executive assistant

administrative assistant Jobs in Istanbul

administrative assistant

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executive assistant / corporate administrator Jobs in Istanbul

executive assistant / corporate administrator

personal assistant

ViTO Energy, Engineering & Construction

<div>
 
 ViTO Energy Engineering and Construction, a wholly owned subsidiary of ViTO Group, is an integrated EPC services provider for industrial projects. We have a dedicated sector focus on executing turn-key projects in the oil &amp; gas and power sectors. Achieving great results and added value for our clients through the use of modern technology, techniques, our Group is currently active with its offices in Qatar, India, United Arab Emirates and Germany.
 
 
 
 
 
 We are looking for a highly motivated &ldquo;Personal Assistant&rdquo; who will provide top-level assistance for our CEO in our &Idot;stanbul Head Office,Vadistanbul.
 
 
 
 
 
 
 PERSONAL ASSISTANT TO CEO
 
 
 
 
 &nbsp;
 
 
 
 
 
 
 
 Main Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Assisting our CEO and carrying out all personal assistant duties and responsibilities successfully,
 </li>
 <li>
 Preparing presentations and reports,
 </li>
 <li>
 Filing and archiving all correspondences and documentation in an organized and consistent manner,
 </li>
 <li>
 Undertaking the tasks of receiving calls, taking messages and routing correspondences,
 </li>
 <li>
 Maintaining diary, arrange meetings and appointments and provide reminders,
 </li>
 <li>
 Organizing travel and accommodation arrangements,
 </li>
 <li>
 Maintaining confidentiality and uses a high degree of discretion.
 </li>
 </ul>
 
 
 
 
 
 Knowledge &amp; Experience:
 
 
 
 
 
 <ul>
 <li>
 University Degree in related field,
 </li>
 <li>
 Minimum 7-8 years of proven experience as an Executive &amp; Personal Assistant to top level of management,
 </li>
 <li>
 Excellent verbal and written communications skills both in Turkish and English,
 </li>
 <li>
 Advanced computer skills including MS Office Applications,
 </li>
 <li>
 Ability to organize a daily workload by priorities,
 </li>
 <li>
 Able to meet deadlines in a fast-paced quickly changing environment,
 </li>
 <li>
 Self-disciplined, proactive, dynamic, eager to learn and to take on new challenges,
 </li>
 <li>
 Team player, result-oriented with strong planning and organization skills,
 </li>
 <li>
 Exceptional interpersonal communication skills,
 </li>
 <li>
 Being flexible in working hours.
 </li>
 </ul>
</div>

