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administrative assistant

United Nations Volunteers

<div>
 
 
 Mission and objectives
 
 
 
 UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
 
 
 
 Context
 
 
 
 This UNV assignment reports to the UN Women Europe and Central Asia (ECA) Operations Manager for general guidance and direct supervision and is responsible for providing a variety of executive administrative support to the Office maintaining full confidentiality in all aspects of assignment and, in close coordination with the office management and staff, for supporting in the efficient and accountable flow of operational activities in support of the Regional and Project Offices. The Administrative Assistant works in close collaboration with the programme and projects staff and the Operations team to ensure consistent service delivery. Persons with disabilities are highly encouraged to apply to this assignment.
 
 
 
 
 
 
 Task description
 
 
 
 
 
 
 Under the direct supervision of the ECA Regional Office Operations Manager, the national UN Volunteer will undertake the following tasks:
 
 
 
 
 
 1. Support implementation of operational strategies:
 
 
 &bull; Support full compliance of administrative activities with UN Women rules, regulations, policies and strategies.
 
 
 &bull; Provision of inputs to the Regional Office administrative business processes mapping and implementation of the internal standard operating procedures (SOPs).
 
 
 &bull; Provision of inputs to the preparation and implementation of administrative team results-oriented work plans.
 
 
 
 
 
 2. Support implementation of Human Resources (HR) Services:
 
 
 &bull; Support implementation of HR services with full compliance with HR rules, regulations, policies, and strategies.
 
 
 &bull; Assist in HR services such as vacancy announcement, compilations of matrixes, organizing interview panels etc.
 
 
 &bull; Maintain staffing lists and reports as required.
 
 
 &bull; Perform the duties of Leave Monitor.
 
 
 
 
 
 3. Support implementation of Procurement services:
 
 
 &bull; Support implementation of Procurement services with full compliance with Procurement rules, regulations, policies, and strategies.
 
 
 &bull; Assist in Procurement activities such as admin support for RFQs, RFBs, ITBs etc.
 
 
 
 
 
 4. Provision of administrative and logistical/travel support:
 
 
 &bull; Organization of shipments, customs clearance arrangements, preparation of documents for UN Women shipments (received/sent).
 
 
 &bull; Perform Buyer role in Quantum and preparation of POs for travel activities.
 
 
 &bull; Support to organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation. Preparation of POs.
 
 
 &bull; Arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for visas, identity cards and other documents.
 
 
 &bull; Administrative support to conferences, workshops, retreats.
 
 
 &bull; Collection of information for DSA, travel agencies, and other administrative surveys, support to organization of common services.
 
 
 &bull; Maintenance of the filing system ensuring safekeeping of confidential materials.
 
 
 &bull; Assistance in the preparation of budget, provision of information for audit.
 
 
 
 
 
 5. Support to office maintenance and assets management:
 
 
 &bull; Maintenance of records on assets management and preparation of required reports.
 
 
 &bull; Provision of support to maintenance of premises and common services.
 
 
 &bull; Maintenance of files and records relevant to office premises and related maintenance.
 
 
 &bull; Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution.
 
 
 
 
 
 6. Support to knowledge building and knowledge sharing
 
 
 &bull; Provision of necessary administrative support for effective knowledge management and sharing within the Unit.
 
 
 &bull; Participation in the training for the operations/projects staff on administration.
 
 
 &bull; Sound contributions to knowledge networks and communities of practice.
 
 
 
 
 
 7. Other tasks assigned by the supervisors.
 
 
 &bull; Maintain confidentiality.
 
 
 &bull; Carry out operational support as per the instruction of the Operations Manager.
 
 
 
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in business administration, human resources, social sciences or other relevant field is required
 </li>
 <li>
 At least 3 years of progressively responsible experience in administration support, procurement, HR, or logistic support service, preferably within the UN system, is required.
 </li>
 <li>
 Fluency in English and Turkish is required.
 </li>
 <li>
 Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required.
 </li>
 <li>
 Knowledge in UN processes, policy and procedures is an asset.
 </li>
 <li>
 Knowledge of UN Operations business processes an advantage.
 </li>
 <li>
 Excellent oral and written skills; excellent drafting, formulation, reporting skills
 </li>
 <li>
 Accuracy and professionalism in document production and editing
 </li>
 </ul>
 
 
 
 
 
 Persons with disabilities are highly encouraged to apply.
 
