executive assistant

accounting assistant

administration affairs specialist Jobs in Istanbul

administration affairs specialist

administrative assistant Jobs in Istanbul

administrative assistant

executive office assistant Jobs in Istanbul

executive office assistant

administrative support

The Global Talent Co.

<div>
 
 Full-time, Part-time - Remote
 
 
 
 
 Hiring in Romania, South Africa
 
 
 
 
 About Us:
 
 
 
 At
 
 The Global Talent Co.
 
 , we provide incredible opportunities for the top 5% of global marketers. Join our team and become our employee, gaining access to high-paying salaries, stable employment, and the chance to work with cutting-edge tech companies in Europe and the US.
 
 
 As your employer, we match you with innovative clients for long-term placements that align with your skills and goals. Our mission is to break down geographical barriers and connect the world's best marketers with the most innovative companies through remote work.
 
 
 You will work with a fast-growing company specializing in mobile communication infrastructure, acquiring and managing land for antenna towers and roof antennas used by major mobile operators. The company plays a crucial role in ensuring seamless communication for millions of users by securing contracts with diverse clients, including cities, municipalities, sports clubs, private individuals, and businesses. Your role will be to support the administrative side of the contracts negotiations and renewals, reviewing, drafting, and ensuring accuracy and consistency of contracts with the highest level of attention to detail.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Administrative Support: Provide administrative assistance such as managing emails, scheduling appointments, and organizing documents.
 </li>
 <li>
 Calendar Management: Coordinate and manage schedules for team members, including arranging meetings and appointments.
 </li>
 <li>
 Communication Management: Serve as the primary point of contact for incoming inquiries, responding promptly and professionally via email, phone, or other communication channels.
 </li>
 <li>
 Data Entry and Organization: Maintain accurate records and databases, ensuring information is up-to-date and easily accessible.
 </li>
 <li>
 Document Preparation: Assist in drafting, editing, and formatting documents, presentations, and reports.
 </li>
 <li>
 Travel Arrangements: Coordinate travel logistics, including booking flights, accommodations, and transportation arrangements for team members.
 </li>
 <li>
 Task Coordination: Manage and prioritize tasks and deadlines, ensuring timely completion and follow-up on pending items.
 </li>
 <li>
 Client Relationship Management: Build and maintain positive relationships with clients, addressing their needs and inquiries promptly in a professional manner.
 </li>
 <li>
 Team Collaboration: Collaborate with team members to support various projects and initiatives, offering assistance and contributing ideas as needed.
 </li>
 <li>
 Ad-Hoc Support: Assist with additional tasks and projects as assigned by team members, demonstrating flexibility and adaptability in a fast-paced environment.
 
 
 </li>
 </ul>
 Note: If you are good at what you do, you will be given more challenging tasks to help raise your skill level.
 
 
 
 Requirements:
 
 
 
 <ul>
 <li>
 German Language Skills (B2 or higher)
 </li>
 <li>
 Previous experience as a virtual assistant, administrative assistant, or similar role is preferred.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Google Calendar, Google Docs).
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to interact professionally with clients and team members.
 </li>
 <li>
 Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.
 </li>
 <li>
 Proactive and self-motivated, able to work independently and take initiative in completing tasks.
 </li>
 <li>
 Reliable internet connection and access to necessary equipment for remote work.
 </li>
 <li>
 High level of confidentiality and discretion when handling sensitive information.
 </li>
 <li>
 A bachelor's degree or relevant certification is a plus.
 
 
 </li>
 </ul>
 Join our team and be part of a collaborative and innovative environment where your skills and expertise will make a real impact. We offer competitive compensation, professional development opportunities, and a supportive team culture. Apply now and take the next step in your recruiting career!
 
 
 
 At The Global Talent Co.
 
 , our mission is to bridge the gap between leading global tech companies and amazing global talent. We believe everyone deserves equal access to opportunities, regardless of the country they are born in.
 
