executive secretary

JODAYN

<div>We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative support to senior management. The ideal candidate will manage schedules, handle correspondence, and facilitate smooth communication between executives and internal/external stakeholders.
Requirements<ul>
<li>Manage complex calendars and schedule appointments for senior executives.
</li><li>Coordinate meetings, prepare agendas, and take minutes.
</li><li>Handle confidential correspondence and communications.
</li><li>Prepare reports, presentations, and executive documents.
</li><li>Organize travel arrangements and logistics.
</li><li>Act as a liaison between executives and other departments or external partners.
</li><li>Maintain filing systems and ensure documentation accuracy.
</li><li>Support special projects and administrative tasks as needed.</li>
</ul>Requirements:<ul>
<li>Bachelor&rsquo;s degree.</li>
<li>Proven experience as an executive secretary or in a similar high-level administrative role.
</li><li>Exceptional organizational and multitasking skills.
</li><li>Excellent communication skills, both written and verbal.
</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
</li><li>Discretion and ability to handle sensitive information confidentially.
</li><li>Professional demeanor and appearance.
</li><li>Fluency in English and Arabic is a plus.</li></ul></div> <div id='job-id'>Job Id: E7aWAm03ZX7+QDlK6v6yFs7dL9M0GQ3q8H9NpDEmtSOkqNSg7ut8rfMay7FoGSJl+EFD7vRsE0AujGOWL4i2dy8CpA==</div>

Executive Secretary

babili group

Executive Secretary (Accounting Background + Email &amp; Attendance Management)Key Responsibilities:<ul><li>Manage and organize daily administrative correspondence.</li><li>Monitor and respond to incoming and outgoing emails.</li><li>Coordinate with internal departments to ensure smooth operations.</li><li>Prepare periodic financial and administrative reports.</li><li>Archive documents, invoices, and financial records.</li><li>Follow up on payments and invoices and ensure documentation accuracy.</li><li>Track and prepare employee attendance and leave reports.</li><li>Manage front desk and welcome visitors and clients professionally.</li><li>Support management in day-to-day executive tasks and office coordination.</li></ul>Qualifications:<ul><li>Diploma or Bachelor's degree in Accounting, Business Administration, or a related field.</li><li>At least 1 year of experience in a similar role.</li><li>Proficiency in Microsoft Office, especially Excel, Outlook, and Word.</li><li>Strong written and verbal communication skills.</li><li>Excellent time management, organization, and multitasking abilities.</li><li>Fluent in Arabic and good command of English.</li></ul>Job Type: Full-time <div id='job-id'>Job Id: rhPKdhssb4eDVHS7KjpdfRnIpo9OXR1lJnh6amC8cdVOAaI6ewWcZ8g8U2+huc+Sn7HTtfKh5D2WbOjzYAPAvaNVBc2kE1MyERlKQFAKPqnvWcwHpKlnx9o=</div>

Rightforce Manpower Service LLC

Location: Business Village, Deira, DubaiJob Type: Full-TimeReports To: Executive DirectorLanguage Requirement: Fluent in Arabic &amp; EnglishJob Summary:We are currently seeking a highly organized, proactive, and professional Executive Secretary (Female) to Executive Director. This role is pivotal in ensuring smooth executive-level operations and requires someone with excellent communication skills in both Arabic and English.Key Responsibilities:<ul><li>Manage and organize the executive's email communications, ensuring timely responses and follow-ups.</li><li>Coordinate with the recruitment team regarding scheduling, candidate communications, and documentation</li><li>Collaborate with other departments and team members to ensure smooth workflow and internal communication</li><li>Schedule and coordinate meetings, prepare agendas, and take minutes when required</li><li>Translate and draft formal correspondence, reports, and presentations in Arabic and English</li><li>Handle confidential and sensitive information with utmost discretion.</li><li>Assist with travel arrangements, executive calendars, and logistics planning.</li></ul>Requirements:<ul><li>Female candidates only</li><li>Fluency in Arabic and English (both written and spoken) is mandatory</li><li>Minimum 5 years&rsquo; UAE experience in a similar executive or administrative role.</li><li>Strong interpersonal skills with a confident and polished professional presence</li><li>Excellent written communication and email management abilities</li><li>Ability to multitask, prioritize, and work independently under pressure</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>Highly organized, detail-oriented, and proactive</li></ul>Salary &amp; Benefits:<ul><li>AED 6000 &ndash; AED 10,000 performance-based incentives</li><li>Employment Visa, health insurance, and other benefits as per Labor Law</li><li>Opportunities for professional growth and leadership development</li><li>Collaborative and fast-paced work environment</li></ul>Job Type: Full-timePay: AED6,000.00 - AED10,000.00 per month <div id='job-id'>Job Id: lv8QzY5bNELIqz2HZUKFCudWuurrPCvtmIhBcMq0kfOB8PNVgudZU8KX0oSWQxnsYbzFL5IoLiRF1nH2AjeWpoI3TmrH6WpO74SSyWidi11n3ATrL9MoFCw=</div>