 
 
 
 
 
 Summary of National UN Volunteer (National Specialist) Entitlements (Paid in Local Currency):
 
 
 
 
 
 &bull; Current Monthly Living Allowance (MLA) is USD 1,614
 
 
 &bull; Private insurance: Health, dental, life, and dismemberment coverage by CIGNA
 
 
 &bull; Entry allowance (one-time payment): USD 400
 
 
 &bull; Exit allowance: USD 134 per month and upon the satisfactory completion of assignment
 
 
 &bull; Annual leave: 2.5 days accrued per calendar month
 
 
 &bull; Free access to different learning platforms and UN &amp; UNV network
 
 
 
</div>

Administrative Assistant

Boeing

<div>At Boeing, we innovate and collaborate to make the world a better place. We&rsquo;re committed to fostering an environment for every teammate that&rsquo;s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
Position Summary 
The Boeing Global Enterprise Services Administrative Assistant is based in Istanbul and reports to the T&uuml;rkiye Business Support Manager (located in Ankara) and will support various Business Units located throughout T&uuml;rkiye, provide back-up support to Business Support Specialist (Istanbul) and the Business Support Manager. The incumbent ensures compliant, safe and efficient operation of the Teknopark Engineering Center and coordinates with internal stakeholders and external vendors.
Key Responsibilities:
Front Office Management:<ul><li>
Serve as the primary on-site point of contact: answer/triage phone calls, welcome and register visitors, manage courier shipments and mail.</li><li>
Coordinate meeting and event logistics and maintain reception standards.</li><li>
Monitor and replenish office supplies and inventory.</li></ul>
Facilities &amp; Equipment:<ul><li>
Log, track and resolve facility and equipment issues with Facilities Management and contracted vendors.</li><li>
Coordinate repairs, preventive maintenance and vendor access; ensure SLA compliance and documentation.</li></ul>
Safety, Health &amp; Security:<ul><li>
Conduct monthly office safety checklist reviews and manage corrective actions using company tools.</li><li>
Maintain and update the site Business Preparedness Plan, Emergency Plan and Dialogic Scenarios; support quarterly testing and drills.</li><li>
Coordinate H&amp;S training (first aid, AED, fire safety) and ensure compliance with local and Boeing policies.</li></ul>
Finance &amp; Procurement Support:<ul><li>
Administer payment processes and prepare Payment Request Forms.</li><li>
Raise requisitions for facility-related procurement; review and match contractor invoices to purchase orders.</li><li>
Maintain expense reports with 100% receipts retention and accurate recordkeeping.</li><li>
Conduct all necessary reporting activities on the Teknopark portal in accordance with regulations.</li></ul>
Records &amp; Inventory Management:<ul><li>
Maintain site records, accounts and OEM facility manuals per company and local requirements.</li><li>
Ensure document version control, retention and accessibility for audits.</li></ul>
Team Collaboration:<ul><li>
Provide timely operational support and act as on-site backup for the Business Support Specialist.</li><li>
Build and maintain effective relationships across BGES functions, site leadership and external vendors.</li></ul>
Required Skills &amp; Competencies:<ul><li>
Excellent written and verbal communication in English and Turkish.</li><li>
Strong interpersonal, stakeholder engagement and conflict-resolution skills.</li><li>
Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable with online tracking tools.</li><li>
Proactive, composed and able to prioritize in a dynamic environment.</li><li>
Demonstrates sound judgment, initiative, discretion and ability to escalate appropriately.</li><li>
Collaborative team player with experience in multicultural/dispersed teams.</li><li>
Strong organizational skills and attention to detail.</li></ul>
Education &amp; Experience:<ul><li>
University degree in administration, languages or related discipline preferred.</li><li>
Experience in an international or multicultural corporate environment preferred.</li><li>
Flexible to work additional hours when required and willing to travel as needed.</li></ul>
Performance Expectations:<ul><li>
Timely resolution and closure of facility and safety actions.</li><li>
Compliance with site emergency preparedness, safety and security procedures.</li><li>
Positive stakeholder feedback and demonstrated reliability as site point-of-contact. Applicable and appropriate educational/certification credentials from an accredited institution and/or equivalent experience is required.</li></ul> 
Applications for this position will be accepted until Oct. 20, 2025 
Export Control Requirements: This is not an Export Control position. 
Relocation
Relocation assistance is not a negotiable benefit for this position.
Visa Sponsorship
Employer will not sponsor applicants for employment visa status.
Shift
Not a Shift Worker (T&uuml;rkiye) 
Equal Opportunity Employer:
We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.
We have teams in more than 65 countries, and each person plays a role in helping us become one of the world&rsquo;s most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.</div>

