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executive assistant - finance & information digital solutions Jobs in Istanbul

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executive assistant

Aras Kargo

<div>
 
 
 Executive Assistant to the Chairman of the Board
 
 
 
 
 
 
 
 
 Aras Holding
 
 
 
 is seeking a proactive, highly organized, and detail-oriented
 
 
 
 Executive Assistant
 
 
 
 to support our Chairman of the Board. This role is well-suited for professionals who excel in international, high-impact environments and are motivated to work in close alignment with senior leadership.
 
 
 
 
 
 
 
 In this position, you will act as a
 
 
 
 trusted partner to the Chairman
 
 
 
 , working closely with top-level leadership while gaining high exposure to international business operations, particularly through coordination with our group company,
 
 
 
 Austrian Post
 
 
 
 .
 
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 <li>
 5+ years of experience as an Executive Assistant in fast-paced environments
 </li>
 <li>
 Fluency in
 
 English and German
 
 (written and spoken), capable of supporting non-Turkish speaking executives
 </li>
 <li>
 Proficiency in Microsoft Office programs
 </li>
 <li>
 Strong communication, organization, and time management skills
 </li>
 <li>
 Experience in preparing reports, presentations, and executive-level documentation
 </li>
 <li>
 Proactive, solution-oriented, and detail-focused mindset
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage complex calendars, high-level meetings, and domestic and overseas travel arrangements.
 </li>
 <li>
 Coordinate documentation, signature processes, and Board-related materials (including agendas and minutes)
 </li>
 <li>
 Act as a key liaison between the Chairman, internal teams, and international stakeholders, including
 
 Austrian Post
 
 </li>
 <li>
 Prepare high-quality reports, presentations, and correspondence in English and German
 </li>
 <li>
 Track strategic priorities, follow up on action items, and ensure timely execution
 </li>
 <li>
 Support executive meetings and organizational events with strong coordination skills
 </li>
 <li>
 Navigate dynamic schedules and shifting priorities with discretion, sound judgment, and a high degree of professionalism.
 </li>
 </ul>
 
 
 
 
 
 Aras Kargo is an equal opportunity employer. We value diversity and are committed to creating an inclusive working environment for all employees. All qualified applicants are encouraged to apply regardless of gender, age, disability, or background.
 
 
 
 
 
 
 You may visit the link to reach our data privacy policy:
 
 
 https://www.araskargo.com.tr/aydinlatma-metni/ise-alim-faaliyetleri/ise-alim-faaliyetleri-vs
 
</div>

Executive Assistant

Gizli Şirket

<div>
 
 We are seeking an Executive Assistant for our company, a leader in its industry, operating in the pharmaceutical manufacturing sector.
 
 
 
 
 
 
 JOB DESCRIPTIONS
 
 
 <ul>
 <li>
 Manage the daily, weekly, and monthly schedule of the executive
 </li>
 <li>
 Coordinate meetings and travel arrangements
 </li>
 <li>
 Oversee the executive&rsquo;s emails and correspondence, providing responses when necessary,
 </li>
 <li>
 Prepare comprehensive reports and presentations
 </li>
 <li>
 Efficiently manage changes in the executive&rsquo;s schedule
 </li>
 <li>
 Act as a liaison between the executive and other departments, as well as external stakeholders
 </li>
 <li>
 Provide support for project tracking and process management
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant field
 </li>
 <li>
 A minimum of 10 years of experience as an executive assistant
 </li>
 <li>
 Advanced proficiency in English
 </li>
 <li>
 Exceptional planning and organizational skills
 </li>
 <li>
 Strong communication abilities
 </li>
 <li>
 Excellent problem-solving and analytical thinking skills
 </li>
 <li>
 Ability to work well in a team
 </li>
 <li>
 Adaptable to a high-paced work environment
 </li>
 </ul>
 
 
</div>

DEVA Holding A.Ş.

<div>
 
 DEVA has been operating since 1958 and is one of the pioneering pharmaceutical companies in Turkey. DEVA, having R&amp;D in focus, manufactures with international quality standards and currently exports products to other countries worldwide.
 