PERSONAL ASSISTANT TO CEO

PepsiCo

<div>Overview:
<div>
Are you ready to explore PepsiCo and be part of this iconic multinational?</div><div></div><div> 
PepsiCo's strength is its people. Around the world, we're working hard to give people the tastes they crave and the nutrition they need. We dream globally and act locally, constantly innovating to sustain our planet, our people, our communities, and our business practices for winning together. We are committed to Performance with Purpose; pushing to be best and fully committed to the people we share the planet with.</div><div></div><div> 
Seize the day for real life on the job Learning? Enjoy some flexibility that will ensure you are balancing your personal and professional life?</div><div></div><div> 
Our employees are at the heart of PepsiCo. Through the Company's dedication to Talent Sustainability, we continue to support the development of employees.</div><div></div><div> 
We are looking for a Franchise Sr Admin Assistant to join our team based in Istanbul. The individual will be responsible for Franchise Sr Admin Assistant and directly report to General Manager.</div><div></div><div> 
A Space to Be You
</div><div>PepsiCo is an equal opportunity employer. We are committed to providing an accessible, inclusive, open and welcoming workplace environment for people with different abilities, backgrounds, lifestyles, sexual orientation, gender identity, needs and expectations, helping all individuals to make the most of their professional potential.</div>
Responsibilities:
<ul><li>Manage all day to day activities of the GM</li><li>
Plan the GM&rsquo;s work schedule</li><li>
Help GM and his familiy on their personal matters since they have a language barrier when communicating with locals.</li><li>
Assist GM with his calendar, flights, hotels, visas, meetings, expenses, reservations</li><li>
Prepare and present documents, presentations, prepare and present townhall meetings and anything required from GM&rsquo;s side</li><li>
Support team on team meetings, annual team gatherings, policy updates and announcements, DL-List arrangements</li><li>
Collaborate with other PAs regarding to update employee lists, events, needed documents or upon the request of their manager, TR HR on policy updates, our travel and visa agency, TR IT team on new systems or updates that we should know or announce</li><li>
Comply with applicable laws, internal labor regulations, the Company&rsquo;s Global Code of Conduct, local regulatory acts, Policies, standards and procedures, and work instructions related to assigned activities.</li><li>
Timely and properly execute directives from the immediate supervisor or authorized senior official arising from business needs, in line with the Company&rsquo;s internal rules, procedures, and instructions.</li><li>
Provide regular and ad&#8209;hoc reporting, both within the Company and to regulatory/government authorities, within established deadlines.</li><li>
Notify the immediate manager in advance (before the start of the work shift/day) if unable to report to work.</li><li>
Know and apply in work the key competencies and related behavioral models expected of all employees to achieve the Company&rsquo;s overall goals</li><li>
Perform functional duties within the assigned territory and function</li><li>
Organize business trips for GM and the leadership team (ticket/taxi bookings, visa support, accommodation, and related reporting)</li><li>
Handle incoming calls; monitor inbound/outbound correspondence; prepare messages on behalf of the GM</li><li>
Manage document flow (reports, presentations, translations, etc.)</li><li>
Support the daily calendar and organize meetings</li><li>
Organize meetings and ensure the leader is prepared for sessions</li><li>
Take minutes of meetings and provide general support during meetings/presentations</li><li>
Plan schedules for work and personal events</li><li>
Organize meetings with guests and Company employees</li><li>
Collaborate with key employees to help arrange events</li><li>
Support team members with various projects and administrative matters as needed</li></ul>
Qualifications:
<ul><li>Fluent English and Turkish with excellent interpersonal and communication skills</li><li>
Bachelors degree</li><li>
Experience in assisting top executives</li><li>
Travel and visa processing experience would be preferred</li><li>
Demonstrated experience with MS Excel</li></ul></div>

Franchise Sr Admin Assistant

<div>
 
 
 Our Company
 
 
 
 LAV is one of the world&rsquo;s leading glassware manufacturers, proudly serving over 138 countries. Our strength stems not only from our advanced expertise in glass production technologies but also from the lasting, sustainable relationships we cultivate with our customers.
 
 
 
 
 
 With two state-of-the-art production facilities in K&uuml;tahya and offices in Italy and the USA, we are steadily expanding our global footprint. Employing over 2,000 dedicated professionals, we are making a significant impact in international markets.
 
 
 
 
 
 As part of our dedication to gender equality, 52% of our workforce is made up of women, reflecting our commitment to diversity and equal opportunity. We are also deeply committed to fostering an inclusive environment where all individuals are respected and valued, regardless of race, religion, color, nationality, gender, marital status, age, or seniority. #genderequality
 
 
 
 
 
 
 About the Role
 
 
 
 We are seeking a highly organized, proactive, and discreet
 
 Executive Assistant
 
 to support our General Manager in all daily operations. This position requires strong communication skills, the ability to manage complex schedules, and coordination between our &Idot;stanbul headquarters and other locations. The ideal candidate is solution-oriented, detail-driven, and comfortable working in a fast-paced environment with senior-level stakeholders.
 
 
 
 
 
 
 What you'll be doing?
 
 
 <ul>
 <li>
 Manage and optimize the General Manager&rsquo;s daily schedule, appointments, and travel arrangements.
 </li>
 <li>
 Coordinate communication and workflows between the GM, department managers, and the production teams in both &Idot;stanbul and K&uuml;tahya.
 </li>
 <li>
 Organize and prepare meeting agendas, presentations, reports, and follow-up materials.
 </li>
 <li>
 Handle confidential information with the highest level of professionalism and discretion.
 </li>
 <li>
 Support project tracking and ensure timely completion of tasks assigned by the GM.
 </li>
 <li>
 Plan and coordinate business trips, factory visits, events, and executive meetings.
 </li>
 <li>
 Serve as the primary point of contact for internal and external stakeholders on behalf of the GM.
 </li>
 <li>
 Prepare correspondence, emails, minutes of meetings, and documentation as needed.
 </li>
 <li>
 Maintain an organized filing system for digital and physical documents.
 </li>
 <li>
 Perform general administrative tasks and assist with office operations.
 </li>
 </ul>
 
