secretary - Female

MAT Facility Management And Sevices

Title: Executive Secretary to the CEO &ndash; QatarDescription: Looking for a high-impact Executive Secretary who will act as a strategic extension of CEO/GM, helping bring clarity to competing priorities, protect focus, and ensure that time is spent on what matters most as the company scales. Preferred candidate should currently be in Qatar and available for immediate mobilization.Requirements: ✔ 5+ years of experience supporting a CEO or senior C-suite executive in a high-growth environment ✔Maintains a professional appearance and demeanor that reflects the standards of the CEO and the organization ✔ Relationship management skills, multilingual, with excellent command of English ✔ Candidate must be currently in Qatar ✔ Immediate mobilization required ✔Nationality Preference- Arabs /EuropeansEmail: matrecruit2023@gmail.com WhatsApp: +974 7771 2353Job Type: Full-timePay: QAR7,000.00 - QAR9,000.00 per month

Executive Secretary to the CEO

Al Baida Technical Services Company

<div>
 
 
 
 Role Description
 
 
 
 Under the general direction of the Group General Manager (GGM) of Al Baida Group, this position performs executive secretarial tasks; relieving the GGM of administrative detail by receiving and handling inquiries, following up on projects, complaints, and requests related to departmental activities from internal and external stake holders.
 
 
 
 This role is a key support position for the company working as the &lsquo;right-hand&rsquo; to the GGM and acting as an ambassador of the Company, exemplifying the company culture. The incumbent multi-tasks in order to handle a multitude of short and long-term projects; with at times, competing and conflicting levels of priority and liaison among the office of the GGM with the Executive Committee, Business Unit Heads and other internal and external customers.
 
 
 
 
 
 
 
 Key Areas&nbsp;
 
 
 
 
 financial:
 
 
 
 &bull;&nbsp;&nbsp;&nbsp;Prioritize and ensure that reports, business papers and correspondence are dealt with efficiently and promptly.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Arranges complex and detailed travel plans, itineraries, and agendas.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Plans, coordinates and ensures the GGM&rsquo;s schedule is followed and respected. Provides "gatekeeper" and gateway" role, creating win-win situations for direct access to the Chairman's and GGM&rsquo;s time and office.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Monitors progress of departmental assignments, ensuring that responses are timely and in accordance with established office and department policy and procedures.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Identify and take any follow up action arising from the minutes meeting that are required.
 
 
 
 
 
 Customer:
 
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provides a bridge for smooth communication between the GGM&rsquo;s office and internal departments.
 
 
 demonstrating leadership to maintain credibility, trust and support with senior management staff.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Relay directives, instructions and assignment to staff as directed by GGM.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Greet and receives visitors for GGM&rsquo;s.
 
 
 &bull;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Edits and completes first drafts for written communications to external stake holders&nbsp;
 
 
 
 Updates and maintains list of all internal and external customer contacts.&nbsp;&nbsp;
 
 
 
 
 
 
 
 
 
 
 Learning &amp; Growth:
 
 
 
 
 &bull;
 
 
 Handles a wide variety of complex and confidential situations and resolves conflicts involving the clerical and administrative function of the office.
 
 
 
 
 
 
 
 
 
 
 
 
 
 Process Owned (primary responsibility)
 
 
 
 Receive, direct and relay telephone messages and fax messages
 
 
 Manage GGM&rsquo;s diary and arrange meetings
 
 
 &nbsp; Take meeting minutes, write reports, prepare correspondence and prioritize items that need attention of GGM&rsquo;s.
 
 
 &nbsp; Filing, preparation, collation and distribution of supportive documentation, notes and&nbsp;correspondence
 
 
 &nbsp; Screen telephone calls.
 
 
 &nbsp; Adhere to HSE responsibilities as per QCS - 2014.
 
 
 
 
 
 
 Process Supported (secondary responsibility)
 
 
 
 
 
 Assist GGM in preparing a GGM&rsquo;s expense report, reconciling credit card statements or submitting billing information.
 
 
 Assist in any other personal tasks assigned by GGM&rsquo;s which will help GGM&rsquo;s to save time to perform more efficiently.
 
 
 &nbsp;
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 Graduate with diploma in secretarial practice preferred.
 
