secretary

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executive operations coordinator Jobs in Doha

executive operations coordinator

executive secretary

Alfardan Group

<div><p>Job Description</p><br>
<p></p><div><p><br>
<b>Summary:</b></p><p><br>
The Executive Secretary will provide high-level administrative support to executives in Alfardan Automobiles, including managing schedules, coordinating meetings, and handling confidential information.<br>
<br>
<b>Job Responsibility:</b></p>
<ul><li>Manage executive schedules, including arranging appointments, travel, and accommodation</li><li>Prepare and distribute correspondence, memos, and reports</li><li>Coordinate and schedule meetings, conferences, and events</li><li>Maintain executive filing system and databases</li><li>Handle confidential information with integrity and discretion</li><li>Act as the point of contact between executives and internal/external stakeholders</li></ul><br>
<b>
Candidate Requirements:</b><div><br>
<ul><li>Proven experience as an executive secretary or similar administrative role</li><li>Proficient in MS Office and office management software</li><li>Excellent organizational and time-management skills</li><li>Strong verbal and written communication abilities</li><li>Discretion and confidentiality in handling sensitive information</li><li>Bachelor's degree in Business Administration or relevant field is preferred</li></ul></div></div><p></p>
<p>Skills</p>
<p></p><div><ul><li>Proven experience as an Executive Secretary or similar administrative role</li>
<li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li>
<li>Excellent time management skills and the ability to prioritize work</li>
<li>Strong communication and interpersonal abilities</li>
<li>Attention to detail and problem-solving skills</li>
<li>Ability to maintain confidentiality and work with sensitive information</li>
<li>Familiarity with office management procedures and basic accounting principles</li>
<li>Transferable QID and locally available in Qatar</li></ul></div></div><p></p>
<br><div></div><div><div><p>Job Details</p>
<div><div>Job Location</div>
<div>Doha, Qatar</div>
</div><div><div>Company Industry</div>
<div>Automotive Dealership &amp; Distributor</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Job Role</div>
<div>Secretarial</div>
</div><div><div>Employment Status</div>
<div>Full time</div>
</div><div><div>Employment Type</div>
<div>Employee</div>
</div></div><div><p>Preferred Candidate</p>
<div><div>Career Level</div>
<div>Mid Career</div>
</div><div><div>Years of Experience</div>
<div>Min: 3</div>
</div><div><div>Residence Location</div>
<div>Qatar</div>
</div><div><div>Degree</div>
<div>Bachelor's degree</div></div></div></div>

Executive Secretary

Gulf Overseas HR Consultancy

<p>We are seeking a highly organized, detail-oriented, and proactive <b>Executive Secretary</b> to provide comprehensive administrative and executive-level support to senior management. The ideal candidate will have a strong background in executive assistance, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. This role requires professionalism, confidentiality, and strong problem-solving abilities.</p><p><b>Key Responsibilities</b></p><ul><li>Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Draft, review, and edit correspondence, reports, presentations, and official documents.</li><li>Serve as the main point of contact between executives and internal/external stakeholders.</li><li>Coordinate and prepare materials for meetings, including agendas, minutes, and follow-up action items.</li><li>Handle confidential information with a high level of discretion.</li><li>Maintain organized electronic and physical filing systems.</li><li>Monitor and respond to emails on behalf of executives as needed.</li><li>Prepare expense reports, purchase requests, and other administrative documentation.</li><li>Support project coordination, deadlines, and task follow-ups.</li><li>Assist with day-to-day administrative functions to ensure smooth office operations.</li></ul><p><b>Qualifications</b></p><ul><li><b>Minimum 4&ndash;5 years of experience in a secretarial or executive assistant role.</b></li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational, time-management, and multitasking abilities.</li><li>Ability to work independently and handle multiple priorities.</li><li>High level of professionalism and attention to detail.</li><li>Ability to manage sensitive and confidential information.</li></ul><p><b>Preferred Skills</b></p><ul><li>Experience supporting senior management or C-suite executives.</li><li>Knowledge of office administration systems and procedures.</li><li>Ability to work under pressure in a fast-paced environment.</li><li>Strong coordination, follow-up, and documentation abilities.</li></ul><p>Job Type: Full-time</p><p>Pay: From QAR3,000.00 per month</p>

