administrative affairs manager Jobs in Istanbul

administrative affairs manager

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administrative & operations coordinator Jobs in Istanbul

administrative & operations coordinator

administrative and financial affairs assistant Jobs in Istanbul

administrative and financial affairs assistant

administrative support

IMPETUS EXECUTIVE

<div>
 
 We are looking for a proactive and experienced
 
 Administrative Affairs Manager
 
 to oversee all general services and office operations within our holding structure. Reporting directly to the CFO, this role will ensure the smooth functioning of administrative processes, facility services, vendor management, and workplace efficiency across our group headquarters and relevant subsidiaries.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Manage and supervise all administrative operations including office management, facility services, reception, security, cleaning, catering, and logistics,
 </li>
 <li>
 Ensure proper functioning and maintenance of office infrastructure and building services,
 </li>
 <li>
 Oversee vendor management, service contracts, and procurement processes related to administrative needs,
 </li>
 <li>
 Support executive management with protocol services, meeting arrangements, and company-wide coordination efforts,
 </li>
 <li>
 Lead cost control and budget planning for general administrative expenses,
 </li>
 <li>
 Ensure compliance with local regulations, health &amp; safety standards, and internal company policies,
 </li>
 <li>
 Coordinate with HR, Finance, and IT departments to ensure crossfunctional operational efficiency,
 </li>
 <li>
 Manage office renovation, relocation, and workplace improvement projects as needed,
 </li>
 <li>
 Act as the main point of contact for outsourced service providers and corporate building management.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Facility Management, or a related field,
 </li>
 <li>
 Minimum 7&ndash;10 years of experience in administrative affairs or office management, preferably in a holding, multinational, or corporate environment,
 </li>
 <li>
 Strong understanding of general services, procurement, contract management, and workplace operations,
 </li>
 <li>
 Experience managing third-party vendors and service providers,
 </li>
 <li>
 Good knowledge of local legal requirements and occupational health &amp; safety standards,
 </li>
 <li>
 Excellent organizational, negotiation, and communication skills,
 </li>
 <li>
 Proficiency in MS Office applications and administrative systems,
 </li>
 <li>
 Fluency in English (written and spoken),
 </li>
 <li>
 Strong sense of ownership, service mindset, and attention to detail.
 </li>
 </ul>
 
 
</div>

Administrative Manager

Fiberhome Turkey Branch

Logistics &amp; warehousing: Introduce and liaise with logistics providers, follow up on customs clearance and deliveries, maintain logistics documents and reconcile expense claims.Administrative affairs: Manage office/dormitory/vehicle leases and maintenance, procure office supplies, register and maintain fixed assets, handle visitor reception, and ensure normal office operations.Visa &amp; foreign affairs: Assist/guide employees in handling Turkish visas, invitation letters, work permits, etc.Compliance &amp; records: Manage contracts, company seals, authorizations/certifications and administrative records.HR support: Post job openings; handle onboarding/offboarding, employment contracts and attendance; assist with payroll reconciliation; liaise with HQ HR/Finance/Logistics departments.Finance liaison: Reconcile and submit payment requests for salaries, rent and lease fees, utilities/internet/parking and other routine expenses, and accounting service fees.External liaison: Coordinate with accounting firms, banks and government agencies (tax office, trade registry, immigration, etc.) to support compliant operations.Corporate culture: Assist in planning and organizing company events and team-building activities.Other: Complete other administrative/operations tasks assigned by supervisors.Job Type: Full-timePay: 40,000.00TRY - 50,000.00TRY per month

Administrative and Financial Affairs Assistant

The Global Talent Co.

<div>
 
 Full-time, Part-time - Remote
 
 
 
 
 Hiring in Romania, South Africa
 
 
 
 
 About Us:
 
 
 
 At
 
 The Global Talent Co.
 
 , we provide incredible opportunities for the top 5% of global marketers. Join our team and become our employee, gaining access to high-paying salaries, stable employment, and the chance to work with cutting-edge tech companies in Europe and the US.
 
 
 As your employer, we match you with innovative clients for long-term placements that align with your skills and goals. Our mission is to break down geographical barriers and connect the world's best marketers with the most innovative companies through remote work.
 
