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executive assistant to senior leadership

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Hilton

<div>
 
 Personal Assistant (PA) to Director of Operations
 
 
 
 
 Reports To:
 
 Director of Operations
 
 
 
 Department:
 
 Executive Office
 
 
 To provide high-level administrative and operational support to the Director of Operations, ensuring effective coordination of daily activities, smooth communication across operational departments, and efficient follow-up of strategic and operational initiatives.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage the Director of Operations&rsquo; daily calendar, meetings, and travel arrangements
 </li>
 <li>
 Coordinate communication between the Director of Operations and operational departments (Front Office, Housekeeping, F&amp;B, Engineering, etc.)
 </li>
 <li>
 Prepare meeting agendas, take minutes, and follow up on action items
 </li>
 <li>
 Support the preparation and consolidation of operational reports (KPIs, budgets, productivity, guest satisfaction metrics, etc.)
 </li>
 <li>
 Handle internal and external correspondence professionally and confidentially
 </li>
 <li>
 Maintain strict confidentiality when dealing with sensitive and strategic information
 </li>
 <li>
 Act as a key point of contact on behalf of the Director of Operations
 </li>
 <li>
 Support cross-functional projects and ensure timely follow-up
 </li>
 <li>
 Assist in preparing management presentations and reports
 </li>
 <li>
 Identify opportunities to improve administrative and operational processes
 
 
 
 </li>
 </ul>
 
 Required Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a related field
 </li>
 <li>
 Minimum 2 years of experience in an administrative or coordination role (hospitality experience is a plus)
 </li>
 <li>
 Excellent command of English and Turkish, both written and spoken
 </li>
 <li>
 Advanced proficiency in MS Office (especially Excel and PowerPoint)
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality
 </li>
 <li>
 Ability to manage multiple priorities in a fast-paced environment
 </li>
 <li>
 Strong interpersonal and communication skills
 </li>
 <li>
 Proactive, detail-oriented, and solution-focused mindset
 
 
 
 </li>
 </ul>
 
 Core Competencies
 
 
 
 <ul>
 <li>
 Planning &amp; Organization
 </li>
 <li>
 Analytical Thinking
 </li>
 <li>
 Problem Solving
 </li>
 <li>
 Stakeholder Management
 </li>
 <li>
 Multitasking
 </li>
 <li>
 Proactive Approach
 
 
 
 </li>
 </ul>
 
 Work Locations
 
 
 
 Hilton Istanbul Bosphorus
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Guest Services, Operations, and Front Office
</div>

Personal Assistant to Director of Operations

Michael Page

<div>
 
 We are looking for an "Executive Assistant" for our business partner, one of the leading and well-established organizations in its field.
 
 
 
 Client Details
 
 
 
 This is a well-established organization, known for its strong presence and commitment to excellence. The company employs a sizable workforce and values professionalism and innovation in its operations.
 
 
 
 Description
 
 
 <ul>
 <li>
 Handling and following up on all internal and external communication on behalf of the executive
 </li>
 <li>
 Assisting in the preparation of reports, presentations, and various documents in both Turkish and English
 </li>
 <li>
 Taking ownership of meeting minutes and ensuring timely sharing with relevant stakeholders
 </li>
 <li>
 Managing the executive's daily workflow, including correspondence, documentation, and call traffic
 </li>
 <li>
 Organizing and coordinating calendars, meetings, and business travels end-to-end
 </li>
 <li>
 Planning domestic and international travel arrangements
 </li>
 <li>
 Supporting the organization and hosting of visitors and business guests
 </li>
 </ul>
 
 
 
 
 Profile
 
 
 <ul>
 <li>
 Minimum 5 years of experience as an Executive Assistant supporting senior-level executives
 </li>
 <li>
 Strong organizational and coordination skills
 </li>
 <li>
 Ability to manage multiple tasks, detail-oriented
 </li>
 <li>
 Strong communication skills and a professional approach
 </li>
 <li>
 Fluency in both Turkish and English
 </li>
 </ul>
 
 
 Job Offer
 
 
 
 Great career opportunities
 
</div>

Executive Assistant

<div>
 
 YEO is a leading company that provides top-quality services throughout the entire electrification value chain, ranging from electricity generation, transmission, and distribution to smart and efficient energy management solutions for the power and energy industry. We offer comprehensive solutions for the installation of ground, roof, and floating solar power plants in Turkey, Europe, and Africa.
 