 
 
 
 
 Required Skills &amp; Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred (Business Administration, Communications, Industrial Engineering, or related fields).
 </li>
 <li>
 Minimum 3&ndash;5 years of Executive Assistant or senior-level administrative experience.
 </li>
 <li>
 Excellent command of
 
 Turkish and English
 
 (written and verbal).
 </li>
 <li>
 Strong organizational, time-management, and multitasking abilities.
 </li>
 <li>
 High proficiency in
 
 MS Office (Word, Excel, PowerPoint, Outlook)
 
 and digital productivity tools.
 </li>
 <li>
 Exceptional communication and interpersonal skills.
 </li>
 <li>
 Ability to work independently and make sound decisions under pressure.
 </li>
 <li>
 Strong sense of responsibility, professionalism, and confidentiality.
 </li>
 <li>
 Willingness to travel occasionally.
 </li>
 <li>
 Experience in manufacturing or corporate environments is an advantage.
 </li>
 </ul>
 
 
 
 
 
 Preferred Personal Attributes
 
 
 <ul>
 <li>
 Proactive and solution-oriented mindset
 </li>
 <li>
 Detail-oriented with strong follow-up skills
 </li>
 <li>
 Positive attitude and strong teamwork capabilities
 </li>
 <li>
 High adaptability in dynamic work environments
 </li>
 </ul>
 
 
</div>

Executive Assistant to General Manager

DenizBank

<div>
 
 
 General Qualities
 
 
 
 
 
 <ul>
 <li>
 University Graduate,
 </li>
 <li>
 At least 3 years of executive assistant experience,
 </li>
 <li>
 
 Fluent in English,
 
 </li>
 <li>
 Strong planning and organizational skills,
 </li>
 <li>
 Strong verbal and written communication skills,
 </li>
 <li>
 Proficient in MS Office programs
 </li>
 </ul>
 
 
 
 
 
 Job Description
 
 
 
 
 
 
 
 To be responsible for the calendar control of the manager, making appointments, meetings and travel organizations, managing telephone and e-mail traffic correctly, quickly and effectively, welcoming and hosting guests.
 
 
 We are looking for a Senior Executive Assistant to be assigned at DenizBank Financial Services Group - Head Office.
 
 
 
 
 
 
 Ba&scedil;vurunuz nedeni ile payla&scedil;m&inodot;&scedil; oldu&gbreve;unuz veriler 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu (&ldquo;KVKK&rdquo;) kapsam&inodot;nda korunmakta ve i&scedil;lenmektedir. Ayr&inodot;nt&inodot;l&inodot; bilgi i&ccedil;in
 
 https://basvuru.denizbank.com/KVKK.aspx
 
 adresini ziyaret edebilirsiniz.
 
 
 
 
</div>

Executive Assistant

<div>
 
 YEO is a leading company that provides top-quality services throughout the entire electrification value chain, ranging from electricity generation, transmission, and distribution to smart and efficient energy management solutions for the power and energy industry. We offer comprehensive solutions for the installation of ground, roof, and floating solar power plants in Turkey, Europe, and Africa.
 
 
 
 
 
 Currently we are seeking a highly skilled "CEO Assistant" to join our team.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in a related fields,
 </li>
 <li>
 Minimum 4 years of experience as an Executive Assistant,
 </li>
 <li>
 Knowledge of problem solving and critical thinking skills,
 </li>
 <li>
 Strong knowledge of Microsoft Office Programs,
 </li>
 <li>
 Excellent verbal and written skills in English,
 </li>
 <li>
 Flexible and open to new perspectives and diversity,
 </li>
 <li>
 A great team player with a self-initiative mindset,
 </li>
 <li>
 Being open to communication is always our priority.
 </li>
 </ul>
 
 
 
 
 
 Job Description
 
 
 <ul>
 <li>
 Use discretion, confidentiality, and good judgement to handle matters
 </li>
 <li>
 Help with calendar management, particularly in prioritising inquiries and requests, making judgements and recommendations
 </li>
 <li>
 Help draft agendas, schedule meetings, distribute materials, and record meeting minutes wherever needed
 </li>
 <li>
 Conserve the CEO&rsquo;s time by preparing and analysing information in advance, helping connect the dots internally and externally
 </li>
 <li>
 Make sure the CEO is well informed of upcoming commitments and responsibilities, following up appropriately
 </li>
 </ul>
 
 
</div>

CEO Asistant

Dream Games

<div>
 
 We are looking for an Executive Assistant to support our senior executive in organizing and coordinating his program.
 
