executive assistant

accounting & administrative assistant Jobs in Istanbul

accounting & administrative assistant

accounting & finance assistant Jobs in Istanbul

accounting & finance assistant

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business assistant

personal assistant

DEVA Holding A.Ş.

<div>
 
 DEVA has been operating since 1958 and is one of the pioneering pharmaceutical companies in Turkey. DEVA, having R&amp;D in focus, manufactures with international quality standards and currently exports products to other countries worldwide.
 
 
 
 
 
 DEVA is seeking for an
 
 "Executive Assistant"
 
 ;
 
 
 
 
 <ul>
 <li>
 Graduation from university or associate degree,
 </li>
 <li>
 Minimum 3 years of Executive Assistant job experience, Personal Assistant experience is a plus,
 </li>
 <li>
 Advanced command of both spoken and written English, German is a plus,
 </li>
 <li>
 Advanced in using MS Office applications,
 </li>
 <li>
 Excellent interpersonal and communication skills,
 </li>
 <li>
 Excellent coordination, problem solving, dealing and analytical thinking capabilities,
 </li>
 <li>
 Having excellent time management and organizational skills,
 </li>
 <li>
 Detail oriented, self-directed and multitasking,
 </li>
 </ul>
 
 
 
 
 
 
 
 JOB DESCRIPTION
 
 
 
 
 <ul>
 <li>
 Assisting the executive role in reporting, presentations, organisations and daily businesses
 </li>
 <li>
 Handling internal and external communication, organising the agenda
 </li>
 <li>
 Managing all travel and accommodation bookings
 </li>
 <li>
 Coordinating the communication among divisions
 </li>
 <li>
 Scheduling appointments and coordinating arrangements for meetings
 </li>
 <li>
 Greeting, receiving and guiding visitors
 </li>
 </ul>
 
 
 
 
 
 Bir &ccedil;al&inodot;&scedil;an aday&inodot; olarak, sizinle aram&inodot;zdaki t&uuml;m ileti&scedil;imde bilgilerinizi 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu&rsquo;na, yasal mevzuata ve Ki&scedil;isel Verileri Koruma Kurumu kararlar&inodot;na uygun olarak i&scedil;liyoruz. Detayl&inodot; bilgiye ve ayd&inodot;nlatma metnimize link &uuml;zerinden ula&scedil;abilirsiniz. https://www.deva.com.tr/tr/kvkk
 
 
</div>

Executive Assistant

Apollo

<div>
 
 Are you ready to reshape the energy strategies of large companies using the power of data and artificial intelligence?🤖⚡
 
 
 
 
 
 With the climate crisis knocking at our door, we don&rsquo;t believe in just saying, &ldquo;Someone else should do something.&rdquo;&nbsp;🌍🚪
 
 
 We launched Apollo to demonstrate that even a single person taking the initiative can change the planet.✨
 
 
 
 
 
 Today, we&rsquo;re the world&rsquo;s first SaaS platform capable of carbon and energy benchmarking. Together with our enterprise clients, we&rsquo;ve surpassed 7% of Turkey&rsquo;s energy consumption, and we&rsquo;re the global leader in energy management on G2.🇹🇷🏆
 
 
 
 
 
 Behind the net positive impact we&rsquo;re making on the environment, there is an A-class team.💚👩&zwj;💻👨&zwj;💻
 
 
 
 
 
 Here&rsquo;s what we expect from our new team member, with whom we&rsquo;ll create an even greater impact:🚀
 
 
 
 
 
 What You&rsquo;ll Do
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar, priorities, and daily flow &mdash; ensuring alignment with strategic goals
 </li>
 <li>
 Organize and prepare for meetings: gather briefs, summarize key points, and track follow-ups
 </li>
 <li>
 Handle correspondence (emails, messages, reports) with clarity and professionalism
 </li>
 <li>
 Plan travel and logistics: flights, accommodation, events, and personal arrangements
 </li>
 <li>
 Oversee administrative processes &mdash; invoices, documents, small purchases, or scheduling
 </li>
 <li>
 Support both professional and personal organization to ensure balance and efficiency
 </li>
 <li>
 Prepare concise weekly reports summarizing completed tasks and outstanding priorities
 </li>
 </ul>
 
 
 
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 3+ years of experience as an Executive Assistant, Office Manager, or similar role
 </li>
 <li>
 Excellent command of English and Turkish (written and spoken)
 </li>
 <li>
 Strong command of Google Workspace, Slack, or similar tools
 </li>
 <li>
 Exceptional organization, communication, and follow-up skills
 </li>
 <li>
 Discretion, professionalism, and a proactive mindset
 </li>
 <li>
 A natural problem-solver who loves structure, aesthetics, and attention to detail
 </li>
 </ul>
</div>

Hayat

<div>
 
 Founded in 1987, Hayat operates in the fast-moving consumer goods (FMCG) sector, serving millions of consumers globally with 16 powerful brands. Hayat&rsquo;s portfolio includes
 
 Molfix
 
 and
 
 Bebem Natural
 
 in baby care;
 
 Molped
 
 in feminine care;
 
 Joly
 
 ,
 
 Evony
 
 , and
 
 Goodcare
 
 in personal healthcare;
 
 Bingo
 
 ,
 
 Gleen
 
 ,
 
 Test
 
 , and
 
 Has
 
 in home care;
 
 Papia
 
 ,
 
 Familia
 
 ,
 
 Teno
 
 , and
 
 Focus
 
 in tissue paper; and
 
 Sholk
 
 in pet care. As the 4th largest branded diaper manufacturer in the world and the leading tissue producer in the Middle East, Eastern Europe, and Africa, Hayat employs over 10.000 people across its operations.
 
 
 
 
 
 Hayat operates
 
 21 production facilities
 
 in
 
 8 countries
 
 , including Turkey, Egypt, Iran, Algeria, Russia, Nigeria, Pakistan, and Vietnam, and manages sales and distribution companies in Morocco, Bulgaria, Kenya, Thailand, and Malaysia. With its global operations structured under three main regions Eurasia &amp; Americas, Middle East &amp; Africa, and Asia Pacific Hayat reaches over 100 countries across 5 continents, bringing its brands into millions of homes worldwide.
 
 
 
 
 
 
 QUALIFICATIONS
 
 
 <ul>
 <li>
 Graduated from relevant undergraduate departments of universities,
 </li>
 <li>
 At least 5 years of experience in an executive assistant position,
 </li>
 <li>
 Fluent in English,
 </li>
 <li>
 Proficient in MS Office programs,
 </li>
 <li>
 Strong written and verbal communication skills,
 </li>
 <li>
 Possessing a systematic and organized work principle,
 </li>
 <li>
 Strong organizational and planning skills,
 </li>
 <li>
 High representation ability,
 </li>
 <li>
 Experience in reporting and documentation,
 </li>
 <li>
 Disciplined and respectful of confidentiality rules.
 </li>
 </ul>
 
 
 
 
 
 JOB DESCRIPTION
 
 
 <ul>
 <li>
 In the finance department, in line with the work agenda of the directors to whom they report,
 </li>
 <li>
 Organizing the agenda by making the necessary plans,
 </li>
 <li>
 Planning meetings, travel and accommodation arrangements,
 </li>
 <li>
 Conducting research on topics requested by the manager and preparing the requested reports and presentations,
 </li>
 <li>
 Ensuring communication between the manager and other departments within the company,
 </li>
 <li>
 Guiding visitors,
 </li>
 <li>
 Filing and archiving documents.
 </li>
 </ul>
 
 
 
 
 
 What We Offer You
 
 
 <ul>
 <li>
 Private Health Insurance
 </li>
 <li>
 Employee Shuttle Service
 </li>
 <li>
 Meal Voucher / Canteen
 </li>
 <li>
 Monthly Employee Support Package (Assortment of Hayat Products or Food Package)
 </li>
 <li>
 Monthly Internet Allowance
 </li>
 <li>
 Baby Diaper Support (For Children Up to 3 Years Old) and Diaper Support (for 1st Degree Relatives of Employees)
 </li>
 <li>
 3 Days of Administrative Paid Leave Per Year
 </li>
 <li>
 Heating and Eid Allowance Once a Year
 </li>
 </ul>
 
 
 
 
 
 Award &amp; Recognition Programs
 
 
 <ul>
 <li>
 FLEX: Flexible Benefits Program
 </li>
 <li>
 Wezone: Rewards and Recognition Program
 </li>
 <li>
 Seniority Award Support
 </li>
 <li>
 Heltia: Employee Assistance Program
 </li>
 </ul>
 
 
 
 
 
 At Hayat, we conduct fair and inclusive hiring processes. We do not tolerate prejudice or discrimination based on language, religion, ethnicity, race, age or gender. Our recruitment process is solely based on the alignment with the job description, measurable and objective assessments, and competency-based interviews
 
 
 
 
 
 
 
 Get to know us
 
 
 
 Please visit us at the following addresses for any information you need:
 
 
 
 https://www.hayat.com/en-tr/
 
 
 
 
 https://www.instagram.com/hayatkimya/
 
 
 
 Clarification Text for Employee Candidate :
 
 https://www.hayat.com/aydinlatma-metni/aydinlatma-metni.htm
 
 
 
 
</div>

Assistant

Aras Kargo

<div>
 
 
 Executive Assistant to the Chairman of the Board
 
 
 
 
 
 
 
 
 Aras Holding
 
 
 
 is seeking a proactive, highly organized, and detail-oriented
 
 
 
 Executive Assistant
 
 
 
 to support our Chairman of the Board. This role is well-suited for professionals who excel in international, high-impact environments and are motivated to work in close alignment with senior leadership.
 
 
 
 
 
 
 
 In this position, you will act as a
 
 
 
 trusted partner to the Chairman
 
 
 
 , working closely with top-level leadership while gaining high exposure to international business operations, particularly through coordination with our group company,
 
 
 
 Austrian Post
 
 
 
 .
 
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 <li>
 5+ years of experience as an Executive Assistant in fast-paced environments
 </li>
 <li>
 Fluency in
 
 English and German
 
 (written and spoken), capable of supporting non-Turkish speaking executives
 </li>
 <li>
 Proficiency in Microsoft Office programs
 </li>
 <li>
 Strong communication, organization, and time management skills
 </li>
 <li>
 Experience in preparing reports, presentations, and executive-level documentation
 </li>
 <li>
 Proactive, solution-oriented, and detail-focused mindset
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage complex calendars, high-level meetings, and domestic and overseas travel arrangements.
 </li>
 <li>
 Coordinate documentation, signature processes, and Board-related materials (including agendas and minutes)
 </li>
 <li>
 Act as a key liaison between the Chairman, internal teams, and international stakeholders, including
 
 Austrian Post
 
 </li>
 <li>
 Prepare high-quality reports, presentations, and correspondence in English and German
 </li>
 <li>
 Track strategic priorities, follow up on action items, and ensure timely execution
 </li>
 <li>
 Support executive meetings and organizational events with strong coordination skills
 </li>
 <li>
 Navigate dynamic schedules and shifting priorities with discretion, sound judgment, and a high degree of professionalism.
 </li>
 </ul>
 
 
 
 
 
 Aras Kargo is an equal opportunity employer. We value diversity and are committed to creating an inclusive working environment for all employees. All qualified applicants are encouraged to apply regardless of gender, age, disability, or background.
 
 
 
 
 
 
 You may visit the link to reach our data privacy policy:
 
 
 https://www.araskargo.com.tr/aydinlatma-metni/ise-alim-faaliyetleri/ise-alim-faaliyetleri-vs
 
</div>

Dream Games

<div>
 
 We are looking for an Executive Assistant to support our senior executive in organizing and coordinating his program.
 
 
 
 
 
 At Dream Games, all team members have a genuine chance to contribute to the final product and have an impact on the company. If you want to be a team member of a fast-growing company, you might be the person we are looking for!
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Understanding and awareness of the senior executive's needs and priorities to ensure daily operations run smoothly
 </li>
 <li>
 Organizing and scheduling appointments, maintaining an events calendar
 </li>
 <li>
 Arranging travel and accommodations
 </li>
 <li>
 Performing additional duties as assigned by the senior executive
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 3+ years of work experience, ideally with a technology company
 </li>
 <li>
 Excellent command of English
 </li>
 <li>
 Advanced in Microsoft Office
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Excellent problem-solving skills
 </li>
 <li>
 Appreciation and understanding of teamwork
 </li>
 </ul>
</div>

Astellas Pharma

<div>
 
 Description
 
 
 
 
 Executive Assistant
 
 
 
 
 About Astellas
 
 
 
 Astellas is a global life sciences company committed to turning innovative science into VALUE for patients. We provide transformative therapies in disease areas that include oncology, ophthalmology, urology, immunology and women's health. Through our research and development programs, we are pioneering new healthcare solutions for diseases with high unmet medical need. Learn more at Astellas.com .
 