 
 
 
 
 Currently we are seeking a highly skilled "CEO Assistant" to join our team.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in a related fields,
 </li>
 <li>
 Minimum 4 years of experience as an Executive Assistant,
 </li>
 <li>
 Knowledge of problem solving and critical thinking skills,
 </li>
 <li>
 Strong knowledge of Microsoft Office Programs,
 </li>
 <li>
 Excellent verbal and written skills in English,
 </li>
 <li>
 Flexible and open to new perspectives and diversity,
 </li>
 <li>
 A great team player with a self-initiative mindset,
 </li>
 <li>
 Being open to communication is always our priority.
 </li>
 </ul>
 
 
 
 
 
 Job Description
 
 
 <ul>
 <li>
 Use discretion, confidentiality, and good judgement to handle matters
 </li>
 <li>
 Help with calendar management, particularly in prioritising inquiries and requests, making judgements and recommendations
 </li>
 <li>
 Help draft agendas, schedule meetings, distribute materials, and record meeting minutes wherever needed
 </li>
 <li>
 Conserve the CEO&rsquo;s time by preparing and analysing information in advance, helping connect the dots internally and externally
 </li>
 <li>
 Make sure the CEO is well informed of upcoming commitments and responsibilities, following up appropriately
 </li>
 </ul>
 
 
</div>

CEO Asistant

Dream Games

<div>
 
 We are looking for an Executive Assistant to support our senior executive in organizing and coordinating his program.
 
 
 
 
 
 At Dream Games, all team members have a genuine chance to contribute to the final product and have an impact on the company. If you want to be a team member of a fast-growing company, you might be the person we are looking for!
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Understanding and awareness of the senior executive's needs and priorities to ensure daily operations run smoothly
 </li>
 <li>
 Organizing and scheduling appointments, maintaining an events calendar
 </li>
 <li>
 Arranging travel and accommodations
 </li>
 <li>
 Performing additional duties as assigned by the senior executive
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 3+ years of work experience, ideally with a technology company
 </li>
 <li>
 Excellent command of English
 </li>
 <li>
 Advanced in Microsoft Office
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Excellent problem-solving skills
 </li>
 <li>
 Appreciation and understanding of teamwork
 </li>
 </ul>
</div>

Astellas Pharma

<div>
 
 Description
 
 
 
 
 Executive Assistant
 
 
 
 
 About Astellas
 
 
 
 Astellas is a global life sciences company committed to turning innovative science into VALUE for patients. We provide transformative therapies in disease areas that include oncology, ophthalmology, urology, immunology and women's health. Through our research and development programs, we are pioneering new healthcare solutions for diseases with high unmet medical need. Learn more at Astellas.com .
 
 
 
 Are you driven to make a real difference in the lives of patients?
 
 
 
 We're seeking passionate individuals who thrive in dynamic environments, embrace new ideas, and aren't afraid to take intelligent risks. People who act with unwavering integrity and are deeply committed to making a tangible impact.
 
 
 
 Location and Working Environment
 
 
 
 This position is hybrid and will require you to be onsite 3 days per week in ISTANBUL, TURKEY office
 
 
 Astellas&rsquo; Responsible Flexibility Guidelines Statement- At Astellas we recognize the importance of work/life balance, and we are proud to offer a hybrid working solution allowing time to connect with colleagues at the office with the flexibility to also work from home. We believe this will optimize the most productive work environment for all employees to succeed and deliver. Hybrid work from certain locations may be permitted in accordance with Astellas&rsquo; Responsible Flexibility Guidelines.
 
 
 
 Purpose &amp; Scope
 
 
 
 <ul>
 <li>
 As an Executive Assistant at Astellas Pharma, you will play a pivotal role in supporting the General Manager Turkey with daily administrative duties. You will act as a liaison between the General Manager and LT (Leadership Team) as well as other internal/external stakeholders.
 </li>
 <li>
 Your contributions will be essential in managing an active calendar of appointments, coordinating complex travel plans, and ensuring seamless communication within the organization. You will be part of a team dedicated to improving lives through innovative healthcare solutions, and your work will directly impact our mission to "Change Tomorrow&trade;."
 