 
 
 
 
 At Dream Games, all team members have a genuine chance to contribute to the final product and have an impact on the company. If you want to be a team member of a fast-growing company, you might be the person we are looking for!
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Understanding and awareness of the senior executive's needs and priorities to ensure daily operations run smoothly
 </li>
 <li>
 Organizing and scheduling appointments, maintaining an events calendar
 </li>
 <li>
 Arranging travel and accommodations
 </li>
 <li>
 Performing additional duties as assigned by the senior executive
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 3+ years of work experience, ideally with a technology company
 </li>
 <li>
 Excellent command of English
 </li>
 <li>
 Advanced in Microsoft Office
 </li>
 <li>
 Excellent communication and organizational skills
 </li>
 <li>
 Excellent problem-solving skills
 </li>
 <li>
 Appreciation and understanding of teamwork
 </li>
 </ul>
</div>

Howden Turkey

<div>
 
 Howden is a leading global independent insurance broker, made up of talented and passionate individuals pushing the boundaries of the insurance industry. With over 18,000 employees across more than 100 countries, we combine our strengths every day to develop innovative solutions and shape the future of the sector.
 
 
 At Howden, we offer more than just a job&mdash;we provide an environment where everyone can grow, share ideas, and truly make a difference. If you&rsquo;d like to be part of this vision, we look forward to meeting you.
 
 
 We are currently seeking a
 
 &ldquo;Executive Assistant&rdquo;
 
 to join our team at the Istanbul headquarters of
 
 Howden
 
 .
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 To organize the daily / weekly / monthly work schedule and working environment of the Regional CEO to prepare business and travel plans, follow his agenda.
 </li>
 <li>
 To manage appointment, meeting, telephone, e-mail and agenda traffic, welcome and direct visiting guests.
 </li>
 <li>
 To make domestic and international correspondence, when necessary, on behalf of the manager
 </li>
 <li>
 To support Regional CEO in analysis and presentations when needed
 </li>
 <li>
 To ensure that the flow of reports and information is timely
 </li>
 <li>
 To arrange and update the meeting calendar and agendas of the Regional CEO, to make preliminary preparations for the meeting and ensure its organization.
 </li>
 <li>
 To ensure that meetings of the Regional CEO, events, seminars, appointments and travel programs are coordinated with the agenda.
 </li>
 <li>
 To provide all kinds of flight, hotel and transfer organization for the travels of the manager (Regional CEO/Chairman)
 </li>
 <li>
 To check the accuracy of all reservations and ensure their domestic and international coordination.
 </li>
 <li>
 To carry out the passport and visa procedures of the manager in coordination with the relevant department / agency when necessary.
 </li>
 <li>
 Reservation etc. that may take place before/during/after travel. providing support in emergencies.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 University Degree
 </li>
 <li>
 Senior management assistant experience of min 6-7 years in in a large-scale global or local organization.
 </li>
 <li>
 Advanced organization and planning skills with effective prioritization.
 </li>
 <li>
 High agility and ability to manage time-stressed and urgent situations.
 </li>
 <li>
 Solution based mindset with good networking and collaborating skills .
 </li>
 <li>
 Impactful communication skills with all stakeholders and cultures.
 </li>
 <li>
 Fluency in English.
 </li>
 </ul>
 
 
</div>

Explore 359+ Personal assistant in Istanbul this December. Find roles across top companies and apply now to boost your career.

359 personal assistant jobs IN Istanbul

PERSONAL ASSISTANT TO CEO

Franchise Sr Admin Assistant

Executive Assistant to General Manager

Executive Assistant

CEO Asistant

Executive Assistant

Executive Assistant