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executive secretary

Inspire Management Training Center

We are seeking a mature, highly professional, and proactive Secretary to provide comprehensive support to the General Manager. This role goes beyond traditional administrative duties, requiring someone who can anticipate needs, make independent decisions, and represent the GM with confidence. The ideal candidate will demonstrate excellent organizational and interpersonal skills and handle confidential information with the utmost discretion.Key Responsibilities:<ul><li>Manage the General Manager&rsquo;s calendar, appointments, and meetings efficiently.</li><li>Coordinate internal and external communications on behalf of the GM.</li><li>Handle sensitive and confidential information with the highest level of discretion.</li><li>Prepare correspondence, reports, presentations, memos, and other documents as required.</li><li>Arrange domestic and international travel, accommodations, and related logistics.</li><li>Organize meetings, prepare agendas, take minutes, and follow up on action items.</li><li>Serve as the primary point of contact for the GM&rsquo;s office, including screening calls, emails, and visitors.</li><li>Maintain well-organized digital and physical filing systems.</li><li>Liaise professionally with department heads, clients, and external stakeholders.</li><li>Provide general administrative support and assist with executive-level projects as needed.</li></ul>Qualifications &amp; Requirements:Education:<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Secretarial Studies, or a related field.</li></ul>Experience:<ul><li>7&ndash;10 years in a senior administrative or executive assistant role, ideally supporting C-level or senior leadership.</li><li>Demonstrated ability to work independently, take initiative, and make informed decisions.</li></ul>Skills &amp; Competencies:<ul><li>Exceptional written and verbal communication skills.</li><li>High level of integrity, discretion, and professionalism.</li><li>Strong organizational, time management, and multitasking abilities.</li><li>Ability to perform under pressure, meet tight deadlines, and manage confidential matters.</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint); knowledge of ERP systems or SharePoint is a plus.</li><li>Calm, diplomatic, and assertive professional demeanor.</li></ul>Why Join Us:<ul><li>Opportunities for career growth and professional development.</li><li>Collaborative, dynamic, and supportive work environment.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Senior admin/ Executive Assistant to C -level Executives: 6 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Secretary to General Manager

Hot n cool

Job SummaryAdministrative Secretary to the General Manager provides high-level administrative and secretarial support to ensure the efficient operation of the GM&rsquo;s office. This role requires discretion, strong organizational skills, and the ability to manage confidential information while coordinating communication between management, staff, and external parties.Key ResponsibilitiesAdministrative Support<ul><li>Manage the General Manager&rsquo;s calendar, appointments, and meeting schedules</li><li>Prepare correspondence, reports, memos, presentations, and other documents</li><li>Organize and maintain files, records, and confidential documents</li><li>Screen calls, emails, and visitors, prioritizing matters requiring the GM&rsquo;s attention</li><li>Handle travel arrangements, itineraries, and expense reports</li></ul>Communication &amp; Coordination<ul><li>Act as a liaison between the GM and internal departments</li><li>Coordinate meetings, prepare agendas, and record minutes</li><li>Follow up on action points and ensure deadlines are met</li><li>Communicate directives, instructions, and updates from the GM</li></ul>Office &amp; Operational Support<ul><li>Monitor office supplies and coordinate procurement when needed</li><li>Assist in preparing budgets, reports, and departmental documentation</li><li>Support company events, meetings, and management activities</li><li>Maintain professional relationships with clients, suppliers, and partners</li></ul>Confidentiality &amp; Compliance<ul><li>Handle sensitive and confidential information with discretion</li><li>Ensure company policies and procedures are followed in documentation and communication</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree or Diploma in Business Administration, Office Management, or related field</li><li>Minimum 3&ndash;5 years of experience in an executive or administrative secretary role</li><li>Experience supporting senior management or executives is preferred</li></ul>Skills &amp; Competencies<ul><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>High level of professionalism and confidentiality</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Attention to detail and problem-solving skills</li><li>Strong interpersonal skills</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>total work of experience as a admin?</li><li>total work of experience as a Secretary?</li><li>What is your Nationality?</li><li>you can join immediately?</li><li>how much is your expected salary?</li></ul>