 
 </li>
 </ul>
 
 Role And Responsibilities
 
 
 
 <ul>
 <li>
 Assist the General Manager Turkey with daily administrative tasks, including managing calendars and preparing expense reports.
 </li>
 <li>
 Coordinate virtual meeting platforms, ensure online file organization, and manage access to shared digital resources
 </li>
 <li>
 Be the contact for communication topics or Turkey organization and GM posts and lead the process. Facilitate internal communications
 </li>
 <li>
 Coordinate internal events and activities, such as town halls, seasonal celebrations, and employee engagement initiatives, ensuring alignment with company culture and objectives
 </li>
 <li>
 Draft reports, presentations, and meeting minutes as needed for executive communication
 </li>
 <li>
 Organize and manage all aspects of travel logistics, including ticketing, accommodation, and itineraries
 </li>
 <li>
 Oversee and coordinate office logistics, building facility management
 </li>
 <li>
 Occupational Health and Safety responsibilities.
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Proven experience in executive assistance, office coordination, or similar administrative roles
 </li>
 <li>
 Strong multitasking, organizational, and time management skills
 </li>
 <li>
 Strong proficiency in MS Office and virtual collaboration tools
 </li>
 <li>
 Analytical, detail-oriented with the ability to manage complex tasks
 </li>
 <li>
 Quick learner with a sharp, results-oriented approach
 </li>
 <li>
 Experience coordinating cross-functional teams and liaising with senior stakeholders
 </li>
 <li>
 Discretion and confidentiality in handling sensitive information
 </li>
 <li>
 Fluency in written and spoken business English
 </li>
 <li>
 Bachelor&rsquo;s degree, or equivalent.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Familiarity with compliance and regulatory requirements in the healthcare sector.
 
 
 </li>
 </ul>
 
 What awaits you at Astellas?
 
 
 
 <ul>
 <li>
 Global collaboration: Become part of a connected global business of like-minded life science leaders, all dedicated to improving patients' lives worldwide.
 </li>
 <li>
 Real-world patient impact: Contribute to transformative therapies that reach patients around the world, knowing your work makes a difference every day.
 </li>
 <li>
 Relentless Innovation: Join a company at the forefront of scientific breakthroughs, where you'll have the opportunity to shape the future of healthcare.
 </li>
 <li>
 A Culture of Growth: Chart your own course within a supportive environment that values your contributions, champions your development, and empowers you to pursue your passions.
 
 
 </li>
 </ul>
 
 Our Organizational Values and Behaviors
 
 
 
 <ul>
 <li>
 Impact
 </li>
 <li>
 Innovation
 </li>
 <li>
 Integrity
 </li>
 <li>
 One Astellas
 </li>
 <li>
 Accountability
 </li>
 <li>
 Courage
 </li>
 <li>
 Sense of Urgency
 </li>
 <li>
 Outcome Focus
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Careers | Astellas
 
 
 We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
 
 
 Beware of recruitment scams impersonating Astellas recruiters or representatives. Authentic communication will only originate from an official Astellas LinkedIn profile or a verified company email address. If you encounter a fake profile or anything suspicious, report it promptly to LinkedIn's support team through LinkedIn Help.
 
 
</div>

Executive Assistant to the General Manager

Odeabank

<div>
 
 
 Payment Systems Assistant Manager
 
 
 
 
 
 
 
 We are looking for an Odealist to create value together!
 
 
 
 We work in a world where new ideas, bold steps, and learning happen every day. At Odeabank, we measure success not only by results but also by learning, growing, and creating value.
 
 
 We work in a culture that is collaborative, innovative, and open to different perspectives. Everd day, we move forward together for a better experience and a stronger future.
 
 
 
 
 
 
 What Can You Expect?
 
 
 
 
 
 
 
 &bull;
 
 A culture that supports your development:
 
 Training, mentoring, and continuous learning opportunities
 
 
 &bull;
 
 Working model:
 
 A hybrid environment that offers both productivity and balance
 
 
 &bull;
 
 Inclusive team structure:
 
 An organizational culture shaped by openness, respect, authenticity, and enthusiasm
 
 
 &bull;
 
 Sustainable vision:
 
 Commitment to gender equality, diversity, and sustainability
 
 
 &bull;
 
 Supportive leadership:
 
 Managers who value your ideas and encourage sharing
 
 
 
 
 
 
 About the Role
 
 
 
 
 
 
 We are looking for a strategic and results-oriented Assistant Manager to join our Payment Systems team. This role plays a key part in shaping and growing our credit and debit card business, focusing on product vision, customer experience, and business impact.
 