 
 
 
 
 DEVA is seeking for an
 
 "Executive Assistant"
 
 ;
 
 
 
 
 <ul>
 <li>
 Graduation from university or associate degree,
 </li>
 <li>
 Minimum 3 years of Executive Assistant job experience, Personal Assistant experience is a plus,
 </li>
 <li>
 Advanced command of both spoken and written English, German is a plus,
 </li>
 <li>
 Advanced in using MS Office applications,
 </li>
 <li>
 Excellent interpersonal and communication skills,
 </li>
 <li>
 Excellent coordination, problem solving, dealing and analytical thinking capabilities,
 </li>
 <li>
 Having excellent time management and organizational skills,
 </li>
 <li>
 Detail oriented, self-directed and multitasking,
 </li>
 </ul>
 
 
 
 
 
 
 
 JOB DESCRIPTION
 
 
 
 
 <ul>
 <li>
 Assisting the executive role in reporting, presentations, organisations and daily businesses
 </li>
 <li>
 Handling internal and external communication, organising the agenda
 </li>
 <li>
 Managing all travel and accommodation bookings
 </li>
 <li>
 Coordinating the communication among divisions
 </li>
 <li>
 Scheduling appointments and coordinating arrangements for meetings
 </li>
 <li>
 Greeting, receiving and guiding visitors
 </li>
 </ul>
 
 
 
 
 
 Bir &ccedil;al&inodot;&scedil;an aday&inodot; olarak, sizinle aram&inodot;zdaki t&uuml;m ileti&scedil;imde bilgilerinizi 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu&rsquo;na, yasal mevzuata ve Ki&scedil;isel Verileri Koruma Kurumu kararlar&inodot;na uygun olarak i&scedil;liyoruz. Detayl&inodot; bilgiye ve ayd&inodot;nlatma metnimize link &uuml;zerinden ula&scedil;abilirsiniz. https://www.deva.com.tr/tr/kvkk
 
 
</div>

Dream Games

<div>
 
 We are looking for an Executive Assistant to support our senior executive in organizing and coordinating his program.
 
 
 
 
 
 At Dream Games, all team members have a genuine chance to contribute to the final product and have an impact on the company. If you want to be a team member of a fast-growing company, you might be the person we are looking for!
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Understanding and awareness of the senior executive's needs and priorities to ensure daily operations run smoothly
 </li>
 <li>
 Organizing and scheduling appointments, maintaining an events calendar
 </li>
 <li>
 Arranging travel and accommodations
 </li>
 <li>
 Performing additional duties as assigned by the senior executive
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 3+ years of work experience, ideally with a technology company
 </li>
 <li>
 Excellent command of English
 </li>
 <li>
 Advanced in Microsoft Office
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Excellent problem-solving skills
 </li>
 <li>
 Appreciation and understanding of teamwork
 </li>
 </ul>
</div>

Henkel

<div>
 
 About this Position
 
 As an Executive Assistant, you will provide comprehensive executive and organizational support to senior management, ensuring smooth daily operations and effective communication across internal teams and external stakeholders. In this role, you will coordinate schedules, manage information flow, and support executive-level activities while maintaining high standards of professionalism and confidentiality.
 
 
 
 What You&acute;ll Do
 
 
 
 <ul>
 <li>
 Act as the primary point of contact supporting the General Manager, ensuring effective communication and coordination with regional and global teams as well as key internal stakeholders.
 </li>
 <li>
 Manage and optimize the General Manager&rsquo;s calendar, prioritizing business-critical meetings, strategic engagements, and leadership interactions.
 </li>
 <li>
 Coordinate and organize Executive Committee (ExCom) meetings, including agenda planning, stakeholder alignment.
 </li>
 <li>
 Prepare and consolidate executive-level presentations, reports, and business materials in collaboration with regional and global teams.
 </li>
 <li>
 Support the General Manager on business-related topics by facilitating information flow, conducting background research, and compiling insights for decision-making processes.
 </li>
 <li>
 Capture key discussion points, decisions, and action plans from leadership meetings, ensuring alignment and timely follow-up across stakeholders.
 </li>
 <li>
 Organize complex travel arrangements and accommodation plans aligned with business priorities.
 </li>
 <li>
 Draft and manage executive communications, correspondence, and internal announcements with a high level of professionalism and confidentiality.
 
 
 </li>
 </ul>
 
 What makes you a good fit
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant field minimum 7 years of experience supporting executive-level management
 </li>
 <li>
 Experience in a multinational environment preferred; FMCG industry experience is a plus
 </li>
 <li>
 Proficiency in MS Office applications
 </li>
 <li>
 Strong verbal and written communication skills in both English and Turkish Experience in project and/or event management
 </li>
 <li>
 Background in corporate communications is an advantage
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities effectively
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail
 
 
 </li>
 </ul>
 
 Some perks of joining Henkel
 
 
 
 <ul>
 <li>
 Flexible work scheme with flexible hours, hybrid work model, and work from anywhere policy for up to 30 days per year
 </li>
 <li>
 Diverse national and international growth opportunities
 </li>
 <li>
 Global wellbeing standards with health and preventive care programs
 </li>
 <li>
 Gender-neutral parental leave for a minimum of 8 weeks
 </li>
 <li>
 Employee Share Plan with voluntary investment and Henkel matching shares
 
 
 </li>
 </ul>
 At Henkel, we come from a broad range of backgrounds, perspectives, and life experiences. We believe the uniqueness of all our employees is the power in us. Become part of the team and bring your uniqueness to us! We look for a diverse team of individuals who possess different backgrounds, experiences, personalities and mindsets.
</div>

A.P. Moller - Maersk

<div>
 Maersk is a global leader in integrated logistics and has been industry pioneer for over a century. Through innovation and transformation, we are redefining the boundaries of possibility, continuously setting new standards for efficiency, sustainability, and excellence.
 