ADMIN SECRETARY

QD-SBG

Position: Secretary to Tender Committee Location: LusailPosition Overview:We are seeking a highly organized, efficient, and proactive Executive Secretary to provide comprehensive administrative and secretarial support to the department. The role focuses on ensuring smooth daily operations, managing documentation, coordinating communication, and supporting management with high-quality administrative assistance.Key Responsibilities&middot; Provide administrative and clerical support to the department and management team.&middot; Manage calendars, schedule meetings, and coordinate appointments.&middot; Handle incoming and outgoing correspondence, including emails, letters, memos, and internal communications.&middot; Maintain and update filing systems, ensuring accuracy, confidentiality, and proper document control.&middot; Prepare, format, and edit reports, presentations, and general documentation as required.&middot; Organize departmental activities, meetings, and follow-ups, ensuring timely coordination.&middot; Coordinate communication between internal departments and external stakeholders as needed.&middot; Track deadlines and ensure timely submission of required documents and reports.&middot; Prepare meeting minutes and maintain proper records for future reference.&middot; Assist with routine administrative tasks such as data entry, document preparation, and basic review.&middot; Support the management team with day-to-day operational requirements and administrative tasks.Qualifications&middot; Bachelor&rsquo;s degree in administration, Business, or a related field.&middot; Minimum of 3 years of experience as an Executive Secretary or in a similar administrative role.&middot; Strong organizational, multitasking, and time-management skills.&middot; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).&middot; Excellent written and verbal communication skills.&middot; High level of professionalism and ability to maintain confidentiality.&middot; Strong attention to detail and accuracy in documentation.&middot; Ability to work under pressure, meet deadlines, and manage multiple priorities effectively.Job Types: Full-time, Permanent

Secretary to Tender Committee

Job Summary:Secretary to the General Manager provides high-level administrative and organizational support, ensuring the GM&rsquo;s office operates efficiently and effectively. This role requires discretion, professionalism, and strong communication skills.Key Responsibilities<ul><li>Manage the General Manager&rsquo;s calendar, appointments, and meetings, prioritizing and organizing schedules efficiently</li><li>Prepare, proofread, and manage correspondence, reports, presentations, and confidential documents</li><li>Coordinate internal and external communications, including emails, calls, and meetings with stakeholders</li><li>Arrange travel, accommodation, and itineraries for the General Manager</li><li>Take accurate minutes during meetings and follow up on action items</li><li>Maintain confidential records, files, and office systems (both digital and physical)</li><li>Liaise with department heads, staff, and external parties on behalf of the GM</li><li>Assist with administrative tasks, reports, and documentation as required</li><li>Handle sensitive information with discretion and maintain confidentiality at all times</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field</li><li>Minimum 3 years of experience in executive secretarial or administrative roles</li><li>Strong organizational, planning, and multitasking skills</li><li>Excellent written and verbal communication skills</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Professional demeanor, attention to detail, and ability to work under pressure</li><li>Ability to maintain confidentiality and exercise discretion at all times</li></ul>Preferred Skills<ul><li>Prior experience supporting senior executives in corporate, F&amp;B, or hospitality sectors</li><li>Familiarity with company operations, reporting, and correspondence standards</li><li>Knowledge of Qatar labor laws and office practices</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>what is your nationality?</li><li>how much is your expected salary?</li><li>You can join immediately?</li><li>total years of experience as secretary?</li></ul>

SECRETARY

PH Hospitality

We are seeking a professional and organized Secretary who is familiar with Qatar locations, government offices, and local business practices. The ideal candidate will provide administrative and clerical support, coordinate office activities, and assist with correspondence, scheduling, and document handling to ensure smooth daily operations.Key Responsibilities:<ul><li>Manage daily administrative and secretarial tasks efficiently</li><li>Handle incoming and outgoing correspondence (emails, letters, calls)</li><li>Maintain office files, records, and confidential documents</li><li>Schedule and coordinate meetings, appointments, and travel arrangements</li><li>Assist in preparing reports, presentations, and official letters</li><li>Coordinate with clients, vendors, and government entities (MOI, MOFA, Ministry of Labour, CID, etc.)</li><li>Familiar with Qatar locations, routes, and landmarks to support logistics and scheduling</li><li>Support document submission and follow-ups with ministries and service centers</li><li>Monitor office supplies and coordinate with suppliers</li><li>Perform other administrative tasks as assigned by management</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field</li><li>2&ndash;5 years of experience as a Secretary or Administrative Assistant (Qatar experience preferred)</li><li>Strong knowledge of Qatar locations, ministries, and procedures</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Excellent communication skills in English (Arabic is an advantage)</li><li>Well-organized, detail-oriented, and able to multitask</li><li>Professional appearance and strong interpersonal skills</li></ul>Job Type: Full-timePay: QAR3,500.00 - QAR4,000.00 per month

