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administrative affairs manager Jobs in Istanbul

administrative affairs manager

executive operations assistant Jobs in Istanbul

executive operations assistant

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administrative assistant

Evernex

<div>
 
 The role is to secure the right finance controls that our business needs to build upon. A lean and flat structure in a performance driven culture gives you significant independence to shape your role and contributions to the performance of our team and our company.
 
 
 
 
 
 Reporting directly to the Finance Manager MEA, this position will also offer the right candidate the opportunity to have an impact on all aspects of our Accounting function. This position is responsible for all accounting, internal controls and taxes functions for the Turkey office.
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 Accounting:
 
 
 <ul>
 <li>
 Manage employees expenses, AR aging report, supplier payments
 </li>
 <li>
 Client invoicing and collection
 </li>
 <li>
 Coordination of all required audits (internal &amp; external)
 </li>
 </ul>
 
 
 
 
 
 Administration:
 
 
 <ul>
 <li>
 Supports managers and employees through a variety of tasks related to organization and communication.
 </li>
 <li>
 Handle all the Administration tasks to ensure smooth onboarding experience for new employees.
 </li>
 <li>
 Maintain up to date employee leaves records
 </li>
 <li>
 Handling administration of all contract labor.
 </li>
 <li>
 Resolve administrative problems
 </li>
 <li>
 Handling all employee enquiries &amp; grievances.
 </li>
 </ul>
 
 
 
 
 
 Job requirements:
 
 
 <ul>
 <li>
 1 - 3 years relevant experience in corporate accounting and admin
 </li>
 <li>
 Detailed knowledge of basic accounting, client invoicing and collection
 </li>
 <li>
 Fluent in English and Turkish. French is desired.
 </li>
 <li>
 Proficient in MS Office application.
 </li>
 <li>
 BS or higher in Business Administration/Accounting.
 </li>
 </ul>
 
 
 
 
 
 Desired skills:
 
 
 <ul>
 <li>
 Deadline respect
 </li>
 <li>
 Discretion
 </li>
 <li>
 Time and priority management
 </li>
 <li>
 Team building
 </li>
 </ul>
</div>

Administrative Assistant

XS International

<div><div>Avec plus de 37 ans d&rsquo;exp&eacute;rience, EVERNEX est un fournisseur mondial en mati&egrave;re de maintenance IT, expert en extension de la dur&eacute;e de vie d&rsquo;actifs et maintenance int&eacute;grale des centres de donn&eacute;es multi-vendeurs.</div>
<div>EVERNEX est le leader mondial du march&eacute; de la tierce maintenance. Op&eacute;rant dans plus de 165 pays, depuis ses 45 bureaux r&eacute;partis dans 31 pays, l&rsquo;entreprise reste proche de ses clients pour offrir une couverture de maintenance des infrastructures informatiques in&eacute;gal&eacute;e en termes de durabilit&eacute; et de rentabilit&eacute; &agrave; travers l&rsquo;Europe, l&rsquo;Am&eacute;rique du Nord et du Sud, l&rsquo;APAC, le Moyen-Orient et l&rsquo;Afrique.</div>
<div>Son action s&rsquo;exerce dans le cadre d&rsquo;un Syst&egrave;me de Management Int&eacute;gr&eacute; (SMI) qui prend en compte les exigences de standards internationaux li&eacute;es &agrave; la Qualit&eacute; (ISO 9001), la Sant&eacute; &amp; S&eacute;curit&eacute; (ISO 45001) et l&rsquo;Environnement (ISO 14001)</div>
<div>
The role is to secure the right finance controls that our business needs to build upon. A lean and flat structure in a performance driven culture gives you significant independence to shape your role and contributions to the performance of our team and our company.</div> 
<div></div>
<div>Reporting directly to the Finance Manager MEA, this position will also offer the right candidate the opportunity to have an impact on all aspects of our Accounting function. This position is responsible for all accounting, internal controls and taxes functions for the Turkey office.</div>
<div>Responsibilities</div>
<div>Accounting:
</div><ul><li>Manage employees expenses, AR aging report, supplier payments</li>
<li>Client invoicing and collection</li>
<li>Coordination of all required audits (internal &amp; external)</li></ul> 
<div>
</div><div>Administration:
</div><ul><li>Supports managers and employees through a variety of tasks related to organization and communication.</li>
<li>Handle all the Administration tasks to ensure smooth onboarding experience for new employees.</li>
<li>Maintain up to date employee leaves records</li>
<li>Handling administration of all contract labor.</li>
<li>Resolve administrative problems</li>
<li>Handling all employee enquiries &amp; grievances.</li></ul> 
<div>
</div><div>Job requirements:</div>
<ul><li>3 years relevant experience in corporate accounting and admin</li>
<li>Detailed knowledge of basic accounting, client invoicing and collection</li>
<li>Fluent in English and Turkish. French is desired.</li>
<li>Proficient in MS Office application.</li>
<li>BS or higher in Business Administration/Accounting.</li></ul> 
<div>
</div><div>Desired skills:</div>
<ul><li>Deadline respect</li>
<li>Discretion</li>
<li>Time and priority management</li>
<li>Team building</li>
</ul>
<div>Find more about us: https://www.evernex.com/ 
Follow us on LinkedIn: https://www.linkedin.com/company/evernex/</div></div>