 
 
 
 
 
 General Qualifications
 
 
 
 
 
 <ul>
 <li>
 Bachelor's or Master&rsquo;s Degree from a university in Business Administration, Engineering or related fields
 </li>
 <li>
 7 - 10 years experiences in payment systems, product/portfolio management, marketing, product development in banks. Credit/debit card knowledge is must.
 </li>
 <li>
 Care deeply about user experience and passionate about problem solving,
 </li>
 <li>
 Strong reporting and analytical thinking skills
 </li>
 <li>
 Efficient time management, planning and project prioritization skills
 </li>
 <li>
 Strong interpersonal skills and able to work in a team environment
 </li>
 <li>
 Advanced level of MS Office programs
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Key Responsibility
 
 
 
 
 
 <ul>
 <li>
 Take ownership of credit and debit card products across their full lifecycle, from design and positioning to performance tracking.
 </li>
 <li>
 Develop and execute strategies to drive customer acquisition, activation, spending, and retention.
 </li>
 <li>
 Monitor market trends and competitor activities to identify growth opportunities and define differentiation points.
 </li>
 <li>
 Collaborate with internal teams (marketing, CRM, analytics, legal) to build customer-centric journeys and campaigns.
 </li>
 <li>
 Coordinate with IT and vendors to implement card features and digital enhancements aligned with product strategy.
 </li>
 <li>
 Support digitalization initiatives such as card-on-file, mobile wallet integrations, and instant card issuance.
 </li>
 <li>
 Work closely with card schemes (Visa, Mastercard) to leverage new capabilities and partnership opportunities.
 </li>
 <li>
 Analyze product and campaign performance, translate insights into actionable improvements.
 </li>
 <li>
 Ensure compliance with local regulations while designing seamless and innovative customer experiences.
 </li>
 <li>
 Contribute to the strategic roadmap of the Payment Systems division, aligning card initiatives with broader banking goals.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Benefits:
 
 
 
 
 
 <ul>
 <li>
 Private Mixed Health Insurance for you and (if applicable) your spouse and children
 </li>
 <li>
 Corporate Life Insurance
 </li>
 <li>
 Remote Work Support
 </li>
 <li>
 Meal Allowance
 </li>
 <li>
 Birthday Leave
 </li>
 <li>
 Shuttle Service for Head Office Employees
 </li>
 </ul>
 
 
 
 
 
 Why Odeabank?
 
 
 
 
 
 <ul>
 <li>
 Innovative business model focused on investment and technology
 </li>
 <li>
 Odealist teams shaping not only today but also the future
 </li>
 <li>
 Corporate discount agreements with O'Deal
 </li>
 <li>
 Social events, clubs, and employee communities
 </li>
 <li>
 Special occasion celebrations
 </li>
 <li>
 Recognition and reward mechanisms that regularly highlight achievements
 </li>
 <li>
 Well-being seminars
 </li>
 </ul>
 
 
 
 
 
 
 
 
 If you want to grow in an Odealist culture
 
 , complete your application now and join us on our journey! 💫
 
 
 
 
 
 
 *The hiring process at Odeabank includes Human Resources Assessment, relevant manager interviews, and competency-based evaluations.
 
 
 
 
 The offer process begins for candidates who successfully complete all stages.
 
 
 
 
 **Under the Personal Data Protection Law No. 6698, your personal data is processed solely for recruitment purposes during the application process.
 
 
</div>

Payment Systems Assistant Manager

ManpowerGroup Türkiye

<div>
 
 
 Executive Assistant to Senior Leadership
 
 
 
 
 