 
 You will work with a fast-growing company specializing in mobile communication infrastructure, acquiring and managing land for antenna towers and roof antennas used by major mobile operators. The company plays a crucial role in ensuring seamless communication for millions of users by securing contracts with diverse clients, including cities, municipalities, sports clubs, private individuals, and businesses. Your role will be to support the administrative side of the contracts negotiations and renewals, reviewing, drafting, and ensuring accuracy and consistency of contracts with the highest level of attention to detail.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Administrative Support: Provide administrative assistance such as managing emails, scheduling appointments, and organizing documents.
 </li>
 <li>
 Calendar Management: Coordinate and manage schedules for team members, including arranging meetings and appointments.
 </li>
 <li>
 Communication Management: Serve as the primary point of contact for incoming inquiries, responding promptly and professionally via email, phone, or other communication channels.
 </li>
 <li>
 Data Entry and Organization: Maintain accurate records and databases, ensuring information is up-to-date and easily accessible.
 </li>
 <li>
 Document Preparation: Assist in drafting, editing, and formatting documents, presentations, and reports.
 </li>
 <li>
 Travel Arrangements: Coordinate travel logistics, including booking flights, accommodations, and transportation arrangements for team members.
 </li>
 <li>
 Task Coordination: Manage and prioritize tasks and deadlines, ensuring timely completion and follow-up on pending items.
 </li>
 <li>
 Client Relationship Management: Build and maintain positive relationships with clients, addressing their needs and inquiries promptly in a professional manner.
 </li>
 <li>
 Team Collaboration: Collaborate with team members to support various projects and initiatives, offering assistance and contributing ideas as needed.
 </li>
 <li>
 Ad-Hoc Support: Assist with additional tasks and projects as assigned by team members, demonstrating flexibility and adaptability in a fast-paced environment.
 
 
 </li>
 </ul>
 Note: If you are good at what you do, you will be given more challenging tasks to help raise your skill level.
 
 
 
 Requirements:
 
 
 
 <ul>
 <li>
 German Language Skills (B2 or higher)
 </li>
 <li>
 Previous experience as a virtual assistant, administrative assistant, or similar role is preferred.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Google Calendar, Google Docs).
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to interact professionally with clients and team members.
 </li>
 <li>
 Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.
 </li>
 <li>
 Proactive and self-motivated, able to work independently and take initiative in completing tasks.
 </li>
 <li>
 Reliable internet connection and access to necessary equipment for remote work.
 </li>
 <li>
 High level of confidentiality and discretion when handling sensitive information.
 </li>
 <li>
 A bachelor's degree or relevant certification is a plus.
 
 
 </li>
 </ul>
 Join our team and be part of a collaborative and innovative environment where your skills and expertise will make a real impact. We offer competitive compensation, professional development opportunities, and a supportive team culture. Apply now and take the next step in your recruiting career!
 
 
 
 At The Global Talent Co.
 
 , our mission is to bridge the gap between leading global tech companies and amazing global talent. We believe everyone deserves equal access to opportunities, regardless of the country they are born in.
 
 
</div>

Virtual Assistant/Contracts Administrator (German-speaking)

Crs Soft

<div>
 
 
 Who we are?
 
 
 
 
 
 
 It&rsquo;s time to turn on bright mode. Let&rsquo;s meet!
 
 
 We are a software company that produces niche technologies with an innovative, dynamic, and added-value understanding to the leading companies in its field, serving in different sectors in Turkey and abroad. For starters, the first thing you should know is that Crs is an umbrella organization. Our e-transformation brand, e-d&uuml;nya, offers digital solutions on a single platform. Our game brand Corvus Jay provides players of all ages and backgrounds with captivating, humorous, and artistic games that transcend the ordinary and deliver unforgettable experiences with its open-minded, humorous, creative, and vibrant world of pop art. We are excited to expand our investment areas and the sectors we are involved in. Our focus is on innovative research, exploring Big Data Processing, AI, machine learning, and game development. As one of the top 500 IT companies in Turkey, we are one of the fastest-growing technology companies selected by Deloitte Turkey for the 6th time in a row. Our route is always the same, the future!
 
 
 
 
 
 
 Job Description
 
 
 
 
 
 
 The Administrative Affairs Manager is responsible for overseeing office operations, managing administrative tasks, and ensuring the smooth execution of organizational processes. This role includes handling office expenses, coordinating interdepartmental administrative needs, and maintaining operational efficiency. It also includes workspace organization processes when necessary, ensuring that office expansions or layout changes are carried out smoothly and efficiently. Success in this role requires excellent organizational skills, multitasking abilities, and the ability to manage multiple priorities effectively.
 