 
 At Maersk, we believe in the power of diversity, collaboration, and continuous learning and we work hard to ensure that the people in our organization reflect and understand the customers we exist to serve. With over 100,000 employees across 130 countries, we work together to shape the future of global trade and logistics.
 
 
 Join us as we harness cutting-edge technologies and unlock opportunities on a global scale. Together, let's sail towards a brighter, more sustainable future with Maersk.
 
 
 We are currently looking for &ldquo;
 
 Executive Assistant
 
 &rdquo; to provide seamless support to our
 
 Area Managing Director, East Mediterranean
 
 (Area MD, EME). Based at our
 
 Istanbul, T&uuml;rkiye
 
 Headquarter, you will be accountable for a wide range of administrative tasks including general office administration &amp; secretarial support roles, calendar management, travel arrangements. Expense reporting, preparing material and presentations for senior audience and executive stakeholders, assisting events such as townhalls and company events/social activities are also part of the duties.
 
 
 
 Key responsibilities:
 
 
 
 <ul>
 <li>
 Provide proactive secretarial/administrative support on a day-to-day basis
 </li>
 <li>
 Handle calendar management; own and proactively keep the calendar updated incl. meeting schedules, materials, presentations and ensure meeting follow-up (deadlines are met, and events are planned well in advance, agendas ready, and actions logged)
 </li>
 <li>
 Organization and/or event management of town halls, offsite meetings, conferences, meetings, workshops and social gatherings. Act as the focal point for all levels of participants and exhibit constant care
 </li>
 <li>
 Play key role in high-level visitor trips, ensure a strong presence and active participation
 </li>
 <li>
 Take care of the travel management (including visa and bookings)
 </li>
 <li>
 Support approval process for invoices and other administrative processes (ie: absence, payments etc.)
 </li>
 <li>
 Act as bridge between leader, team and stakeholders within matrix environment
 </li>
 <li>
 Support and ensure on and offboarding, engagement of Leadership team
 </li>
 <li>
 Collaborate with other Leader Assistants; manage coordination at Area/Region level on behalf of Area MD when required
 </li>
 <li>
 Build internal network within EA community to stay up to date on internal policies and procedures
 </li>
 <li>
 Take part and show leadership at different assignments and projects, prepare communication, share materials and coordinate different activities
 </li>
 <li>
 Resolve day-to-day practical queries including IT Service Desk and HR coordination
 </li>
 <li>
 Make sure office supplies are available
 </li>
 <li>
 Ensure a trustworthy relationship with the Area MD, Leadership Team, and other stakeholders in the organization
 </li>
 <li>
 Preserve a keen awareness of business operations, objectives and align tasks accordingly
 </li>
 <li>
 Maintain strict confidentiality and protect sensitive information
 </li>
 <li>
 Manage relationship with all levels of the organization diligently
 </li>
 <li>
 Adhere to and strictly follow compliance policies. Be a role model and representator of Maersk behaviors and values
 
 
 </li>
 </ul>
 
 We are looking for:
 
 
 
 <ul>
 <li>
 University degree with appr. 8 years of experience in assisting leaders in a multinational and matrix organization
 </li>
 <li>
 Highly organized, detail-oriented and service-minded professional capable of managing shifting priorities and multiple demands in a fast-paced environment
 </li>
 <li>
 Ability to handle stressful situations, finding solutions to different challenges
 </li>
 <li>
 Deep understanding and familiarity with compliance policies (ie: gift policies, ethical conduct and other regulations)
 </li>
 <li>
 High spirited, persistent and takes pride that all tasks are delivered and at high quality
 </li>
 <li>
 Exceptional communication, presentation, and relationship-building abilities, with a focus on confidentiality
 </li>
 <li>
 Interest in company&rsquo;s industry and business operations, capability to prioritize tasks appropriately
 </li>
 <li>
 Tech savvy with both MS Office (Excel, PowerPoint and Outlook) and conference room equipment
 </li>
 <li>
 Advanced verbal and written communication skills in English and Turkish
 
 
 </li>
 </ul>
 
 We offer
 
 
 
 This is an exciting career opportunity in an international, challenging business setting known for diversity and high paced environment. You will get to focus on creating valuable relations with current and new customers and work with highly professional teams in an environment where you will be valued, recognized and well rewarded. You will work with amazing and diverse colleagues with a deep sense of commitment to live Our Values and together, go all the way for our customers, society and for each other.
 