ACWA Power

<div>
 
 At ACWA Power, we are committed to fostering an inclusive and equitable workplace. As an equal-opportunity employer, we encourage applications from women and individuals of diverse backgrounds. We believe that a diverse and inclusive team drives innovation and success, and we are dedicated to providing a safe and supportive environment where everyone can grow and contribute to a sustainable future.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative and secretarial support to senior management
 </li>
 <li>
 Manage calendars, schedule meetings, coordinate appointments, and optimize executive time effectively.
 </li>
 <li>
 Organize travel and visa arrangements, including hotel, car rental, and itinerary planning.
 </li>
 <li>
 Draft, review, and format correspondence, presentations, and reports.
 </li>
 <li>
 Maintain proper filing systems, documentation records, and mail/courier logs.
 </li>
 <li>
 Coordinate and provide support during executive meetings, events, and protocol-based gatherings.
 </li>
 <li>
 Assist with conference/seminar registrations and office-wide coordination during visits or special events.
 </li>
 <li>
 Observe strict confidentiality and manage sensitive data with integrity.
 </li>
 <li>
 Assist in finance-related tasks of C-level executives, including invoicing and expense claims.
 </li>
 <li>
 Take over responsibilities from other secretaries during their leave periods.
 </li>
 </ul>
 
 
 
 
 Requirements &amp; Qualifications
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 <li>
 Minimum of 7 years of experience in an Executive Assistant or senior-level administrative role
 </li>
 <li>
 Experience in an Executive Assistant or senior-level administrative role
 </li>
 <li>
 Previous experience in corporate or multinational environments strongly preferred
 </li>
 <li>
 Familiarity with executive protocol and corporate etiquette
 </li>
 </ul>
 
 
 Skills:
 
 
 <ul>
 <li>
 Excellent command of English (written and spoken)
 </li>
 <li>
 Proficiency in MS Office tools (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Strong organizational, interpersonal, and communication skills
 </li>
 <li>
 Collaborative team player with a supportive attitude
 </li>
 </ul>
</div>

Executive Assistant

Evofone

<div>
 
 We are seeking an Operations Assistant to handle various administrative duties and support our senior management at our company's headquarters in KA&Gbreve;ITHANE, T&uuml;rkiye.
 
 
 
 
 
 The Operations Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports.
 
 
 To be successful in this role, you must possess strong organizational skills, excellent time management skills, and the ability to work independently.
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 Serve as the point of contact between managers, employees, customers, and other external stakeholders.
 
 
 Manage the flow of information in a timely and accurate manner, scheduling operational meetings.
 
 
 Collect daily expenses and prepare weekly, monthly, or quarterly reports.
 
 
 Serve as the office assistant, monitoring stationery inventory.
 
 
 Format information for internal and external communication (memos, emails, presentations, reports).
 
 
 Allocate time for meetings.
 
 
 Conduct video and direct phone calls, and distribute correspondence.
 
 
 Organize and maintain the office filing system.
 
 
 
 
 
 Qualifications
 
 
 
 
 
 Experience working as an Operations Assistant
 
 
 Excellent MS Office knowledge
 
 
 Superior organizational and time management skills
 
 
 Familiarity with Office tools and applications (e.g., e-calendars and photocopiers)
 
 
 Excellent verbal and written communication skills
 
 
 Common sense and reliability
 
 
 High school graduate, preferably university graduate
 
 
 Fluent English
 
 
 Preferably a citizen of the PEOPLE'S REPUBL&Idot;C OF CH&Idot;NA.
 
</div>

Chinese Operations Assistant

Şirket Bilgisi Gizli

<div>
 
 Operating under the umbrella of a holding structure with global partnerships and strategic business units, we are looking for a
 
 Executive Assistant to the CEO
 
 who will directly contribute to the rhythm of the executive office and support the leadership agenda with discretion and agility.
 
 
 The Executive Assistant to the CEO provides comprehensive and high-level administrative support, ensuring the effective coordination of the CEO&rsquo;s schedule and the seamless execution of daily and strategic business activities. This role serves as a trusted liaison between the CEO, leadership teams, external stakeholders, and group-level functions, ensuring information flows with discretion, accuracy, and professionalism. Key responsibilities include managing the CEO&rsquo;s calendar, travel logistics, and executive correspondence with strong attention to detail and confidentiality. The role involves coordinating
 
 cross-functional meetings, supporting board-level preparations,
 
 
 
 handling documentation processes, and tracking key follow-ups
 
 
 and
 
 deadlines.
 