Fersol

<div>
 
 
 Our client
 
 - International Trading company
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 
 Document Control:
 
 Manages all incoming/outgoing documents, including CEO approvals, PoAs, and contract tracking. Ensures compliance with document flow procedures and provides support to employees.
 </li>
 <li>
 
 Protocol &amp; Event Coordination:
 
 Handles visa applications, organizes internal events, and supports participation in external events. Maintains partner database.
 </li>
 <li>
 
 Administrative Support:
 
 Manages phone calls, provides receptionist coverage, supports safety initiatives, assists employees with administrative inquiries, manages internal communications, and handles office supplies procurement.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Completed degree.
 </li>
 <li>
 Relevant experience on the similar position.
 </li>
 <li>
 MS Office - advanced.
 </li>
 <li>
 Languages:
 
 English, Turkish,
 
 
 Russian
 
 </li>
 </ul>
</div>

KONE

<div>As the world&rsquo;s cities grow more complex, people&rsquo;s need to move easily becomes even more important. Enabling urban flow requires talent and ambition. Together at KONE, we create the new urban reality. Your career is a journey, and how you travel makes a difference.
 
 
It's time to make a move. Join our flow.
Are you a highly organized, discreet, and proactive professional with a passion for supporting senior leadership? We&rsquo;re seeking an experienced Executive Assistant to provide top-tier administrative support to our General Manager and leadership team&mdash;ensuring seamless operations, effective communication, and strategic coordination across the business.
About the Role
As Executive Assistant, you will play a critical role in enhancing the productivity and impact of our General Manager and leadership team. You&rsquo;ll manage complex schedules, coordinate high-level meetings, handle sensitive communications, and contribute to the smooth running of executive operations. This role demands professionalism, confidentiality, and a deep understanding of organizational dynamics.
Key Responsibilities
<ul><li>Manage calls, emails, and inquiries with accuracy and professionalism
</li><li>Organize travel arrangements and coordinate meetings, events, and schedules
</li><li>Prepare and format reports, presentations, and correspondence for executive use
</li><li>Maintain confidential records and ensure secure handling of sensitive information
</li><li>Support visa processes for all employees, if needed budget tracking, and office documentation
</li><li>Act as a liaison between the General Manager, leadership team, and internal/external stakeholders
</li><li>Use independent judgment to solve problems and streamline administrative processes
</li></ul>What We&rsquo;re Looking For
<ul><li>Minimum Bachelor&rsquo;s degree
</li><li>10+ years of relevant experience in executive support
</li><li>Native in Turkish and Fluent in English (additional languages are a plus)
</li><li>Prior experience in a multinational environment is a must
</li><li>Excellent computer skills and proficiency in MS Office tools
</li><li>Strong organizational and prioritization skills
</li><li>Analytical thinking and problem-solving ability
</li><li>High stress tolerance and composure under pressure
</li><li>Exceptional attention to detail
</li><li>Collaborative mindset and excellent interpersonal skills
</li><li>Flexibility and adaptability to change
</li></ul>Ready to Apply?
If you&rsquo;re passionate about supporting senior leaders and making a meaningful impact behind the scenes, we&rsquo;d love to hear from you.
Why Join Us?
At KONE, we are committed to creating a collaborative and innovative environment. If you are passionate about delivering results and ready to take on a challenging and rewarding role, we encourage you to apply and be part of our journey!
At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
Read more on www.kone.com/careers</div>

Executive Assistant

TDG - Technology Development Group

<div><div><div>Istanbul, TR 
Position Ref. ID: 74

TDG is looking for new colleagues for our team, who will support us as Marketing / Administrative Assistant with following tasks;

The position provides transaction, marketing, and administrative support to commercial activities globally. This role executes the corporate marketing strategy and initiatives locally while providing insight to corporate marketing on how these strategies are best refined for optimum execution. In addition, this role is the on-site liaison for operations, research, IT, and accounting which are supported remotely. The overall goal of this position is to provide the best transaction, HR, marketing, business development, and administrative support in our industry while enhancing the brand.