 
 The personal data provided to our company within the scope of job applications will be processed by Maersk Denizcilik Anonim &Scedil;irketi (&ldquo;Maersk Denizcilik&rdquo;) for the purpose of conducting the application process for candidates. As part of the A.P. Moller-Maersk A/S (APMM) group, we use a global web-based application with servers located abroad to collect and evaluate job applications by our international recruitment teams. To ensure the protection of your personal data in the context of cross-border transfers, we implement the Standard Contractual Clauses issued by the Turkish Personal Data Protection Board and submit the required filings to the Authority. For detailed information regarding our data processing activities, as well as your rights and the relevant privacy notice, you may refer to our Global Data Privacy Statement for Recruiting at https://www.maersk.com/careers/recruitment-process/privacy-statement. Under Article 11 of the Law, you can submit your requests regarding your rights to us via kvkk@maersk.com. For the protection of your personal data, we kindly request that you do not include any special categories of personal data or any personal data unrelated to the evaluation of your job application.
 
 
 Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.
 
 
 We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.
 
 
</div>

Karbontürk

<div>
 
 
 Who We Are
 
 
 
 
 
 
 Karbont&uuml;rk is a leading company at the forefront of sustainability and environmental solutions, specializing in the activated carbon market. We provide high quality activated carbon products and services to global corporate clients, delivering solutions across a wide range of industries, including water treatment and purification, air filtration and purification, and food &amp; beverage processes.
 
 
 
 
 
 Our solutions play a vital role in ensuring safe drinking water, managing wastewater, maintaining industrial and commercial air quality, and enhancing the quality of food and beverages through processes such as sugar refining, oil purification, beverage clarification, and alcohol production. By effectively removing contaminants, odors, and impurities, we help clients achieve operational excellence while supporting environmental sustainability.
 
 
 
 
 
 At Karbont&uuml;rk, our mission is to drive innovation, enhance operational efficiency, and contribute to global sustainability efforts. With cutting edge solutions, technical expertise, and an international perspective, we are committed to setting new industry standards and creating long term value for our clients worldwide.
 
 
 
 
 
 We are looking for an Executive Assistant to support the CEO and Managing Director by effectively managing agenda, communications, and daily priorities, acting as a liaison with internal and external stakeholders, and providing Turkish&ndash;English support when required to ensure smooth communication and efficient coordination.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 &bull; Manage and coordinate the CEO and Managing Director&rsquo;s calendars and meetings, and daily schedule with a high level of accuracy and prioritization
 
 
 &bull; Act as a business support by managing, filtering, and prioritizing incoming emails and communications; ensure timely and appropriate follow-ups
 
 
 &bull; Plan and organize domestic and international travel arrangements, including itineraries, bookings, and logistics
 
 
 &bull; Prepare meeting materials, agendas, and ensure all pre-meeting requirements are completed in advance
 
 
 &bull; Attend meetings when required and provide Turkish&ndash;English interpretation and translation support
 
 
 &bull; Act as a liaison between the CEO, Managing Director and internal/external stakeholders, ensuring clear and effective communication
 
 
 &bull; Support the CEO, Managing Director in both administrative and business-related matters, contributing to operational efficiency
 
 
 &bull; Anticipate needs, proactively identify priorities, and take initiative in a fast-paced and dynamic environment
 
 
 &bull; Support the CEO's and Managing Director&rsquo;s professional representation in meetings, visits, and external engagements
 
 
 &bull; Handle highly confidential and sensitive information with discretion and professionalism
 
 
 
 
 
 
 Qualifications
 
 
 
 &bull; Minimum of 5 years of relevant professional experience
 
 
 &bull; A bachelor&rsquo;s degree is required for this position.
 
 
 &bull; Advanced level of English (written and spoken)
 
 
 &bull; MS Office (especially Outlook, Excel, PowerPoint) and scheduling tools
 
 
 &bull; Available for domestic and international travel without restriction
 
 
 &bull; Strong communication and representation skills
 
 
 &bull; High level of integrity, confidentiality, and professionalism
 
 
 &bull; Analytical and strategic thinking
 
 
 &bull; Proactive mindset with strong prioritization skills
 
 
 &bull; Detail-oriented and results-driven
 
 
 &bull; Ability to work effectively in fast-paced and ambiguous environments
 
 
 &bull; Fast learner with strong adaptability
 
 
 
 
 
 
 
 
 
 Opportunity Statement
 
 
 
 The only criterion evaluated in recruitment and employment is suitability for the job; equal opportunity is provided without any discrimination.
 
</div>

Explore 33+ Executive assistant in Istanbul this May. Find roles across top companies and apply now to boost your career.

33 executive assistant jobs In Istanbul

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant