administrative assistant

Hergüner Bilgen Üçer

<div>
 
 
 About the job
 
 
 
 
 Company Description
 
 
 
 Herg&uuml;ner Bilgen &Uuml;&ccedil;er is one of Istanbul's most established and prestigious law firms, recognized as an independent, corporate-structured, full-service Turkish law firm with global reach. With a highly skilled and diverse team, many of whom have pursued advanced education abroad, the firm represents a wide array of clients, including multinational corporations, international financial institutions, and local businesses. Known for offering tailored, business-focused legal solutions, the firm boasts client loyalty through personalized service and a deep understanding of commercial and industry needs. Herg&uuml;ner Bilgen &Uuml;&ccedil;er specializes in major practice areas like Banking &amp; Finance, Mergers &amp; Acquisitions, Dispute Resolution, Corporate Support, and Public Policy while serving industries such as Energy, Technology, Aviation, Healthcare, and Real Estate.
 
 
 &nbsp;
 
 
 
 Role Description
 
 
 
 This is a full-time on-site Assistant role, located in Istanbul, T&uuml;rkiye. The Assistant will be responsible for providing administrative and organizational support to ensure efficient office operations. Daily responsibilities include managing schedules, coordinating meetings, handling correspondence, maintaining professional communications, organizing documentation, and assisting with administrative tasks to support legal projects and workflow. The Assistant will also liaise across teams and provide key support for attorneys and staff where needed.
 
 
 &nbsp;
 
 
 
 Detailed Responsibilites
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Providing support for office tasks to partners, lawyers and other units
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Formatting MS Word documents
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Managing telephone and email traffic
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Organizing meetings and travel arrangements
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Assisting with photocopying and scanning tasks
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Performing archiving and filing operations
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Recording and tracking advances and expenses&nbsp;
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 
 Qualifications
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Minimum 3 - 5 years of experience in an assistant position
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;A bachelor&rsquo;s degree
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proficiency in written and verbal communication, with an emphasis on professional correspondence in Turkish and English
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong organizational and administrative skills, including scheduling, task management, and document organization
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Attention to detail, accuracy, and ability to handle sensitive information with confidentiality
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to multitask, prioritize, and work efficiently in a fast-paced, professional environment
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Prior experience in legal, corporate, or administrative environments is an advantage
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Good command of Microsoft Office programs, excellent MS Word skills
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Teamwork capability
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to follow up and finalize tasks
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work under tight deadlines
 
</div>

Assistant

Zeren Group

<div>
 &Idot;&scedil; tan&inodot;m&inodot;:
 
 
 
 
 Job Title:&nbsp;
 
 CEO Office Assistant
 
 
 
 Location:
 
 &nbsp;Istanbul
 
 
 
 Department:
 
 &nbsp;CEO Office
 
 
 
 Reports to:
 
 &nbsp;CEO
 
 
 
 Short Description:
 
 We are seeking a highly organized and proactive CEO Office Assistant to support our CEO. The CEO Office Assistant will manage schedules, coordinate meetings, handle communications, and perform various administrative tasks to ensure smooth operations.
 
 
 
 QUALIFICATIONS
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree.
 
 </li>
 <li>
 
 Minimum 2 years of experience in a CEO Office, Executive Office, or a similar support role.
 
 </li>
 <li>
 
 Full professional proficiency in English, both written and spoken.
 
 </li>
 <li>
 
 Familiarity with digital project management and collaboration tools.
 
 </li>
 <li>
 
 Exceptional organizational skills with a proven ability to prioritize and manage multiple tasks.
 
 </li>
 <li>
 
 High level of discretion and integrity in handling sensitive and confidential information.
 
 </li>
 <li>
 
 Proactive approach with strong follow-up and problem-solving skills.
 
 </li>
 <li>
 
 Ability to remain calm and effective in a fast-paced environment.
 
 </li>
 <li>
 
 Flexibility to accommodate irregular working hours or deadlines when required.
 
 </li>
 </ul>
 
 
 JOB DESCRIPTION
 
 
 <ul>
 <li>
 
 Support the daily operational and administrative activities within the CEO&rsquo;s Office.
 
 </li>
 <li>
 
 Prepare, format, and polish high-quality presentations, reports, and meeting materials.
 
 </li>
 <li>
 
 Coordinate internal and external meetings, including minute-taking and tracking action items.
 
 </li>
 <li>
 
 Act as a point of contact for internal departments regarding the CEO&rsquo;s schedule and administrative requests.
 