 
</div>

Virtual Assistant/Contracts Administrator (German-speaking)

Shell Deutschland GmbH

<div>, T&uuml;rkiye 
 
Job Family Group:
Business Administration 
 
Worker Type:
Regular 
 
Posting Start Date:
November 26, 2025 
 
Business unit:
Downstream and Renewables 
 
Experience Level:
Experienced Professionals 
 
Job Description:
Purpose:
To provide full executive support to CEO, across all business activities and support with day-to-day operations, business planning activities and engagements. As an integral and influential support to the CEO, you will be expected to ensure day-to-day activities run smoothly through excellent and proactive administrative support. Actively participate in team discussions, display inclusive behaviours, and contribute towards a working environment where it is safe to speak up on any topic, different views and perspectives are valued and everyone is trusted and empowered.
Accountability:
Work closely with Executive Leaders and the Country Chair&rsquo;s Office.
Monitor CEO&rsquo;s social media account (especially LinkedIn), ensuring timely engagement and circulation of posts in alignment with ER team.
Participate in and complete all required trainings within designated timelines, maintaining compliance with organizational standards.
Ensure adherence to HSSE policies, embedding them into daily operations, corporate events, and all ways of working.
Provide support for family-related travel documentation requirements, coordinating with relevant internal and external stakeholders to ensure smooth arrangements, such as visa requirements, accommodation etc.
Actively contribute to corporate events by serving as a committee member, supporting planning and coordination
Provide effective, efficient, and pro-active administrative support, dealing with matters of a highly confidential nature.
Manage and maintain complex diary coordination through planning, coordinating, and arranging internal and external meetings, considering purpose, importance, impact and complex boundaries and interfaces. Updating meeting schedules, resolving conflicts well in advance, and coordinating pre-reads in Diligent in a timely way.
Arranging detailed and accurate logistics for forthcoming travels, including proactive and timely arrangements in a cost and business efficient manner.
Preparation of travel itineraries, independently arranging flights, trains, passport renewals, visas, accommodation, and car transport.
Develop and maintain a sound understanding of business activities and objectives to be able to provide required information.
Establish advance planning for the upcoming year&rsquo;s meetings, global business events, and closed periods. Additionally, coordinate the scheduling of recurring meetings, including weekly and monthly cadence sessions, regular team catch-ups, and performance appraisals.
Responsibilities include agenda planning, ensuring timely distribution of pre-read materials and presentation content, facilitating meetings as required, and securing meeting logistics such as room bookings, catering, and audiovisual support in advance.
Ensure timely submission of expense claims and Gifts &amp; Hospitality (G&amp;H) entries.
Support financial management activities, including raising purchase orders, verifying departmental invoices, and assisting with the budgeting process.
Manage and utilise Viva Engage as a communication channel. Oversee the maintenance of various distribution lists and Microsoft Teams channels.
Skills and Requirements:
<ul><li>Minimum 5 years work experience in administrative support to executive level leadership.
</li><li>Ability to handle multiple tasks simultaneously
</li><li>Excellent in English written and verbal communication skills with both internal &amp; external parties across all levels.
</li><li>Has the maturity and presence to engage with a senior stakeholder group, both internally and externally.
</li><li>Able to interact at all levels. Will demonstrate an enthusiastic, proactive can-do and customer focused mindset.
</li><li>Professional and organized with the willingness to help, and ability to independently use a range of problem-solving skills while learning quickly. Enjoys taking the initiative and working autonomously.
</li><li>Able to manage sensitive matters with integrity &amp; discretion. Deals with confidential and sensitive information within and outside of the Company on a regular basis.
</li><li>Effective time management and personal effectiveness skills to work within tight (and often changing). deadlines, balancing competing priorities with proactiveness and independence. Displays a willingness to speak up to help manage workloads and ensure proactive prioritization.
</li><li>Operates within the context of high business criticality, with correspondingly important deadlines.
</li><li>Possesses influencing and persuasive skills in engaging with stakeholders, both internally and externally.
</li><li>Has the ability &amp; willingness to help support and partner with individuals across multiple teams and cultures.
</li><li>Eye for detail when completing tasks.
</li><li>Proficiency in systematically maintaining accurate records pertaining to activities such as meetings, travel, correspondence, and events.
</li><li>Advanced computer literacy in various applications, activities and programs (ex: SharePoint, Microsoft Office applications including Outlook, Outlook Calendar, Microsoft Teams, Concur, Corporate Travel, etc.)
</li><li>Uphold and demonstrate Shell core values: Honestly, Integrity and Respect and a commitment to authentic, honest, open, and transparent communication.
</li></ul><ul><li>- 
</li></ul> 
DISCLAIMER:
Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.</div>