Confidential

Responsibilities * Managing complex schedules and travel arrangements for senior executives. * Preparing correspondence, presentations, and reports. * Handling confidential information with discretion. * Organising meetings and conferences, including logistics and catering. * Screening phone calls and managing email correspondence. * Maintaining accurate records and filing systems. * Liaising with internal and external stakeholders. * Providing general administrative support as required. Qualifications * Proven experience as an Executive Secretary or in a similar administrative role. * Excellent written and verbal communication skills in English. * Strong organisational and time management skills. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Ability to work independently and as part of a team. * Ability to prioritise tasks and meet deadlines in a fast-paced environment. * Strong attention to detail and accuracy. * Discretion and professionalism in handling confidential information. &nbsp;

Alhamal Trading and Contracting W.L.L

Executive SecretaryProvides comprehensive administrative and organizational support to the CEO. This role involves managing schedules, coordinating meetings, handling communications, preparing documents, and ensuring the smooth operation of the executive office. Act as a central point of contact for internal and external stakeholders, often managing confidential information with discretion.Here's a more detailed breakdown of typical responsibilities:Administrative Support:<ul><li>Calendar Management:</li></ul>Scheduling appointments, meetings, and travel arrangements for the CEO, prioritizing commitments and managing conflicts.<ul><li>Communication:</li></ul>Handling phone calls, emails, and other correspondence, responding to inquiries, and relaying information to relevant parties.<ul><li>Document Preparation:</li></ul>Creating and editing reports, presentations, memos, and other documents, ensuring accuracy and professional presentation.<ul><li>Meeting Coordination:</li></ul>Scheduling and organizing meetings, preparing agendas and materials, taking minutes, and following up on action items.<ul><li>Travel Arrangements:</li></ul>Making travel arrangements, including flights, accommodations, and transportation, and creating detailed itineraries.<ul><li>Record Keeping:</li></ul>Maintaining organized files, databases, and records, both physical and electronic, ensuring confidentiality and easy retrieval of information.<ul><li>Event Planning:</li></ul>Assisting with the planning and execution of events, conferences, and other functions.<ul><li>Office Management:</li></ul>Managing office supplies, equipment, and other administrative tasks to ensure the smooth functioning of the executive office.Communication and Liaison:<ul><li>Internal Communication:</li></ul>Serving as a point of contact between the CEO and other employees, facilitating communication and information flow.<ul><li>External Communication:</li></ul>Managing communication with external stakeholders, such as clients, partners, and vendors, representing the CEO professionally.<ul><li>Confidentiality:</li></ul>Handling sensitive and confidential information with discretion and maintaining a high level of professionalism.Other Responsibilities:<ul><li>Research and Analysis:</li></ul>Conducting research, compiling data, and preparing reports to support decision-making and strategic planning.<ul><li>Special Projects:</li></ul>Assisting with special projects as assigned by the CEO, including research, report writing, event coordination, and other tasks.<ul><li>Problem Solving:</li></ul>Identifying and resolving administrative issues and challenges, often independently and with minimal supervision.Requirements:* Graduate of any bachelor&rsquo;s degree* Excellent English &amp; Arabic communication skills* Excellent time management skills* With Valid QID and NOC* Salary is up to QR 4,500* Can join immediatelyJob Types: Full-time, Permanent <div id='job-id'>Job Id: Aq9nfd6IjRtDoJHMFI5pZuyBQE9KeVlOh9i3l+ETZ+25nBLpk310ai7QsRI6GLSb6HM6QyqkSKNXlvagyuiGrnuWITDBnTbJ7nT3i4UdbNss2X2gOQwGWGM=</div>