 </li>
 <li>
 
 Manage travel arrangements, itineraries, and related logistical details.
 
 </li>
 <li>
 
 Conduct research and compile data to support the CEO Office's strategic projects.
 
 </li>
 <li>
 
 Ensure a consistent and professional flow of communication between the CEO and relevant stakeholders.
 
 </li>
 <li>
 
 Track the progress of tasks and projects initiated by the CEO Office.
 
 </li>
 <li>
 
 Provide general administrative support to ensure the efficient operation of the executive office.
 
 </li>
 </ul>
</div>

CEO Office Assistant

Akenerji

<div>
 
 Akenerji is the first power generation company founded as an auto-producer group in Turkey. One of the Turkish power sector&rsquo;s biggest players, Akenerji is an integrated power company operating in wholesale energy trade in addition to power generation, with over 36 years of experience in the sector.
 
 
 
 
 
 We are looking for an
 
 Executive Group Assistant
 
 with following
 
 qualifications;
 
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 University degree in relevant fields
 </li>
 <li>
 Minimum 3 years of experience in a similar role (preferably with experience supporting multiple executives)
 </li>
 <li>
 Proficient in MS Office programs
 </li>
 <li>
 Strong written and verbal communication skills, with a high level of professionalism and representation ability
 </li>
 <li>
 Skilled in planning, organization, and problem-solving
 </li>
 <li>
 Proactive, responsible, and committed to maintaining confidentiality
 </li>
 <li>
 Preferably fluent in English
 </li>
 </ul>
 
 
 
 
 
 Job Description:
 
 
 <ul>
 <li>
 Effective management of senior executives' calendars, planning and coordinating meetings,
 </li>
 <li>
 Providing assistant services not only to executives but also supporting the departments to which the executives belong; working in coordination with the relevant teams,
 </li>
 <li>
 Preparing for all internal and external meetings, organizing meeting documents, and ensuring timely communication,
 </li>
 <li>
 Tracking incoming and outgoing documents and correspondence, prioritizing when necessary, and forwarding them to executives,
 </li>
 <li>
 Conducting filing and documentation processes in an organized and easily accessible manner,
 </li>
 <li>
 Coordinating the internal and external communications of executives,
 </li>
 <li>
 Supporting document preparation and system approval processes (e.g., expense reports, leave requests),
 </li>
 <li>
 Monitoring information flow between departments and contacting the relevant person or unit when necessary,
 </li>
 <li>
 Supporting the planning and implementation of various organizational processes on behalf of relevant executives (e.g., event planning, preparing invitation lists, arranging refreshments); coordinating with the Administrative Affairs team when needed,
 </li>
 <li>
 Maintaining strict confidentiality and ensuring the security of information.
 </li>
 <li>
 Supporting the preparation of necessary documents and expense forms before and after business trips on behalf of the relevant executives.
 </li>
 </ul>
 
 
</div>

Executive Group Assistant

KARUB HOLDİNG

<div>
 
 Karub Holding has built a strong international presence since 2013, focusing on foreign trade, energy, and construction sectors, particularly in CIS (Commonwealth of Independent States) countries. We are seeking a team-oriented
 
 Project Assistant
 
 to support our global operations and participate in our overseas projects.
 
 
 
 
 
 
 Project Research &amp; Project Assistant
 
 
 
 Are you a detail-oriented researcher with a passion for global affairs? We are looking for a highly disciplined&nbsp;
 
 Project Research &amp; Administrative Assistant
 
 &nbsp;to join our team and support our ongoing international projects through comprehensive data gathering and organizational excellence.
 
 
 
 
 
 
 The Role
 
 
 
 This is a pivotal role designed for a proactive individual who excels at navigating global information landscapes. You will be responsible for ensuring our team stays ahead of industry trends while maintaining a seamless documentary infrastructure.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Global Intelligence:
 
 &nbsp;Conduct targeted internet research to monitor global news, policy changes, and market trends relevant to our projects.
 </li>
 <li>
 
 Documentation &amp; Filing:
 
 &nbsp;Manage and categorize project-related documents, ensuring a high standard of organization and easy retrieval.
 </li>
 <li>
 
 Reporting:
 
 &nbsp;Synthesize complex information from various sources into clear, concise summaries for the management team.
 </li>
 <li>
 
 Administrative Support:
 
 &nbsp;Assist in day-to-day organizational tasks to maintain project momentum.
 </li>
 </ul>
 
 
 
 
 
 What We Are Looking For
 
 
 <ul>
 <li>
 
 Education:
 
 &nbsp;A degree (completed or in progress) in&nbsp;
 
 International Relations
 
 , Political Science, Business, or a related field.
 </li>
 <li>
 
 Languages:
 
 &nbsp;
 
 Excellent written and verbal communication skills in both English and French.
 