 
 
 Are you driven to make a real difference in the lives of patients?
 
 
 
 We're seeking passionate individuals who thrive in dynamic environments, embrace new ideas, and aren't afraid to take intelligent risks. People who act with unwavering integrity and are deeply committed to making a tangible impact.
 
 
 
 Location and Working Environment
 
 
 
 This position is hybrid and will require you to be onsite 3 days per week in ISTANBUL, TURKEY office
 
 
 Astellas&rsquo; Responsible Flexibility Guidelines Statement- At Astellas we recognize the importance of work/life balance, and we are proud to offer a hybrid working solution allowing time to connect with colleagues at the office with the flexibility to also work from home. We believe this will optimize the most productive work environment for all employees to succeed and deliver. Hybrid work from certain locations may be permitted in accordance with Astellas&rsquo; Responsible Flexibility Guidelines.
 
 
 
 Purpose &amp; Scope
 
 
 
 <ul>
 <li>
 As an Executive Assistant at Astellas Pharma, you will play a pivotal role in supporting the General Manager Turkey with daily administrative duties. You will act as a liaison between the General Manager and LT (Leadership Team) as well as other internal/external stakeholders.
 </li>
 <li>
 Your contributions will be essential in managing an active calendar of appointments, coordinating complex travel plans, and ensuring seamless communication within the organization. You will be part of a team dedicated to improving lives through innovative healthcare solutions, and your work will directly impact our mission to "Change Tomorrow&trade;."
 
 
 </li>
 </ul>
 
 Role And Responsibilities
 
 
 
 <ul>
 <li>
 Assist the General Manager Turkey with daily administrative tasks, including managing calendars and preparing expense reports.
 </li>
 <li>
 Coordinate virtual meeting platforms, ensure online file organization, and manage access to shared digital resources
 </li>
 <li>
 Be the contact for communication topics or Turkey organization and GM posts and lead the process. Facilitate internal communications
 </li>
 <li>
 Coordinate internal events and activities, such as town halls, seasonal celebrations, and employee engagement initiatives, ensuring alignment with company culture and objectives
 </li>
 <li>
 Draft reports, presentations, and meeting minutes as needed for executive communication
 </li>
 <li>
 Organize and manage all aspects of travel logistics, including ticketing, accommodation, and itineraries
 </li>
 <li>
 Oversee and coordinate office logistics, building facility management
 </li>
 <li>
 Occupational Health and Safety responsibilities.
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Proven experience in executive assistance, office coordination, or similar administrative roles
 </li>
 <li>
 Strong multitasking, organizational, and time management skills
 </li>
 <li>
 Strong proficiency in MS Office and virtual collaboration tools
 </li>
 <li>
 Analytical, detail-oriented with the ability to manage complex tasks
 </li>
 <li>
 Quick learner with a sharp, results-oriented approach
 </li>
 <li>
 Experience coordinating cross-functional teams and liaising with senior stakeholders
 </li>
 <li>
 Discretion and confidentiality in handling sensitive information
 </li>
 <li>
 Fluency in written and spoken business English
 </li>
 <li>
 Bachelor&rsquo;s degree, or equivalent.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Familiarity with compliance and regulatory requirements in the healthcare sector.
 
 
 </li>
 </ul>
 
 What awaits you at Astellas?
 
 
 
 <ul>
 <li>
 Global collaboration: Become part of a connected global business of like-minded life science leaders, all dedicated to improving patients' lives worldwide.
 </li>
 <li>
 Real-world patient impact: Contribute to transformative therapies that reach patients around the world, knowing your work makes a difference every day.
 </li>
 <li>
 Relentless Innovation: Join a company at the forefront of scientific breakthroughs, where you'll have the opportunity to shape the future of healthcare.
 </li>
 <li>
 A Culture of Growth: Chart your own course within a supportive environment that values your contributions, champions your development, and empowers you to pursue your passions.
 