Clifford Chance

<div>
 
 
 
 Who we are
 
 
 
 
 
 
 AS&amp;H Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise. The firm has unrivalled scale and depth of legal resources across the three key markets of the Americas, Asia and Europe and focuses on the core areas of commercial activity: capital markets; corporate and M&amp;A; finance and banking; real estate; litigation and dispute resolution. The Legal Secretary (LSS) will work as part of a team, supporting fee earners and managing priorities.
 
 
 
 
 The role of Executive Secretary requires daily collaboration with the Office Manager, fee earners, and other team members.
 
 
 
 
 
 
 
 
 
 
 Job Description
 
 
 
 
 
 
 The Role
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 A key aspect of the role will be to foster positive and collaborative working relationships with the Management team and staff from all departments in Riyadh. Additionally, this collaborative approach will extend to building a network across all regions.
 
 
 
 <ul>
 <li>
 You have excellent Arabic and English communication skills, both verbal and written.
 </li>
 </ul>
 <ul>
 <li>
 You have intermediate/advanced IT skills, including web search, MS Word, PowerPoint, Outlook, Excel.
 </li>
 </ul>
 <ul>
 <li>
 Exceptional team player and ability to work autonomously, you are used to work in a demanding environment.
 </li>
 </ul>
 <ul>
 <li>
 You have excellent organisational skills with particular attention to details.
 </li>
 </ul>
 <ul>
 <li>
 Willingness and enthusiasm to work with and support different groups within the firm as required.
 </li>
 </ul>
 <ul>
 <li>
 You manage multiple activities at the same time and prioritize tasks appropriately.
 </li>
 </ul>
 <ul>
 <li>
 You are motivated by client satisfaction (external and internal).
 </li>
 </ul>
 <ul>
 <li>
 You have excellent work ethic and are proactive and motivated to learn
 </li>
 </ul>
 
 
 
 
 
 The focus of the role may shift over time depending on the needs of the team of fee earners. However, the Executive Secretary will be expected to perform tasks in the following key areas:
 
 
 
 
 
 Core Services:
 
 
 
 
 <ul>
 <li>
 Calendar &amp; Meeting Management: Manage schedules and act as the main contact for internal and external communication.
 </li>
 </ul>
 <ul>
 <li>
 Travel: Organize travel, including bookings, visas, and transport.
 </li>
 </ul>
 <ul>
 <li>
 Time &amp; Expenses: Ensure timely entry and submission of time records and expenses.
 </li>
 </ul>
 <ul>
 <li>
 Reception Liaison: Coordinate meetings and video conferences.
 </li>
 </ul>
 <ul>
 <li>
 Administrative Support: Draft emails, letters, and manage documents (printing, scanning).
 </li>
 </ul>
 <ul>
 <li>
 Team Support: Collaborate with the LSS team, assist during absences, and provide reception cover as needed.
 </li>
 </ul>
 
 
 
 
 
 
 Practice Support Services
 
 
 
 
 <ul>
 <li>
 Clearance &amp; Compliance: Coordinate client conflict checks, matter setup, and ensure compliance with engagement letters and policies.
 </li>
 </ul>
 <ul>
 <li>
 Matter Management: Organize client meetings, document archiving, and notify relevant teams when matters are closed.
 </li>
 </ul>
 <ul>
 <li>
 Matter Team Support: Manage document processing (editing, formatting, proofreading) and assist with printing needs.
 </li>
 </ul>
 <ul>
 <li>
 Administrative Assistance: Attend practice area meetings, take notes, and support the team with Best Delivery tools.
 </li>
 </ul>
 
 
 
 
 
 
 Key Working Relationships
 
 
 
 
 
 Along with all Secretarial Services staff, a key attribute of the Executive Secretary success will be dependent on the positive and collaborative working relationships which they build with colleagues in the Practice Area. The key working relationships will be:
 
 
 
 <ul>
 <li>
 Fee earners to whom they provide first-line support and cover support
 </li>
 </ul>
 <ul>
 <li>
 Office Manager
 </li>
 </ul>
 <ul>
 <li>
 Billing &amp; Finance, Business Development, Human Resources, Best Delivery, IT and Reception
 </li>
 </ul>
 <ul>
 <li>
 Document Production Unit
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 Your Experience
 
 
 
 
 
 <ul>
 <li>
 University Degree
 </li>
 </ul>
 <ul>
 <li>
 Fluent English/Arabic Level
 </li>
 </ul>
 
 
 
 
 
 
 
 Additional Information
 
 
 
 
 
 
 Equal opportunities statement
 
 
 
 
 
 
 At AS&amp;H Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.
 
 
 
 
 We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.
 
 
 
 
 We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.
 
 
 
 
 Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.
 
 
 
 
 Find out more about our inclusive culture here.
 
 
 
</div>
 <div id='job-id'>Job Id: DuRezFzNCgxWvMSSRr2yaiXWk/XJaRLRe9Ek6Rt1Dh8PTCitZiYhXuLAb4MfvaXit4udvak4oSGljiPZxsht6MhNv5hEBP/WXrZdyJurUIzV6qqAegNjh5Zi/99pJ/ZXArgvdTaZkSIxUYHRflcgiub3INA6vtWc+1a+RLfy</div>

Saudi National Executive Secretary

Al Majed Group

<ul><li>Administrative Support:</li><li>Manage the executive's calendar, schedule meetings, and make travel arrangements.</li><li>Handle incoming calls, emails, and correspondence, prioritizing and responding as necessary.</li><li>Prepare and edit documents, reports, and presentations for meetings or business proposals.</li><li>Meeting Coordination:</li><li>Schedule and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Ensure all logistical aspects of meetings are handled, such as room bookings, video conferencing setup, and material distribution.</li><li>Communication Liaison:</li><li>Serve as the primary point of contact between the executive and other staff members or external stakeholders.</li><li>Draft and manage correspondence on behalf of the executive.</li><li>Document Management:</li><li>Organize, maintain, and file important documents, contracts, and records for easy access and reference.</li><li>Ensure confidentiality and proper handling of sensitive information.</li><li>Travel and Event Coordination:</li><li>Plan and organize travel arrangements, including booking flights, accommodations, and transportation.</li><li>Assist in coordinating company events, conferences, or client visits.</li><li>Task and Project Management:</li><li>Help executives with the prioritization and delegation of tasks.</li><li>Track ongoing projects, ensuring deadlines and deliverables are met.</li><li>Financial and Budget Assistance:</li><li>Assist with managing the executive&rsquo;s budget, expense reports, and reimbursements.</li><li>Ensure timely processing of invoices and financial documents.</li></ul>Key Skills:<ul><li>Organization &amp; Time Management: Ability to manage multiple tasks and priorities simultaneously.</li><li>Communication Skills: Clear written and verbal communication.</li><li>Attention to Detail: Precision in handling tasks, scheduling, and document management.</li><li>Discretion and Confidentiality: Handling sensitive information with professionalism and confidentiality.</li><li>Tech-Savvy: Proficiency in office software (e.g., Microsoft Office, Google Suite) and basic office equipment.</li></ul>Qualifications:<ul><li>High school diploma or equivalent; a degree in business administration, secretarial studies, or a related field is a plus.</li><li>3+ years of experience in an administrative support role, preferably at the executive level.</li><li>Strong multitasking and problem-solving skills.</li></ul>Job Type: Full-time <div id='job-id'>Job Id: ggprhisJqUGwkX+czdXOI2Qr085Y/uKsPaq4OTLGEZl6ZHnfGz0cGDgivp70YLxksw1sioIlar0elm7ovtO4jKumRX+YiSEucv6U5OllARFmTvOF346Y9lQmFNQunAd8</div>

Executive Secretary Wanted

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