Ariane Holding

<p>* Administrative Support: Provide comprehensive administrative support, including managing calendars, scheduling meetings, arranging travel, preparing documents, and handling correspondence.</p><p>* Communication Management: Serve as the primary point of contact for internal and external stakeholders, screen incoming communications, prioritize requests, and facilitate communication flow between the various departments or individuals.</p><p>* Meeting Coordination: Plan, coordinate, and organize meetings, conferences, and events attended by the CEO/ C level, including preparing agendas, coordinating logistics, taking minutes, and following up on action items</p><p>* Information Management: Maintain accurate and up-to-date records, files, and databases, including confidential information related to the CEO's / C level activities, projects, and contacts.</p><p>* Documentation and Reporting: Prepare and edit reports, presentations, memos, and other documents as requested by the CEO / C level, ensuring accuracy, quality, and adherence to deadlines.</p><p>* Relationship Management: Build and maintain positive relationships with key stakeholders, including board members, senior executives, clients, partners, and external contacts, representing the CEO / C level professionally at all times.</p><p>* Confidentiality and Discretion: Handle confidential and sensitive information with the utmost discretion, integrity, and confidentiality, following company policies and protocols.</p><p>* Project Coordination: Assist in coordinating special projects, initiatives, and strategic priorities led by the CEO / C-Level, providing administrative support, research, and coordination as needed.</p><p>* Follow-Up and Action Items: Track action items, deadlines, and commitments made by the CEO / C Level, ensuring timely follow-up, reminders, and coordination with relevant parties.</p><p>* Continuous Improvement: Identify opportunities for process improvement, efficiency enhancement, and organizational effectiveness within the executive office, contributing to a positive and productive work environment.</p><p><b>Requirements:</b></p><p>* Bachelor's degree of Commerce, management or equivalent</p><p>* Proven experience as an executive secretary, executive assistant, or similar role supporting C-level executives.</p><p>* 5+ years of related experience required in working in an executive assistant role supporting C-level executives.</p><p>* Strong organizational skills, attention to detail, and the ability to multitask and prioritize tasks effectively.</p><p>* Excellent written and verbal communication skills, including professional etiquette and diplomacy.</p><p>* Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and digital communication tools.</p><p>* Discretion, integrity, and the ability to handle confidential information with professionalism and sensitivity.</p><p>* Strong problem-solving skills, adaptability, and the ability to work independently and collaboratively in a fast-paced environment.</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>how long is your notice period?</li><li>What is your expected salary ( Full Package)? </li></ul><p>Experience:</p><ul><li>Secretarial : 3 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li></ul><p>Location:</p><ul><li>Doha (Required)</li></ul>

Executive Secretary - Female

Inspire Management Training Center

<p>We are looking for a highly professional and experienced <b>Executive Secretary</b> to support the <b>General Manager</b>. The ideal candidate will have prior experience working directly with senior or top management, excellent organizational and communication skills, and a good understanding of government processes related to construction project approvals.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide high-level administrative support to the General Manager</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare reports, presentations, and correspondence as required</li><li>Handle confidential documents and maintain strict confidentiality</li><li>Liaise with internal departments, clients, and external stakeholders</li><li>Assist in coordinating tasks related to project documentation and approvals</li><li>Communicate with government departments for approvals or related processes</li><li>Track deadlines, follow up on pending actions, and ensure timely completion of tasks</li></ul><p><b>Requirements:</b></p><ul><li>Proven experience as an <b>Executive Secretary</b> to senior/top-level management</li><li>Strong understanding or experience with <b>government approvals</b> and <b>construction project approval processes</b> is highly preferred</li><li>Excellent <b>verbal and written communication skills</b> in English and Arabic (advantage)</li><li>Highly organized, detail-oriented, and proactive</li><li>Ability to handle multiple tasks with discretion and professionalism</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Previous experience in the <b>construction or engineering industry</b> is an advantage</li><li>Knowledge of local government regulations and approval procedures</li></ul><p>Job Type: Full-time</p><p>Pay: QAR7,000.00 - QAR10,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>executive assistant: 5 years (Required)</li></ul><p>Language:</p><ul><li>Arabic (Preferred)</li></ul><p>Location:</p><ul><li>Doha (Required)</li></ul>

Executive Secretary to General Manager

Hot n cool

<p><b>Job Summary:</b></p><p>Provides high-level administrative support to ensure the efficient operation of the GM&rsquo;s office. Requires discretion, initiative, and the ability to manage multiple tasks with professionalism and confidentiality.</p><p><b>Key Responsibilities:</b></p><ul><li>Act as the point of contact between the General Manager and internal/external stakeholders.</li><li>Manage the General Manager&rsquo;s calendar, schedule appointments, and coordinate meetings.</li><li>Prepare and edit correspondence, reports, presentations, and other documents as required.</li><li>Maintain and organize files, records, and documents in a confidential and systematic manner.</li><li>Attend meetings, take minutes, and follow up on action items.</li><li>Handle travel arrangements including flights, accommodation, visas, and itineraries.</li><li>Screen and prioritize emails, calls, and requests directed to the General Manager.</li><li>Coordinate and communicate effectively with department heads and other staff.</li><li>Assist in planning and organizing company events, business reviews, and presentations.</li><li>Monitor and replenish office supplies for the executive office.</li><li>Perform other administrative and secretarial duties as assigned.</li><li>Performs other duties assigned.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, or a related field.</li><li>At least 3 years proven experience as an executive assistant, secretary, or in a similar role.</li><li>Experience in the F&amp;B, hospitality, or corporate sector is an advantage.</li><li>Knowledge of document management and filing systems.</li><li>Time management and proactive problem-solving skills.</li><li>Excellent verbal and written communication skills in English (Arabic is a plus).</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational and multitasking abilities.</li><li>Discretion and confidentiality are essential.</li><li>Professional appearance and demeanor.</li><li>Ability to work under pressure and meet deadlines.</li><li>With Valid QID and NOC.</li></ul><p>Job Type: Full-time</p><p>Work Location: Remote</p>