 
 
 
 Min 8 years, as executive secretary to Senior Management Roles.
 
 
 
 
 Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
 
 
 
 
 Must have ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain confidentiality and a realistic balance among multiple priorities.&nbsp;
 
 
 
 Strong written and verbal communication skills (Arabic &amp; English preferred).
 
 
 
 
</div>

Executive secretary To Group General Manager

QNB3636 - Secretary - Group Projects and General Services

gharafa bakery

Job Title: Secretary/CoordinatorAbout the RoleWe are seeking a proactive and organized Secretary/Coordinator to provide administrative support and oversee coordination tasks across departments. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities effectively. The successful candidate will serve as a central point of contact, ensuring smooth operations and efficient workflow.Key Responsibilities<ul><li>Manage correspondence, including emails, phone calls, and official documents.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Prepare reports, presentations, and meeting minutes.</li><li>Maintain filing systems and ensure records are accurate and up to date.</li><li>Assist in handling confidential information with discretion.</li><li>Coordinate between departments to ensure timely completion of tasks and projects.</li><li>Track deadlines, deliverables, and follow-ups to support management.</li><li>Support event planning, logistics, and stakeholder communication.</li></ul>Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Management, or related field (preferred).</li><li>Proven experience as a secretary, coordinator, or administrative assistant.</li><li>Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational and multitasking abilities.</li><li>Strong communication and interpersonal skills.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li><li>Professional demeanor and problem-solving mindset.</li><li>Must have QID</li></ul>native arabic, and can speak English well also.Job Type: Full-timePay: From QAR3,000.00 per monthWork Location: In person

secretary or Admin

Ulster University Qatar

Job description:The Executive Assistant (EA) will provide high-level executive, administrative, and operational support to the Executive management. This role requires excellent organizational, communication, and coordination skills to ensure seamless management of priorities across the two institutions. The EA will serve as a trusted point of contact, ensuring discretion, efficiency, and professionalism in all matters.Executive Support<ul><li>Manage calendars, coordinate meetings, and oversee appointments for Executive Management</li><li>Prepare meeting agendas, take accurate minutes, and ensure timely follow-up on action items.</li><li>Arranging travel, visas and accommodation and, where required, travelling with the EM to take notes at meetings or to provide general assistance during presentations, planning itineraries, developing agendas and meeting materials, etc</li><li>Draft, review, and proofread correspondence, reports, and presentations for leadership approval.</li><li>Handle highly confidential information with discretion and professionalism.</li><li>Liaise with ministries, vendors, and partner institutions on behalf of leadership.</li><li>Support the coordination of internal and external communications to ensure consistent messaging across both entities.</li><li>Coordinate domestic and international travel, including visas, itineraries, and logistics.</li><li>Organize and manage events, workshops, board meetings, and official functions.</li><li>Process invoices, purchase orders, and expense claims in coordination with Finance.</li><li>Maintain structured filing systems (digital and physical) for accessible record-keeping and compliance.</li></ul>Skills<ul><li>Exceptional organizational and multitasking abilities.</li><li>Strong interpersonal and stakeholder management skills.</li><li>High integrity and ability to maintain strict confidentiality.</li><li>Proactive problem-solving and initiative-taking.</li><li>Ability to work under pressure and to tight deadlines</li><li>Ability to thrive in a fast-paced and dynamic academic environment.</li><li>Full-time role based in Doha, Qatar.</li><li>Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines</li><li>Highly organized self-starter, able to work unsupervised or as part of a team</li></ul>Specialized Training / Knowledge Required<ul><li>Strong IT proficiency (MS Office Suite, digital collaboration tools, and presentation software).</li><li>Excellent command of written and spoken English</li></ul>Education &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Accounting, Hospitality Management, Education Administration, or related field.</li></ul>Experience<ul><li>5+ years of progressive experience as an Executive Assistant, Secretary, or Personal Assistant to Leadership</li><li>Experience in Accounting is a plus</li></ul>Job Types: Full-time, PermanentExperience:<ul><li>Executive Assistant to CEO: 5 years (Required)</li><li>Accounting: 3 years (Preferred)</li></ul>

Executive Assistant

Explore 154+ Executive secretary in Doha this March. Find roles across top companies and apply now to boost your career.