The successful candidate in this position will play a critical role in the support of industry-leading managers and sales reps. This role requires a customer-service-focused attitude and offers a well-rounded marketing position with opportunities for growing knowledge and experience in all facets of marketing, business development, and commercial. This position is primarily supported by the corporate marketing team which provides access to the best marketing software, tools, and templates in the industry as well as ongoing training.

Administrative Support
<ul>
<li>Assist in scheduling meetings, and conference room bookings 

</li><li>Assist with couriers, contractors and mail delivery as needed</li>
<li>Assist with local implementation of any personnel on-boarding and off-boarding needs</li>
<li>Assist with new equipment setup as well as implementation of IT initiatives, policies, and procedures to ensure operational effectiveness at the local office level</li>
<li>Assist with expense reports and travel arrangements as needed</li>
<li>Maintain personal time-card</li>
<li>Assisting customers (and partners) during invoicing, payment and collection process</li>
<li>Assisting employees during HR, IT, Marketing, Finance process</li>
<li>Driver/enabler personality with an efficiency focused mind</li>
<li>Openness to changes and self-development</li>
<li>Wish to self-develop in technical and domain knowledge</li>
<li>Highly committed personality, and a desire to achieve</li>
<li>A great team member</li>
<li>Any other administrative functions that may come up for the office</li>
</ul>
Transaction, Marketing, &amp; Business Development Support 

<ul><li>Ensure all communications, presentations, and collateral enhance the brand and are in line with the brand guidelines and precedents set by the corporate marketing team</li>
<li>Create printed and digital marketing packages, posts, ads, and presentations</li>
<li>Create and deploy e-mail blasts for listings, growing clients, newsletters, and other announcements as needed</li>
<li>Create and maintain listings, client information and team member bios as needed on web sites and potentially other third-party sites</li>
<li>Maintain, update, and segment contact databases, email distribution lists, and invitation lists</li>
<li>Assist remote research analysts with market aerial map creation as well as demographic and traffic count research as needed</li>
<li>Prepare documents related to transactions, which may include letters of intent, commission agreements, contract forms, and reporting spreadsheets</li>
<li>Assist managers and sales reps in managing transaction activity related to products, sales acquisitions, and dispositions</li>
<li>Assist in aspects of computer usage related to marketing including e-mail signatures, styling documents according to brand standards, and printing</li>
</ul>
Communications, Public Relations, Social Media and Events
<ul>
<li>Create transaction-related press releases and deploy to media 

</li><li>Revise new hire and promotion press releases created by corporate marketing for local media distribution</li>
<li>Work with team members to submit market/industry award applications for office and employees</li>
<li>Stay abreast of speaking opportunities to better position the team as leaders in the industry</li>
<li>Assist in event planning for trade shows or nearby corporate events</li>
<li>Assist employees with enhancing and maintaining their professional presence on LinkedIn and others</li>
<li>If applicable, manage social media accounts by maintaining brand standards, distributing relevant content regularly and increasing followers</li>
</ul>
Qualifications
<ul>
<li>Team player and customer-service-focused attitude 

</li><li>Bachelor&rsquo;s degree, preferably in marketing, communications, advertising, or public relations</li>
<li>Strong attention to detail with excellent grammar as well as organizational, project management and communication skills</li>
<li>Must be willing and able to wear multiple hats, manage multiple projects, and prioritize tasks effectively to meet deadlines</li>
<li>Intermediate to advanced Adobe InDesign and Photoshop skills are required; Adobe Illustrator is a plus</li>
<li>Strong Microsoft Outlook, PowerPoint, Word, and Excel skills</li>
<li>E-mail marketing, public relations, social media, database management, and event coordination experience preferred</li>
<li>Self-motivation, Customer Focus, Professional Ethics, Team Work</li>
<li>No restriction to travel</li>
<li>Hourly contract</li></ul></div></div></div>

Marketing / Administrative Specialist

LF Fashion

<div>
 
 Are you a movement maker? Are you seeking new and exciting career opportunities?
 