Personal Assistant / Secretary

NAFFCO Fire Fighting Equipment Safety Systems

<p><b>Job Opening: Secretary</b><br/><b>Location:</b> Doha, Qatar<br/><b>Employment Type:</b> Full-time</p><p>We are looking for a highly organized and professional <b>Secretary</b> with a strong background in <b>finance</b> to support our administrative and financial operations. The ideal candidate will be detail-oriented, proactive, and capable of handling confidential information with discretion.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage daily administrative tasks including scheduling, correspondence, and filing.</li><li>Assist in preparing financial reports, invoices, and documentation.</li><li>Coordinate meetings, appointments, and travel arrangements.</li><li>Maintain records and databases related to finance and operations.</li><li>Support finance team with data entry, reconciliation, and reporting.</li><li>Handle internal and external communications professionally.</li></ul><p><b>Requirements:</b></p><ul><li>Diploma or Bachelor's degree in Business Administration, Finance, or related field.</li><li>Minimum <b>2 years of experience</b> in a secretarial or administrative role.</li><li>Strong understanding of basic financial principles and documentation.</li><li>Proficiency in MS Office (Word, Excel, Outlook) and financial software.</li><li>Excellent communication and organizational skills.</li><li>Ability to maintain confidentiality and work under pressure.</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Experience in finance-related industries or departments.</li><li>Familiarity with ERP systems or accounting tools.</li><li>Immediate availability is a plus.</li><li>With valid transferrable QID/NOC</li></ul><p>How to Apply:</p><p>Send your updated CV to recruitment@naffco.com or najergubat.hh@outlook.com with the subject line: &ldquo;Application &ndash; Secretary&rdquo;</p><p>Job Type: Full-time</p>

Secretary

Al Nasr Driving Academy

<p><b>IMMEDIATE REQUIREMENT!!!</b></p><p><i><b>Actively hiring for ( Female) Secretary for one month contract locally in Doha (Qatar).</b></i></p><p><b>JOB TITLE</b>: Administrative Secretary</p><p><b>JOB TYPE</b>: One Month Contract</p><p><b>WORKING HOURS</b>: 8 hours/day</p><p><b>LOCATION</b>: (Doha) Qatar</p><p><b>PAY RANGE</b>: To be discussed</p><p><b>LANGUAGE</b>: English (Required)</p><p><b>EDUCATIONAL REQUIREMENTS</b>: At least 4 years Course</p><p><b>Experience</b>: At least 1 to 2 years of experience.</p><p>Additional Requirements: Ready to join immediately.</p><p><b>JOB DESCRIPTION</b>:</p><p>&middot; Reporting to management and performing secretarial duties.</p><p>&middot; Processing, typing, editing, and formatting reports and documents.</p><p>&middot; Filing documents, as well as entering data and maintaining databases.</p><p>&middot; Liaising with internal departments and communicating with the Clients.</p><p>&middot; Directing internal and external calls, emails, and faxes to designated departments.</p><p>&middot; Arranging and scheduling appointments, meetings, and events.</p><p>&middot; Monitoring office supplies and ordering replacements.</p><p>&middot; Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.</p><p>&middot; Preparing facilities and arranging refreshments for events, if required.</p><p>&middot; Observing the best business practices and etiquette.</p><p><i><b>If you are interested feel free to reach me at (Email:careers.alnasrstargroup@gmail.com)</b></i></p><p><b>About us</b>:</p><p>AL NASR STAR GROUP is part of a prominent group of businesses exceling in Security, Cleaning &amp; Hospitality, manpower supply, recruitment of both white collar and blue collar, Contracting &amp; Real Estate.</p><p>Our fully integrated management system and adherence to high quality standards of service enables Al Nasr Star Group to maintain it's distinctive reputation. The scope of our service, depth of experience and the quality of our people has positioned us at the front of the pack.</p><p>Job Types: Contract, Temporary<br/>Contract length: 1 month</p><p>Pay: QAR2,700.00 - QAR3,000.00 per month</p><p>Language:</p><ul><li>English (Required)</li></ul>

Administrative Secretary (One Month Contract)

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269 executive secretary jobs IN Doha

Executive Secretary

Executive Secretary

Executive Secretary - Female

Executive Secretary to General Manager

Personal Assistant / Secretary

Secretary

Administrative Secretary (One Month Contract)