 
 
 
 
 
 
 
 
 Experience &amp; Skills
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Industrial Engineering, Business Administration, Economics, Administrative Sciences, or a related field
 </li>
 <li>
 Minimum 5 years of experience in administrative affairs, office management, or operations, with at least 2 years in a managerial role
 </li>
 <li>
 Proven ability to lead and develop teams, fostering a high-performance culture
 </li>
 <li>
 Strong strategic thinking, organizational, and multitasking skills
 </li>
 <li>
 Excellent time management, problem-solving abilities, and attention to detail
 </li>
 <li>
 Strong understanding of office infrastructure, facility, and vendor management
 </li>
 <li>
 Experience in relocation and move coordination processes is a plus
 </li>
 <li>
 Ability to communicate effectively at all levels of the organization
 </li>
 <li>
 High proficiency in MS Office tools
 </li>
 <li>
 Fluency in English and Turkish, with strong written and verbal communication skills
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Lead and manage the administrative affairs team, setting clear goals and ensuring high performance
 </li>
 <li>
 Oversee and optimize office operations, document organization, filing, and data management processes
 </li>
 <li>
 Manage office expenses and ensure cost-effective administrative solutions
 </li>
 <li>
 Supervise facility management, including maintenance, repairs, and office stock management
 </li>
 <li>
 Coordinate and execute office relocations, move planning, and space organization projects when necessary, ensuring minimal disruption and smooth transitions
 </li>
 <li>
 Ensure workplace compliance with health, safety, and regulatory standards
 </li>
 <li>
 Implement best practices for operational efficiency, facilitating interdepartmental communication and ensuring a well-organized, functional, and productive office environment
 </li>
 <li>
 Oversee office renovations, space planning, and workplace experience to support business growth
 </li>
 <li>
 Develop and implement structured strategies to enhance employee experience, ensuring in-office and off-site engagement initiatives align with company culture while fostering a strategic, well-organized, and engaging workplace
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Perks &amp; Benefits
 
 
 
 
 
 <ul>
 <li>
 Buffet breakfast in the office every morning
 </li>
 <li>
 Comprehensive private health insurance package
 </li>
 <li>
 Meal card &amp; commute compensation,
 </li>
 <li>
 Lots of events and celebrations (check out @crssoft on Instagram)
 </li>
 <li>
 Education fund to support learning and development opportunities
 </li>
 <li>
 Paid birthday off to spend time with your loved ones
 </li>
 <li>
 A gift book on your birthday
 </li>
 <li>
 All the technical equipment and licenses you need
 </li>
 <li>
 Interviews and Q&amp;A sessions with experts
 </li>
 <li>
 Marriage leave (5 days)
 </li>
 <li>
 No dress code!
 </li>
 </ul>
 
 
 
 
 
 Join Us
 
 
 
 
 
 
 Are you passionate about what you are doing or do you have the craziest ideas? If you have an urge to learn and develop more, then you are welcome at Crs. We work with passion and get inspired by each other. You will always find encouragement to do your best, to join various events, to learn new things, and to have fun.
 
</div>

Administrative Affairs Manager

SHEIN

<div>
 
 Shein is a global fashion and lifestyle e-retailer committed to making the beauty of fashion accessible to all. We use on-demand manufacturing technology to connect suppliers to our agile supply chain, reducing inventory waste and enabling us to deliver a variety of affordable products to customers around the world. From our global offices, we reach customers in more than 150 countries.
 
 
 
 
 
 Founded in 2012, SHEIN has nearly 10,000 employees operating from offices around the world. In SHEIN, we work with outstanding, creative, and capable peers. We share an energetic and open culture for capable people to discern, work, and ignite as a team.
 
 
 
 
 
 To learn more about Shein, follow us at shein.com, instagram.com/sheinofficial, and
 
 
 YouTube.com/shein.
 
 
 
 
 
 
 We are looking for an Administrative Specialist to join our team.
 
 
 
 
 
 
 We are seeking an experienced Administrative Specialist to oversee comprehensive workplace operations and administrative functions for our Turkey office. This role requires a proactive professional with strong organizational skills and local regulatory knowledge to ensure smooth daily operations.
 
 
 
 
 
 
 What do we expect from 'Administrative Specialist'?
 
 
 
 
 
 <ul>
 <li>
 Oversee office maintenance, including cleaning services, security personnel, and reception operations.
 </li>
 <li>
 Implement and monitor workplace safety protocols in compliance with Turkish regulations.
 </li>
 <li>
 Execute office supply procurement within budget guidelines and manage vendor relationships.
 </li>
 <li>
 Maintain IT equipment and office asset registers; conduct regular asset audits.
 </li>
 <li>
 Coordinate company vehicle maintenance and staff accommodation allocations.
 </li>
 <li>
 Process and reconcile administrative invoices/payments and prepare monthly expense reports.
 </li>
 <li>
 Ensure smooth daily operations across various departments.
 </li>
 </ul>
 
 
 
 
 
 What does the Administrative Specialist need?
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or a related field.
 </li>
 <li>
 2+ years of experience in office management (multinational company experience preferred).
 </li>
 <li>
 In-depth knowledge of Turkish labor laws and administrative regulations.
 </li>
 <li>
 Proficiency in ERP systems and MS Office Suite.
 </li>
 <li>
 Fluent in Turkish and professional English (written and spoken).
 </li>
 <li>
 Valid driver&rsquo;s license.
 </li>
 </ul>
 
 
 
 
 
 What do we offer?
 