 &nbsp;This is essential for monitoring global news and coordinating with international stakeholders.
 </li>
 <li>
 
 Technical Proficiency:
 
 &nbsp;Advanced knowledge of&nbsp;
 
 MS Office programs
 
 &nbsp;(Word, Excel, PowerPoint).
 </li>
 <li>
 
 Discipline:
 
 &nbsp;A strong sense of professional ethics, punctuality, and the ability to work independently with minimal supervision.
 </li>
 <li>
 
 Communication:
 
 &nbsp;Exceptional interpersonal skills and a collaborative mindset.
 </li>
 </ul>
 
 
 
 
 
 
</div>

Project Assistant

Robert College

<div>
 
 
 Robert College is seeking a full-time administrative assistant for Academic Affairs
 
 
 
 
 
 
 
 Candidates should have:
 
 
 <ul>
 <li>
 &nbsp;&nbsp;University degree in Administrative Studies
 </li>
 <li>
 Minimum 5 years of experience preferably at schools / multicultural environments
 </li>
 <li>
 Have excellent written and verbal communication skills in English and Turkish
 </li>
 <li>
 Strong interpersonal, conflict management, and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
 </li>
 <li>
 Must be extremely organized and detail-oriented, flexible thinker &nbsp;
 </li>
 <li>
 Ability to prioritize and multi-task with great follow-up skills
 </li>
 <li>
 Superior judgment, professionalism, a pleasant warm demeanor and a thoughtful approach to administrative support in a team collaborative environment
 </li>
 <li>
 Proficiency in Microsoft Office Suite and Google Apps
 </li>
 </ul>
 
 
 
 
 
 The position mainly involves;&nbsp;
 
 
 <ul>
 <li>
 Provide administrative support to the Dean of Faculty and Dean of Curriculum including but not limited to, calendar management, communications and various correspondences with the official authorities.
 </li>
 <li>
 Ensure that the Academic Office operates effectively, efficiently, and professionally and perform general administrative assistant duties such as screening incoming calls, greeting and directing office visitors appropriately.
 </li>
 <li>
 Handle highly confidential matters and time sensitive documents.
 </li>
 <li>
 &nbsp;Compose and prepare correspondence, reports, and other complex documents as necessary.
 </li>
 <li>
 Prepare required academic progress reports.
 </li>
 <li>
 &nbsp;Deal with administrative problems and inquiries, as appropriate; serve as a primary point of contact and liaison between the office, students, and external constituencies on a range of day-to-day issues.
 </li>
 <li>
 Translate written documents and provide verbal translation as needed.
 </li>
 <li>
 Maintain strong communication between the Dean of Faculty, the Dean of Curriculum, faculty, staff, and students.
 </li>
 <li>
 Schedule meetings, prepare agendas, reserve and setup facilities, transcribe meeting minutes and follow up on matters arising from meetings.
 </li>
 <li>
 Assist with the logistics and planning of faculty professional development days.
 </li>
 <li>
 Assist with faculty recruitment processes and interview coordination.
 </li>
 <li>
 Maintain both physical and digital office filing systems and copies of common and course syllabi.
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Interested applicants who meet the qualifications may complete the online
 
 
 
 application form for non-academic positions
 
 
 
 and send it
 
 
 to&nbsp;
 
 
 rchr
 
 
 @robcol.k12.tr
 
 
 &nbsp;
 
 
 by April 20, 2026 including the contact details for at least three professional references.
 
 
 
 
 
 
 
 
 
 
 
 *
 
 
 Aligned with international child protection standards, Robert College is committed to the safeguarding of children: its recruitment process includes a rigorous child protection element and detailed background checks.
 
 
 
</div>

Yönetici Asistanı

ARMAKSA

<div>
 
 
 Company Description
 
 
 
 
 
 Established in 1995 and headquartered in Istanbul, Turkey, ARMAKSA is a leading provider of specialized vehicles and equipment for fire and rescue, winter maintenance, railroad operations, and public services. With over two decades of experience, the company collaborates with global manufacturers to deliver innovative and customized solutions for diverse client needs. Committed to excellence, ARMAKSA offers cutting-edge products and comprehensive after-sales support, backed by a 24/7 service system that ensures reliability and customer satisfaction. Continuously adapting to industry trends and technological advancements, ARMAKSA has built long-term relationships with clients, solidifying its reputation as a trusted industry leader.
 
 
 
 
 
 
 Role Description
 
 
 
 
 
 This is a full-time hybrid role for a Business Assistant based in Istanbul, with opportunities to work remotely part of the time. The Business Assistant will manage day-to-day administrative responsibilities, ensure effective communication within and outside the organization, support business operations, assist in customer service tasks, and provide analytical insights to help optimize processes and achieve business goals. The role requires multitasking and organizational skills to support the team efficiently.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 <ul>
 <li>
 Proficiency in Administrative Assistance and Customer Service to manage operations and build strong client relationships
 </li>
 <li>
 Strong Communication and interpersonal skills to collaborate effectively with team members and external stakeholders
 </li>
 <li>
 Solid Analytical Skills for problem-solving, data interpretation, and process optimization
 </li>
 <li>
 Understanding of Business practices and organizational operations to support strategic goals
 </li>
 <li>
 High attention to detail and strong organizational skills
 </li>
 <li>
 Proficiency in Turkish and English
 </li>
 <li>
 Proficiency in office applications and tools (e.g., Microsoft Office Suite)
 </li>
 <li>
 Bachelor's degree in Business Administration, Management, or a related field is desirable
 </li>
 <li>
 Previous experience in a similar role is an advantage
 </li>
 </ul>
</div>

Business Assistant

Boston Consulting Group (BCG)

<div>
 
 
 WHO WE ARE:
 
 
 
 Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.
 
 
 To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures&mdash;and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.
 
 
 
 
 
 
 WHAT YOU'LL DO:
 
 
 
 You will represent BCG to internal and external stakeholders in a manner consistent with our values. You will take full ownership of a demanding schedule and provide high-quality administrative support to MDPs (Managing Directors &amp; Partners), Partners, and Directors. Your role will require anticipating needs, ensuring seamless day-to-day operations, and enabling our leaders to focus on their priorities.
 
 
 
 
 
 
 YOU ARE GOOD AT:
 
 
 <ul>
 <li>
 Owning and coordinating all internal processes related to assigned stakeholders, supporting both business and occasionally personal business-related tasks;
 </li>
 <li>
 Managing complex agendas and calendars, scheduling internal meetings, arranging conference bridges, reserving meeting rooms, and coordinating catering/food services;
 </li>
 <li>
 Coordinating end-to-end travel arrangements (flights, hotels, ground transportation, etc.);
 </li>
 <li>
 Preparing and submitting weekly timesheets and expense reports accurately and on time;
 </li>
 <li>
 Providing document support, including copying, proofreading, printing, formatting, and distributing case materials;
 </li>
 <li>
 Collaborating with other Executive Assistants and offering back-up support when needed;
 </li>
 <li>
 Ensuring quality control by reviewing documents for accuracy, consistency, and adherence to BCG standards;
 </li>
 <li>
 Maintaining strict confidentiality when handling sensitive information;
 </li>
 <li>
 Working with the Security Team to maintain a centralized electronic filing system for case-related materials.
 </li>
 </ul>
 
 
 
 
 
 The role will be focused on the activities listed above, but not limited to them.
 
 
 
 
 
 
 
 WHAT YOU'LL BRING:
 
 
 <ul>
 <li>
 At least 7 years of administrative or secretarial experience in demanding, fast-paced environments;
 </li>
 <li>
 Excellent skills in Outlook, Word, PowerPoint and Excel;
 </li>
 <li>
 Excellent communication skills (written and oral) in both Turkish and English;
 </li>
 <li>
 A positive attitude with a confident, friendly, and professional demeanor;
 </li>
 <li>
 Proactive approach, strong organizational skills, and attention to detail;
 </li>
 <li>
 Ability to handle highly sensitive and confidential information appropriately;
 </li>
 <li>
 Strong interpersonal skills and the ability to work effectively with all levels of staff and clients;
 </li>
 <li>
 Ability to work autonomously, exercise judgment, and respond appropriately in dynamic situations.
 </li>
 </ul>
 
 
 
 
 Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
 
 
 BCG is an E - Verify Employer. Click here for more information on E-Verify.
 
</div>

Executive Assistant

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