Admin Assistant

Ernest Talent

Executive Assistant Responsibilities:<ul><li>Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and handling correspondence.</li><li>Arrange travel plans, including booking flights, accommodation, and transportation.</li><li>Conduct research and compile relevant data to aid executive decision-making.</li><li>Serve as a liaison between executives and internal/external stakeholders, responding to emails and inquiries promptly and professionally.</li><li>Prepare expense reports and oversee executive budgeting.</li></ul>Office Manager Responsibilities:<ul><li>Oversee daily office operations to ensure a smooth and efficient working environment.</li><li>Manage office equipment and coordinate repairs or replacements as needed.</li><li>Develop and implement office policies and procedures to enhance efficiency and productivity.</li><li>Support the Operations Team as required to ensure compliance across all areas.</li><li>Provide administrative assistance to the wider team.</li><li>Liaise with service providers and negotiate contracts for office-related services.</li><li>Assist the executive team with various HR functions.</li></ul>Qualifications:<ul><li>Fluency in English is essential.</li><li>Proven experience as an Executive Assistant, Office Manager, or a similar role.</li><li>Excellent organisational and time-management skills.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.</li><li>Ability to multitask, prioritise tasks effectively, and perform well under pressure.</li><li>High level of discretion and confidentiality.</li><li>Strong attention to detail and problem-solving skills.</li></ul>Job Type: Full-time

Office Manager

Lesha Bank

<div>
 
 OVERVIEW
 
 
 
 
 
 The Executive Assistant (EA) is in charge of managing the Executive's schedules and communications. The EA is responsible for prioritizing emails and phone calls, as well as organizing meetings and business events.
 
 
 
 
 
 DUTIES &amp; RESPONSIBILITIES:
 
 
 
 
 <ul>
 <li>
 Serve as the focal point for communication between Executive's, staff members, clients, and other outside partners.
 </li>
 <li>
 Control the flow of information in a timely and correct manner.
 </li>
 <li>
 Scheduling meetings and managing the schedules of Executive
 </li>
 <li>
 Ensure timely and accurate information flow management.
 </li>
 <li>
 Arrange meetings and manage the Executive's calendars.
 </li>
 <li>
 Make travel and accommodation arrangements.
 </li>
 <li>
 Compile a daily budget and create weekly, monthly, or quarterly reports.
 </li>
 <li>
 Manage the Executive's office by maintaining an inventory of the supplies.
 </li>
 <li>
 Prepare data for memos, emails, presentations, and reports used in internal and external communication.
 </li>
 <li>
 Record minutes of meetings.
 </li>
 <li>
 Distribute correspondence and screen and guide phone calls.
 </li>
 <li>
 Maintain and organize the office filing system.
 </li>
 <li>
 Arranged guest logistics.
 </li>
 <li>
 Support the Admin Department if needed.
 </li>
 </ul>
 
 
 
 
 
 
 
 SKILLS
 
 <ul>
 <li>
 Be proactive and use good judgment when dealing with challenging situations.
 </li>
 <li>
 Telephone Skills, Verbal Communication.
 </li>
 <li>
 Microsoft Office Skills.
 </li>
 <li>
 Listening, Customer Focus, Organization, Informing Others, Handles Pressure, and Phone Skills.
 </li>
 <li>
 Supply Management
 </li>
 <li>
 Act with professionalism and integrity.
 </li>
 <li>
 Own mistakes and share your knowledge to prevent repeating the same error within your department or division.
 </li>
 <li>
 Keep sensitive information confidential.
 </li>
 <li>
 Follow through on commitments.
 </li>
 <li>
 Work well both autonomously and within a team.
 </li>
 <li>
 Display a positive, approachable attitude.
 </li>
 <li>
 Support each other; we all work within the same company.
 </li>
 </ul>
 
 
 
 
 
 
 
 QUALIFICATION &amp; KNOWLEDGE
 
 <ul>
 <li>
 Minimum 3 years&rsquo; experience in a similar position.
 </li>
 <li>
 Detail-oriented, efficient and organized professional.
 </li>
 <li>
 Proficiency with Microsoft Office applications.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Preferably holding a diploma in admin /secretarial field.
 </li>
 <li>
 Valid Qatar Driving License
 </li>
 </ul>
 
 
</div>

Executive Assistant

Explore 126+ Executive secretary in Doha this February. Find roles across top companies and apply now to boost your career.