 
 
 
 
 
 Executive Assistant will:
 
 <ul>
 <li>
 Act as a central point of contact for both internal and external stakeholders, including board members, group functions, and affiliated entities
 </li>
 <li>
 Coordinate logistics and communication for executive visits, internal events, and corporate gatherings
 </li>
 <li>
 Provide support in documentation workflows including reporting, approvals, digital archiving, and purchasing requests
 </li>
 <li>
 Partner with relevant teams to ensure accurate and timely delivery of materials, signatures, and decision support documents
 </li>
 <li>
 Contribute to a positive and inclusive office environment by supporting internal celebrations, protocol arrangements, and executive-level hospitality
 </li>
 <li>
 Take part in budget-related administrative tasks such as invoice processing, corporate gifts, expense tracking, and system entries
 </li>
 <li>
 Support selected operational processes in collaboration with administrative services, IT, finance, and HR functions
 </li>
 </ul>
 
 
 
 
 This position requires a detail-oriented, agile, and solution-focused professional who thrives in a fast-paced environment, can anticipate needs, manage multiple priorities, and represent the CEO Office with integrity, tact, and professionalism.
 
 
 
 
 
 What are we looking for in this position?
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 <li>
 Experience in executive-level administrative roles within a corporate or multinational environment
 </li>
 <li>
 Demonstrated capability in handling sensitive and confidential information with sound judgment
 </li>
 <li>
 Strong planning, prioritization, and time management skills with excellent attention to detail
 </li>
 <li>
 Excellent command of English, both written and verbal
 </li>
 <li>
 Proficiency in Microsoft Office Suite and familiarity with modern business tools and systems
 </li>
 <li>
 Strong interpersonal and communication skills, with a collaborative and inclusive approach
 </li>
 <li>
 Comfort working in a dynamic, fast-paced, and results-oriented organization
 </li>
 </ul>
 
 
</div>

Executive Assistant to CEO

DAIICHI Electronic

<div>
 
 
 About Daiichi
 
 
 
 
 
 
 As Daiichi, we are 21 years old in automotive electronics as a Tier-1 supplier for global OEMs specialized in hardware, software, and mechanical development of line fit infotainment systems: multimedia radios with connectivity, shark antenna, wireless/USB chargers, speakers, AVAS and other electronic modules. By being a member of Do&gbreve;an Holding Group of Companies, our Headquarter is in Istanbul and we operate R&amp;D and technical centers, manufacturing sites, and customer support services in 7 countries: Turkey, Italy, USA, France, China, Uzbekistan (CIS) and India.
 
 
 
 
 
 
 Position Overview
 
 
 
 
 
 
 We are seeking a proactive and highly organized Executive Assistant to support our General Manager. This role involves managing the daily schedule, coordinating travel and meetings, and ensuring smooth communication across departments. If you're detail-oriented, solution-focused, and thrive in a dynamic work environment, we&rsquo;d love to meet you.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Manage and coordinate the executive&rsquo;s calendar, meetings, and priorities
 </li>
 <li>
 Ensure the executive is fully prepared for meetings with briefings, presentations, and supporting documents
 </li>
 <li>
 Organize domestic and international travel arrangements, including flights, accommodation, and visas
 </li>
 <li>
 Provide timely support throughout business trips
 </li>
 <li>
 Maintain and regularly update the executive&rsquo;s contact database
 </li>
 <li>
 Conduct research and prepare reports or summaries on various topics
 </li>
 <li>
 Act as a point of contact between the executive and internal teams or external partners
 </li>
 <li>
 Track pending tasks and ensure timely follow-up
 </li>
 <li>
 Support planning and execution of projects, ensuring they stay on track with the defined scope, budget, and timeline
 </li>
 <li>
 Communicate project updates to relevant team members and stakeholders.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Minimum 5 years of experience as an Executive Assistant or similar role
 </li>
 <li>
 Bachelor&rsquo;s degree (preferably in Business Administration, Communication, or related fields)
 </li>
 <li>
 Excellent written and spoken English
 </li>
 <li>
 Proficient in Microsoft Office tools &mdash; especially Excel and PowerPoint
 </li>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 High attention to detail and a proactive working approach
 </li>
 <li>
 Excellent communication and interpersonal abilities
 </li>
 <li>
 Professional, discreet, and solution-oriented mindset
 </li>
 <li>
 Interest in reading, business trends, and continuous learning
 </li>
 <li>
 Comfortable working in a fast-paced, dynamic environment
 </li>
 </ul>
 
 
</div>

United Nations Development Programme

<div>The Position:
 
 
The HR Assistant position is based in the Eastern Europe and Central Asia Regional Office (EECARO) in Istanbul. The role is a key component of the regional HR team, providing essential support to 16 country offices as well as regional and sub-regional hubs. The incumbent will work under the direct supervision of the HR Analyst, Client Services and Outreach Branch (CSOB). The incumbent will support the Regional Office structure by bridging traditional HR administrative functions with a modern, data-centric approach to improve operational efficiency and decision-making.
 