 
 
 
 
 <ul>
 <li>
 Join a globally recognized and well-known company.
 </li>
 <li>
 Travel and meal allowances are provided.
 </li>
 <li>
 Monthly performance bonuses.
 </li>
 <li>
 Comprehensive private health insurance.
 </li>
 <li>
 Thrive in an innovative work environment.
 </li>
 <li>
 Embrace a dynamic and friendly atmosphere for growth.
 </li>
 </ul>
 
 
</div>

Administrative Specialist

Key.study

Key.study is an international educational group with offices in Ukraine, Poland, Canada, Cyprus, and Turkey. We support the client at every stage of their educational journey &mdash; from the first camp abroad and learning English to entering a master&rsquo;s program.Our leading projects include:<ul><li>Higher and secondary education abroad</li><li>Ukrainian schools in Poland and Cyprus</li><li>Private licensed lyceums in Ukraine</li><li>English language academies</li><li>English-speaking holidays: group trips, Speak Summer Camp, British Camp, etc.</li></ul>Key Information About the Position:We are looking for a proactive and detail-oriented Administrative &amp; Operations Coordinator to support our internal processes, marketing tasks, financial workflows, and communication with clients and partners. This role is perfect for someone who enjoys a mix of administrative, operational, and creative tasks and can manage responsibilities independently.Requirements:<ul><li>Legal right to work in Turkey</li><li>Language options:</li></ul>1) Ukrainian/Russian &mdash; native + Turkish - B22) Turkish &mdash; native + English - B2<ul><li>2+ years of experience in office administration or operations</li><li>Basic understanding of HR processes.</li><li>Experience handling documentation, communication with finance/legal consultants.</li><li>Experience with CRM systems.</li><li>Strong self-organization and autonomy.</li><li>Strong attention to detail and ability to multitask.</li></ul>Would be a plus:<ul><li>Experience working in international companies.</li><li>Experience collaborating with sales teams or interacting with clients.</li><li>Knowledge of basic accounting or legal processes in Turkey.</li><li>Experience managing social media or handling customer inquiries.</li></ul>Responsibilities:<ul><li>Make basic edits to the website</li><li>Translate marketing materials</li><li>Support onboarding and offboarding processes</li><li>Conduct internal HR surveys (eNPS)</li><li>Manage tax payment processes (monthly)</li><li>Communicate with financial and legal consultants</li><li>Update inventory (monthly)</li><li>Support office-related tasks, assist sales and other departments with daily operational tasks</li><li>Pay monthly bills and verify accuracy</li><li>Respond to social media messages</li><li>Provide visa support and basic consulting for employees</li></ul>We Offer:<ul><li>Schedule: Part-time (14:00&ndash;18:00, flexible)</li><li>Office Location: Nevzemin Sk. 2 34714 Kadikoy, Istanbul</li><li>Salary: Depends on experience and expectations</li><li>Official paid vacation and sick leave</li><li>Access to a Corporate University with training programs on leadership, communication, and international teaching standards.</li><li>Opportunities for professional growth within a network of schools.</li><li>Corporate events, holiday gifts, and teacher appreciation initiatives.</li><li>Discounts on company services</li></ul>Please, feel free to send your CV &mdash; we would be delighted to welcome you to key.study!Job Type: Part-timeExpected hours: 10 &ndash; 20 per week

Administrative & Operations Coordinator

Dentsu

<div>#LI-DNI The purpose of this role is to provide support to the senior team, taking responsibility for all administrative tasks within the team to ensure campaigns run smoothly and to plan.<div></div><div>
Job Description:</div><div>
#LI- DNI Key responsibilities: 
Effectively runs the day to day planning on key accounts 
Builds and develops media owner relationships in order to drive market leading planning for clients 
Works with other departments to ensure a campaign goes live on time through the use of best practice and adherence to Service Level Agreement&rsquo;s 
Uses understanding of commercial opportunities and trading focuses to ensure investment is guided towards the most appropriate partners</div><div></div><div>
Location:</div>
Istanbul<div></div><div>
Brand:</div>
Carat<div></div><div>
Time Type:</div>
Full time<div></div><div>
Contract Type:</div>
Permanent</div>

Account Director

Explore 784+ Administrative support in Istanbul this December. Find roles across top companies and apply now to boost your career.