 
 </li>
 </ul>
 
 Our Organizational Values and Behaviors
 
 
 
 <ul>
 <li>
 Impact
 </li>
 <li>
 Innovation
 </li>
 <li>
 Integrity
 </li>
 <li>
 One Astellas
 </li>
 <li>
 Accountability
 </li>
 <li>
 Courage
 </li>
 <li>
 Sense of Urgency
 </li>
 <li>
 Outcome Focus
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Careers | Astellas
 
 
 We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
 
 
 Beware of recruitment scams impersonating Astellas recruiters or representatives. Authentic communication will only originate from an official Astellas LinkedIn profile or a verified company email address. If you encounter a fake profile or anything suspicious, report it promptly to LinkedIn's support team through LinkedIn Help.
 
 
</div>

Executive Assistant to the General Manager

Karbontürk

<div>
 
 
 Who We Are
 
 
 
 
 
 
 Karbont&uuml;rk is a leading company at the forefront of sustainability and environmental solutions, specializing in the activated carbon market. We provide high quality activated carbon products and services to global corporate clients, delivering solutions across a wide range of industries, including water treatment and purification, air filtration and purification, and food &amp; beverage processes.
 
 
 
 
 
 Our solutions play a vital role in ensuring safe drinking water, managing wastewater, maintaining industrial and commercial air quality, and enhancing the quality of food and beverages through processes such as sugar refining, oil purification, beverage clarification, and alcohol production. By effectively removing contaminants, odors, and impurities, we help clients achieve operational excellence while supporting environmental sustainability.
 
 
 
 
 
 At Karbont&uuml;rk, our mission is to drive innovation, enhance operational efficiency, and contribute to global sustainability efforts. With cutting edge solutions, technical expertise, and an international perspective, we are committed to setting new industry standards and creating long term value for our clients worldwide.
 
 
 
 
 
 We are looking for an Simultaneous Interpreter &amp; Executive Assistant to support the CEO and Managing Director by effectively managing agenda, communications, and daily priorities, acting as a liaison with internal and external stakeholders, and providing Turkish&ndash;English support when required to ensure smooth communication and efficient coordination.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 &bull; Manage and coordinate the CEO and Managing Director&rsquo;s calendars and meetings, and daily schedule with a high level of accuracy and prioritization
 
 
 &bull; Act as a business support by managing, filtering, and prioritizing incoming emails and communications; ensure timely and appropriate follow-ups
 
 
 &bull; Plan and organize domestic and international travel arrangements, including itineraries, bookings, and logistics
 
 
 &bull; Prepare meeting materials, agendas, and ensure all pre-meeting requirements are completed in advance
 
 
 &bull; Attend meetings when required and provide Turkish&ndash;English interpretation and translation support
 
 
 &bull; Act as a liaison between the CEO, Managing Director and internal/external stakeholders, ensuring clear and effective communication
 
 
 &bull; Support the CEO, Managing Director in both administrative and business-related matters, contributing to operational efficiency
 
 
 &bull; Anticipate needs, proactively identify priorities, and take initiative in a fast-paced and dynamic environment
 
 
 &bull; Support the CEO's and Managing Director&rsquo;s professional representation in meetings, visits, and external engagements
 
 
 &bull; Handle highly confidential and sensitive information with discretion and professionalism
 
 
 
 
 
 
 Qualifications
 
 
 
 &bull; Minimum of 5 years of relevant professional experience
 
 
 &bull; A bachelor&rsquo;s degree is required for this position.
 
 
 &bull; Advanced level of English (written and spoken)
 
 
 &bull; MS Office (especially Outlook, Excel, PowerPoint) and scheduling tools
 
 
 &bull; Available for domestic and international travel without restriction
 
 
 &bull; Strong communication and representation skills
 
 
 &bull; High level of integrity, confidentiality, and professionalism
 
 
 &bull; Analytical and strategic thinking
 
 
 &bull; Proactive mindset with strong prioritization skills
 
 
 &bull; Detail-oriented and results-driven
 
 
 &bull; Ability to work effectively in fast-paced and ambiguous environments
 
 
 &bull; Fast learner with strong adaptability
 
 
 
 
 
 
 
 
 
 Opportunity Statement
 
 
 
 The only criterion evaluated in recruitment and employment is suitability for the job; equal opportunity is provided without any discrimination.
 
</div>

Simultaneous Interpreter & Executive Assistant

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Executive Assistant to the General Manager

Simultaneous Interpreter & Executive Assistant