MD Assistant

Shell Energy Retail

Shell

CBRE Global Workplace Solutions (GWS)

<div>
 
 
 Location : Pendik/ &Idot;stanbul
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage the Visitor Management system, ensuring all guests receive a memorable and professional welcome, with all badges prepared in advance of arrival for a seamless user experience for the building.
 </li>
 </ul>
 <ul>
 <li>
 Welcome all internal colleagues in a courteous and professional manner.
 </li>
 </ul>
 <ul>
 <li>
 Maintain complete ownership of the Reception area and its surrounding areas by collaborating with all colleagues and service partners to ensure it reflects a positive image of the company.
 </li>
 </ul>
 <ul>
 <li>
 Assist with issuing and delivery of lost and forgotten passes when applicable.
 </li>
 </ul>
 <ul>
 <li>
 Use the technology platform to ensure all loaned items are scanned in and out within agreed timelines.
 </li>
 </ul>
 <ul>
 <li>
 Actively and positively engage with colleagues, clients and other stakeholders to ensure a seamless service experience and coordination across departments.
 </li>
 </ul>
 <ul>
 <li>
 Provide general administrative support to various departments, including photocopying, filing, and data entry.
 </li>
 </ul>
 <ul>
 <li>
 Ensure that all matters that may impact the smooth running of the building and facilities are immediately.
 </li>
 </ul>
 <ul>
 <li>
 Reported and collaborate with the relevant stakeholders to ensure timely closure of tickets and jobs.
 </li>
 </ul>
 <ul>
 <li>
 Provide support to the Admin team by posting and assigning workplace tickets on the Helpdesk system.
 </li>
 </ul>
 <ul>
 <li>
 Assist the Admin team in the management of the Desk Booking system.
 </li>
 </ul>
 <ul>
 <li>
 Build and maintain strong working relationships with the Security Team, ensuring that the building is secure at all times.
 </li>
 </ul>
 <ul>
 <li>
 Report health and safety hazards and take proactive action to resolve the risk where appropriate.
 </li>
 </ul>
 <ul>
 <li>
 Provide information in relation to local transport links and service statuses so guests are provided with up-to-date information for their onward journeys.
 </li>
 </ul>
 <ul>
 <li>
 Hold general knowledge of local amenities and directions.
 </li>
 </ul>
 <ul>
 <li>
 Must be operationally hands on to assist wider team during peak periods and work flexible hours from time to time.
 </li>
 </ul>
</div>

Receptionist

Evernex

<div>
 
 The role is to secure the right finance controls that our business needs to build upon. A lean and flat structure in a performance driven culture gives you significant independence to shape your role and contributions to the performance of our team and our company.
 
 
 
 
 
 Reporting directly to the Finance Manager MEA, this position will also offer the right candidate the opportunity to have an impact on all aspects of our Accounting function. This position is responsible for all accounting, internal controls and taxes functions for the Turkey office.
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 Accounting:
 
 
 <ul>
 <li>
 Manage employees expenses, AR aging report, supplier payments
 </li>
 <li>
 Client invoicing and collection
 </li>
 <li>
 Coordination of all required audits (internal &amp; external)
 </li>
 </ul>
 
 
 
 
 
 Administration:
 
 
 <ul>
 <li>
 Supports managers and employees through a variety of tasks related to organization and communication.
 </li>
 <li>
 Handle all the Administration tasks to ensure smooth onboarding experience for new employees.
 </li>
 <li>
 Maintain up to date employee leaves records
 </li>
 <li>
 Handling administration of all contract labor.
 </li>
 <li>
 Resolve administrative problems
 </li>
 <li>
 Handling all employee enquiries &amp; grievances.
 </li>
 </ul>
 
 
 
 
 
 Job requirements:
 