 
 We are seeking a highly organized, proactive, and detail-oriented
 
 Executive Assistant
 
 to support senior leadership in a dynamic and fast-paced corporate environment. This role requires a high level of discretion, strong coordination skills, and the ability to manage both professional and personal priorities seamlessly.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive executive support, primarily managing the agenda and daily coordination of a senior executive and family, as well as supporting an additional executive when required
 </li>
 <li>
 Manage complex calendars, schedule meetings, and ensure smooth daily operations
 </li>
 <li>
 Coordinate domestic and international travel arrangements, including flights, accommodations, and detailed itineraries
 </li>
 <li>
 Handle visa applications and travel documentation processes end-to-end
 </li>
 <li>
 Oversee travel and visa operations for approximately 10 senior managers within the organization
 </li>
 <li>
 Act as a key point of contact, ensuring effective communication and coordination across internal and external stakeholders
 </li>
 <li>
 Anticipate needs, prioritize tasks, and ensure timely follow-up on all administrative matters
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a related field
 </li>
 <li>
 Proven experience in executive assistance, office management, or similar roles
 </li>
 <li>
 Strong experience in travel coordination, visa processes, and administrative operations
 </li>
 <li>
 Fluency in English (both written and spoken) is essential
 </li>
 <li>
 Excellent organizational, multitasking, and time management skills
 </li>
 <li>
 High level of confidentiality, professionalism, and attention to detail
 </li>
 <li>
 Valid driver&rsquo;s license and willingness to use a company pool car when needed
 </li>
 <li>
 Ability to work in a fast-paced environment with shifting priorities
 </li>
 </ul>
 
 
 
 
 Call to Action
 
 
 If you are a proactive, detail-oriented professional seeking to contribute to a forward-thinking organization, we would love to hear from you. Apply now to become a vital part of our team and help us achieve our strategic goals. Submit your CV and cover letter today!
 
 
 
 
 
 
 Please note that only the candidates that fulfill these requirements will be considered and shortlisted candidates will be contacted.
 
 
 
 
 LinkedIN &uuml;zerinden elektronik olarak iletece&gbreve;iniz ki&scedil;isel bilgileriniz, 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu ve ilgili mevzuat &ccedil;er&ccedil;evesinde, Experis T&uuml;rkiye (Manpower Group T&uuml;rkiye) taraf&inodot;ndan yaln&inodot;zca &Scedil;irketimizden talep etti&gbreve;iniz hizmetlerin sunulabilmesi ve bu hizmetlerin s&uuml;reklili&gbreve;inin sa&gbreve;lanmas&inodot; ama&ccedil;lar&inodot;yla saklanabilecek, i&scedil;lenebilecek ve verilen servisin gerektirdi&gbreve;i hallerde yurti&ccedil;inde ve yurtd&inodot;&scedil;&inodot;nda yerle&scedil;ik 3. ki&scedil;ilerle payla&scedil;&inodot;labilecek olup, ki&scedil;isel verileriniz hi&ccedil;bir &scedil;ekilde hukuka ve d&uuml;r&uuml;stl&uuml;k kural&inodot;na ayk&inodot;r&inodot; &scedil;ekilde ba&scedil;kalar&inodot; ile payla&scedil;&inodot;lmayacak ve i&scedil;leme sebebi d&inodot;&scedil;&inodot;nda ba&scedil;ka ama&ccedil;larla kullan&inodot;lmayacakt&inodot;r. Ki&scedil;isel verileriniz yaln&inodot;zca i&scedil;leme amac&inodot;n&inodot;n gerekli k&inodot;ld&inodot;&gbreve;&inodot; s&uuml;re boyunca saklanacak olup talebiniz &uuml;zerine silinecek veya imha edilecektir. Detayl&inodot; bilgiye https://www.experis.com.tr/site/kisisel-verilerin-korunmasi/39linkinden ula&scedil;abilirsiniz. Bu i&scedil;e ba&scedil;vurarak, &ouml;zge&ccedil;mi&scedil;inizin veritaban&inodot;m&inodot;zda yer almas&inodot;n&inodot; kabul etmi&scedil; oldu&gbreve;unuzu bildirmek isteriz.
 
 
 
 
 
 
 Manpower, T&uuml;rkiye &Idot;&scedil; Kurumu&rsquo;ndan 18.8.2016 tarihli ve 6 no&rsquo;lu &Ouml;zel &Idot;stihdam B&uuml;rosu izin belgesi ve 3.6.2017 tarihli Ge&ccedil;ici &Idot;&scedil; &Idot;li&scedil;kisi Yetki Belgesi sahibidir. &Idot;&scedil; arayanlardan hi&ccedil;bir ad alt&inodot;nda menfaat temin edilmez ve &uuml;cret al&inodot;nmaz.
 
</div>

Executive Assistant to Senior Leadership

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54 personal assistant jobs In Istanbul

Personal Assistant to Director of Operations

Executive Assistant

CEO Asistant

Executive Assistant

Executive Assistant to the General Manager

Payment Systems Assistant Manager

Executive Assistant to Senior Leadership