 
The incumbent will report directly to the HRBP, Client Services and Outreach Branch (CSOB).
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA&rsquo;s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to &ldquo;build forward better&rdquo;, while addressing the negative impacts of the Covid-19 pandemic on women&rsquo;s and girls&rsquo; access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The Human Resources Business Partner team in EECARO is committed to optimizing regional processes, enhancing efficiency, and strengthening collaboration. The team's primary objectives are to ensure smooth HR administration across the region and to leverage data-driven insights to inform strategic decisions. This includes initiatives like the HR &amp; Operations Data Bootcamp, which aims to conduct comprehensive process analysis and develop PowerBI data dashboards to support effective programme delivery and resource utilization.
 
 
The incumbent will not only manage HR records and support daily administrative tasks but will also play a pivotal role in the data analysis and process optimization projects. By contributing to the development of data dashboards and providing analytical support, the HR Assistant will directly help the unit achieve its goals of enhancing business efficiency, fostering data-driven decision-making, and leveraging innovative solutions to support country offices in the region.
You would be responsible for:
<ul><li>HR Administration and Process Improvement: The incumbent will manage and maintain digital HR records, ensuring accuracy, confidentiality, and compliance with UNFPA policies. They will also contribute to regional pilots focused on HR reporting, process analysis, and optimization projects. This includes leveraging modern project management tools and data analytics to increase efficiency and effectiveness.
</li><li>Data Analysis and Dashboard Development: The incumbent will be responsible for building data dashboards and conducting internal UNFPA data analysis. This includes focusing on HR and operational processes, such as workforce capacity, contract management, and recruitment metrics, to provide actionable insights. The incumbent will contribute to workforce capacity and demand forecasting, helping to align staffing needs with evolving program requirements within each cluster.
</li><li>Support for Talent Acquisition: The incumbent will participate in outreach and selection activities, supporting various stages of the recruitment and onboarding process for personnel categories within the EECA clusters. This includes analyzing the time and cost of selection processes to identify and address bottlenecks.
</li><li>Administrative Support: The incumbent will provide general administrative support to the Human Resources Business Partner team including SEA clear check, preparing templates, and knowledge recording to ensure the smooth functioning of the unit.
</li><li>Wellbeing and Diversity Monitoring: The incumbent will support the development of analytical tools and reports to monitor key metrics related to burnout, wellbeing, and diversity, equity, and inclusion (DEI) within the clusters.
</li><li>Acting as a backup for HR administrative functions as and when required.
</li></ul>Qualifications and Experience:
Education:
<ul><li>Completed secondary level education (high school or equivalent) is required. University degree (first level) in Statistics, Behavioral Analytics, Information and Technology, Project Management, or a related field is desirable
</li></ul>Knowledge and Experience:
<ul><li>Five (5) years of relevant professional experience in human resources, operations, or data analytics, preferably within an international development organization setting. Two (2) years of experience with a first level university degree is accepted in lieu of experience
</li><li>Demonstrated experience in HR administration, including records management and administrative support.
</li><li>Proven ability to perform process mapping, analysis, and optimization.
</li><li>Strong knowledge of data analysis, data visualization, and the use of tools such as PowerBI.
</li><li>Clear interest and some experience in business analytics.
</li><li>Excellent analytical and writing skills.
</li><li>Sound judgment and ability to work harmoniously with staff from diverse backgrounds.
</li></ul>Languages:
Fluency in English is required. Knowledge of another UN language is an asset.
Required Competencies:
Values:
<ul><li>Exemplifying integrity,
</li><li>Demonstrating commitment to UNFPA and the UN system,
</li><li>Embracing cultural diversity,
</li><li>Embracing change
 
 
Core Competencies:
</li><li>Achieving results,
</li><li>Being accountable,
</li><li>Developing and applying professional expertise/business acumen,
</li><li>Thinking analytically and strategically,
</li><li>Working in teams/managing ourselves and our relationships
</li></ul>UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.
Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.</div>

HR Assistant, EECA Regional Office, Istanbul, Turkiye, LSC-5

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Administrative Assistant

Administrative Assistant

Executive Assistant

Chinese Operations Assistant

Executive Assistant to CEO

Executive Assistant

HR Assistant, EECA Regional Office, Istanbul, Turkiye, LSC-5