 
 
 
 Here is what you need to know about the job:
 
 
 
 At Li &amp; Fung, we are driving the future of global supply chains by prioritizing innovation, collaboration, and sustainability. As the world of commerce evolves with new technologies, we are transforming how businesses operate and connect with consumers. Our goal is to build efficient, forward-thinking supply chains that unlock new possibilities and provide tangible value to every part of the process.
 
 
 Embracing a culture of entrepreneurship, we use cutting-edge digital tools to enhance teamwork, spark creativity, and push the boundaries of what&rsquo;s achievable.
 
 
 Our values are at the heart of everything we do, guiding our relationships with our team, clients, suppliers and the communities we serve.
 
 
 In line with our growth ambitions in
 
 Turkiye,
 
 we are seeking a dynamic and driven professional to join our team in
 
 Istanbul
 
 as an
 
 Executive Assistant
 
 
 .
 
 If you&rsquo;re passionate about innovation and eager to contribute to the future of global supply chains, we&rsquo;d love to hear from you.
 
 
 
 Job Descriptions
 
 
 
 <ul>
 <li>
 Provide administrative support to our executive, including managing calendars, scheduling meetings, and handling communications.
 </li>
 <li>
 Prepare and edit correspondence, reports, and presentations for internal and external stakeholders.
 </li>
 <li>
 Coordinate travel arrangements and itineraries for executives.
 </li>
 <li>
 Assist in project management and follow up on deliverables.
 </li>
 <li>
 Maintain confidentiality of sensitive information and exercise discretion.
 </li>
 <li>
 Act as a liaison between our executive and other staff members or external partners.
 </li>
 <li>
 Support the executive in organizing supply chain operations and ensure timely execution of projects.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, or a related field.
 </li>
 <li>
 Minimum of 6 years of experience in an executive assistant role, with a strong preference for candidates with experience in the textile or supply chain industry.
 </li>
 <li>
 Proficient in English, both written and verbal; additional languages are a plus.
 </li>
 <li>
 Strong organizational skills with the ability to prioritize tasks and manage time effectively.
 </li>
 <li>
 Excellent communication and interpersonal skills, with attention to detail.
 </li>
 <li>
 Proven ability to work quickly and efficiently under pressure, delivering solutions to challenges as they arise.
 </li>
 <li>
 Openness to travel as required to support business operations.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
 </li>
 <li>
 Ability to work independently and as part of a team in a fast-paced environment.
 
 
 </li>
 </ul>
 
 
 #lffashion
 
 
 
 
 
 If this sounds like you, Apply Now!
 
 
 
 
 As an equal opportunity employer, we shall consider all applicants regardless of gender, age, religion, marital status, race, sexual orientation, disability, disease, pregnancy, or trade union and/or political affiliation, and disregard all factors deemed inappropriate by local law and the International Labor Organization&rsquo;s Declaration on Fundamental Principles and Rights at Work.
 
</div>

Platform97

<div>
 
 Work Schedule: 10:00 AM - 7:00 PM, Monday - Friday, with weekend availability
 
 
 Location: Kozyata&gbreve;&inodot;, Kad&inodot;k&ouml;y/Istanbul
 
 
 
 
 
 We are looking for an Office Assistant to join our growing team.&nbsp;
 
 
 In this role, you will be responsible for assisting the day-to-day operations of our office.&nbsp;
 
 
 
 
 
 Responsibilities:
 
 <ul>
 <li>
 Organizing daily/weekly plans and preparing the agenda for the meetings
 </li>
 <li>
 Developing and implementing administrative policies and procedures
 </li>
 <li>
 Maintaining office systems&nbsp;
 </li>
 <li>
 Preparing reports and presentations
 </li>
 <li>
 Contract and payment management, document workflow
 </li>
 <li>
 Prepare weekly timesheet
 </li>
 <li>
 And other duties as assigned
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 <ul>
 <li>
 Bachelor's degree
 </li>
 <li>
 Good command of english both written and spoken
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Communication and interpersonal skills
 </li>
 <li>
 Attention to detail
 </li>
 </ul>
</div>

Office Asistant

Explore 104+ Administrative assistant in Istanbul this October. Find roles across top companies and apply now to boost your career.

104 administrative assistant jobs IN Istanbul

Administrative Assistant

Administrative Assistant

Administrative Assistant

Executive Assistant

Marketing / Administrative Specialist

Executive Assistant

Office Asistant