 
 <ul>
 <li>
 1 - 3 years relevant experience in corporate accounting and admin
 </li>
 <li>
 Detailed knowledge of basic accounting, client invoicing and collection
 </li>
 <li>
 Fluent in English and Turkish. French is desired.
 </li>
 <li>
 Proficient in MS Office application.
 </li>
 <li>
 BS or higher in Business Administration/Accounting.
 </li>
 </ul>
 
 
 
 
 
 Desired skills:
 
 
 <ul>
 <li>
 Deadline respect
 </li>
 <li>
 Discretion
 </li>
 <li>
 Time and priority management
 </li>
 <li>
 Team building
 </li>
 </ul>
</div>

Administrative Assistant

EUROWAG

<div>
 
 We&rsquo;re looking for an organized and communicative team player to support our Tax Refund services.
 
 
 You&rsquo;ll help customers with documentation, stay on top of deadlines, and work closely with both our central team and local reps.
 
 
 If you enjoy helping others, keeping things in order, and working in a supportive environment, this could be a great fit.
 
 
 We&rsquo;d love to hear from you!
 
 
 
 
 
 
 Job Requirements
 
 
 <ul>
 <li>
 Fluency in
 
 Turkish and English
 
 (spoken and written)
 </li>
 <li>
 Excellent communication and interpersonal skills
 </li>
 <li>
 Ability to handle pressure and multitask
 </li>
 <li>
 Team player with a positive attitude
 </li>
 <li>
 Good computer skills (Excel, Word, Outlook, CRM or ERP systems)
 </li>
 <li>
 Previous experience in accounting, customer service or administration is an advantage
 </li>
 <li>
 University graduate
 </li>
 </ul>
 
 
 
 
 
 Job Responsibilities
 
 
 <ul>
 <li>
 Providing written and verbal support to customers regarding the preparation of refund documents for countries eligible for Tax Refund and Excise Duty services and the procurement of relevant documents.
 </li>
 <li>
 Keeping track of current information regarding document lists and procedures for the relevant countries.
 </li>
 <li>
 Tracking tasks related to sending documents to customers and the ability to work in coordination with the central branch.
 </li>
 <li>
 The ability to maintain strong communication with customers throughout the entire procedure required for the Tax Refund and Excise Duty services.
 </li>
 <li>
 Fluency in English for communication with the central branch (CZ).
 </li>
 <li>
 Use of the program and related websites in the Tax Refund and Excise Duty services.
 </li>
 <li>
 Use of MS Office programs.
 </li>
 <li>
 Tracking and timely completion of the necessary procedures for making periodic applications to the relevant tax offices.
 </li>
 <li>
 Timely fulfillment of requests received from Tax Authorities.
 </li>
 <li>
 Strong communication and coordination skills with regional representatives (ASM, RSM).
 </li>
 </ul>
 
 
 
 
 
 Job Benefits
 
 
 
 
 At Eurowag, we care about your well-being and professional growth. Here&rsquo;s what we offer to make your experience with us truly rewarding:
 
 
 <ul>
 <li>
 Health insurance after the trial period
 </li>
 <li>
 Meal allowance &ndash; 450 TRY / working day
 </li>
 <li>
 Travel allowance &ndash; monthly (paid with salary)
 </li>
 <li>
 Gift card for special days
 </li>
 <li>
 15 days of paid holidays (activated after the first year in the company according to local regulations)
 </li>
 <li>
 1 extra day off (Founder's Day)
 </li>
 <li>
 Referral Rewards through our 'Go Far' scheme
 </li>
 <li>
 Philanthropy project - each employee is entitled to allocate money from the Eurowag fund to a charitable organization or cause of their choice
 </li>
 <li>
 Access to Goodhabitz.com website: A learning platform that contains up to 3000 opportunities between learning courses, self-assessments, lessons, and case studies.
 </li>
 <li>
 Company teambuildings &amp; events
 </li>
 </ul>
</div>

VAT Refund Specialist TR

Explore 1112+ Administrative support in Istanbul this December. Find roles across top companies and apply now to boost your career.

1112 administrative support jobs IN Istanbul

Virtual Assistant/Contracts Administrator (German-speaking)

MD Assistant

MD Assistant

MD Assistant

Receptionist

Administrative Assistant

VAT Refund Specialist TR